Example for Announcement:
“Hello. I can’t come to the phone right now. Please leave your name, number, and a short
message after the beep. Thank you.”
3.
Press CHANGE, then ANNC.
The system beeps once when it begins to record. While recording, “ – “ blinks in the message
window.
4.
Speak towards the microphone in a normal tone of voice.
5.
Press STOP when you are finished.
The announcement plays back automatically. (If necessary, adjust SPEAKER VOLUME.) The Message
Window displays a P.
Note:
If the announcement did not record successfully, five beeps will be given and the Message Window
blinks to indicate that you need to record again.
To Play Back your Announcement at Any Time
1.
Move ANNC SELECT to the announcement (A or B) you want to play back
2.
Set SPEAKER VOLUME to the middle
3.
Press ANNC
While your system plays back an announcement, the Message Window shows P (Announcement Play)
To Delete an Announcement
1.
Move ANNC SELECT to the announcement (A or B) you want to delete.
2.
Press ANNC to begin playing the announcement
3.
Press DELETE while the announcement is playing.
The system will beep once and the Message Window will blink when the announcement has been deleted.
To select the announcement callers will hear:
Move ANNC SELECT to the desired announcement: A or B
To bypass the announcement:
Callers with a touch tone telephone can bypass your announcement by pressing * after the announcement
begins. The system skips the rest of the announcement, beeps and begins recording.
You may want to inform frequent callers of this feature.
Setting System to Answer Calls
After you have recorded your announcement, the Message Window should be on, indicating that the system
is ready to answer calls. The Message Window shows the number of messages stored in memory (0 if no
messages have been received).
If the Message Window is not on, press and release ON/OFF to turn on the system.
When the system answers a call, the caller hears the announcement you selected, followed by a beep. After
the beep, the system begins recording your caller’s message.
While the system is taking a call, the Message Window displays “ – “. After a message is recorded, the
display changes to show the total number of recorded messages.
Note:
Messages are limited to a maximum of two minutes each. If the caller is still speaking after two
minutes, is silent for more than seven seconds, or if system memory runs out (system memory is 12 minutes
in length), the system will beep once and hang up.
