Aastra 673xi, User Manual

Page 1: ...Aastra 673xi 675xi Telephony with SIP Phones at the OpenCom 1000 Communications System User Guide ...

Page 2: ...e will show you how to use your Aastra 673xi 675xi and answer most of the questions that may arise If you require further technical support or information about other Aastra products please refer to our website at http www aastra de or http www aastra com It provides additional notes and tips on the product We hope you enjoy using the Aastra 673xi 675xi ...

Page 3: ...for Another Terminal Pick up 12 Ending a Call 12 Three Party Conference Calls 13 Enquiry 13 Toggling 14 Transferring Call to Another Caller 14 Conference 15 Other Device Functions 16 Handsfree Open Listening Mode 16 Mute Function 16 Call Protection 16 Adjusting Volume Level 16 Using Headset 17 Speed Dialling 17 Speed Dialling with Function Keys 17 Speed Dialling with Number Keys 18 Caller Lists 19...

Page 4: ...urator of the OpenCom 1000 28 Aastra 673xi 675xi Web Configurator 29 Function Keys Reference 31 Aastra 673xi 675xi Restarting 33 Deleting a Local Configuration 34 Restoring Factory Settings 34 Manually Configuring an IP Address 36 Aastra 673xi 675xi Passwords 37 The Options Menu 38 Index 39 ...

Page 5: ...nes The models differ primarily regarding the display size and number of programmable keys function keys These keys are configured using the OpenCom 1000 communications system and offer access to individually configurable system functions such as e g configuring call forwarding executing speed dialling displaying a busy lamp field or accessing the phone book of OpenCom 1000 communications system F...

Page 6: ...nd freely programmable displays for executing system functions Aastra 6751i basic level version of the Aastra 675xi product family Aastra 6753i headset jack and six function keys Aastra 6755i comfort display six function keys and six softkeys Aastra 6757i premium display and twelve softkeys ...

Page 7: ...ns of either the M670i type or three of the M675i type Key extensions cannot be combined on the OpenCom 1000 communications system Note The Aastra 6730i Aastra 6731i or Aastra 6751i do not offer key extensions Aastra M670i 36 function keys Aastra M675i 20 softkeys respectively programmable on three levels total of 60 storage locations Key Extension can be connected to the telephones up to three M6...

Page 8: ...e without saving any changes made Mute key turns the microphone on or off Volume control keys adjusts the volume for the handset ringer and speaker Options key accesses the Options List menu card please refer to The Options Menu starting on page 38 Caller List key opens the caller list of the OpenCom 1000 communications system please refer to Caller Lists starting on page 19 also Conference key es...

Page 9: ...ction Goodbye key ends an active call or exits an open menu page without saving any changes made Services key accesses the Options List menu card please refer to The Options Menu starting on page 38 Hold key puts the current call on hold Press this key once again to retrieve the call on hold Redial key redials previously dialled numbers Pressing the Redial key twice redials the last number dialled...

Page 10: ... display Press the arrow keys up or down to navigate within a menu or on a menu page Press the left arrow key to exit a menu or menu page Press the right arrow key to select a menu selection or menu page option displayed Aastra 6753i Aastra 6755i and Aastra 6757i Keys Key Description and Function Goodbye key ends an active call or exits an open menu page without saving any changes made Options key...

Page 11: ...vigate within a menu or on a menu page The left or right arrow key switches the line shown as the default Press the left arrow key to exit a menu or menu page Press the right arrow key to select a menu selection or menu page option displayed Function keys the function of these keys is configured with the OpenCom 1000 communications system Keys are labelled either on a paper strip or via the displa...

Page 12: ...astra 6751i Aastra 51i Aastra 6753i Aastra 53i Aastra 6755i Aastra 55i and Aastra 6757i Aastra 57i terminals from the Aastra website Model 675xi Series Phones Administrator Guide English contains extensive information for the administrator and describes how to configure the SIP tele phone within the network You may download a PDF version of this user guide valid for the Aastra 9143i Aastra 9480i A...

Page 13: ... activated see Aastra 673xi 675xi Web Configurator starting on page 29 Using this Web interface you can possibly programme function keys concurrently and thus delete or overwrite the keys and functions configured via the OpenCom 1000 communications system If a function key has been programmed using the web interface of the Aastra 673xi 675xi for example this cannot be overwritten through a configu...

Page 14: ...e book function please refer to Phone Book starting on page 21 This function is for selecting a call number from the phone book of the OpenCom 1000 communications system 3 Wait for the connection to be set After about five seconds the Aastra 673xi 675xi accepts the entire call number and dials To speed up dialling press the hash key after entering the call number Calling with Selective Line Seizur...

Page 15: ... trunk key or press the Handsfree key to accept the following call in the handsfree mode see page 16 During call signalling you can press the Ignore softkey to suppress call signalling on the Aastra 6755i 6757i The person calling continues to hear the ringing tone Note Press a function key with the call protection function see Call Protection starting on page 16 This function rejects the incoming ...

Page 16: ...roup To do so a Pick up function key must be configured on the Aastra 673xi 675xi see Web Configu rator of the OpenCom 1000 starting on page 28 Another telephone in your Pickup group is ringing When your telephone is idle the call number the name of the caller and the called pick up group member are displayed To accept the call you pick up the handset and press the Pick up function key or when the...

Page 17: ...Alternatively use the Xfer softkey resp the Transfer key on the Aastra 6730i 6731i Press the up arrow key on the Aastra 6751i 6753i 1 Press an unassigned trunk key e g trunk key 2 Press the up arrow key on the Aastra 6751i You hear the internal dialling tone The person calling is put on hold and now hears music on hold 2 Now dial the call number of the subscriber desired and make the enquiry call ...

Page 18: ...he Goodbye key to terminate the current call 4 Then press the trunk key where the other caller is waiting You are now connected with the caller on hold once again On the Aastra6751i You can also toggle between two callers on the Aastra 6751i To be able to do so the second caller has to call while you are already telephoning with someone else 1 You are telephoning and receive a call Press the Toggl...

Page 19: ...ss the down arrow key on the Aastra 6751i 6753i 3 Press the available trunk key e g and dial the call number of the second caller The other caller is put on hold 4 When the second caller answers announce the conference Press the Conf softkey resp the Conference key on the Aastra 6730i 6731i once again Press the down arrow key on the Aastra 6751i 6753i You are now connected with both callers in a t...

Page 20: ...the key blinks and your caller can no longer hear you Press the Mute key once again to switch the microphone back on Call Protection You can configure a function key with the do not disturb function please refer to Function Keys Reference starting on page 31 1 Press the function key to activate the do not disturb function The LED indicator next to the function key lights up the display shows DND C...

Page 21: ...s or to the number keys of your telephone as speed dialling destination Speed Dialling with Function Keys Select speed dialling destination Pick up the handset and press the function key where the speed dialling destination is programmed alternatively when you wish to call in the handsfree mode Press the function key with the handset down where the speed dialling destination is programmed Configur...

Page 22: ...ys on terminal Softkeys on terminal table The dialogue for configuring this key opens You see the current key configuration 3 To change programming change the entries in the fields Label Call no and Line To delete programming select the entry in the Key type field All configuration settings are now removed and no longer appear on the display 4 Click on the Accept button to save changed or deleted ...

Page 23: ...ing a speed dialling destination on page 18 Caller Lists You can configure a function key with a caller list function see Function Keys Ref erence starting on page 31 Use this function key to access the caller lists managed on the OpenCom 1000 communications system The LED indicator next to the function key blinks when the caller list contains new entries Operation on the Aastra 6730i Aastra 6731i...

Page 24: ... displayed or Dial to call the entry displayed 6 Press the Configuration softkey to configure the caller list Use the navigation keys to get to the desired input line or option on the menu cards Confirm with the OK softkey or with the Change softkey respectively Press the Backspace softkey to return to the previous menu card The following menu cards appear Only when more than one call number has b...

Page 25: ... keys to go to the desired entry Use the Page and Page softkeys to go from page to page 4 Press the Dial softkey to call the selected entry 5 Press the Details softkey to show detailed information on the entry selected 6 Press the Goodbye key to exit the menu card display Call Forwarding You can configure a function key with a call forwarding function please refer to Function Keys Reference starti...

Page 26: ...nditional busy or no reply option select the option off to deactivate Target callno for entering the call number manually Attendant for call forwarding to the central office or voicebox for call forwarding to the IVM after entry select the Internal External or int ext call type Press the Goodbye key to exit the menu card display Message Waiting MWI The Aastra 673xi 675xi can receive short messages...

Page 27: ... next to it 1 Press the function key with the Voice mail function The Voice Mail menu card appears 2 If more than one call number was configured for the Aastra 673xi 675xi select the line with the navigation keys Confirm using the Select softkey The voicebox is called 3 The next steps are voice controlled Follow the Voice menu instructions 4 Press the Goodbye key to exit the voicebox system Busy L...

Page 28: ...the navigation keys to select the 3 Phone Lock menu entry Confirm with the right arrow key or with the Select softkey 3 Confirm Lock the phone on the display with the Lock softkey Phone is locked appears on the display When in this state no functions can be triggered and no calls made It is possible however to accept incoming calls You can unlock the phone 1 Press the Options key or the Options ke...

Page 29: ...e Aastra 673xi 675xi is not in operation or logged out The Login menu card appears 1 Use the navigation keys to go to the Callno ID field To initiate transfer of the device configuration enter the call number of the Aastra 673xi 675xi to load its configuration 2 Use the navigation keys to go to the PIN field To transfer the device configuration you can enter the user password linked with the desir...

Page 30: ...der a collective call number When calls are made to the group the communica tions system searches for a free telephone in the group The ACD group function key is labelled with the ACD group name resp the group call number Also the number of waiting calls is indicated on the key Further function keys for managing ACD calls can be configured on the Aastra 6753i Aastra 6755i Aastra 6757i see Function...

Page 31: ...d Enter an unused call number to initiate automatic configuration 3 Use the navigation keys to go to the PIN field Enter the numeric password PIN that the administrator of the OpenCom 1000 communications system set up for automatic configuration Entering the password is done in the alphanumeric mode Press a number key multiple times to reach the desired digit Enter the digits 00 and delete these d...

Page 32: ...address line of the Web browser Get the IP address from the administrator of the OpenCom 1000 communications system this IP address is not identical with the IP address of your Aastra 673xi 675xi 2 Confirm with the enter key to call the login page of the OpenCom 1000 communications system 3 Enter the user name and password that the administrator of the OpenCom 1000 communications system gave you C...

Page 33: ...istrator of the OpenCom 1000 communica tions system has authorised this 1 Press the Options key or the Options key on the Aastra 6751i The Options List menu card appears 2 Use the navigation keys to select the 2 Phone Status menu entry Confirm with the right arrow key or with the Select softkey The Phone Status menu card appears 3 Select the 1 IP MAC Addresses menu entry Confirm with the right arr...

Page 34: ...irm using the Save Settings button Menu entries in the Aastra 673xi 675xi Web Configurator The Aastra 673xi 675xi Web Configurator allows you e g to conveniently con figure speed dialling destinations on the Keypad Speed Dial page Especially the telephony functions and key assignments available under Softkeys and XML as well as under Programmable Keys are designed for universal use with communicat...

Page 35: ...here are various types available and a varying number of function keys available please refer to Models of the Aastra 673xi 675xi product family starting on page 1 Note By activating up to four levels the assignment capacities of each softkey are multiplied on the Aastra 6755i and on the Aastra 6757i With the OCW as a user of the OpenCom 1000 communications system you can configure and change the ...

Page 36: ... busy no reply destination call type int ext Int Ext Infoscreen Switches preprogrammed call forwarding LED indicator shows what call forwarding is active XML URL Calls the defined URL from a Web server Programmable function control via XML data retrieval please refer to the IP Phone Admin Guide administrator guide login Logs in the telephone logout Logs out the telephone Take Transfers an active c...

Page 37: ...key The Phone Status menu card appears ACD post processing extend Line On the Aastra 6753i Aastra 6755i Aastra 6757i only Extends post processing time of an ACD call ACD post processing exit Line On the Aastra 6753i Aastra 6755i Aastra 6757i only Ends post processing time of an ACD call Pick up Picks up a call from another device in your pickup group Message waiting Displays the list of short mess...

Page 38: ...r the Service key on the Aastra 6751i The Options List menu card appears 2 Use the navigation keys to select the 2 Phone Status menu entry Confirm with the right arrow key or with the Select softkey The Phone Status menu card appears 3 Use the navigation keys to select 8 Erase Local Config menu entry Confirm with the right arrow key or with the Select softkey The display shows Please enter the adm...

Page 39: ...rrow key or with the Select softkey The Phone Status menu card appears Use the navigation keys to select the 7 Factory Default menu entry Confirm with the right arrow key or with the Select softkey The display shows Please enter the administrator password Enter the administrator password with the number keys please refer to Aastra 673xi 675xi Passwords starting on page 37 Confirm with the right ar...

Page 40: ...vigation keys to select the 5 Administrator Menu menu entry Confirm with the right arrow key or with the Select softkey The display shows Please enter the administrator password and Password 3 Enter the administrator password with the number keys please refer to Aastra 673xi 675xi Passwords starting on page 37 Confirm with the right arrow key or with the Enter softkey The Administrator Menu menu c...

Page 41: ...tem Then if necessary the firmware version of the Aastra 673xi 675xi is changed to a version suitable to the communications system In addition the Aastra 673xi 675xi loads and activates the configuration specified by the communications system Aastra 673xi 675xi Passwords Certain functions of the Aastra 673xi 675xi can only be accessed via password for security reasons Login of the Aastra 673xi 675...

Page 42: ...untries Tone Set Cancel Done brighter darker Contrast Level Cancel Done Off Auto Backlight Advanced Cancel Done Speaker Headset Speaker Headset Headset Speaker Audio Mode Cancel Done Low Medium High Headset MicVolume Cancel Done 1 RingTone 2 Tone Set Tones Select Done 1 Contrast Level 2 Backlight Display Select Done 1 Audio Mode 2 Headset MicVolume Set Audio Select Done Are you sure Restart phone ...

Page 43: ...l protection 16 31 Caller list 19 32 Callers List key 4 Conference 13 15 33 D Delete key 5 Directory 32 E Emergency calls 24 Enquiry 13 F Factory settings 34 Flexible workstation 25 Free seating 25 Function keys 5 7 G Goodbye key 4 5 6 12 H Handsfree 16 Handsfree key 7 Hash key 10 Hold key 4 5 6 Hot desking 25 I IP address 29 36 37 K Key extensions 3 Aastra M670i 3 Aastra M675i 3 L Line 31 Log in ...

Page 44: ... 5 6 Restarting 33 S Save key 5 Softkeys 7 Softkeys and XML 30 Speed dial 31 Speed dialling 17 30 T Take 32 Telephone options German 38 TFTP server 36 37 Toggle key 6 Toggling 13 14 Transfer 13 14 33 Trunk keys 4 7 U User guide 31 User password 24 V Voice mail 33 Volume setting 16 Volume control keys 4 5 6 W Web configurator Aastra 675xi 29 OpenCom 1000 28 X XML 32 ...

Page 45: ...Notes 41 Notes ...

Page 46: ...Notes 42 Notes ...

Page 47: ......

Page 48: ...Copyright 2010 www aastra com All rights reserved As of 02 11 2010 Subject to changes ...