Brother 8085DN - DCP B/W Laser, Software User'S Manual

Page 1: ...SOFTWARE USER S GUIDE DCP 8080DN DCP 8085DN MFC 8480DN MFC 8680DN MFC 8690DW MFC 8890DW Not all models are available in all countries Version B USA ...

Page 2: ...tries Epson is a registered trademark and FX 80 and FX 850 are trademarks of Seiko Epson Corporation IBM is either a registered trademark or a trademark of International Business Machines Corporation in the United States and or other countries Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States an...

Page 3: ...ult printer settings 8 Status Monitor 9 Monitoring the machine s status 9 Printer driver settings 10 Features in the Windows printer driver 11 Basic tab 11 Paper Size 12 Orientation 12 Copies 12 Media Type 12 Resolution 13 Print Settings 13 Multiple Page 13 Duplex Booklet 14 Paper Source 16 Advanced tab 17 Use Watermark 19 Watermark Settings 19 Header Footer Print 21 Toner Save Mode 21 Secure Prin...

Page 4: ... Image 52 Scan to OCR 53 Scan to File 54 Using ScanSoft PaperPort 11SE with OCR by NUANCE 55 Viewing items 56 Organizing your items in folders 57 Quick links to other applications 57 ScanSoft PaperPort 11SE with OCR lets you convert image text into text you can edit 57 Importing items from other applications 58 Exporting items into other formats 58 Uninstalling ScanSoft PaperPort 11SE with OCR 58 ...

Page 5: ... information 103 Sending setup 104 Setting up a cover page 105 Entering cover page information 106 Sending a file as a PC FAX using the Facsimile style user interface 106 Sending a file as a PC FAX using the Simple style user interface 107 Address Book 109 Brother Address Book 110 Setting up a member in the Address Book 110 Speed Dial setup 111 Setting up a group for broadcasting 112 Editing membe...

Page 6: ...ter 135 Paper Feed 135 Layout 136 Secure Print 137 Print Settings 138 Removing the Printer driver for Macintosh 142 Using the BR Script3 Driver Post Script 3 language emulation printer driver 143 Features in the BR Script3 PostScript 3 language emulation printer driver 149 Page Setup 149 Choosing page setup options 149 Cover Page Mac OS X 10 4 x or greater 151 Layout 151 Secure Print Mac OS X 10 5...

Page 7: ...Scan to Image 190 Scan to OCR 192 Scan to E mail 194 Scan to File 195 COPY PC FAX PC FAX is on MFC models only 197 DEVICE SETTINGS 199 Remote Setup MFC models only 199 Quick Dial MFC models only 200 Status Monitor 200 11 Network Scanning 201 Before using Network Scanning 201 Configuring network scanning 201 Using the Scan key 203 Scan to E mail PC 203 Scan to E mail E mail server MFC 8690DW and MF...

Page 8: ...vii 12 Remote Setup MFC models only 218 Remote Setup 218 A Index 220 ...

Page 9: ...ows I Printing 2 Scanning 33 ControlCenter3 59 Network Scanning For models with built in network 84 Remote Setup MFC models only 101 Brother PC FAX Software MFC models only 103 Firewall settings For Network users 121 ...

Page 10: ...have supplied Install the drivers by following the Quick Setup Guide The latest printer driver can also be downloaded from the Brother Solutions Center at http solutions brother com Windows Printing The dedicated printer drivers for Microsoft Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Windows Server 2003 1 Windows Server 2008 1 are available on the CD ROM supplied with ...

Page 11: ...in your software application and then click OK to begin printing Where XXXX is your model name If you are using a LAN cable or a parallel cable to connect your machine then LAN or LPT will be in the printer driver name Note Macintosh See Features in the printer driver Macintosh on page 133 b Your computer sends the data to the machine c When the machine finishes printing all the data the LCD shows...

Page 12: ...printing function Make sure that the back cover is closed Make sure that the duplex tray is installed correctly in the printer If paper is curled straighten it and then put it back in the paper tray Use regular paper or thin paper DO NOT use bond paper Manual duplex printing 1 The machine prints all the even numbered pages on one side of the paper first Then the Windows driver instructs you with a...

Page 13: ...eed to set your password in the printer driver dialog box If you turn the power switch Off the secured data saved in memory will be cleared a Press Secure Direct Note If the LCD displays No Data Stored there is no secured data in the memory b Press a or b to choose the user name Press OK The LCD displays the secured jobs list for that name c Press a or b to choose the job Press OK d Enter your fou...

Page 14: ...you to control text and graphics on the page For technical information about PostScript commands see the following manuals Adobe Systems Incorporated PostScript Language Reference 3rd edition Addison Wesley Professional 1999 ISBN 0 201 37922 8 Adobe Systems Incorporated PostScript Language Program Design Addison Wesley Professional 1988 ISBN 0 201 14396 8 Adobe Systems Incorporated PostScript Lang...

Page 15: ...s the list d Press Stop Exit Printing the Print Configuration List 1 You can print a list of current printer settings a For MFC models press Menu 4 2 2 For DCP models press Menu 3 2 2 b Press Start The machine prints the settings c Press Stop Exit Test Print 1 If you are having problems with print quality you can do a test print a For MFC models press Menu 4 2 3 For DCP models press Menu 3 2 3 b P...

Page 16: ... models press Menu 3 3 b Press a or b to choose Off On Long Edge or On Short Edge Press OK c Press Stop Exit Restoring default printer settings 1 You can return the machine s printer settings to the factory settings a For MFC models press Menu 4 4 For DCP models press Menu 3 4 b To restore the default settings press a or b to choose 1 Reset Press OK To exit without making a change press a or b to ...

Page 17: ...or more information about using the Status Monitor software right click the Status Monitor icon and choose Help Monitoring the machine s status 1 The Status Monitor icon will change color depending on the machine status A green icon indicates the normal stand by condition A yellow icon indicates a warning A red icon indicates a printing error has occurred There are two locations where you can disp...

Page 18: ...r Paper Size Orientation Copies Media Type Resolution Print Settings Multiple Page Duplex Booklet Paper Source Scaling 1 Reverse Print Use Watermark 1 Header Footer Print 1 Toner Save Mode Secure Print 1 Administrator 1 User Authentication 1 Macro 1 Density Adjustment Improve Print Output 1 These settings are not available with the BR script printer driver for Windows ...

Page 19: ...s dialog box by clicking Printing Preferences in the General tab of the Printer Properties dialog box Basic tab 1 You can also change settings by clicking the illustration on the left side of the Basic tab a Choose the Paper Size Orientation Copies Media Type Resolution and Print Settings 1 b Choose the Multiple Page and Duplex Booklet setting 2 c Choose the Paper Source 3 d Click OK to apply your...

Page 20: ...ia Type 1 You can use the following types of media in your machine For the best print quality select the type of media that you wish to use Note When using ordinary plain paper choose Plain Paper When using heavier weight paper envelopes or rough paper choose Thick Paper or Thicker Paper For bond paper choose Bond Paper When you use envelopes choose Envelopes If the toner is not fixed to the envel...

Page 21: ...t Text This is the best mode for printing text documents Manual You can change the settings manually by choosing Manual and clicking the Manual Settings button You can set brightness contrast and other settings Multiple Page 1 The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page o...

Page 22: ...e Duplex 4 Click Duplex Settings 5 Make sure that Use Duplex Unit has been chosen 6 Click OK The printer will print on both sides of the paper automatically BR Script printer driver 1 Open the Properties dialog box in the printer driver 2 From the General tab click the Printing Preferences icon 3 From the Layout tab choose Orientation Print on Both Sides and Page Order 4 Click OK The printer will ...

Page 23: ...ven numbered pages first Then the printer driver will stop and show the instructions required to re install the paper When you click OK the odd numbered pages will be printed Duplex Type There are six types of duplex binding directions available for each orientation Binding Offset If you check the Binding Offset option you can also specify the offset for binding in inches or millimeters Flip on Le...

Page 24: ...e printer driver will stop and show the instructions required to re install the paper When you click OK the odd numbered pages will be printed Duplex Type There are two types of duplex binding directions available for each orientation Binding Offset If you check the Binding Offset option you can also specify the offset for binding in inches or millimeters Paper Source 1 You can choose Auto Select ...

Page 25: ...ure Print 6 Administrator 7 User Authentication 8 Other Print Options 9 Default 10 a Choose the Scaling setting 1 Check Off if you want to print the document as it appears on your screen Check Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size Check Free if you want to change the size b Check Reverse Print to reverse the data from up to down 2 ...

Page 26: ...me 4 see Secure Function Lock 2 0 in the Network Users Guide e You can save running costs by reducing the print density 5 f You can protect your document using a password 6 g You can limit access to functions such as scaling and watermark 7 To use this function you need to have administrator privileges h You can enter your ID and PIN number when you are restricted from PC print by the Secure Funct...

Page 27: ...Watermarks or you can use a bitmap file that you have created Check Use Watermark and then click the Settings button Watermark Settings 1 Transparent 1 Check Transparent to print the watermarked image in the background of your document If this feature is not checked then the watermark will be printed on top of your document ...

Page 28: ...ition on the page by selecting the watermark and clicking the Edit button If you want to add a new watermark click the Add button and then choose Use Text or Use Bitmap File in the Watermark Style Title Enter a title you like in the field Text Enter your Watermark Text into the Text box and then choose the Font Style Size and Darkness Bitmap Enter the file name and location of your bitmap image in...

Page 29: ...ay scale images Toner Save Mode is not available for HQ 1200 and 1200 dpi resolution Secure Print 1 Secure documents are documents that are password protected when they are sent to the machine Only the people who know the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine to print them To send a secu...

Page 30: ...hentication 1 If you are restricted from PC Print by the Secure Function Lock feature you need to set your ID and PIN number in the User Authentication dialog box Click Settings of the User Authentication and enter your ID and PIN number If your PC login name is registered to Secure Function Lock you can check the Use PC Login Name box instead of entering your ID and PIN number Note If you want to...

Page 31: ...e The Density Adjustment is not available when you set the resolution to HQ1200 Improve Print Output 1 This feature allows you to improve a print quality problem Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to a thin setting...

Page 32: ...nal accessories you can add and choose their settings in the Accessories tab as follows Available Options 1 You can manually add and remove the options that are installed on the printer Tray settings will match the installed options Paper Source Setting 2 This feature shows the current paper size for each paper tray Serial No 3 By clicking Auto Detect the printer driver will query the printer and ...

Page 33: ...er will be listed in Available Options 1 You can manually add or remove the options by choosing an optional device you want to add or remove and then clicking Add or Remove Note The Auto Detect function is not available under the following printer conditions The printer power switch is off The printer is in an error state The printer is in a network shared environment The cable is not connected to...

Page 34: ... Center http solutions brother com is a web site offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your printer Genuine Supplies Website 2 You can visit our web site for original genuine Brother supplies by clicking this button 2 1 3 5 4 6 ...

Page 35: ...onfiguration of the printer s internal settings Print Fonts 4 This will print pages showing the internal fonts of the printer Check Setting 5 You can check the current driver settings About 6 This will show the list of the printer driver files and version information ...

Page 36: ...ences dialog box by clicking Printing Preferences in the General tab of the Brother MFC XXXX BR Script3 Properties or Brother DCP XXXX BR Script3 Properties dialog box Layout tab You can change the layout setting by choosing the settings for Orientation Print on Both Sides Duplex Page Order and Pages Per Sheet Orientation Orientation selects the position of how your document will be printed Portra...

Page 37: ...l Feed 1 Available if the optional tray is installed Automatically Select This setting will automatically pull paper from any paper source tray or manual feed slot that has a paper size defined in the printer driver that matches your document Auto Select This setting will automatically pull paper from any paper source tray or manual feed slot that has a paper size defined in the machine that match...

Page 38: ... printed b Set the Scaling and TrueType Font settings 2 Scaling Specifies whether to reduce or enlarge documents and by what percentage TrueType Font Specifies the TrueType font options Click Substitute with Device Font the default to use equivalent printer fonts for printing documents that contain TrueType fonts This will permit faster printing however you might lose special characters not suppor...

Page 39: ...chine you must enter the password using the control panel of the machine The secured document must have a Password and Job Name The default setting is Off Password Choose the password for your secured document that you send to the machine from the drop down box Job Name Choose the Job name from the drop down list for your secured document that you sent to the machine Toner Save You can conserve to...

Page 40: ... to choose this setting Change the printer driver setting in Media Type to a thin setting For more information about reducing paper curl see Improving the print quality in the User s Guide Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not improve the situation enough select Thicker paper in Media type settings Density Adjustment In...

Page 41: ...o Suite software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and applications This means that you can not only scan images directly into the PaperPort 11SE viewer that Brother included with your machine but you can also scan images directly into hundreds of other software applications that support TWAIN scanning Th...

Page 42: ...X LAN f Check the Display scanner dialog box on the Scan or Get Photo panel g Click Scan The Scanner Setup dialog box appears h Adjust the following settings if needed in the Scanner Setup dialog box Scan Image Type 1 Resolution 2 Scan Type 3 Reduce Noise 4 Brightness 5 Contrast 6 Document Size 7 Duplex two sided Scanning 8 Not available for the DCP 8080DN and MFC 8480DN i Click Start When scannin...

Page 43: ...e Pre Scanning to crop a portion you want to scan 2 You can preview your image and crop unwanted portions before scanning by using the PreScan button When you are satisfied with the preview click the Start button in the Scanner Setup dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC on page 33 b Choose the settings for Scan Image Type Resolution Scan Ty...

Page 44: ...ppears in the PaperPort 11SE window or your application window g In the PaperPort 11SE window use the options available to refine the image Settings in the Scanner Setup dialog box 2 Image Type 2 Choose the output image type from Photo Web or Text Resolution and Scan Type will be altered for each default setting The default settings are listed in the table below Image Type Resolution Scan Type Pho...

Page 45: ...6 colors to scan the image 24 bit Color Uses up to 16 8 million colors to scan the image Although using 24 bit Color creates an image with the most accurate color the image file will be about three times larger than a file created with 256 Color It requires the most memory and has the longest transfer time Reduce Noise 2 You can improve and enhance the quality of your scanned images with this sele...

Page 46: ...in the box to set the Contrast Note The Contrast setting is only available when Gray Error Diffusion or True Gray is chosen When scanning photographs or other images for use in a word processor or other graphics application try different settings for the contrast and resolution to see which setting best suits your needs Document Size 2 Choose one of the following sizes A4 8 3 x 11 7 in 210 297 mm ...

Page 47: ... the unit for Width and Height Note You can see the actual paper size you chose on the screen Width shows the width of scanning area Height shows the height of scanning area Data Size shows the rough data size in Bitmap format The size will be different for other file formats such as JPEG User adjustable from 0 35 x 0 35 in to 8 5 x 14 in or 8 9 x 8 9 mm to 215 9 x 355 6 mm ...

Page 48: ... the document you need to use the scanner glass See Pre Scanning to crop a portion you want to scan using the scanner glass on page 42 a Load your document b Start the ScanSoft PaperPort 11SE software that was installed during the MFL Pro Suite installation to scan a document Note The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 11SE The scanning steps may vary w...

Page 49: ...Page size i Choose Document Feeder from the Paper source drop down list 1 j Choose the picture type 2 k Choose the Paper size from the drop down list 4 l If you need advanced settings click Adjust the quality of the scanned picture 3 You can choose Brightness Contrast Resolution and Picture type from Advanced Properties Click OK after you choose a setting 1 2 3 4 ...

Page 50: ...iew button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click the Scan button in the Scan dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC on page 40 b Choose Flatbed in the Paper source drop down list 1 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 S...

Page 51: ...ing g Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in the PaperPort 11SE window or your application window Scanner Utility 2 The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size If you want to set Legal size as the defau...

Page 52: ...n 1200 dpi the file size may be very large Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file Note Windows Vista The User Account Control screen appears do the following For users who have administrator rights Click Allow For users who do n...

Page 53: ...e document you need to use the scanner glass See Pre Scanning to crop a portion you want to scan using the scanner glass on page 46 Note Duplex Scan is not supported by the DCP 8080DN and MFC 8480DN Duplex Scan is not available for legal size paper a Load your document b Open your software application to scan the document c Do one of the following Windows Photo Gallery Click File then Import from ...

Page 54: ...Click the Scan button in the Scan dialog box The machine starts scanning the document Pre Scanning to crop a portion you want to scan using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click the Scan button in the Scan dialog box to scan the image a Follow the steps from a to e of Scanni...

Page 55: ...ess 7 Contrast 8 Scanning area d Click Preview The whole image is scanned into the PC and appears in the scanning area 8 e Press and hold down the left mouse button and drag it over the portion you want to scan f Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in your application window 1 2 3 4 5 6 7 8 ...

Page 56: ...ter3 See SCAN on page 62 For details about how to configure the scan settings of the ControlCenter3 buttons and to launch the application of your choice using Scan see Using ControlCenter3 on page 59 Note If you want to scan a document using the duplex scanning feature you need to put the document in the ADF and then choose 2sided L edge or 2sided S edge depending on your document layout Choose yo...

Page 57: ...Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Choose one of the options below To change the setting choose Change Setting Press OK and go to step g To start scanning with the settings you set in the Function Menu For MFC models Menu 5 2 and For DCP models Menu 4 2 choose Start Scan Press OK and go to step j g Press a or b to choose the quality you want...

Page 58: ...ing the data DO NOT unplug the power cord or remove the USB Flash memory drive from the machine while it is reading the data You could lose your data or damage the USB Flash memory drive Changing the default file size 2 You can set your own default setting for the file size For a higher quality scan choose the large file size For a smaller file size choose the small file size a Press Menu 1 b Pres...

Page 59: ... press Menu 4 2 2 b Enter the file name up to 6 characters Press OK Note You cannot use a space for the first character c Press Stop Exit Understanding the Error Messages 2 Once you are familiar with the types of errors that can occur while you are using the Scan to USB you can easily identify and troubleshoot any problems Protected Device This message will appear if the protect switch of the USB ...

Page 60: ...nned data in color choose color in scan type on the Device Button tab of the ControlCenter3 configuration If you want the scanned data in black and white choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration See SCAN on page 62 If you want to change the default file size for JPEG PDF or Secure PDF choose your preferred rate by moving the scroll bar on the...

Page 61: ...ted by ScanSoft PaperPort 11SE OCR to an editable text file and then have the result displayed in your word processing application for viewing and editing You can change the Scan configuration See OCR Word Processing program on page 65 a Load your document b Press Scan c Press a or b to choose Scan to PC Press OK d Press a or b to choose OCR Press OK If your machine does not support Duplex Scan go...

Page 62: ...pe on the Device Button tab of the ControlCenter3 configuration If you want the scanned data in black and white choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration See SCAN on page 62 If you would like to display the folder window after scanning the document select Show Folder on the Device Button tab of the ControlCenter3 configuration See SCAN on page...

Page 63: ... graphics and text documents It allows you to mix or stack documents of different formats for printing faxing or filing This chapter only introduces the basic functions of the software For more details see the ScanSoft Getting Started Guide To view the complete ScanSoft PaperPort 11SE Getting Started Guide choose Help from PaperPort 11SE menu bar and click Getting Started Guide When you install MF...

Page 64: ...iles PaperPort 11SE s max and other files will be displayed and include an icon that indicates the application that the specific file type is associated or created with Non graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images Page Thumbnails displays a close up of a single page You can open a PaperPort 11SE item by double clicking its icon or the th...

Page 65: ... working link to them The bar at the bottom of the PaperPort 11SE desktop shows which programs you can use with PaperPort 11SE To send an item from PaperPort 11SE to another program simply drag and drop the item from the PaperPort 11SE desktop to the program icon on the Send To bar PaperPort 11SE automatically converts the item to the preferred format If PaperPort 11SE does not automatically recog...

Page 66: ...w The Save XXXXX as dialog box is displayed b Choose the drive and folder where you want to store the file c Enter the new file name and choose the file type d Click Save to save your file or Cancel to return to PaperPort 11SE without saving it Uninstalling ScanSoft PaperPort 11SE with OCR 2 Windows 2000 Professional 2 a Click the Start button Settings Control Panel then Add Remove Programs b Choo...

Page 67: ...e following operations a Scan directly to a file E mail word processor or graphics application of your choice 1 b Access to the Custom Scan settings Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your PC 3 d Access the PC FAX applications available for your device 4 e Access the settings available to configure your devic...

Page 68: ... the Model drop down list you must have the MFL Pro Suite Software installed on your PC for that model For the Modern user interface you need to install Adobe Flash Player 8 or greater If you do not have Flash Player 8 or greater you will be prompted so you can download the latest Flash Player ...

Page 69: ...terface Turning the Auto Load feature off 3 Once you start ControlCenter3 from the Start menu the icon will appear on the tasktray You can open the ControlCenter3 window by double clicking the icon If you do not want ControlCenter3 to run automatically each time you start your PC a Right click the ControlCenter3 icon in the tasktray and choose Preferences The ControlCenter3 preference window appea...

Page 70: ... on your PC E mail Default your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter3 gives you the ability to configure the hardware Scan key on your ma...

Page 71: ...mpressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File Image example Microsoft Paint 3 The Scan to Image feature lets you scan an image directly into your graphics application for image editing To change the default settings right click the Image button click ControlCenter Configuration and click the Software Button tab If you want to scan and then crop a ...

Page 72: ...cation that you have added by clicking the Delete button in the Software Button tab Note This function is also available for Scan to E mail and Scan to OCR The window may vary depending on the function If you choose Secure PDF from the File Type list click the icon to open the Set PDF Password dialog box Enter your password in the Password and Re type Password box and then click OK After the passw...

Page 73: ...ord processing application from the Target Application drop down list You can add an application to the list by clicking the Add button To delete an application click the Delete button in the Software Button tab If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box If you want to scan a duplex document check Duplex two sided Scan...

Page 74: ...cking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter3 a default list of compatible E mail applications will appear in the drop down list If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list You can also change the other settings used to create the file attachments If you want ...

Page 75: ...number Choose the file type for the saved image from the File Type drop down list You can save the file to the default folder shown in the Destination Folder or choose your preferred folder by clicking the icon To display where the scanned image is saved when scanning is finished check the Show Folder box To let you specify the destination of the scanned image every time you scan check the Show Sa...

Page 76: ...u scan a page directly into any image viewer editor software You can choose any image editor application on your PC Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text Scan to E mail Attaches the scanned images to an E mail message You can also choose the file attachment type and create a quick send list of E mail address...

Page 77: ...f Portable Network Graphics png PDF pdf Secure PDF pdf XML Paper Specification xps Note The XML Paper Specification is available for Windows Vista or when using applications which support XML Paper Specification files If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File ...

Page 78: ...w Scan to Image 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Duplex two sided Scanning if necessary Show Scanner Interface Brightness and Contrast settings ...

Page 79: ...r your password in the Password and Re type Password box and then click OK After the password is saved it will be automatically be saved with your document the next time you scan to a Secure PDF If you want to change it click the icon and set the new password Note Secure PDF is also available for Scan to E mail and Scan to File ...

Page 80: ...nter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type OCR Software OCR Language Resolution Scan Type Document Size Duplex two sided Scanning if necessary Brightness and Contrast settings ...

Page 81: ...in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field Settings tab Choose the E mail Application File Type Resolution Scan Type Document Size Duplex two sided Scanning if necessary Brightness and Contrast settings ...

Page 82: ...op down list Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon Check Show Folder to show where the scanned image is saved after scanning Check Show Save As window to specify the destination of the scanned image after every scan Choose the Resolution Scan Type Document Size Duplex two sided Scanning if necessary Bri...

Page 83: ... buttons configure the printer driver by right clicking the button and choosing the ControlCenter Configuration Enter a name in Please enter a name for the Copy Button text field up to 30 characters and choose Copy Ratio Choose the Resolution Scan Type Document Size Duplex two sided Scanning if necessary Show Scanner Interface Brightness and Contrast settings to be used If you want to scan a duple...

Page 84: ...ControlCenter3 76 3 In the printer driver settings dialog box you can choose advanced settings for printing Note You must configure each of the copy buttons before they can be used ...

Page 85: ...on the PC FAX receive software is activated and your PC starts receiving fax data from your Brother machine After activating the PC FAX option the icon name changes to View Received which when clicked will open an application and display the received faxes Before using the PC FAX Receive option you must select the PC FAX Receive option from the control panel menu of the Brother machine See PC FAX ...

Page 86: ...ng edge binding or Short edge binding Not available for the DCP 8080DN and MFC 8480DN Receive View Received 3 The Brother PC FAX Receiving software option lets you view and store your faxes on your PC It is automatically installed when you install the MFL Pro Suite By clicking the Receive button the PC FAX receiving function is activated and starts to receive fax data from your Brother machine Bef...

Page 87: ... See Running the PC FAX Receiving software on your PC on page 117 Address Book 3 The Address Book button lets you add amend or delete contacts from your address book To edit this address book click the Address Book button to open the dialog box See Brother Address Book on page 110 Setup 3 By clicking the Setup button you can configure the user settings of the PC FAX application See Setting up user...

Page 88: ...etup Program See Remote Setup on page 101 Quick Dial MFC models only Lets you open the Set Quick Dial window of Remote Setup See Remote Setup on page 101 Status Monitor Allows you to open the Status Monitor Utility See Status Monitor on page 9 User s Guide Lets you view the User s Guide the Software User s Guide and the Network User s Guide ...

Page 89: ...enter3 81 3 Remote Setup MFC models only 3 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus Note For details see Remote Setup on page 101 ...

Page 90: ...the Remote Setup Program You can then easily register or change the Quick Dial numbers from your PC Status Monitor 3 The Status Monitor button allows you to monitor the status of one or more devices allowing you to get immediate notification of errors such as paper empty or paper jam See Status Monitor on page 9 ...

Page 91: ...ControlCenter3 83 3 User s Guide 3 The User s Guide button lets you view the Software User s Guide and the Network User s Guide in HTML format ...

Page 92: ...ll not be shown on the LCD If your PC is protected by a firewall and is unable to network scan you may need to configure the firewall settings to allow communication through port number 54925 and 137 See Before using the Brother software on page 121 Before using Network Scanning 4 Network license 4 This product includes a PC license for up to 5 Users This license supports the installation of the M...

Page 93: ...l Panel then Scanners and Cameras Windows XP Click the Start button Control Panel Printers and Other Hardware then Scanners and Cameras or Control Panel Scanners and Cameras Windows Vista Click the Start button Control Panel Hardware and Sound then Scanner and Cameras b Do one of the following Windows 2000 Select your Brother machine from the list and click Properties Windows XP Right click the Sc...

Page 94: ...wing For users who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK c Click the Network Setting tab and choose the appropriate connection method Specify your machine by address Enter the IP address of the machine in IP Address and then click Apply ...

Page 95: ...isplay Name field The machine s LCD displays the name you enter The default setting is your PC name You can enter any name that you like Max 15 characters e If you want to avoid receiving unwanted documents enter a 4 digit PIN number in the Pin number and Retype Pin number field To send data to a PC protected by a PIN number the LCD prompts you to enter the PIN number before the document can be sc...

Page 96: ... paper The XPS file format is available for Windows Vista or when using applications which support XML Paper Specification files Scan to E mail PC 4 When you choose Scan to E mail PC your document will be scanned and sent directly to the PC you designated on your network ControlCenter3 will activate the default E mail application on the designated PC You can scan and send a black and white or colo...

Page 97: ... moving the scroll bar on the Device Button tab of the ControlCenter3 configuration Scan to E mail E mail Server MFC 8690DW and MFC 8890DW only 4 When you choose Scan to E mail E mail Server you can scan a black and white or color document and send it directly to an E mail address from the machine You can choose PDF Secure PDF or TIFF for Black and White and PDF Secure PDF XPS or JPEG for color or...

Page 98: ...tocol you can search for stored E mail addresses on your server See Chapter 12 in the Network User s Guide You can store the scan resolution Scan Profile for each stored E mail address in a One Touch or Speed Dial number See Dialling and storing numbers in the User s Guide Using One Touch or Speed Dial number 4 You can also scan a document directly to an address you registered in a One Touch or Sp...

Page 99: ...p e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Press a or b to choose the destination PC you want to send to Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination PC on the control panel Press OK g Press Start The machine starts the scanning process Note If you want the scanned data in color choose color in scan type o...

Page 100: ...e OCR Press OK If your machine does not support Duplex Scan go to step f If your machine supports Duplex Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Press a or b to choose the destination PC you want to send to Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination PC on the control panel Press OK g Pre...

Page 101: ...LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination PC on the control panel Press OK g Press Start The machine starts the scanning process Note If you want the scanned data in color choose color in scan type on the Device Button tab of the ControlCenter3 configuration If you want the scanned data in black and white choose black and white in scan type on the Devic...

Page 102: ...nfigure or change the settings in FTP Network Scan Profile in Administrator Settings You can configure up to ten FTP server profiles and you can choose what profile numbers 1 to 10 to use for Scan to FTP settings in FTP Network Scan Settings Note If you want to find the IP address of your machine press Menu and choose Print Reports Network Config and then press Start to print the report the networ...

Page 103: ...word for access to the FTP server up to 16 characters e Enter the destination folder where your document will be stored on the FTP server for example brother abc up to 60 characters f Choose the file name you want to use for the scanned document You can choose from seven preset and two user defined File Names The file name that will be used for your document will be the file name you selected plus...

Page 104: ...r 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi or Gray 300 dpi Press OK and go to step g Press a or b to choose B W 200 dpi or B W 200x100 dpi Press OK and go to step h g Press a or b to choose PDF Secure PDF JPEG or XPS Press OK and go to step i h Press a or b to choose PDF Secure PDF or TIFF Press OK Note If you choose Secure PDF the machine will ask you to enter a 4 digit password using numb...

Page 105: ...le when Scan to Network profiles are configured by using Web Based Management To use Web Based Management type http xxx xxx xxx xxx where xxx xxx xxx xxx is the IP address of your machine into your browser and then you can configure or change the settings in FTP Network Scan Profile in Administrator Settings You can configure up to ten Scan to Network profiles and you can choose what profile numbe...

Page 106: ...r example brother abc up to 60 characters f Choose the file name you want to use for the scanned document You can choose from seven preset and two user defined File Names The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed ADF scanner counter plus the file extension For example Estimate098765 pdf You can also manually enter a F...

Page 107: ...les listed Press OK f If you check Use PIN for authentication in FTP Network Scan Profile of Web Based Management the LCD will prompts you to enter a PIN number Enter the 4 digit PIN number and then press OK If the profile is complete you will automatically go to step j If the profile is not complete for instance the quality or file type are not chosen you will be prompted to enter any missing inf...

Page 108: ...1 b Press a or b to choose Document Scan Press OK c Press a or b to choose File Size Press OK d Press a or b to choose 1 Color or 2 Gray Press OK e Press a or b to choose Small Middle or Large Press OK f Press Stop Exit Note You cannot choose the file size when you scan a document in black and white Black and white documents will be stored in the TIFF file format and the data will not be compresse...

Page 109: ...PT and Remote Setup Note If your machine is connected via a Network you have to enter your password The default password is access You can use BRAdmin Light or Web Based Management to change this password See the Network Users Guide for details OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and the...

Page 110: ...onfiguration settings to a file Import Lets you read the settings from a file Note You can use the Export button to save Quick Dial or all your settings for your machine If your PC is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communication through port number 137 See Firewall settings For Network users on page 121 If the Secu...

Page 111: ... Windows 2000 Professional Windows XP and Windows Vista you must log on with Administrator rights The PC FAX software can only send Black White fax documents Setting up user information 6 Note You can access User Information from the FAX Sending dialog box by clicking the icon See Sending a file as a PC FAX using the Facsimile style user interface on page 106 a Click the Start button All Programs ...

Page 112: ...n outside line here This is sometimes required by local PBX telephone systems for example dialling 9 to get an outside line in your office For PC Fax send this number will be applied and Dial Prefix set in the function menu will be ignored Include header To add the header information you entered in the User Information tab to the top of your sent faxes check the Include header box See Setting up u...

Page 113: ...e MFC models only 105 6 Simple style 6 Facsimile style 6 Setting up a cover page 6 From the PC FAX dialog box click the icon to access the PC Fax Cover Page setup screen The Brother PC FAX Cover Page Setup dialog box appears ...

Page 114: ... Enter the comment you want to add to the cover page Form Choose the cover page format you want to use Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the browse button to choose the BMP file and then choose the alignment style Count cover page Check Count cover page to include the cover page in the page numbering Sending a file as a ...

Page 115: ...d Dial buttons Click the Address Book button and then choose a member or group from the Address Book If you make a mistake click Clear to delete all the entries e To include a cover page click Cover Page On Note You can also click the cover page icon to create or edit a cover page f Click Start to send the fax Note If you want to cancel the fax click Stop If you want to redial a number click Redia...

Page 116: ...e selection setting See Sending setup on page 104 d Enter the fax number using any of the following methods Enter the fax number in the To field Click the To button and then choose destination fax numbers from the Address Book If you make a mistake click Clear to delete all the entries e To send a cover page and note check Cover Page On Note You can also click the icon to create or edit a cover pa...

Page 117: ...st enter the path and file name of the database file which contains the address book information Click the Browse button to choose the database file If you choose Outlook or Outlook Express you can use the Outlook Outlook Express Address Book Windows 2000 XP or Windows Mail Address Windows Vista by clicking the Address Book button in the FAX Sending dialog box Outlook Express Address Book 6 Note T...

Page 118: ... The Brother Address Book dialog box appears Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add edit and delete members and groups a In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box appears b In the Member Setup dialog box enter the member s information Name is a required field Click OK to save ...

Page 119: ... on each of the ten Speed Dial buttons Registering an address in a Speed Dial button 6 a Click the Speed Dial button you want to program b Click the member or group you want to store on the Speed Dial button c Click Add Clearing a Speed Dial button 6 a Click the Speed Dial button you want to clear b Click Clear Note You can select a speed dial from the PC FAX interface to make sending a document e...

Page 120: ...In the Available Names box choose each member to be included in the group and then click Add Members added to the group appear in the Group Members box d After all the members you want have been added click OK Note You can have up to 50 members in a group Editing member information 6 a Choose the member or group you want to edit b Click the edit icon c Change the member or group information d Clic...

Page 121: ...ook member you want to create the vCard for Exporting Address Book entries 6 Note If you are creating a vCard you must first choose the member If you choose vCard in step a Save as type will be vCard vcf a Do one of the following From the Address Book click File Export then Text From the Address Book click File Export then vCard and go to step e From the Address Book click File Export then Remote ...

Page 122: ... Address Book click File Import then Text From the Address Book click File Import then vCard and go to step e From the Address Book click File Import then Remote Setup Dial Data and go to step e b From the Available Items column choose the data fields you want to import and click Add Note From the Available Items list choose the fields in the same order they are listed in the import text file c Ch...

Page 123: ...Brother PC FAX Software MFC models only 115 6 e Enter the name of the file and then click Open Note If you chose a text file in step a Files of type will be Text file txt csv ...

Page 124: ... when you install the MFL Pro Suite and works on locally or network connected machines When enabled your machine will receive faxes in its memory Once it has received the fax it will automatically be sent to your PC If you turn your PC off your machine will continue to receive and store your faxes in its memory The machine LCD will display the number of stored faxes received for example PC Fax Msg...

Page 125: ...ackup Print Off Press OK e Press Stop Exit Note If you choose Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC The fax messages are automatically erased from your machine s memory when they have been successfully printed and sent to your PC When Backup Print is off your fax messages are automatically erased from your mac...

Page 126: ... FAX files are saved c In File Format choose tif or max as the received document format The default format is tif d To play wave files wav sound files when receiving a fax check Play wave file when receiving FAX and enter the path of the wave file e To automatically start the PC FAX receiving software when you start Windows check Add to Startup folder f If you want to use the PC FAX Receiving soft...

Page 127: ...e steps below a In the PC Fax Rx Setup dialogue box click the Network Settings button The Network Settings dialog box appears b You must specify the IP address or Node name of your machine Specify your machine by address Enter the IP address of the machine in IP Address Specify your machine by name Enter the machine node name in Node Name or click the Browse button and choose the correct Brother m...

Page 128: ...ved the icon will change to The icon will change to once the received fax has been viewed a Double click to run PaperPort b Open the Fax Received folder c Double click any new faxes to open and view them Note The subject of your unread PC message will be based on the date and time that the messages were received until you assign a file name For example Fax 2 20 2006 16 40 21 tif ...

Page 129: ...ork connection after you added port 54925 and 54926 Port number 137 also supports printing and Remote Setup over the network Windows XP SP2 7 a Click the Start button Control Panel Network and Internet Connection and then Windows Firewall Make sure that Windows Firewall on the General tab is set to On b Click the Advanced tab and Settings button of Network Connection Settings c Click the Add butto...

Page 130: ... Enter 54926 4 In Internal Port number for this service Enter 54926 5 Make sure UDP is selected 6 Click OK g If you still have trouble with your network connection click the Add button h Add port 137 for network scanning network printing and Network PC Fax receiving by entering the information below 1 In Description of service Enter any description for example Brother Network Print 2 In Name or IP...

Page 131: ...Windows Firewall and click Change settings b When the User Account Control screen appears do the following For users who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK c Make sure that Windows Firewall on the General tab is set to On ...

Page 132: ...below 1 In Name Enter any description for example Brother Scanner 2 In Port number Enter 54925 3 Make sure UDP is selected Then click OK g Click the Add port button h To add port 54926 for Network PC Fax enter the information below 1 In Name Enter any description for example Brother PC Fax 2 In Port number Enter 54926 3 Make sure UDP is selected Then click OK ...

Page 133: ...i Make sure that the new setting is added and is checked and then click OK j If you still have trouble with your network connection such as Network Scanning or Printing check File and Printer Sharing box in the Exceptions tab and then click OK ...

Page 134: ...Section II Apple Macintosh II Printing and Faxing 127 Scanning 164 ControlCenter2 180 Network Scanning 201 Remote Setup MFC models only 218 ...

Page 135: ...m the memory To use this function you need to set your password in the printer driver dialog box If you turn the power switch Off the secured data saved in memory will be cleared a Press Secure Direct Note If the LCD displays No Data Stored there is no secured data in the memory b Press a or b to choose the user name Press OK The LCD displays the secured jobs list for that name c Press a or b to c...

Page 136: ...lows you to control text and graphics on the page For technical information about PostScript commands see the following manuals Adobe Systems Incorporated PostScript Language Reference 3rd edition Addison Wesley Professional 1999 ISBN 0 201 37922 8 Adobe Systems Incorporated PostScript Language Program Design Addison Wesley Professional 1988 ISBN 0 201 14396 8 Adobe Systems Incorporated PostScript...

Page 137: ... prints the list d Press Stop Exit Printing the Print Configuration List 8 You can print a list of current printer settings a For MFC models press Menu 4 2 2 For DCP models press Menu 3 2 2 b Press Start The machine prints the settings c Press Stop Exit Test Print 8 If you are having problems with print quality you can do a test print a For MFC models press Menu 4 2 3 For DCP models press Menu 3 2...

Page 138: ...For DCP models press Menu 3 3 b Press a or b to choose Off On Long Edge or On Short Edge Press OK c Press Stop Exit Restoring default printer settings 8 You can return the machine s printer settings to the default settings a For MFC models press Menu 4 4 For DCP models press Menu 3 4 b To restore the default settings press a or b to choose 1 Reset Press OK To exit without making a change press a o...

Page 139: ... by choosing Brother Status Monitor located in Macintosh HD Library Printers Brother Utilities Updating the machine s status 8 If you want the latest machine status while the Status Monitor window is open click the icon You can set what interval the software will update the machine status information Go to the menu bar Brother Status Monitor and choose Preferences Hiding or showing the window 8 Af...

Page 140: ... Web Based Management Network Connection Only 8 You can access the Web Based Management System by clicking the machine icon on the Status Monitor screen A standard Web Browser can be used to manage your machine using HTTP Hyper Text Transfer Protocol For more information on the Web Based Management System see Web Based Management in the Network User s Guide ...

Page 141: ...y depending on your operating system version Choosing page setup options 8 You can set the Paper Size Orientation and Scale a From an application such as Apple TextEdit click File then Page Setup Make sure MFC XXXX or DCP XXXX where XXXX is your model name is chosen in the Format for pop up menu You can change the settings for Paper Size Orientation and Scale then click OK b From an application su...

Page 142: ...34 8 Mac OS X 10 5 x For more page setup options click the disclosure triangle beside the Printer pop up menu Choosing printing options 8 To control special printing features choose Print Settings from the Print dialog box ...

Page 143: ...function Cover Page Type Choose a template for the cover page Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box Paper Feed 8 You can choose Auto Select Tray1 Tray2 1 MP Tray or Manual and specify separate trays for printing the first page and for printing from the second page onwards 1 Available if the optional tray is installed ...

Page 144: ...per Layout Direction When you specify the pages per sheet you can also specify the direction of the layout Border If you want to add a border use this function Two sided See Duplex Printing on page 140 Reverse Page Orientation Mac OS X 10 5 x Check Reverse Page Orientation to reverse the data from up to down ...

Page 145: ...d at the machine you must enter the password using the control panel of the machine to print them To send a secured document a Check Secure Print b Enter your password user name and job name and click Print c You must print the secured document from the control panel of the machine See Secure Key on page 127 To delete a secured document You need to use the control panel of the machine to delete a ...

Page 146: ...one of the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env Thick Env Thin Recycled Paper Resolution You can change the resolution as follows 300 dpi 600 dpi HQ 1200 1200 dpi Toner Save Mode You can conserve toner using this feature When you set Toner Save Mode to On your prints appear lighter The default setting is Off ...

Page 147: ...Questions User s Guides driver updates and tips for using your printer Advanced tab Graphics Quality You can change the print quality as follows Photo This is a photograph mode gradation priority Choose this setting for printing photographs that have continuous gradation You can represent soft contrasts between various shades of gray Graphics This is a graphics mode contrast priority Choose this s...

Page 148: ...ew pages you do not need to choose this setting Change the printer driver setting in Media Type to a thin setting Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not improve the situation enough select Thicker Paper in Media Type settings Duplex Printing 8 Use duplex unit Select Layout Choose Long edge binding or Short edge binding i...

Page 149: ...red pages and print Mac OS X 10 5 x Choose Even Only and print and then choose Odd Only and print Status Monitor 8 This reports the printer status any errors that may happen with the printer when printing If you would like to turn the status monitor on run the Status Monitor from the Macintosh HD Startup Disk choose Library Printers Brother Utilities ...

Page 150: ...t to remove and remove it by clicking the Delete button e Restart the Macintosh Mac OS X 10 5 x 8 a USB cable users If you are using a USB cable disconnect it from your machine Network users Go to step b b Restart the Macintosh c Log in as an Administrator d Choose System Preferences from the Apple menu e Click the Print Fax icon f Choose the printer you want to remove and click button which is lo...

Page 151: ... steps You need to install the BR Script3 printer driver using the following instructions Note If you use a USB cable and Mac OS only one printer driver for a machine can be registered in Printer Setup Utility Mac OS X 10 3 9 to 10 4 x or Print Fax in System Preferences Mac OS X 10 5 x If a Brother Laser driver is already listed in the Printer list you will need to remove it and then install the B...

Page 152: ...Printing and Faxing 144 8 c Open the Printer Setup Utility icon d Click Add Mac OS X 10 3 9 Go to step e Mac OS X 10 4 x Go to step f e Choose USB ...

Page 153: ...and make sure that Brother in Printer Model Print Using and the model name which shows BR Script in Model Name Model are selected and then click Add Mac OS X 10 3 9 Mac OS X 10 4 x g Choose Quit Printer Setup Utility from the Printer Setup Utility menu ...

Page 154: ...Printing and Faxing 146 8 Mac OS X 10 5 x a Choose System Preferences from the Apple menu b Click the Print Fax icon c Click the button which is located below the Printers section ...

Page 155: ... the Default icon which is located at the top of the dialog box e Choose your machine from the Printer Name list and Select a driver to use in Print Using f Choose the model name which shows BR Script in Print Using and then click Add ...

Page 156: ...Printing and Faxing 148 8 g Choose Quit System Preferences from the System Preferences menu ...

Page 157: ...t3 PostScript 3 language emulation printer driver 8 Page Setup 8 You can set the Paper Size Orientation and Scale Choosing page setup options 8 From an application such as Apple TextEdit click File then Print to start printing Mac OS X 10 3 9 to 10 4 x ...

Page 158: ...nd Faxing 150 8 Mac OS X 10 5 x For more page setup options click the disclosure triangle beside the Printer pop up menu Note To control special printing features choose Printer Features from the Print dialog box ...

Page 159: ...cument use this function Cover Page Type Choose a template for the cover page Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box Layout 8 Pages per Sheet Choose how many pages will appear on each side of the paper Layout Direction When you specify the pages per sheet you can also specify the direction of the layout ...

Page 160: ...tation Mac OSX 10 5 x Check Reverse Page Orientation to reverse the data from up to down Duplex Printing 8 Use duplex unit Select Layout Choose Long edge binding or Short edge binding in Two Sided Manual duplex Select Paper Handling Mac OS X 10 3 9 to 10 4 x Choose Even numbered pages and print and then choose Odd numbered pages and print ...

Page 161: ...ent to the machine Only the people who know the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine to print them If you want to create a secure print job click Settings and check the Secure Print box Enter a password in the Password box and click OK For more information about Secure Print See Secure ...

Page 162: ...d when they are sent to the machine Only the people who know the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine The secured document must have a Password and Job Name Password Choose the password for your secured document that you send to the machine from the drop down box Job Name Choose the Job...

Page 163: ...u set High Quality Image Printing to On the printing speed will be slower Improve Print Output Reduce Paper Curl If you check this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting Change the printer driver setting in Media Type to a thin setting Improve Toner Fixing If you check this setting the toner fixing on paper may be improved ...

Page 164: ...ature When you check Toner Save your prints appear lighter The default setting is Off Note We do not recommend Toner Save for printing photo or gray scale images Halftone Screen Lock Stops other applications from modifying the Halftone settings The default setting is on High Quality Image Printing You can increase the quality of image printing If you set High Quality Image Printing to On the print...

Page 165: ...rinter driver setting in Media Type to a thin setting Improve Toner Fixing If you check this setting the toner fixing on paper may be improved If this selection does not improve the situation enough select Thicker paper in Media type settings Feature Sets General 2 Density Adjustment Increase or decrease the print density Note The Density Adjustment is not available when you set the Print Quality ...

Page 166: ...cintosh 8 You can send a fax directly from a Macintosh application Note Fax documents will be sent in Black and White only a Create a document in a Macintosh application b From an application such as Apple TextEdit click File then Print Mac OS X 10 3 9 to 10 4 x ...

Page 167: ...Printing and Faxing 159 8 Mac OS X 10 5 x For more page setup options click the disclosure triangle beside the Printer pop up menu c Choose Send Fax from the pop up menu ...

Page 168: ...t pop up menu e Enter a fax number in the Input Fax Number box and then click Print to send the fax Note If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the dialog box ...

Page 169: ...an electronic business card from the Mac OS X Address Book application a Click Address Book b Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field Note If both work and home fax numbers are stored in the Mac OS X Address Book choose work fax or home fax from the Stored Fax Numbers pop up menu and then drag a vCard ...

Page 170: ...c When you are finished addressing your fax click Print Note The vCard used must contain a work fax or home fax number Using Mac OS X 10 5 x Addresses panel 8 You can address a fax number using Addresses button a Click Addresses ...

Page 171: ...Printing and Faxing 163 8 b Choose the fax number from Addresses panel and then click To c When you are finished addressing your fax click Print ...

Page 172: ...nt application The first time you use the Brother TWAIN driver set it as the default driver by choosing Select Source For each document you scan after this choose Acquire Image Data or Start The menu option that lets you choose the Scanner driver may vary depending on your application Note The method of choosing the default driver or scanning a document may vary depending on the application you ar...

Page 173: ... Scanning and choose Long edge binding or Short edge binding c Adjust the following settings if needed in the Scanner Setup dialog box Resolution Scan Type Document Size Adjust Image Brightness Contrast d Click Start Note You cannot adjust the scanning area Duplex scan is not supported by the DCP 8080DN and MFC 8480DN Duplex scan is not available for legal size paper Duplex scan is available from ...

Page 174: ... whole image is scanned into your Macintosh and appears in the Scanning Area c Drag the mouse pointer over the portion you want to scan d Put the document in the ADF again Note If you put the document on the scanner glass in step a skip this step e Adjust the settings for Resolution Scan Type Brightness and Contrast in the Scanner Setup dialog box as needed f Click Start This time only the chosen ...

Page 175: ...for creating simulated gray images without using true gray dots Black dots are put in a specific pattern to give the gray appearance True Gray Use for photographic images or graphics This mode is more exact because it uses up to 256 shades of gray 8 Bit Color Uses up to 256 colors to scan the image Resolution Black White Gray Error Diffusion 8 Bit Color True Gray 24 Bit Color 100 100 dpi Yes Yes Y...

Page 176: ...egal A5 Executive Business Card To scan business cards choose the Business Card size and then place the business card face down in the center of the left hand side of the scanner glass as indicated by the document guidelines on the machine Photo Index Card Photo L Photo 2L Postcard 1 Postcard 2 Double Custom User adjustable from 0 35 0 35 in to 8 5 14 in or 8 9 8 9 mm to 215 9 355 6 mm After you c...

Page 177: ... Scan Type to Black White Gray Error Diffusion or True Gray Contrast You can increase or decrease the contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the image while a decrease reveals more detail in gray areas You can also enter a value in the box to set the Contrast Note The Contrast setting is only available if you have set Scan Type to...

Page 178: ... page 182 For details about how to configure the ControlCenter2 buttons to launch the application of your choice using Scan see Using ControlCenter2 on page 180 Note If you want to scan a document using the duplex scanning feature you need to put the document in the ADF and then choose 2sided L edge or 2sided S edge depending on your document layout Choose your document layout from the following t...

Page 179: ...e supports Duplex Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Choose one of the options below To change the setting choose Change Setting Press OK and go to step g To start scanning with the settings you set in the Function Menu For MFC models Menu 5 2 and For DCP models Menu 4 2 choose Start Scan Press OK and go to step j g Press a or b to choose th...

Page 180: ...ding the data DO NOT unplug the power cord or remove the USB Flash memory drive from the machine while it is reading the data You could lose your data or damage the USB Flash memory drive Changing the default file size 9 You can set your own default setting for the file size For a higher quality scan choose the large file size For a smaller file size choose the small file size a Press Menu 1 b Pre...

Page 181: ...press Menu 4 2 2 b Enter the file name up to 6 characters Press OK Note You cannot use a space for the first character c Press Stop Exit Understanding the Error Messages 9 Once you are familiar with the types of errors that can occur while you are using the Scan to USB you can easily identify and troubleshoot any problems Protected Device This message will appear if the protect switch of the USB F...

Page 182: ... the scanned data in color choose color in the scan type on the Device Button tab of the ControlCenter2 configuration If you want the scanned data in black and white choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration See E mail on page 186 If you want to change the default file size choose your preferred rate by moving the slide bar on the Device B...

Page 183: ...ted by Presto PageManager to an editable text file and then have the result displayed in your word processing application for viewing and editing You can change the Scan configuration See OCR word processing application on page 185 a Load your document b Press Scan c Press a or b to choose Scan to PC Press OK d Press a or b to choose OCR Press OK If your machine does not support Duplex Scan go to ...

Page 184: ...o choose 1sided 2sided L edge or 2sided S edge Press OK f Press Start The machine starts the scanning process Note If you want the scanned data in color choose color in the scan type on the Device Button tab of the ControlCenter2 configuration If you want the scanned data in black and white choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration See Fil...

Page 185: ...n in NewSoft Presto PageManager 7 Features 9 OCR In one step you can scan an image recognize the text and edit it with a word processor Image Editing Enhance crop and rotate images or open them with an image editing program of your choice Annotation Add removable notes stamps and drawings to images Treeview Window View and arrange your folder hierarchy for easy access Thumbnail Window View files a...

Page 186: ...e East Way Lee Mill Industrial Estate Plymouth Devon PL21 9GE Telephone 44 01752 201148 Fax 44 01752 894833 E mail Address uk nsc newsoft eu com URL http uk newsoft eu com Company name 5CA Postal Address Not Open Telephone 089 965 01 09 For callers from within France this is not a toll free call Callers will be charged at m 1 35 m 0 34 per minute E mail Address fr nsc newsoft eu com URL http fr ne...

Page 187: ...ny name 5CA Postal Address Not Open Telephone 0807505598 For callers from within Spain only this is not a toll free call Callers will be charged at Euro 0 94 per minute E mail Address sp nsc newsoft eu com E mail Address tech newsoft eu com English ...

Page 188: ...cs application of your choice 1 b Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your Macintosh 3 d Access the settings available to configure your device 4 e You can choose which machine ControlCenter2 will connect with from the Model pop up menu 5 You can also open the Device Selector window by choosing Other from the ...

Page 189: ...ControlCenter2 181 10 c Click OK to close the window Note The ControlCenter2 application icon is in Macintosh HD Library Printers Brother Utilities ControlCenter ...

Page 190: ...h E mail Default your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and ...

Page 191: ...ompressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File Image example Apple Preview 10 The Scan To Image feature lets you scan an image directly into your graphics application for image editing To change the default settings click the button while holding down the Ctrl key and choose Software Button If you want to scan and then crop a portion of a page after pre scannin...

Page 192: ...oose the File Type from the pop up menu You can delete an application that you have added Just choose the Application Name and click the Delete button Note This function is also available for Scan To E mail and Scan To OCR The window may vary depending on the function If you choose Secure PDF from the File Type list the Set PDF Password dialog box appears Enter your password in the Password and Re...

Page 193: ...essing application from the Target Application pop up menu You can add an application to the list by clicking the Add button To delete an application click the Delete button If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box If you want to scan a duplex document check Duplex two sided Scanning and choose Long edge binding or S...

Page 194: ... an application to the lists by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter2 a default list of compatible E mail applications will appear in the pop up menu If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list If you want to scan and then crop a portion of a page a...

Page 195: ...ose the file type for the saved image from the File Type pop up menu You can save the file to the default folder or choose your preferred folder by clicking the Browse button To show where the scanned image is saved when scanning is finished check Show Folder box To specify the destination of the scanned image everytime check Show Save As window box If you want to scan and then crop a portion of a...

Page 196: ... You can choose any image editor application on your Macintosh as a destination Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text You must install Presto PageManager for this feature Scan to E mail Attaches the scanned images to an E mail message You can also choose the file attachment type and create a quick send list ...

Page 197: ...EG jpg TIFF tif TIFF Multi Page tif Portable Network Graphics png PDF pdf Secure PDF pdf Note If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File User defined button 10 To customize a button click the button while holding down the Ctrl key and the configuration window appears Follow ...

Page 198: ...ControlCenter2 190 10 Scan to Image 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 199: ...if necessary Brightness and Contrast settings If you choose Secure PDF from the File Type list the Set PDF Password dialog box appears Enter your password in the Password and Re Type Password box and then click OK Note Secure PDF is also available for Scan to E mail and Scan to File Secure PDF is available for Mac OS X 10 4 x or greater ...

Page 200: ...ControlCenter2 192 10 Scan to OCR 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 201: ...ware OCR Language Resolution Scan Type Document Size Duplex two sided Scanning if necessary Show Scanner Interface Brightness and Contrast settings Note The Scan to OCR function is available for English French German Dutch Italian Spanish Portuguese Danish Swedish Japanese and Chinese ...

Page 202: ...om up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the E mail Application File Type Resolution Scan Type Document Size Duplex two sided Scanning if necessary Show Scanner Interface Brightness and Contrast settings ...

Page 203: ...ControlCenter2 195 10 Scan to File 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 204: ...e the Resolution Scan Type Document Size Duplex two sided Scanning if necessary Show Scanner Interface Brightness and Contrast settings and enter the file name if you want to change it If you want to specify the destination of the scanned image check Show Save As Window If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box ...

Page 205: ...figure your preferred settings on up to four buttons The Copy1 Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing To use the Copy buttons configure the printer driver by clicking the button while holding down the Ctrl key Enter a name in Name for Copy up to 30 characters Choose the Copy Ratio Resolution Scan Type Document Size Duplex two sided Sc...

Page 206: ...pop up menu See Sending a fax MFC models only on page 158 Mac OS X 10 5 x For more options click the triangle beside the Printer pop up menu To copy click the Print button To fax click the disclosure triangle beside the Printer pop up menu and then choose Send Fax from the pop up menu See Sending a fax MFC models only on page 158 ...

Page 207: ...Quick Dial MFC models only Lets you open the Set Quick Dial window of Remote Setup See Remote Setup MFC models only on page 218 Status Monitor Allows you to open the Status Monitor Utility Remote Setup MFC models only 10 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus Note For details see Remote Setup MFC models only on page...

Page 208: ...w in the Remote Setup Program so you can easily register or change the Quick Dial numbers on your Macintosh Status Monitor 10 The Status Monitor button allows you to monitor the status of one or more devices allowing you to get immediate notification of errors such as a paper jam See Status Monitor on page 131 ...

Page 209: ...el See Control Panel Setup in the Network User s Guide Note For network scanning a maximum 25 of clients can be connected to one machine on a network For example if 30 clients try to connect at a time 5 clients will not be shown on the LCD Before using Network Scanning 11 Configuring network scanning 11 a From Library choose Printers Brother Utilities and DeviceSelector and then double click Devic...

Page 210: ...ed on the machines LCD for your Macintosh You can use up to 15 characters You can avoid receiving unwanted documents by setting a 4 digit PIN number Enter your PIN number in the PIN number and Retype PIN number field To send data to a computer protected by a PIN number the LCD prompts you to enter the PIN number before the document can be scanned and sent to the machine See Using the Scan key on p...

Page 211: ...le for Windows Vista or when using applications which support XML Paper Specification files Scan to E mail PC 11 When you choose Scan to E mail Macintosh your document will be scanned and sent directly to the Macintosh you designated on your network ControlCenter2 will activate the default E mail application on the designated Macintosh for addressing to the recipient You can scan a black and white...

Page 212: ...ed rate by moving the scroll bar on the Device Button tab of the ControlCenter2 configuration Scan to E mail E mail server MFC 8690DW and MFC 8890DW only 11 When you choose Scan to E mail E mail Server you can scan a black and white or color document and send it directly on an E mail address from the machine You can choose PDF Secure PDF or TIFF for Black and White and PDF Secure PDF or JPEG for c...

Page 213: ...search for E mail addresses on your server See Chapter 12 in the Network User s Guide You can store the scan resolution Scan Profile for each stored E mail address in a One Touch or Speed Dial number See Dialling and storing numbers in the User s Guide Using One Touch or Speed Dial number 11 You can also scan a document directly to an address you registered in a One Touch or Speed Dial number When...

Page 214: ...ded 2sided L edge or 2sided S edge Press OK f Press a or b to choose the destination Macintosh you want to send to Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination Macintosh on the control panel Press OK g Press Start The machine starts the scanning process Note If you want the scanned data in color choose color in the scan type on the Device B...

Page 215: ...or b to choose Scan to PC Press OK d Press a or b to choose OCR Press OK If your machine does not support Duplex Scan go to step f If your machine supports Duplex Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Press a or b to choose the destination Macintosh you want to send to Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN ...

Page 216: ...to choose the destination Macintosh you want to send to Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination Macintosh on the control panel Press OK g Press Start The machine starts the scanning process Note If you want the scanned data in color choose color in the scan type on the Device Button tab of the ControlCenter2 configuration If you want t...

Page 217: ...ge the settings in FTP Network Scan Profile in Administrator Settings You can configure up to ten FTP server profiles and you can choose what profile numbers 1 to 10 to use for Scan to FTP settings in FTP Network Scan Settings Note If you want to find the IP address of your machine press Menu and choose Print Reports Network Config and then press Start to print the report the network settings In a...

Page 218: ... Username that has been registered with the FTP server for the machine up to 32 characters d Enter the Password for access to the FTP server for the Username that was registered up to 32 characters e Enter the destination folder where your document will be stored on the FTP server for example brother abc up to 60 characters f Choose the file name you want to use for the scanned document You can ch...

Page 219: ...OK If the Scan to FTP profile is complete you will automatically go to step i If the Scan to FTP profile is not complete for instance the quality or file type are not chosen you will be prompted to enter any missing information in the following steps f Choose one of the options below Press a or b to choose Color 100 dpi Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi or Gray 30...

Page 220: ...o step l Note If you want to change the file name manually go to step k k Press a or b to choose Manual Press OK Enter the file name you want to use up to 32 characters and press OK Press Start l The LCD shows Connecting When the connection to the FTP server is successful the machine starts the scanning process ...

Page 221: ... Network profiles are configured by using Web Based Management To use Web Based Management type http xxx xxx xxx xxx where xxx xxx xxx xxx is the IP address of your machine into your browser and then you can configure or change the settings in FTP Network Scan Profile in Administrator Settings You can configure up to ten Scan to Network profiles and you can choose what profile numbers 1 to 10 to u...

Page 222: ... IP address for example 192 23 56 189 e Enter the destination folder where your document will be stored on the CIFS server for example brother abc up to 60 characters f Choose the file name you want to use for the scanned document You can choose from seven preset and two user defined File Names The file name that will be used for your document will be the file name you selected plus the last 6 dig...

Page 223: ...ly enter the Kerberos Server Address for example brother abc up to 60 characters Scan to Network using Scan to Network Profiles 11 a Load your document b Press Scan c Press a or b to choose Scan to Network Press OK d Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK e Press a or b to choose one of the profiles listed Press OK f If you check Use PIN for authentication in FTP Net...

Page 224: ...l Press OK Enter the file name you want to use up to 32 characters and press OK Press Start How to set a new default for the file size For Scan to E mail E mail server Scan to FTP Scan to Network 11 You can set your own default setting for the file size For a higher quality scan choose the large file size For a smaller file size choose the small file size a Press Menu 1 b Press a or b to choose Do...

Page 225: ...11 You can set your own default setting for the Duplex Scan mode You can choose from two types of layout long edge or short edge a Press Menu 1 b Press a or b to choose Document Scan Press OK c Press a or b to choose Duplex Scan Press OK d Press a or b to choose Long edge or Short edge Press OK e Press Stop Exit ...

Page 226: ...other Utilities OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply Lets you upload data to the machine without exiting the Remote Setup application Print Lets you print the chosen items on th...

Page 227: ...achine If you need to change the machine that was registered to your Macintosh during the installation of MFL Pro Suite see the Quick Setup Guide or if the network environment was changed you need to specify the new machine Open the Device Selector and choose the new machine For network users only If the Secure Function Lock is set to on you cannot use Remote Setup ...

Page 228: ... 116 sending 104 simple style 107 N Network PC FAX Macintosh Send only 158 Windows 103 P PaperPort 11SE Windows importing 58 OCR 57 Presto PageManager Macintosh 175 177 Printer driver Macintosh 133 Windows 11 PS printer driver Macintosh 149 Windows 28 R Remote Setup Macintosh 218 Windows 101 S Scan Macintosh into Macintosh 164 Network 201 OCR 177 Presto PageManager 175 177 Resolution 167 Scan key ...

Page 229: ... on the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk an...