BLUE INK TECH ELD, User Manual

Page 1: ...Electronic Logging Device User Manual BLUE INK TECHNOLOGY ...

Page 2: ...3 DVIR 34 Adding a Record of Duty Status 14 Fuel 35 Editing a Record of Duty Status 14 My Account 36 Automatic Duty Status Changes 15 Profile Information 36 Duty Status and Logging Out 15 Change Password 36 Fuel Receipts 16 Account Emails 36 Daily Vehicle Inspection DVIR 17 Driver Information 36 Roadside Inspection 18 My Roles 36 Settings 19 Manage API Keys 36 General Settings 19 Payment History 3...

Page 3: ...matically record events A record will be automatically added to the BIT ELD adapter s logs when the engine is turned on or turned off This does not cause a change of duty status but will show as a BIT ELD adapter recorded event in your driver logs When the vehicle s wheel speed exceeds five miles per hour a duty status of Driving will be automatically recorded If the vehicle is no longer in motion...

Page 4: ... the Apple App Store and the Google Play Store Using your Apple or Android device go the app store and search for Blue Ink Tech Depending on your mobile device the app will look like one of the screens below Blue Ink Tech App from the Google Play Store Blue Ink Tech App from the Apple App Store 4 ...

Page 5: ...rative privileges to set permissions or view logs for drivers under the carrier s account An administrator can view logs inspection reports and activity for all drivers under the carrier s account An administrator will also have to approve new users in their carrier s account and set driver permissions for personal use of vehicles and yard moves Check the I am support maintenance personnel checkbo...

Page 6: ...you install your BIT ELD adapter Install the Blue Ink Tech app on the smartphone or tablet you wish to use for your logs The app can be downloaded from the Apple App Store or Google Play store Turn off all Bluetooth capable devices including the smartphone or tablet with the Blue Ink Tech app installed until the BIT ELD adapter finishes its first testing sequence and the light has turned blue Have...

Page 7: ...ELD adapter can take several minutes because the app and BIT ELD adapter are exchanging encryption keys for their communication When you re connect to the BIT ELD adapter the connection will take much less time because the encryption keys will be reused Set the BIT ELD adapter as your Preferred Device to further reduce connection time see Settings Preferred Device on page 20 The light on the BIT E...

Page 8: ... There was an error while transferring data four times in a row ELD Disconnected The ELD detected a gap in the vehicle s odometer readings or the vehicle s engine hour reading Engine Synchronization Diagnostic The ELD was unable to communicate with the vehicle within 5 seconds of needing information from the vehicle s database Engine Synchronization Malfunction The ELD was unable to communicate wi...

Page 9: ... the Current Load Out displays the following Your current duty status in a blue circle at the top right Your name in the driver field Name of a co driver who will be listed on your records see Co Driver Login on pg 21 Name of the carrier with whom you are sharing data Vehicle being used for the day s work Up to three trailers being used simultaneously Shipping document number from your records Set...

Page 10: ... Load Out You may have to swipe up on the screen to see all of the data for these notifications Tap VIEW to see the data in more detail on the Hours of Service screen Tap the check mark to accept the changes or certify that record Tap X to dismiss the notification and see the next one Notifications are displayed in chronological order so you will see the oldest record first Approving uncertified l...

Page 11: ...w Tap the menu icon to navigate to different features in the app Each of these features will be explained in more detail in the following sections 11 Tap help circled in red in the menu below to find the phone number or support email links at the bottom of the screen to contact the Blue Ink Tech Support Team with any questions or issues ...

Page 12: ...ak the screen will switch to show BREAK REMAINING If you have run out of drive time shift time or cycle time those progress bars will show red If you are running the Blue Ink Tech app in the background while driving but are not actively looking at the display the app will send a notification when you have 15 minutes remaining on any of the timers 12 Do not try to navigate the Blue Ink Tech App whi...

Page 13: ...e the other half of the day s events If you rotate your screen to landscape orientation you will be able to see the entire chart 13 Landscape View The list at the bottom of the screen shows all of your duty statuses for the selected day Tapping a status record will highlight it on the log above so you can easily check and edit your logs Tap the green button at the bottom right to open a menu of op...

Page 14: ...t section on the Home page Editing a Record of Duty Status To edit a duty status tap the EDIT icon to the right of the duty status listed on the Hours of Service screen This will bring up the detail screen where you can adjust the time select a different duty status and modify your notes All edits to duty status require a note of at least four characters Your previous record will be marked as inac...

Page 15: ...f the Driving duty status and added to the On Duty Not Driving duty status The Blue Ink Tech app will only change your duty status from Driving to On Duty Not Driving after the 6 minute interval described above If you turn off your vehicle or disconnect from the BIT ELD adapter by moving outside of Bluetooth range before the 6 minute interval you will remain set to Driving Duty Status and Logging ...

Page 16: ...iters The Total Purchase Price can be entered in US or Canadian dollars When you are inished entering purchase information tap SAVE at the bottom of the screen This will make your fuel receipt available to your carrier s administrator on the Blue Ink Tech website To add another fuel receipt tap the green at the bottom of the screen To edit or delete an existing fuel receipt tap the EDIT icon to th...

Page 17: ... Trailer to select up to three 3 of your carrier s other registered Trailers To note any issues tap Add Issue This will bring up a checklist of possible issue areas Check the box for the area of concern and add specific notes about the issue in the Remarks field Tap Done to return to the Vehicle Inspection screen When your inspection report is complete tap the green disk icon at the bottom right o...

Page 18: ... 8 to 14 days can be viewed in the app Tap Toggle Unidentified Driver Logs to see any unidentified logs recorded by the BIT ELD adapter Tap Send Records to DOT Web Server or Email Records to DOT if the DOT officer requests a copy of your logs The officer should give you a routing number to enter in the comment field Your logs will be sent in the comma separated variable format required by the FMCS...

Page 19: ...an see your Available Hours while driving 19 The Keep screen on function is especially important for Apple devices running iOS 12 1 or older These older software versions will disconnect the BIT ELD adapter from the Blue Ink Tech app when the the phone or tablet goes to sleep or when the app is put in the background Your data is automatically synced with the web portal at blueinktech com when you ...

Page 20: ...of your phone or tablet the app will connect to the nearest BIT ELD adapter You can check that you are connected to the correct device by the vehicle listed in your ELD Adapter Settings or your Current Load Out on the Home page If you need to reconnect to the correct vehicle s BIT ELD adapter tap SCAN next to Scan for other ELDs Light Settings You can adjust your BIT ELD adapter light settings to ...

Page 21: ...My Account page to join or leave carriers As a driver you will have access to all logs recorded under your account even if you are no longer driving for a particular carrier see My Account on pg 34 Driver Information This screen shows your current information You can edit your driving cycle commercial driver s license information time zone and language on this screen Before your logs and reports c...

Page 22: ...ce while recording your own logs Tap the circle with the up and down arrows to make your co driver the active user in the app with access to their own account and logs They can set and change their duty status view available hours and change settings while you are operating the vehicle Tap the circle with the arrows again to swap users and access your own account data Each swap requires the new ac...

Page 23: ... their non driving status and then close the Blue Ink Tech app completely or turn off their Bluetooth connectivity to prevent drive time being incorrectly logged under their account Drive Time Swapping Drive time accidentally logged under the wrong driver can be swapped if there was a co driver logged in during that drive time On the Hours of Service screen select the duty status that was incorrec...

Page 24: ...sung Phones and Tablets Newer Samsung Galaxy phones and tablets model S8 and later have a feature called App Power Monitor It determines which apps are draining the battery and puts them to sleep If the Blue Ink Tech app is put to sleep it will no longer be able to connect to the BIT ELD Adapter to gather data for your Hours of Service logs To prevent your Samsung Galaxy device from putting the BI...

Page 25: ...d by one of our Support Team members The Training Series can also be found on the Support page at blueinktech com support and the Blue Ink Tech YouTube channel Subscribe to our YouTube channel to receive updates and notification of new videos You will see the green camera icon next to any topic in this manual that has an associated BIT Training Series video Click the camera to watch the video 25 ...

Page 26: ... page You can also find information about our Air Scale and TPMS systems Contact our Sales or Support team with questions on the Contact page Watch how to videos from the BIT ELD Adapter Training Series or download the latest version of the BIT ELD Adapter User Manual on the Support page Log into the web portal Fleet Management System on the Login page 26 ...

Page 27: ...our email address and password to sign in Use the same user name and password for the Blue Ink Tech app and the BIT web portal If you have forgotten your password you can request a password reset by clicking Reset Password If you need to create a new account click the REGISTER tab 27 ...

Page 28: ...plete information are shown in boxes at the top of the page Click on the box to see a list of the drivers or vehicles with that issue Clicking on the driver or vehicle in the list will take you to that record to view the details Historical trends are graphed for DVIR issues and Uncertified Logs You can see a list of your team s drivers at the bottom of the page including their last available duty ...

Page 29: ...be shown in a red circle next to My Team on the navigation menu Sort your team by Requests First at the top of the page to bring pending user cards to the top of the page to easily accept or reject them Change user roles at any time by clicking EDIT ROLES at the bottom of the user card Remove a user from your team by clicking REMOVE at the bottom of the user card This user will no longer show on t...

Page 30: ...d or saved to your computer Hide Empty Days removes dates with no recorded driving activities Show Unidentified Drive Time will show time when a BIT ELD Adapter recorded a vehicle as in motion but no driver was connected via the Blue Ink Tech app to claim the drive time You can assign the unidentified time to a driver which will show on their Blue Ink Tech app Home screen as a suggested log that t...

Page 31: ... The expanded view will show each duty status event with total hours start and end time the vehicle used location and any notes entered by the driver The selected log s events will also show on the graph at the bottom of the page Placing your mouse over a duty status on the graph will highlight the corresponding row in the table An orange circle with an is used to depict potential violations on th...

Page 32: ...to click the save button to the far right after making any changes to your duty status To add a record of duty status click the circle with a in the Edit column of the table Double click the duty status times and notes fields to fill in the correct data To delete a record of duty status click the circle with an X in the Edit column of the table Automatically recorded driving events cannot be delet...

Page 33: ...t location for each vehicle The ELD column will show a blue checked box if you have recorded data for that vehicle To add a trailer to your fleet click Add Trailer Enter the name of your trailer and license plate number optional then click Submit You can edit the name of any vehicle or trailer by double clicking the current name in the table You can remove any vehicle or trailer from your fleet by...

Page 34: ...mber of issues reported You can filter the table by the Vehicle ID or the Driver to easily find a report that requires action Click any report in the table to view the details on the right side of the page Each issue area will be listed separately with the driver s notes shown in italics Click Resolve at the far right of the issue box to close any issues that have been addressed or do not require ...

Page 35: ...eipt was submitted the state where fuel was purchased the driver vehicle gallons purchased total purchase price and any notes entered by the driver You can filter the table by state driver or vehicle To edit or delete a fuel receipt click Edit at the far right of the selected row The Edit Fuel Receipt box will open for you to make changes or add missing information Fuel Receipts can be used in col...

Page 36: ...n and your Cycle Rule selection Drivers must enter a license number and the issuing state before they can share logs with a carrier My Roles This section lists your carrier accounts If you have multiple roles within your carrier each role account will be shown separately Click Request to Join a Carrier on the menu bar to add a new carrier to your account You will stay in pending status and cannot ...

Page 37: ...ndustry Canada s license exempt RSS standards Operation is subject to the following two conditions 1 This device may not cause interference and 2 This device must accept any interference including interference that may cause undesired operation of the device Exception from routine SAR evaluation limits are given in RSS 102 Issue 5 Contains transmitter module IC 5123A BGM111 Cet émetteur radio IC 5...

Page 38: ...with declaration ID D030732 App Requirements The Blue Ink Tech app runs on Android and Apple devices Your device must support Bluetooth 4 0 also known as Bluetooth Smart and Bluetooth Low Energy to communicate with the ELD adapter Your device must be able to communicate over the Internet during a roadside safety inspection This is because the safety official may request that you send your logs to ...

Page 39: ...Blue Ink Technology 2019 ...