1608/1616 Phone User Guide
Page 88
15-601040 Issue 11c (Thursday, April 16, 2020)
IP Office
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11. Contacts/Directory
This menu is accessed by pressing the
key. It is used to display names
and numbers that you can then use for making calls.
The directory includes names stored for use by all users, names stored for
use by just you and the name and numbers of all the other users and
groups on the phone system.
diagram shows a summary of the menu options.
The contacts shown in the directory come from a number of sources.
·
Personal Directory Contacts
These contacts are stored by the telephone system as part of your user settings.
·
They are displayed on the phone while you are using it. If you hot desk to another phone that also stores
your contacts on the system, your personal contacts move with you.
·
You can have up to 250 personal directory entries that you can add, edit and delete through the phone.
While you are allowed up to 250 personal directory entries, the total capacity of the system may limit
that if it has been reached.
·
The system administrator can add, edit and delete your personal directory entries.
·
The system administrator can apply an
Exclude from Directory
setting to particular users and hunt
groups. They are then not included in the directory seen by other users.
·
User Contacts
These contacts list all the other users on the telephone system. If your system is part of a network of IP
Office telephone systems, it includes users on the other systems.
·
Group Contacts
These contacts list all the hunt groups on the telephone system. If your system is part of a network of IP
Office telephone systems, it includes those hunt groups that the system administrator has configured to be
advertised across the network.
·
External Contacts
These contacts are viewable and useable by all phone users. These are two types of external contacts:
·
Some external contacts are entered into the telephone system configuration by the system
administrator.
·
Other external contacts are those imported by the telephone system from other directory sources.
Notes
1. If you have been configured as a system phone user by the system administrator, then you can also add,
edit, and delete some external directory contacts.
·
This only applies to external directory contacts entered locally into configuration of the system at which
you are logged in.
·
External directory contacts imported by the system cannot be edited.
·
However, if a local entry is created with the same name or number as an imported entry, the imported
entry is discarded in favor of the local one.
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