7
O P E R A T I O N
Answering Calls
When you’ve selected announcement
A
, ,
or
C
,
and the system answers a call, the
caller hears the announcement you
recorded, followed by a beep. During the
announcement, callers can press 1, 2, or 3
to select a mailbox, or they can wait for
the beep to leave a message in Mailbox 1.
After the beep, the system begins
recording your caller’s message. A caller
can leave a message up to three minutes
long. If the message is longer than three
minutes, or if the caller is silent for more
than seven seconds, or if the system runs
out of memory, the system beeps once and
hangs up.
If you’ve selected announcement
AO
,
callers hear your announcement but
cannot record a message.
Call Screening/Intercept
During Feature Setup, you can set the
system so you can hear the callers’ messages
as they are recorded.
If you decide to speak with the caller, lift
the handset of any telephone on the same
line as the answering system. The system
stops recording and resets to answer calls.
If the system doesn’t disconnect
immediately, press and release the
telephone switchhook.
Priority Call Code
If a caller enters the code you provide
(preset to 999) while your announcement
is playing, the system will alert you with
a special tone that a priority caller is on
the line. Answer the call with a telephone
connected on the same line as the
answering system.
If you do not answer, the caller can press
5
, then
#
and leave a message.
Record a Memo
You can record a memo up to three
minutes long to be stored as an incoming
message.
1
Press and release
. Press the
MBOX button where you want the
memo to be stored. When the system
beeps, speak toward the microphone.
2
To stop recording, press
b
.
3
To play the memo, press
b
.
Record a Phone Conversation
While on a call, you can record a
conversation to be stored as an incoming
message.
1
Press and release
. Press
the MBOX button where you want the
recording to be stored.
2
To stop recording, press
b
.
3
To play the recording, press
b
.
Memory Monitor
You can determine the system’s remaining
recording time.
1
If the system is on, press
O
to turn
the system off.
2
Press
O
again to turn the system
on. The system announces the
remaining recording time in minutes.
(If there is less than five minutes
remaining, the system announces,
“The machine is on. Less than five
minutes to record.”
)
Moving a Message to Another
Mailbox
You can move a message from one mailbox
to another. The message is saved as a new
message in the mailbox to which it’s been
added, and is deleted from the original
mailbox.
1
While the message you want to move
is playing, press
s
. The system
beeps and stops playback, the Message
Window displays
CP
(for copy), and the
Mailbox lights flash.
2
Press the MBOX button where you
want to move the message. The
system resumes playing messages in
the original mailbox.
