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Remote participants cannot print or save the meeting to disk. However, the host can save
the meeting and make it available to web users for viewing in a web browser or another
application.
At any point, you can choose Leave Meeting from the Meeting menu.
Accepting an E-mail Invitation
You can accept an e-mail invitation in one of the following ways:
• Click the http: link to join through your web browser.
• Click the file: link to join through your copy of eBeam Software.
• Download and install, and then manually launch eBeam Software’s Meeting applica-
tion, if necessary. You can then click Join Meeting (see Joining a Meeting) and use
the meeting information listed in the e-mail to join the meeting.
• Manually open your browser, and copy and paste the link into the browser.
What Can the Meeting Coordinator/Host Do?
The meeting coordinator/host is the person responsible for setting up and broadcasting the
shared meeting.
In the course of the shared meeting, the meeting coordinator/host can do anything eBeam
Software’s Meeting application can do: draw whiteboard strokes, create annotations, create new
pages, delete pages, etc.
When the coordinator/host closes a shared meeting, all participants are disconnected. As the
meeting coordinator/host, make sure the meeting is completely over before attempting to close
the meeting.
The following special features allow the meeting coordinator/host to control the shared meeting:
Synchronize
Forces all participants to view the same page as the meeting
coordinator/host. If Synchronize is disabled, remote partici-
pants can view any page they wish during the meeting. If
Synchronize is enabled, remote participants are unable to
change the pages. However, if Synchronize is enabled, remote
participants can annotate pages.
The Synchronize feature is located in the Meetings menu. A
check mark indicates that Synchronize is enabled.
A Synchronize button is also available on the Page View tool
bar (see Views and the View-Change Buttons). When
Synchronize is enabled, the button is depressed.
Set View Only
Allows the coordinator to mute one or more of the remote
participants.
When a particular remote participant is muted, the participant
cannot add annotations to the meeting page (see Annotation
Tools). However, the participant can still type comments into
the Participants/Chat View (See Views and the View-Change
Buttons).
The meeting coordinator/host cannot be muted.
Set View Only can be accessed from the Meetings menu or the
Application Toolbar. You must be in the Participants/Chat
View, and have selected one or more participant name(s).
O P E R A T O R ’ S G U I D E
3 M™ D I G I T A L W A L L D I S P L A Y
