Aastra Ascotel Office 45, Operating Instructions Manual

Page 1: ...Ascotel IntelliGate Telecommunication Systems Ascotel Office 45 45pro System Assistant Operating Instructions for the End User...

Page 2: ...s are identified by a letter inside square brackets The section System and Software Dependency indicates which system versions support the relevant features 1 ABBREV DIALLING 6 SERVICE CONFIG 2 DESTIN...

Page 3: ...unctions 2 Foxkey Multifunction key press briefly Activates allocated function 3 Entry Selection key Selecting list entries Press 1x left hand column Press 2x right hand column 4 Scroll keys Changes d...

Page 4: ...tarting and Exiting the System Assistant 9 Menu Guided Navigation 10 Processing Settings 11 Settings with the System Assistant 17 Abbreviated dialling 17 Destinations 18 Subscriber list 20 Subscriber...

Page 5: ...S 2 SWITCH POS 3 2 EMERGENCY NO 1 SWITCH POS 1 2 SWITCH POS 2 3 SWITCH POS 3 3 CODED CALLS 1 CODED CALL 1 2 CODED CALL 2 3 CODED CALL 3 4 CODED CALL 4 5 CODED CALL 5 4 DO NOT DISTURB 1 CALL DIV TO 5 S...

Page 6: ...NECT 4 BOOTH ROOM 5 ALL 8 HOTEL 1 ROOM CONFIGURATION 1 21 NUMBER 2 ROOM STATE 3 NAME 4 ALARM CALL 5 COUNTER STATE 2 21 EXCH ACCESS 2 ROOM TO ROOM 3 SURCHARGE 4 HOTLINE 2 ROOM STATE 3 ALARM CALL 4 SETU...

Page 7: ...calls forwarding unconditional or the door bell are routed Changing cost centres Setting up phone numbers for your busy lamp field Logging cordless phones on to and out of the system Entering licence...

Page 8: ...for external access to the system is granted within the System Assistant Access to the system by other users is barred while you are in the System Assistant menu and only you can make changes to the s...

Page 9: ...rating steps at least once on your phone Starting and Exiting the System Assistant Activate System Assistant To activate the System Assistant menu for the settings on the system you will need an user...

Page 10: ...enus are usually divided into further submenus You can access submenus by pressing the corresponding digit key The menu structure is shown by the menu tree at the beginning of these Instructions The l...

Page 11: ...shown on the display Depending on the displayed option selected the settings may be displayed printed or deleted If you select PRINT AND DELETE the settings are automatically deleted after they are pr...

Page 12: ...r the subscriber s phone number Enter the phone number of the subscriber whose settings you want to see OK Press the OK Foxkey The display shows the settings for the name busy indicator hotline and pr...

Page 13: ...oxkey The display shows information on first ring call forwarding preconfigured call forwarding call forwarding if busy pager subscriber number and 2 3 in the bottom right hand corner To scroll to the...

Page 14: ...ote If you have an Alpha keyboard you can generally use its arrows keys and instead of the or scroll keys in the System Assistant Note Every time you go from one data record to another you are in the...

Page 15: ...key 6 Options 1 ENABLE or 2 PASSWORT Press digit key 1 The display switches back and forth between ON and OFF every time the key is pressed Example You want to change a subscriber s name Calling up t...

Page 16: ...the selected menu item via an interface to output device such as printer for example You can also transfer the data to a computer Subsequently these Instructions use only the term Print for data outp...

Page 17: ...in the system it can be accessed by all phones Phone locks can be set up in such a way that the abbreviated dialling numbers are still available When storing an external number you must also enter the...

Page 18: ...position is currently valid The emergency number preconfigured in the system is 12 Any user who dials 12 is connected through to the emergency destination The destination is the currently valid switch...

Page 19: ...reconfigured conference are all called simultaneously at the start of the conference Only one external participant can take part in a preconfigured conference Specifying Hotline Destinations Menu path...

Page 20: ...are forwarded to the Capolinea destination This destination is always an Operator Console If the Operator Console has been forwarded to another phone number even an external number the new destinatio...

Page 21: ...t Before you can make changes to the subscriber settings you need to select CHANGE in the Subscriber Settings menu type in the existing phone number and confirm by pressing the OK Foxkey Changing a Su...

Page 22: ...estination number can be internal or external and must not exceed 20 digits Activating First Ring Call Forwarding Menu path 4 Subscriber settings 2 Modify Phone number Foxkey 1 First ring CFU Lets you...

Page 23: ...answer the call on any phone The ringing patterns consist of one long signal followed by 1 to 5 short signals The ringing pattern digit designates the number of short signals Changing Cost Centres Me...

Page 24: ...Phone number 2 Route PISN phone number only Only for phone numbers in the private phone network PISN Private Integrated Services Network Lets you select a route between 1 and 24 Changing a PISN Phone...

Page 25: ...ng of the next line You can also go back from the beginning of the first line to the end of the last line Maintenance Settings The Maintenance Settings menu is used to change the system s basic settin...

Page 26: ...information which is contained in this menu The licensed functions will be enabled once the system has been restarted This can be done by your dealer using remote maintenance Enter the new licence cod...

Page 27: ...ing Remote Maintenance Menu path 6 Maintenance settings 7 Maintenance This menu is available if you have the required authorization Ask your system administrator Lets you enable prohibit remote mainte...

Page 28: ...ws the counter reading for the selected cost centre The cost centre indicates the account under which the call charges will be booked You can retrieve cost centres 00 to 99 Displaying a Network Interf...

Page 29: ...Menu path 7 Connection with data acquisition 2 Report 3 Network interface Lets you print reports receipts on the counter reading of one or all network interfaces The data can then be automatically del...

Page 30: ...ll keys The phone number cannot be changed Report a Room as Available or Occupied Menu path 8 Hotel 1 Room settings Phone number 2 Room status Lets you specify whether a room is available or occupied...

Page 31: ...tored automatically Setting up a Surcharge Curve Menu path 8 Hotel 1 Room settings Phone number Foxkey 3 Surcharge By setting the surcharge curve you can change the level of the call charges incurred...

Page 32: ...idual phone numbers To be able to take account of individual room settings you need to switch to The setting shown is stored automatically Deleting a Name Automatically During Checkout Menu path 8 Hot...

Page 33: ...the logon procedure can be activated With GAP handsets the access code has to be entered prior to logon see below Logging your Phone Off Menu path 0 Other settings 1 Log DECT handset on off Phone numb...

Page 34: ...FF The setting shown is stored automatically Barring Individual Network Providers Menu path 0 Other settings 3 Least Cost Routing 2 Network providers Lets you display the table of network providers an...

Page 35: ...eletion Reducing Messages Menu path 0 Other settings 4 Message Announcement 4 Reduce messages Lets you delete both read and unread messages that are more than 3 days old Enter Y for YES to confirm the...

Page 36: ...ne number 1 21 Changing a wake up call 8 1 Phone number 4 30 Changing Call forwarding on No Reply 22 Changing cost centres 4 2 Phone number 2x Foxkey 2 23 Changing group members for messages announcem...

Page 37: ...ding of booth room 7 1 4 28 Displaying the room number 8 1 Phone number 1 30 Displays 12 Do not disturb 18 Door intercom system 19 E Editing settings 15 Enabling a change of telephone network 0 3 1 1...

Page 38: ...atically during checkout 8 4 2 3 32 Printing a subscriber s report 7 2 1 29 Printing counter readings 29 Printing the report of a phone booth room 7 2 4 29 Printing the system settings 6 1 25 Printing...

Page 39: ...ll Destinations 2 8 19 Specifying emergency destinations 2 2 18 Specifying hotline destinations 2 7 19 Specifying users for conference groups 2 6 19 Status line 26 Submenu 10 Subscriber list 20 Subscr...

Page 40: ...1999 5 EC of the Council of the European Union You will find the complete text of the declaration of conformity and other documents under www1 aastra com docfinder Subject to delivery availability and...