Brother MFC-4820C User Manual Download

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USING PC-FAX

19 - 11

Importing to the Address Book

You can import ASCII text files (*.csv) or Vcards (electronic business
cards) into your Address Book.

To import an ASCII text file:

From the Address Book select

File

, point to

Import

, and then

click

Text

—

Click

Vcard

and go to Step 5.

From the

Available Items

column select the data fields you

want to Import, and click

Add

Select the

Divide Character

Tab

Comma

based on the file

format you are importing.

To import the data click

From the Available Items list select the fields in the same order
they are listed in the Import text file.

Summary of Contents for MFC-4820C

Page 1: ...MFC 4820C USER S GUIDE ...

Page 2: ...d Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall no...

Page 3: ...ii ...

Page 4: ...e MFC or clear a paper jam make sure you have unplugged the power cord from the power outlet Do not handle the plug with wet hands Doing this might cause an electrical shock To prevent injuries be careful not to put your hands on the edge of the MFC under the scanner cover To prevent injuries be careful not to put your fingers in the area shown in the illustration ...

Page 5: ...socket outlet that is easily accessible Do not use a telephone in the vicinity of gas leak to report leak Caution Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm Do not use this product near appliances that use water in a wet basement or near a ...

Page 6: ...ace near heaters air conditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the MFC s memory Do not connect your MFC to electrical outlets on the same circuit as large appliances or other Equipm...

Page 7: ...s scanning the first page 4 Press 1 5 Place the next page on the scanner glass Press Menu Set The MFC starts scanning Repeat step 4 and 5 for each additional page 6 Press 2 to begin dialing 7 Press Stop Exit to cancel Real Time Transmission You can send faxes in real time 1 Place the original face down on the scanner glass 2 Press Menu Set 2 2 5 3 Press to select ON and then press Menu Set OR For ...

Page 8: ...s Menu Set 4 Enter a name or leave it blank and then press Menu Set 5 Press Stop Exit Dialing Operations Speed Dialing 1 Place the original face down on the scanner glass 2 Press Search Speed Dial press and then press the two digit Speed Dial number 3 Press Fax Start Search Speed Dial 1 Place the original face down on the scanner glass 2 Press Search Speed Dial and use the dial pad to enter the fi...

Page 9: ...n an External TAD 1 14 Using Extension Telephones For U K Only 1 14 Multi Line Connections PBX 1 16 If you are Installing the MFC to Work with a PBX 1 16 Custom Features on Your Phone Line 1 16 2 Paper 2 1 About paper 2 1 Handling and using special paper 2 1 Recommended paper 2 2 Paper capacity of the Paper Tray 2 2 Paper specifications for the Paper Tray 2 3 Paper capacity of the Output Paper Sup...

Page 10: ... 1 Basic receiving operations 5 1 Choosing the Receive Mode 5 1 To select or change your Receive Mode 5 2 Setting the Ring Delay 5 3 Setting Toll Saver 5 4 Setting the F T Ring Time FAX TEL mode only 5 5 Setting the FAX TEL Announcement 5 5 Fax Detect 5 6 Printing a reduced incoming fax Auto Reduction 5 7 Receiving a fax at the end of a conversation 5 7 Advanced receiving operations 5 8 Operation ...

Page 11: ...vailable for colour faxes 6 10 Real Time Transmission 6 11 Checking job status 6 12 Cancelling a job while scanning dialing and sending the original 6 12 Cancelling a scheduled job 6 12 Advanced sending operations 6 13 Broadcasting Not available for colour faxes 6 13 Overseas Mode 6 15 Delayed Fax Not available for colour faxes 6 16 Setting up Polled Transmission Not available for colour faxes 6 1...

Page 12: ...Hold 7 9 8 Remote fax options 8 1 Setting Fax Storage 8 1 Backup Print 8 1 Fax Forwarding 8 2 Programming a Fax Forwarding number 8 2 Setting your remote access code 8 3 Remote retrieval 8 4 Using your remote access code 8 4 Remote commands 8 5 Retrieving fax messages 8 7 Changing your Fax Forwarding number 8 7 9 TAD Telephone Answering Device 9 1 TAD mode 9 1 Setting up the TAD 9 1 Recording TAD ...

Page 13: ... Using Copy Options key Temporary Settings 11 4 No of Copies 11 6 Quality 11 6 Enlarge Reduce 11 7 Paper Type 11 8 Paper Size 11 9 Brightness 11 9 Page Layout 11 10 Changing the default copy settings 11 12 Copy Quality 11 13 Brightness 11 13 Contrast 11 13 Colour Adjustment 11 14 Legal limitations 11 15 12 Walk Up PhotoCapture Center 12 1 Introduction 12 1 PhotoCapture Center requirements 12 1 Bas...

Page 14: ...1 Choosing the right type of paper 13 2 How to print your document 13 2 Simultaneous printing and faxing 13 3 Clearing data from the memory 13 3 Checking the Print Quality 13 3 14 Printer driver settings 14 1 Printer driver settings 14 1 How to access the printer driver settings 14 1 Basic tab 14 2 Media Type 14 3 Quality 14 4 Bi Directional Printing 14 5 Paper Size 14 6 Page Layout 14 7 Border Li...

Page 15: ...ess the Scanner 15 3 Scanning a document into the PC 15 4 Scanning a whole page 15 4 PreScanning to crop a portion you want to scan 15 5 Settings in the Scanner window 15 7 Scan Image Type 15 7 Resolution 15 7 Scan Type 15 8 Brightness 15 8 Contrast 15 8 Document Size 15 9 Scanning a document For Windows XP only 15 11 WIA compliant 15 11 How to access the scanner 15 11 Scanning a document 15 12 Pr...

Page 16: ... Center 16 1 AutoLoad the Brother Control Center 16 2 How to turn off AutoLoad 16 2 Brother Control Center features 16 3 Auto Configuration 16 3 Scan to key operations 16 4 Scan to File 16 5 To access Scan to File Configuration screen 16 5 Scanner settings 16 5 Destination folder 16 6 Scan to E mail 16 7 To access Scan to E mail Configuration screen 16 7 Scanner settings 16 8 E mail application 16...

Page 17: ...1 Software Section 17 13 Scan 17 14 Copy 17 14 Fax 17 15 Custom 17 15 Scan to File 17 16 Scan to E mail 17 18 File attachments 17 20 Scanner settings 17 21 Scan to OCR Word Processing program 17 22 Scan to Graphics application example Microsoft Paint 17 24 Copy 17 26 Fax setting PC Fax using the Brother Fax Driver 17 28 FAX settings 17 29 Custom User defined buttons 17 31 Customizing a user define...

Page 18: ...an enter information in each field 19 13 Sending a file as a PC FAX using the Facsimile style 19 14 Redial 19 15 Sending a file as a PC FAX using the Simple style 19 15 20 Using the PhotoCapture Center from your PC 20 1 Introduction 20 1 Using ArcSoft PhotoPrinter 4 20 3 Overview of basic steps 20 3 21 Using your MFC with a Macintosh 21 1 Setting up your USB equipped Apple Macintosh G3 G4 or iMac ...

Page 19: ... 1 10 2 1 or greater 21 21 Using the PhotoCapture Center from a Macintosh 21 23 Using ArcSoft PhotoPrinter 4 21 25 Overview of basic steps 21 25 22 Important information 22 1 Important safety instructions 22 1 Trademarks 22 3 IMPORTANT For Your Safety 22 4 IT Power System For Norway Only 22 4 23 Troubleshooting and routine maintenance 23 1 Troubleshooting 23 1 Error Messages 23 1 Printer Jam or Pa...

Page 20: ...ns S 1 Product description S 1 General S 1 Print media S 2 Copy S 2 Photo Capture Center S 2 Fax S 3 Scanner S 4 Printer S 4 Interface S 4 Computer Requirements S 5 Consumable Items S 5 24 Index I 1 25 Remote Retrieval Access Card R 1 ...

Page 21: ...ting you to important warnings notes and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the MFC control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic COURIER NEW Courier New type face i...

Page 22: ...hoto 4 Paper Guide Press and slide it to fit the paper width 5 Paper Tray Load paper here 6 Paper Support Unfold to support paper 7 Document Cover Open to place the original on the scanner glass 8 Scanner Cover This cover opens to enable you to install an ink cartridge or to remove jammed paper 9 Scanner Cover Release Lever Pull to open the Scanner Cover 10 Control Panel Use the keys and display t...

Page 23: ...1 3 Rear View No Name Description 11 Telephone Line Jack Connect the telephone line cord into this jack socket 12 USB Interface Connector Connect the USB Cable here 11 Telephone Line Jack 12 USB Interface Connector ...

Page 24: ...original to be scanned here 14 Document Guidelines Use to center the original on the scanner glass 15 Document Cover Open to place the original on the scanner glass 16 White Film Clean it for good quality copying and scanning 16 White Film 15 Document Cover 13 Scanner Glass 14 Document Guidelines ...

Page 25: ... the MFC without pulling the tube 18 Scanner Cover Open to install ink cartridges or remove jammed paper 19 Tube These tubes transfer the ink to the print heads Pulling the tube can cause damage to the MFC 20 Ink Cartridge Cover Open to install the ink cartridges 20 Ink Cartridge Cover 17 Machine Window 19 Tube 18 Scanner Cover ...

Page 26: ...can quickly and easily select temporary settings for copying Photo Capture Let s you access PhotoCapture Center mode by inserting your media card After inserting your digital camera s card press the Copy Options to print the thumbnails or digital photos or to temporarily change the setting for digital direct printing Fax Resolution You can temporarily change the resolution when you send a fax Sear...

Page 27: ...ther extension when it is connected to a PABX Redial Pause Redials the last number you called It also inserts a pause in auto dial numbers Microphone Picks up your voice when you speak to another party using speakerphone 5 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the MFC The key lets you temporarily switch the dialing mode during a t...

Page 28: ...ndshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line so you will know if you are receiving a fax message The receiving fax responds with fax receiving tones which are loud chirping sounds A receiving fax chirps for about 40...

Page 29: ...ible ECM Error Correction Mode The Error Correction Mode ECM is a way for the MFC to check a fax transmission while it is in progress ECM transmissions are only possible between machines that both have this feature If they do you may send and receive fax messages that are continuously being checked by the machine Your MFC must have enough memory for this feature to work When you have an external T...

Page 30: ...separate telephone or telephone answering device on the same line Connect a separate telephone to the machine as shown below Whenever this phone or TAD is in use the LCD shows TELEPHONE To disconnect the call on the external phone and switch to the MFC press Speaker Phone Extension Telephone External Telephone Example for the U K ...

Page 31: ...ur outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The MFC cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this manual for recording your outgoing message We d...

Page 32: ...1 12 INTRODUCTION Do not connect a TAD elsewhere on the same phone line TAD TAD Example for the U K ...

Page 33: ...Connections 1 You may connect an external TAD to your machine as shown below 2 Set your external TAD to two rings or less 3 Record the outgoing message next page 4 Set the TAD to answer calls TAD TAD Example for the U K ...

Page 34: ...unsatisfactory service the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call Additionally remote activation may not operate reliably in such a simple configuration This machine may also be set to make a delayed transmission i e a transmission at a pre set time This pre set job may coincide wi...

Page 35: ...nated on a normal modular plug BT 431A style which in turn should be inserted into the modular socket of the white T shaped connector provided as part of the line cord assembly These phones are now connected as external devices as per page 1 10 because they are connected to the fax machine via the T connector FAX EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION ...

Page 36: ...h time a telephone call is received If you are Installing the MFC to Work with a PBX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incomi...

Page 37: ...g and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat The coated side of glossy paper is shiny Avoid touching the shiny coated side Load glossy paper with the shiny side facing up toward you Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser p...

Page 38: ...nd check the latest recommendations for paper that can be used with the MFC 4820C Paper Type Paper Size Number of sheets Plain Paper Cut Sheet A4 A5 Letter Executive 100 of 80 g m2 up to 10 mm Legal 50 of 80 g m2 Inkjet Paper A4 20 Glossy Paper A4 20 Transparencies A4 10 Envelopes DL COM 10 C5 Monarch 10 Postcard 101 6 x 152 4 mm 30 Index Card 127 x 203 2 mm 30 ...

Page 39: ... 150 g m2 Post card Up to 170 g m2 Index card Up to 120 g m2 Thickness Plain Paper Inkjet Paper 0 08 to 0 15 mm Glossy Paper Up to 0 18 mm Envelopes Up to 0 52 mm Post card Up to 0 23 mm Index card Up to 0 15 mm Output Paper Support Up to 30 sheets of 80 g m2 Transparencies and glossy paper must be picked up from the output paper support one page at a time to avoid smudging ...

Page 40: ...re previously printed by a printer that cannot be arranged uniformly when stacked that are made with a short grain Do not use envelopes that are of a baggy construction that are embossed have raised writing on them that have clasps on them that are not sharply creased that are preprinted on the inside 2 mm or longer 2 mm or longer 2 mm or longer ...

Page 41: ...ter 3 mm 0 5 mm 1 3 mm 0 5 mm 1 3 mm 0 5 mm 1 3 mm 0 5 mm 1 Executive Legal Printer 3 mm 3 mm 3 mm 3 mm A5 Copy 3 mm 3 mm 3 mm 3 mm Printer 3 mm 3 mm 3 mm 3 mm Post Card 101 6 x 152 4 mm Printer 3 mm 0 5 mm 1 3 mm 0 5 mm 1 3 mm 0 5 mm 1 3 mm 0 5 mm 1 Index Card 127x203 2 mm Envelopes DL C5 COM10 Monarch Printer 3 mm 3 mm 3 mm 3 mm Printable area depends on the Printer driver setting The figures ab...

Page 42: ...paper and envelopes To load paper or other media 1 Fan the stack of paper well to avoid paper jams and mis feeds 2 Unfold the paper support and press and slide the paper guide to fit the paper width Paper Support Paper Guide ...

Page 43: ...he maximum paper mark To load glossy paper 1 Fan the stack of glossy paper well 2 Put a sheet of plain paper in the paper tray first and then put the stack of glossy paper on top of it If the glossy sheets are double feeding put one sheet in the paper tray at a time Paper Print Side Maximum Paper Mark ...

Page 44: ...em as flat as possible 2 Press and slide the paper guide to fit the width of the envelopes Insert them into the paper tray with the address side toward you and pointed in the direction below If the envelopes are double feeding put one envelope in the paper tray at a time Print Side Maximum Paper Mark ...

Page 45: ...elections and programming options Menu table You can probably program your machine without the User s Guide But to help you understand the menu selections and options that are found in the MFC programs use the Menu table on page 3 4 Memory Storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast Overseas Mode a...

Page 46: ...ll more quickly through each menu level by pressing the arrow for the direction you want on Then set an option by pressing Menu Set when that option appears on the LCD Then the LCD shows the next menu level Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level Go forward to the next menu level Exit the menu SELECT SET 1 ...

Page 47: ... scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows ACCEPTED Use to scroll backward if you passed your choices or want to save keystrokes The current setting is always the option without a ...

Page 48: ... time on the LCD and in headings of faxes you send 4 2 3 STATION ID Program your name and fax number to appear on each page sent 4 3 4 VOLUME 1 RING HIGH MED LOW OFF Adjusts the ring volume 4 6 2 BEEPER HIGH MED LOW OFF Adjusts the volume level of the beeper 4 6 3 SPEAKER HIGH MED LOW OFF Adjusts the speaker volume 4 7 The factory settings are shown in Bold to accept to exit Press the Menu numbers...

Page 49: ...VE ON OFF Power save mode 4 11 9 TONE PULSE Except for the Nordic countries TONE PULSE Selects the dialing mode 4 11 0 LOCAL LANGUAGE Not available for UK machines For Czech Hungarian and Polish CZECH HUNGARIAN POLISH ENGLISH Allows you to change the LCD language See Quick Setup Guide 0 LOCAL LANGUAGE Not available for UK machines For Norwegian Swedish and Finnish NORWEGIAN SWEDISH DANISH FINNISH ...

Page 50: ... OFF MFC rings two extra times if there are no messages to get so you can hang up and not pay for the call 5 4 3 F T RING TIME 70 SEC 40 SEC 30 SEC 20 SEC Sets the pseudo double ring time in FAX TEL mode 5 5 4 FAX DETECT ON OFF Receives fax messages without pressing the Fax Start key 5 6 5 REMOTE CODE ON 51 51 OFF You can answer all calls at an extension or external phone and use codes to turn the...

Page 51: ...s or darkness of faxes you send 6 7 2 FAX RESOLUTION STANDARD FINE S FINE PHOTO COLOUR STD COLOUR FINE Sets the default resolution for outgoing faxes 6 8 3 TIMER Sets the time of day that the delayed faxes will be sent 6 16 4 BATCH TX ON OFF Combines delayed faxes to the same fax number at the same time of day in one transmission 6 23 5 REAL TIME TX OFF ON NEXT FAX ONLY You can send a fax without ...

Page 52: ... 3 SET QUICK DIAL 1 SPEED DIAL Stores Speed Dial numbers so you can dial by pressing only a few keys 7 1 2 SETUP GROUPS Sets up a Group number for Broadcasting 7 3 4 REPORT SETTING 1 XMIT REPORT ON ON IMAGE OFF OFF IMAGE Initial setup for Transmission Verification Report and Activity Report 10 1 2 JOURNAL PERIOD EVERY 7 DAYS EVERY 2 DAYS EVERY 24 HOURS EVERY 12 HOURS EVERY 6 HOURS EVERY 50 FAXES O...

Page 53: ...u can set your own code for remote retrieval 8 3 4 PRINT DOCUMENT Backup Print Printsincoming faxes stored in the memory 5 10 6 REMAINING JOBS Checks which jobs are in the memory or cancels a delayed fax or polling job 6 12 7 SETUP TAD 1 OGM TAD MESSAGE F T MESSAGE Play Record the outgoing message 9 2 9 3 2 ICM MAX TIME 30 SEC 60 SEC 120 SEC 180 SEC Select the maximum length of incoming messages 9...

Page 54: ...FF 9 7 0 MISCELLANEOUS 1 MEM SECURITY Prohibits most functions except receiving faxes into memory 6 21 2 BT CALL SIGN For U K only ON OFF Use with BT Call Sign 5 14 3 COPY 1 QUALITY NORMAL BEST FAST Selects the copy quality 11 13 2 BRIGHTNESS Adjusts the brightness 11 13 3 CONTRAST Adjusts the contrast 11 13 The factory settings are shown in Bold to accept to exit Press the Menu numbers ex Press 1...

Page 55: ...mount of Green in copies 3 BLUE B B B B B Adjusts the amount of Blue in copies 4 PHOTOCAPTURE 1 PRINT QUALITY NORMAL FINE PHOTO Selects the print quality 12 17 2 PRINT SIZE 13 X 9 CM 15 X 10 CM 18 X 13 CM 20 X 25 CM Selects the print size 12 17 3 BRIGHTNESS Adjusts the brightness 12 17 The factory settings are shown in Bold to accept to exit Press the Menu numbers ex Press 1 1 for Paper Type OR se...

Page 56: ... 1 WHITE BALANCE Adjusts the hue of the white areas 12 18 2 SHARPNESS Enhances the detail of the image 3 COLOUR DENSITY Adjusts the total amount of colour in the image 6 SCAN TO CARD PDF JPEG Selects the default file format for colour scanning 15 19 The factory settings are shown in Bold to accept to exit Press the Menu numbers ex Press 1 1 for Paper Type OR select select ...

Page 57: ... BLACK CYAN YELLOW MAGENTA ALL You can select to clean two colours or all 4 colours 23 11 3 INK VOLUME BLACK CYAN YELLOW MAGENTA You can check the ink volume that is left in the cartridge 23 15 6 PRINT REPORTS 1 HELP You can print lists reports 10 3 2 QUICK DIAL 3 JOURNAL 4 XMIT VERIFY 5 SYSTEM SETUP The factory settings are shown in Bold to accept to exit Press the Menu numbers ex Press 1 1 for P...

Page 58: ... Exit Initial setup The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select GLOSSY 4 COLOUR If the glossy paper you are using repels the black ink select GLOSSY 3 COLOUR which simulates black ink by combining the three ink colours The MFC ejects paper with printed surfaces face up onto the paper tray in the front of the machine Wh...

Page 59: ...ast two digits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 5 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the MFC is in Standby mode GENERAL SETUP...

Page 60: ...y leading 0 9 in Spain A space Your number on the local exchange using spaces to aid readability as appropriate As an example if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you must set the fax and telephone number parts of your station ID as 44 161 444 5555 1 Press Menu Set 1 3...

Page 61: ... them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want Inserting spaces To enter a space press once between numbers and twice between characters If the Station ID has already been programmed the LCD will ask you to press 1 to make a change or 2 to exit without changing...

Page 62: ... Re enter the correct characters You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is on the same key as the previous character press to move the cursor to the right Special characters and symbols Press or 0 and then press to move the cursor under the special character or symbol you want Then press Menu Set to select it Press for space Pre...

Page 63: ...ry time you press a key the MFC will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume When the beeper is on the MFC beeps every time you press a key or make a mistake and at the end of sending or receiving a fax 1 Press Menu Set 1 4 2 LOW ...

Page 64: ...evel The LCD shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again You can adjust the speaker volume while you are listening to your OGM Outgoing Message and ICMs Incoming Messages If you turn Incoming Recording Monitor to OFF Menu Set 2 7 3 the Speaker for screening calls will be disabled and you won t hear c...

Page 65: ...the Mute R key is pressed Setting PABX If the machine is connected to a PABX system set PBX to ON If not set OFF 1 Press Menu Set 1 5 2 Press to select ON or OFF Press Menu Set 3 Press Stop Exit You can program a Mute R keypress as part of a number stored in a Speed Dial location When programming the Speed dial number Function menu 2 3 1 press Mute R first the screen displays then enter the teleph...

Page 66: ...ock gain or lose one hour by using this feature 1 Press Menu Set 1 6 2 Press to select TO SUMMER TIME or TO WINTER TIME Press Menu Set 3 Press 1 to change to Winter Time or Summer Time OR Press 2 to exit without changing GENERAL SETUP 6 CLOCK CHANGE TO SUMMER TIME 1 CHANGE 2 QUIT ...

Page 67: ...y If you are having difficulty seeing the LCD from your position we recommend the following contrast settings for improved viewing 1 Press Menu Set 1 7 2 Press to increase the contrast OR Press to decrease the contrast Press Menu Set 3 Press Stop Exit GENERAL SETUP 7 LCD CONTRAST SELECT SET SELECT SET SELECT SET ...

Page 68: ...ically In the Power Save Mode you cannot use fax detect function or remote activation The machine will display SLEEP instead of the date and time and receive mode 1 Press Menu Set 1 8 2 Press to select ON or OFF Press Menu Set 3 Press Stop Exit Setting Tone and Pulse dialing mode Except for the Nordic Countries 1 Press Menu Set 1 9 2 Press to select PULSE or TONE Press Menu Set 3 Press Stop Exit G...

Page 69: ... this mode if you expect to receive lots of fax messages and few telephone calls You cannot have an answering machine on the same line even if it is on a separate wall socket phone socket on the same line You cannot use the telephone company s Voice Mail in this mode MANUAL manual receive You control the phone line and must answer every call yourself Use this mode when you are using a computer mod...

Page 70: ...ill control the line and record incoming messages See TAD Telephone Answering Device on page 9 1 SETUP RECEIVE 1 RECEIVE MODE Current Receive Mode FAX FAX ONLY F T FAX TEL MAN MANUAL TAD MSG CTR If the TAD Mode is ON it overrides your Receive Mode setting The screen shows TAD MSG MGR Press and hold until it light OFF If the TAD Mode is OFF the Receive Mode returns to your own setting See TAD Telep...

Page 71: ...he MFC or subscribe to the telephone company s Distinctive Ring service keep the Ring Delay setting of 4 See Fax Detect on page 5 6 and Operation from extension telephones on page 5 8 1 Press Menu Set 2 1 2 2 Press to select RING DELAY Press Menu Set 3 Press to select how many times the line rings before the MFC answers 00 04 Press Menu Set If you select 00 the line won t ring at all 4 Press Stop ...

Page 72: ...ree times you know you have no messages and can hang up to avoid a toll charge 1 Press Menu Set 2 1 2 2 Press to select TOLL SAVER Press Menu Set 3 Press to select ON Press Menu Set 4 Press Stop Exit When Toll Saver is ON it overrides your Ring Delay setting Toll Saver must be off for the fax machine to operate using your Ring Delay setting See Setting the Ring Delay on page 5 3 The Toll Saver fea...

Page 73: ...al pseudo double ring However you can answer the call on the same line as the MFC See Operation from extension telephones on page 5 8 1 Press Menu Set 2 1 3 2 Press to select how long the MFC will ring to alert you that you have a voice call Press Menu Set 3 Press Stop Exit Setting the FAX TEL Announcement For the FAX TEL receive mode you can set up the MFC to play an outgoing announcement for cal...

Page 74: ...t of an extension or external phone Selecting OFF means you ll have to activate the MFC yourself by pressing Fax Start or by pressing 5 1 if you are not at your MFC See Operation from extension telephones on page 5 8 and For FAX TEL mode only on page 5 8 1 Press Menu Set 2 1 4 2 Use to select ON or OFF Press Menu Set 3 Press Stop Exit If you ve set the feature to ON but your MFC doesn t automatica...

Page 75: ...p Exit Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up 1 Ask the other party to place the original in their machine and to press Start Tell the other party to wait until your MFC sends receiving tones chirps before hanging up 2 When you hear the other machine s CNG tones beeps press Fax Start The L...

Page 76: ... 5 5 If you answer a call and no one is on the line you should assume that you re receiving a manual fax Press 5 1 wait for the chirps then hang up if you are near to the machine the LCD will display RECEIVING Your caller will have to press Start to send the fax For FAX TEL mode only When the machine is in F T mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice...

Page 77: ...remote codes Remote Codes might not work with some telephone systems The preset Remote Activation Code is 5 1 The preset Remote Deactivation Code is 5 1 1 Press Menu Set 2 1 5 2 Press to select ON or OFF Press Menu Set 3 If you want to enter a new Remote Activation Code Press Menu Set 4 If you want to enter a new Remote Deactivation Code Press Menu Set 5 Press Stop Exit If you are always disconnec...

Page 78: ...press Stop Exit Polling Polling is the process of retrieving faxes from another fax machine You can use your MFC to poll other machines or you can have someone poll your MFC Everyone who is involved in Polling needs to set up their fax machines for Polling When someone polls your MFC to receive a fax they pay for the call If you poll a fax machine to receive a fax you pay for the call Some fax mac...

Page 79: ... for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party 1 Press Menu Set 2 1 7 2 Press to select SECURE Press Menu Set 3 Enter a four digit secure code This is the same as the security code of the fax machine you are polling 4 Press Menu Set 5 Enter the fax number you are polling 6 Press Fax Start SETUP RECEIVE 7 POLLING RX SETUP RECEIVE 7 ...

Page 80: ... prompts you to enter the time you want to begin polling 4 Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM 5 Press Menu Set 6 The screen prompts you to enter the fax number you are polling and then to press Fax Start Your MFC makes the polling call at the time you entered You can set up only one Delayed Polling SETUP RECEIVE 7 POLLING RX ...

Page 81: ... and then go to Step 4 If you selected TIMER enter the time in 24 hour format you want to begin polling and press Menu Set and then go to Step 4 4 Specify the destination fax machines up to 150 which you wish to poll by using Speed Dial Search a Group See Setting up Groups for Broadcasting on page 7 3 or the dial pad You must press Menu Set between each location 5 Press Fax Start Your MFC polls ea...

Page 82: ...u to dedicate a second phone number on the same phone line just for receiving faxes To enable the machine to work with BT Call Sign Only with your external phone 1 Press Menu Set 2 0 2 The screen displays the current setting of this feature 2 Press to select ON or OFF 3 Press Menu Set 4 Press Stop Exit You can switch it off temporarily then turn it back on When you get a new fax number make sure y...

Page 83: ...re three ways to dial Manual Dialing Press all of the digits of the phone or fax number Speed Dialing Press Search Speed Dial and then the two digit Speed Dial number See Storing Speed Dial numbers on page 7 1 Setup Send two digit number ...

Page 84: ...mber will be dialed in the order you entered it as soon as you press Fax Start For example You store 555 on Speed Dial 01 and 7000 on Speed Dial 02 If you press Search Speed Dial 0 1 Search Speed Dial 0 2 and Fax Start you can dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad So if you press Search Speed Dial 0 1 and press 700...

Page 85: ...nner glass 3 Close the document cover 4 Dial the fax number Press Fax Start The MFC starts scanning the first page 5 To send a single page press 2 or press Fax Start again The MFC starts sending the original OR To send more than one page press 1 and go to Step 6 If the original is a book or is thick lift the cover up Do not slam the cover or press on it Originals are Face Down on the Scanner Glass...

Page 86: ...option to press Fax Start to send the pages scanned so far or to press Stop Exit to cancel the operation Manual Transmission Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax 1 Place the original face down on the scanner glass Press Speaker Phone and listen for a dial tone 2 Dial the fax number you want to call 3 When you hear the fax tone press Fax ...

Page 87: ...onversation you can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax tones beeps and then press Start before hanging up 2 Place the original on the scanner glass Press Fax Start The LCD shows 3 Press 1 to send the fax 1 SEND 2 RECEIVE ...

Page 88: ... contrast resolution overseas mode delayed fax timer polling transmission or real time transmission After each setting is accepted the LCD will ask if you want to enter more settings Press 1 to select more settings The LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to the next step NEXT 1 YES 2 NO ...

Page 89: ...TUP SEND menu OR Press 2 if you have finished choosing settings for this page and then go to Step 4 4 Enter a fax number 5 Press Fax Start to send the fax The MFC starts scanning the first page 6 To send a single page press 2 or press Fax Start again The MFC starts sending the original OR To send more than one page press 1 and go to Step 7 7 Place the next page on the scanner glass Press Menu Set ...

Page 90: ...lution you want Press Menu Set 3 Press Stop Exit STANDARD Suitable for most typed documents FINE Good for small print and transmits a little slower than Standard resolution S FINE Good for small print or artwork and transmits slower than Fine resolution PHOTO Use when the original has varying shades of grey This has the slowest transmission time COLOUR STD Use to send the original in colour COLOUR...

Page 91: ...d Speed Dial or Search 4 Press Fax Start Manual and automatic fax redial If you are sending a fax manually and the line is busy press Redial Pause and then press Fax Start to try again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and Fax Start Redial Pause only works if you dialed from the control panel If you are sending a fax automaticall...

Page 92: ...press 1 and go to Step 5 5 Place the next page on the scanner glass Press Menu Set The MFC starts scanning and then returns to Step 4 Repeat Steps 4 and 5 for each additional page You can repeat Steps 1 to 5 for the next fax If you get a OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel scanning If you get a OUT OF MEMORY message while scanning a subsequent pag...

Page 93: ...an set REAL TIME TX to ON for all documents or for the next fax only 1 Place the original face down on the scanner glass 2 Press Menu Set 2 2 5 3 To change the default setting press to select ON or OFF Press Menu Set Go to Step 5 OR For the next fax transmission only press to select NEXT FAX ONLY Press Menu Set 4 Press to select ON or OFF Press Menu Set 5 Press 1 if you want to choose more setting...

Page 94: ...ory by pressing Stop Exit You can also cansel a job while the MFC are dialing or sending the original by pressing Stop Exit Cancelling a scheduled job You can cancel a fax job that is waiting in memory 1 Press Menu Set 2 6 Any jobs that are waiting will appear on the LCD 2 If you have more than two jobs waiting press to select the job you want to cancel Press Menu Set OR If you only have one job w...

Page 95: ...vailable you will not be able to use Dual Access and the Timer To include Speed Dial numbers and manually dialed numbers in the same broadcast you must press Menu Set between each of the numbers Use Search Speed Dial to help you choose the numbers easily See Setting up Groups for Broadcasting on page 7 3 After the broadcast is finished a Broadcast Report will be printed to let you know the results...

Page 96: ... Example Speed Dial number 5 Press Menu Set 6 Enter another fax number Example Manual dialing using the dial pad 7 Press Fax Start 8 To send a single page press 2 or press Fax Start again OR To send more than one page press 1 and go to Step 9 9 Place the next page on the scanner glass Press Menu Set The MFC starts scanning and returns to Step 8 Repeat Step 8 and 9 for each additional page NEXT PAG...

Page 97: ...u want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number you re calling 6 Press Fax Start 7 To send a single page press 2 or press Fax Start again The MFC starts sending the original OR To send more than one page press 1 and go to Step 8 8 Place the next page on the scanner glass Pre...

Page 98: ... for 7 45 PM 4 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number 6 Press Fax Start 7 To send a single page press 2 or press Fax Start again OR To send more than one page press 1 and go to Step 8 8 Place the next page on the scanner glass Press Menu Set The MFC sta...

Page 99: ...ission is when you set up your MFC to wait with an original so another fax machine can retrieve it The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a Job function See Cancelling a scheduled job on page 6 12 ...

Page 100: ...page press 2 or press Fax Start again The MFC starts scanning the original OR To send more than one page press 1 and go to Step 7 7 Place the next page on the scanner glass Press Menu Set 8 The MFC starts scanning and returns to Step 6 Repeat Step 6 and 7 for each additional page If Real Time Transmission is set to OFF your original will be waiting in memory until polled This information is availa...

Page 101: ...tings and go to step 6 6 Press Fax Start 7 To send a single page press 2 or press Fax Start again OR To send more than one page press 1 and go to Step 8 8 Place the next page on the scanner glass Press Menu Set 9 The MFC starts scanning and returns to Step 7 Repeat Step 6 and 7 for each additional page If Real Time Transmission is set to OFF your original will be waiting in memory until polled Thi...

Page 102: ...hed ON Memory Security prohibits most functions The following functions listed are available while Memory Security is switched ON Receiving faxes into memory limited by Memory Capacity Scheduled Delayed Transmission Polling Fax Forwarding Remote Retrieval Provided it was set before Memory Security was switched ON ...

Page 103: ...ts you to enter the password 7 Enter a 4 digit password followed by Menu Set This is the same as the security password of the machine already stored The screen displays ACCEPTED for 2 seconds followed by SECURE MODE Memory Security is now switched ON If the password you enter at Step 7 is incorrect the screen would display WRONG PASSWORD After 2 seconds the display will then return to normal displ...

Page 104: ...RITY 3 Press Menu Set The screen prompts you to enter the password 4 Enter a 4 digit password followed by Menu Set This is the same as the security password of the machine already stored The screen displays ACCEPTED for 2 seconds followed by SECURE MODE Memory Security is now switched ON If the password you enter at Step 4 is incorrect the screen would display WRONG PASSWORD After 2 seconds the di...

Page 105: ...on Not available for colour faxes Before sending the delayed faxes your MFC will economize by sorting all the documents in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax 1 Press Menu Set 2 2 4 2 Press to select ON or OFF Press Menu Set 3 Press Stop Exit If the password you enter at Step 2 ...

Page 106: ... to enter a two digit Speed Dial location number 01 80 For example press 0 5 Press Menu Set 3 Enter a fax or telephone number up to 20 digits Press Menu Set 4 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart on page 4 4 to help you enter letters OR Press Menu Set to store the number without a name 5 Go to Step 2 to store another Speed Dial number OR Press...

Page 107: ...ithout making a change 2 Enter a new number Press Menu Set If you want to erase the whole number or whole name press Stop Exit when the cursor is under the first the digits or letters The characters above and to the right of the cursor will be deleted If you want to change a character use to position the cursor under the character you want to change and then type over it 3 Follow the directions be...

Page 108: ...on page 7 1 and Broadcasting Not available for colour faxes on page 6 13 1 Press Menu Set 2 3 2 2 Use the dial pad to enter the two digit Speed Dial number where you want to store the Group Press Menu Set For example press 07 and Menu Set 3 Use the dial pad to enter the Group number Press Menu Set For example press 1 for Group 1 4 To include Speed Dial numbers in the Group press them as follows Fo...

Page 109: ...is Group 6 Use the dial pad and the chart on page 4 3 to enter a name for the Group Press Menu Set For example type NEW CLIENTS 7 Press Stop Exit You can print a list of all the Speed Dial numbers Group numbers will be marked in the column of GROUP See Printing reports on page 10 1 SETUP GROUPS NAME ...

Page 110: ...e dial pad The combined number will be dialed in the order that you entered it as soon as you press Fax Start See Storing Speed Dial numbers on page 7 1 For example you can store 555 on Speed Dial 03 and 7000 on Speed Dial 02 If you press Search Speed Dial 03 Search Speed Dial 02 and Fax Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual d...

Page 111: ...ss Redial Pause to save time If you re sending a fax automatically and the line is busy the MFC will automatically redial three times after five minutes Tone or Pulse Except for the Nordic Countries If you have a Pulse dialing service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send t...

Page 112: ...r speakerphone to make and receive calls When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number you ve stored How to Dial There are three ways to dial Manual Dialing Pressing all of the digits of the phone or fax number Speed Dialing Press Search Speed Dial and then the two digit Speed Dial number See Storing Speed Dial numbers on page...

Page 113: ...age 7 1 To seach alphabetically you can use dial pad to enter the first letter of the name you are looking for Dialing Telephone Call 1 Press Speaker Phone 2 When you hear a dial tone dial the call using the dial pad or Speed Dial and Search 3 Speak clearly toward the microphone 4 To hang up press Speaker Phone Search is not available if you picked up the external telephone s handset To search num...

Page 114: ... clearly toward the microphone To end the call press Speaker Phone If you have a bad telephone line connection the other party might hear your voice echoed during the call Hang up and try the call again OR Pick up the handset of the external telephone Hold 1 Press Mute R to put a call on Hold when you are using Speaker Phone 2 Press Speaker Phone to release the call from Hold ...

Page 115: ...ress 1 all fax data is erased and Fax Storage is turned off If you press 2 faxes are not erased and Fax Storage stays on See Printing a fax from the memory on page 5 10 Backup Print If you ve set FAX STORAGE to ON your MFC automatically prints faxes as they are received into the memory This is a safety feature in case the power goes off so you won t lose your messages Remote fax options Not availa...

Page 116: ...ed and forwards the fax message 1 Press Menu Set 2 5 1 2 Press to select ON or OFF Press Menu Set The LCD will ask you to enter the fax number to which faxes will be forwarded 3 Enter the forwarding number up to 20 digits Press Menu Set 4 Press Stop Exit You cannot use Fax Forwarding when Fax Storage is set to OFF Make sure the Fax Storage is set to ON REMOTE FAX OPT 1 FAX FORWARD FAX FORWARD _ ...

Page 117: ...ve code 1 Press Menu Set 2 5 3 2 Enter a three digit number from 000 to 998 Press Menu Set The cannot be changed 3 Press Stop Exit Do not use the same digits that appear in your Remote Activation Code 51 or Remote Deactivation Code 51 See Operation from extension telephones on page 5 8 You can change your code at any time by entering a new one If you want to make your code inactive press Stop Exit...

Page 118: ...gits followed by 3 The MFC signals the kinds of messages it has received 1 long beep Fax message s 2 long beep Voice message s 3 long beeps Fax Voice message s No beeps No messages 4 The MFC gives two short beeps which tells you to enter a command The MFC will hang up if you wait longer than 30 seconds to enter a command The MFC will beep three times if you enter an invalid command 5 Press 90 to r...

Page 119: ...ious message 2 Skip next While playing the ICM you can skip to the next message 9 STOP Playing Stop playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there is no voice message to erase This code erases all recorded messages not one at a time 94 Play and Record OGM in Mem...

Page 120: ...n FAX STORAGE to ON or OFF after you have retrieved or erased all your messages 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See page 8 7 3 Erase faxes from the memory If you hear one long beep you can erase fax messages from the memory 97 Check the Receiving Status You can check whether your MFC has received any F...

Page 121: ...messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using Touch Tone 1 Dial your fax number 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 954 4 Wait for the long...

Page 122: ... See Remote retrieval on page 8 4 You must record an outgoing message in order to use the TAD mode See Recording TAD Outgoing Message on page 9 2 Setting up the TAD You must set up the TAD in the following order 1 Record TAD Outgoing Message TAD MESSAGE See Recording TAD Outgoing Message on page 9 2 2 Press and hold until it lights to activate the TAD mode See Activating TAD mode on page 9 4 and M...

Page 123: ...oose an OGM 2 Press to select TAD MESSAGE not F T MESSAGE Press Menu Set 3 Press to select RECORD MSG 4 Press Menu Set to record a message For example Hello We are unable to take your call at this time Please leave a message after the signal If you wish to send a fax please press 5 1 wait for fax tones then press the Start button 5 Press Stop Exit The TAD will play your OGM This is the only settin...

Page 124: ...ss to select PLAY OGM Press Menu Set Adjust the volume by pressing Volume 4 Press Stop Exit Erasing Outgoing Message OGM 1 Press Menu Set 2 7 1 2 Press to select TAD MESSAGE or F T MESSAGE Press Menu Set 3 Press to select ERASE MSG Press Menu Set 4 Press 1 to erase the OGM OR Press 2 to exit without erasing 5 Press Stop Exit SETUP TAD 1 OGM SETUP TAD 1 OGM ...

Page 125: ...ows When light is out the TAD is OFF See Setting up the TAD on page 9 1 Message indicator The light flashes when you have new messages waiting for your review The LCD displays the total number of voice and fax messages and fax messages stored in the TAD memory TAD MSG MGR VOICE 03 FAX 00 PLAIN NORMAL ...

Page 126: ...message to repeat a message Press FWD to skip to the next message You can press and repeatedly until you reach the message you want to play 3 Press Stop Exit Printing a Fax Message Once you print a new fax message stored in memory it is erased from the memory automatically 1 Press Play After two seconds the fax machine begins to play voice messages 2 If the Fax Storage is set to ON and there are f...

Page 127: ... two short beeps 2 To erase a specific message press Erase immediately after the two short beeps or while the message is playing 3 Press 1 to erase the message OR Press 2 to cancel 4 Press Stop Exit To erase messages all at once 1 Press Erase 2 Press to select erasing all voice messages VOICE all document messages DOC or all voice and fax messages MSG Press Menu Set 3 Press 1 to erase OR Press 2 t...

Page 128: ...Press to select the maximum time setting for incoming messages 30 60 120 or 180 seconds Press Menu Set 3 Press Stop Exit ICM Recording Monitor This feature lets you turn the speaker volume for voice messages ON or OFF When you turn the monitor OFF you will not hear messages as they come in 1 Press Menu Set 2 7 3 2 Use to select OFF or ON Press Menu Set 3 Press Stop Exit SETUP TAD 2 ICM MAX TIME SE...

Page 129: ...ment they cannot leave a message By choosing F T MESSAGE not TAD MESSAGE you can record the announcement using the same steps as for the TAD outgoing message See Recording TAD Outgoing Message on page 9 2 You can also listen to and erase the F T MESSAGE the same way See Listening to Outgoing Message OGM on page 9 3 and Erasing Outgoing Message OGM on page 9 3 If you need to review the steps for se...

Page 130: ...AGE the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting ON IMAGE or OFF IMAGE will print a section of the fax s first page on the report to help you remember 1 Press Menu Set 2 4 1 2 Press to select OFF OFF IMAGE ON or ON IMAGE Press Menu Set 3 Press Stop Exit Printing rep...

Page 131: ...n which to begin the 7 day countdown 3 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the MFC will print the report at the selected time and then erase all jobs from its memory If the MFC s memory becomes full with 200 jobs before the time you selected has passed the MFC will print the ...

Page 132: ...ly program your MFC Lists names and numbers stored in the Speed Dial memory in numerical order Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive Prints a Transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND REPORT SETTING SETUP TAD MISCELLANEOUS and REMOTE FAX OPT PRINT REPORTS 1 HELP PRI...

Page 133: ...sparencies Copies can be in black and white or full colour Always make sure you have paper in the paper tray before making copies Do not pull on the paper while copying is in progress Making copies Incoming faxes cannot be received on paper or into the memory while the MFC is copying Copy Keys Copy Options Key ...

Page 134: ...sing Copy Options key Temporary Settings on page 11 4 1 Lift the Document Cover 2 Using the document guidelines on the left center the original face down on the scanner glass and close the document cover 3 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 4 Press Mono Copy or Colour Copy The MFC will start scanning the original Originals are Face D...

Page 135: ...some jobs from the memory before you can continue When you get an OUT OF MEMORY message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 To gain extra memory you can erase fax and voice messages See To erase messages all at once on page 9 6 OR Print the faxes that are in the memory See Printing a fax from the memory on page 5 10 OUT OF MEM...

Page 136: ...e settings only for the next copy use the Copy Options key You can use different combinations For example if you want to copy a photograph on glossy paper with best print quality press Copy Options to select BEST in the Quality setting and GLOSSY in the Paper Type setting Copy Options Key ...

Page 137: ...0 400 MANUAL 100 11 7 PAPER TYPE PLAIN INK JET GLOSSY 4 COLOUR or 3 COLOUR TRANSPARENCY PLAIN 11 8 PAPER SIZE A4 10 W 15 H CM A4 11 9 BRIGHTNESS 11 9 PAGE LAYOUT OFF 1 IN 1 2 IN 1 4 IN 1 POSTER OFF 1 IN 1 11 10 NO OF COPIES 01 NO OF COPIES 01 01 99 01 These settings are temporary and the MFC returns to its default settings 60 seconds after it finishes copying If you want to reuse these temporary s...

Page 138: ...Options and to select QUALITY Press Menu Set 3 Press to select NORMAL FAST or BEST Press Menu Set 4 To start copying now press Mono Copy or Colour Copy OR Press for more settings NORMAL Recommended mode for ordinary printouts Good copy quality with adequate copy speed FAST Fast copy speed and lowest ink consumption Use FAST to save time documents to be proof read large documents or many copies BES...

Page 139: ...lect the enlargement or reduction ratio you want Press Menu Set OR You can select MANUAL and press Menu Set Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 Press Menu Set For example press 5 3 to enter 53 4 Press Mono Copy or Colour Copy OR Press for more settings Press Copy Options and to select ENLARGE REDUCE 25 50 78 94 100 104 150 200 400 MANUAL Special Copy Options ...

Page 140: ...TRANSPARENCY Press Menu Set 4 If you selected GLOSSY press to select GLOSSY 4 COLOUR or GLOSSY 3 COLOUR Press Menu Set 5 Press Colour Copy or Mono Copy OR Press for more settings The print quality of black ink depends on the type of glossy paper you are using Black ink is used when you select GLOSSY 4 COLOUR If the glossy paper you are using repels the black ink select GLOSSY 3 COLOUR which simula...

Page 141: ...H CM Press Menu Set 4 Press Mono Copy or Colour Copy OR Press for more settings Brightness You can adjust the copy brightness to make copies darker or lighter 1 Place the original face down on the scanner glass 2 Press Copy Options and to select BRIGHTNESS Press Menu Set 3 Press to make a lighter copy OR Press to make a darker copy Press Menu Set 4 Press Mono Copy or Colour Copy OR Press for more ...

Page 142: ...UT Press Menu Set 3 Press to select 2 IN 1 4 IN 1 POSTER or OFF 1 IN 1 Press Menu Set 4 Press Mono Copy or Colour Copy The MFC starts scanning the first page 5 If you selected 2 IN 1 or 4 IN 1 in Step 4 insert the next page onto the scanner glass Press Menu Set Repeat Step 5 for each page of the layout 6 After all the pages of the original have been scanned press Mono Copy or Colour Copy to end 2 ...

Page 143: ...r 2 in 1 or 4 in 1 copies you cannot change the enlargement or reduction ratio or print on glossy paper For colour 2 in 1 or 4 in 1 copies you can use A4 size paper You cannot make more than one copy For POSTER copies you cannot make more than one copy or use the Enlarge Reduce setting ...

Page 144: ... copy settings that are shown in the chart These settings will stay until you change them again Submenu Menu Selections Options Factory Settings 1 QUALITY NORMAL BEST FAST NORMAL 2 BRIGHTNESS 3 CONTRAST 4 COLOUR ADJUST 1 RED R R R R R R 2 GREEN G G G G G G 3 BLUE B B B B B B ...

Page 145: ...t 3 2 2 Press to make a lighter copy OR Press to make a darker copy Press Menu Set 3 Press Stop Exit Contrast You can change the contrast to help an image look sharper and more vivid 1 Press Menu Set 3 3 2 Press to increase the contrast OR Press to decrease the contrast Press Menu Set 3 Press Stop Exit COPY 1 QUALITY COPY 2 BRIGHTNESS COPY 3 CONTRAST ...

Page 146: ...Menu Set 3 4 2 Press to select RED GREEN or BLUE Press Menu Set 3 Press to increase the colour saturation OR Press to decrease the colour saturation Press Menu Set 4 Return to Step 2 to select the next colour OR Press Stop Exit COPY 4 COLOUR ADJUST ...

Page 147: ...ts which should not be copied Paper money Bonds or other certificates of indebtedness Certificates of Deposit Armed Forces Service or Draft papers Passports Postage Stamps cancelled or uncancelled Immigration Papers Welfare documents Cheques or Drafts drawn by Governmental Agencies Identification Documents badges or insignias Licences and Certificates of Title to motor vehicles Copyrighted works c...

Page 148: ...e image file extension must be JPG Other image file extensions JPEG TIF GIF and so on will not be recognized Walk up PhotoCaputure Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available IBM Microdrive is not compatible with the MFC The MFC can read up to 999 files in a media card Use only Smart media cards with a 3 3 vo...

Page 149: ...cting PRINT INDEX The images will be numbered See Printing the Index Thumbnails on page 12 6 3 To print the images select PRINT IMAGES See Printing images on page 12 7 You can change the settings for printing images such as the number of Copies Paper Type Paper Print Size Print Quality Brightness and Colour Enhancement by selecting CHANGE SETTINGS See Changing the settings for printing images on p...

Page 150: ...dle slot is for a Memory Stick and the right is for a SmartMedia Card Firmly insert the card into the appropriate slot There are separate slots on your MFC for a CompactFlash card a SmartMedia card and a Memory Stick Use only Smart media cards with a 3 3 voltage CompactFlash SmartMedia Memory Stick ...

Page 151: ...properly LED is OFF the media card is not properly inserted LED is BLINKING the media card is being read or written to Do NOT unplug the power cord or remove the media card from the media drive slot while the MFC is reading or writing to the card LED is blinking You will loose your data or damage the card ...

Page 152: ...rt your media card into the proper slot the LCD shows 3 Press Copy Options The LCD scrolls The media active message will be shown for 60 seconds and then the display will return to standby mode date and time Even in that case you can enter the PhotoCapture mode by pressing Copy Options See Printing the Index Thumbnails on page 12 6 See Printing images on page 12 7 See Changing the settings for pri...

Page 153: ...with 6 or 4 images per line This will show all the pictures on the media card 1 Make sure you inserted the media card Press Copy Options See page 12 3 2 Press to select PRINT INDEX Press Menu Set 3 Press to select 6 IMAGES LINE or 4 IMAGES LINE Press Menu Set 4 Press Colour Copy to start printing Index Index 4 Images line 6 Images line Print time for 4 Images line will be slower than 6 Images line...

Page 154: ... print 4 After you have selected all the image numbers Press Menu Set twice The LCD shows 5 To print press Colour Copy OR To change settings press the LCD scrolls through the settings again You can select these options by pressing and Menu Set See Changing the settings for printing images on page 12 8 Print the Index first See Printing the Index Thumbnails on page 12 6 You can enter all the number...

Page 155: ...the next printed image Menu Selections Options 1 Options 2 Factory Setting Page NO OF COPIES XX 01 99 01 12 9 PAPER TYPE PLAIN PLAIN 12 9 INK JET GLOSSY GLOSSY 4 COLOUR GLOSSY 3 COLOUR TRANSPARENCY PAPER PRINT SIZE A4 PRINT SIZE 13X9CM 15X10CM 18X13CM 20X25CM A4 12 10 10 W X15 H CM ORIENTATION PORTRAIT LANDSCAPE LANDSCAPE PRINT QUALITY NORMAL FINE 12 13 FINE PHOTO BRIGHTNESS 12 13 COLOUR ENHANCE O...

Page 156: ...sing PLAIN INK JET GLOSSY or TRANSPARENCY Press Menu Set 8 If you selected GLOSSY press to select GLOSSY 4 COLOUR or GLOSSY 3 COLOUR Press Menu Set 9 Press Colour Copy to print OR Press for more settings Make sure you have entered the image number that you want to be printed See page 12 7 The print quality of black ink depends on the type of glossy paper you are using Black ink is used when you se...

Page 157: ...X15 H CM Press Menu Set 8 If you select A4 press to select the print size Press Menu Set and go to Step 12 Printed Position OR If you selected 10 W X15 H CM for PAPER SIZE go to Step 9 Make sure you have done Steps 1 to 5 on page 12 7 1 13X9CM 1 2 15X10CM 3 18X13CM 4 20X25CM 1 The printed position for 13X9CM are different depending on the paper size you are using A4 A4 ...

Page 158: ...ad the post card with the top edge down and print side is towards you 10 Check the printed thumbnail image on the index sheet Some image taken by some cameras have the orientation information Print side Index Landscape image Portrait image ...

Page 159: ...URE CENTER 12 12 11 Press to select LANDSCAPE or PORTRAIT Press Menu Set The result of the output 10 W x 15 H cm 12 Press Colour Copy to print OR Press for more settings LANDSCAPE PORTRAIT Portrait Image Landscape Image ...

Page 160: ... Press to make a lighter print OR Press to make a darker print Press Menu Set 8 Press Colour Copy to print OR Press for more settings NORMAL Recommended mode for ordinary printouts Good print quality with adequate print speed FINE Better print quality than normal and faster copy speed than PHOTO PHOTO Use this mode to print precise images such as photographs PHOTO uses the highest resolution and s...

Page 161: ...mpany Fuji Photo Film Co Ltd and Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to select on the Digital Camera display the images and number of copies you want to print When the memory card CompactFlash SmartMedia or Memory Stick with DPOF inform...

Page 162: ...er of Copies Paper Type Paper Print Size Print Quality Brightness or Colour Enhancement See Changing the settings for printing images on page 12 8 The media active message will be shown for 60 seconds and then the display will return to standby mode date and time Even in that case you can enter the PhotoCapture mode by pressing Copy Options If you want to print an Index thumbnails or choose the im...

Page 163: ...hange them again Press Menu Set 4 followed by the number of the setting you want to change See details on the following pages Submenu Menu Selections Options 1 Options 2 Factory Settings 1 PRINT QUALITY NORMAL FINE PHOTO FINE 2 PRINT SIZE 13 9CM 15 10CM 18 13CM 20 25CM 15 10CM 3 BRIGHTNESS 4 CONTRAST 5 COLOUR ENHANCE ON 1 WHITE BALANCE 2 SHARPNESS 3 COLOUR DENSITY OFF OFF 6 SCAN TO CARD See How to...

Page 164: ...ress Menu Set 4 2 2 Press to select 13 9CM 15 10CM 18 13CM or 20 25CM Press Menu Set 3 Press Stop Exit Brightness 1 Press Menu Set 4 3 2 Press to select BRIGHTNESS Press Menu Set 3 Press to make a lighter print OR Press to make a darker print Press Menu Set 4 Press Stop Exit PHOTOCAPTURE 1 PRINT QUALITY PHOTOCAPTURE 2 PRINT SIZE PHOTOCAPTURE 3 BRIGHTNESS ...

Page 165: ...ase the contrast Press Menu Set 4 Press Stop Exit Colour Enhancement 1 Press Menu Set 4 5 2 Press to select COLOUR ENHANCE Press Menu Set 3 Press to select ON or OFF Press Menu Set 4 If you selected ON Press to select WHITE BALANCE Press Menu Set OR To skip the White Balance Press to select SHARPNESS or COLOUR DENSITY If you select ON you can customize the White Balance Sharpness or Colour Density...

Page 166: ...reas of a picture may be slightly pink yellow or some other colour By using this adjustment you can correct this effect and bring the white areas back to pure white Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness Colour Density ...

Page 167: ...CD the MFC will beep to get your attention MEDIA ERROR This message will appear if you insert a media card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card NO FILE This message will appear if you select PHOTOCAPTURE and the media card in the drive slot does not contain a JPG file OUT OF MEMORY This message will appear i...

Page 168: ...rive slot of the MFC from your PC See Using PhotoCapture Center from your PC See Using the PhotoCapture Center from your PC on page 20 1 and Using the PhotoCapture Center from a Macintosh on page 21 23 Using PhotoCapture Center for scanning originals You can scan the originals into a media card See Scan to Card on page 15 19 ...

Page 169: ...to 13 pages per minute in black Brilliant High Quality Output Printing at 2400 x 1200 dpi resolution on glossy paper gives you highest resolution output Beautiful Elaborate Output You can use 2 in 1 Watermark printing Colour Enhancement technology and other features to get high quality printouts Low Running Cost Whenever you run out of a particular colour ink you will only have to replace the cart...

Page 170: ...the Print command If your computer is also connected to any other printers select Brother MFC 4820C USB Printer as your printer driver from the Print or Print Settings menu in your software application and then click on OK to begin printing 2 Your computer sends a print command and data to the MFC The LCD shows RECEIVING DATA 3 When the MFC finishes printing all the data the LCD shows the date and...

Page 171: ...wever when the machine is copying or receiving a fax on paper it pauses the PC printing operation and then continues printing when copying or fax receiving has finished Clearing data from the memory If the LCD shows DATA REMAINS you can clear the data that is left in the printer memory by pressing Stop Exit Checking the Print Quality If you want to check the print quality and find out how to impro...

Page 172: ...ter driver settings 1 Select Print from the File menu in your application software 2 Select Brother MFC 4820C USB Printer as your printer and click Properties The Brother MFC 4820C USB Printer dialog box will appear Printer driver settings Windows Only The way you access the printer driver settings depends on your operating system and software applications The screens shown in this section are fro...

Page 173: ...entation number of Copies the page order and Near Edge Print 3 Click the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button This area shows the current settings of Quality Paper Size Page Layout Orientation Collate Reverse Order and Near Edge Print 1 2 3 ...

Page 174: ... selected media type Plain Paper Inkjet Paper Glossy Paper 4 colour Glossy Paper 3 colour Transparencies The print quality of black ink depends on the type of glossy paper you are using Black ink is used when you select Glossy Paper 4 colour If the glossy paper you are using repels the black ink select Glossy Paper 3 colour which simulates black ink by combining the three ink colours ...

Page 175: ...the print data is much larger than normal mode the processing time data transfer time and print time will be longer Fine 600 x 600 dpi Better print quality than Normal mode and faster print speed than Super Fine Normal 600 x 300 dpi Good print quality with typical print speed Fast 600 x 150 dpi The fastest print mode and the lowest ink consumption Use this mode to print large volume documents or a...

Page 176: ...irectional Printing When Bi Directional Printing is selected the print heads print in both directions and offer faster print speeds When not selected the print heads will only print in one direction to provide higher quality printouts ...

Page 177: ...n of standard paper sizes If you wish you can create a custom size ranging from 89 x 127 mm to 216 x 355 6 mm From the drop down box select the Paper Size you are using You can enter custom size by selecting User Defined Select the proper paper thickness to improve the quality of your output ...

Page 178: ... multiple sheets of paper If you are using Windows 98 98SE Me the 4 in 1 layout is not available Border Line When printing multiple pages on one sheet with the Page Layout feature you can choose to have a solid border dashed border or no border around each page on the sheet Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Portrait Vertical Lan...

Page 179: ...If the Collate check box is not selected then each page will be printed for all the copies selected before the next page of the document is printed Reverse Order Reverse Order prints the pages of your document in the opposite order Near Edge Print Near Edge Print feature expands the printable area at the bottom edge of the paper up to 0 5 mm Print time will be slightly slower Available for Letter ...

Page 180: ...TER DRIVER SETTINGS Advanced tab Change the tab settings by selecting one of the following icons 1 Colour 2 Scaling 3 Watermark 4 Device Options To return to the default settings click the Default button 1 2 3 4 ...

Page 181: ...method depending on your image type Generally text and business graphics are printed vividly and photographic images are printed softly Auto The printer driver automatically selects the image type Photo Select this mode for photographic images Graphics Select this mode for documents that contain text or business graphics charts or clip art Custom If you want to select the colour matching and halft...

Page 182: ...ne for your document Match Monitor Colour is adjusted to get the closest colour match to the PC monitor Natural Suitable for photographic images The colour is adjusted to print a more natural colour Vivid Suitable for business graphics such as charts graphics and text The colour is adjusted to give more vivid colour ...

Page 183: ...Diffusion Dots are placed at random to create the halftones This method of printing is more suitable for printing photographs that have delicate shades and graphics Dither Dots are arranged in a pre defined pattern to make halftones This type of printing is more suitable to printing graphics that have definite colour boundaries or for printing charts such as business charts Some halftone settings ...

Page 184: ...to improve quality sharpness white balance and colour density This process may take several minutes depending on the size of the image and the specifications of your computer Colour Density This setting adjusts the total amount of colour in the image You can increase or decrease the amount of colour in an image to improve a washed out or weak picture ...

Page 185: ... Auto Image Enhance Auto Image Enhance allows individual adjustment of picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the original Brightness This setting adjusts the brightness of the whole image To lighten or darken the image move the scroll bar to the left or right Contrast This setting adjusts the contrast of an image This will make da...

Page 186: ... Scaling feature Check Off if you want to print the document as it appears on your screen Check Fit to Paper Size if your document has an unusual size or if you have only the standard size paper Check Free if you want to reduce the size Check Mirror Print to reverse the data from left to right ...

Page 187: ...o use In background Check In background with the Watermark to print the watermark image in the background of your document If this feature is not checked then the Watermark will be printed on top of your document In Outline Text Window 2000 Professional XP Only Check In Outline Text if you only want to print an outline of the watermark Print Watermark The Print Watermark feature offers the followi...

Page 188: ... then select Text or Bitmap in the Watermark Style Watermark Text Enter your Watermark text into the Text Box and then select the Font Size Colour and Style Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can also set the scaling size of the image Position This setting offers you the control for where the Watermark is to be...

Page 189: ...PRINTER DRIVER SETTINGS 14 18 Device Options Lets you set the following Printer Functions ...

Page 190: ...e Date and Time format and the Position and Font To include a background with the Date and Time select Opaque When Opaque is selected you can click on the Colour button to change the colour of the Date and Time background The Date and Time in the selection box shows the format that will be printed The actual Date and Time printed on your document is automatically retrieved from the settings of you...

Page 191: ... 20 Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings To view settings simply click your mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options ...

Page 192: ... Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs Frequently Asked Questions User Guides Driver Updates and Tips for using your machine Web Update Web Update checks the Brother web site for updated drivers and automatically downloads and updates the printer driver on your computer Check Setting The Check Setting sele...

Page 193: ... Compliant driver for scanning documents from your applications See Scanning a document For Windows 98 98SE Me and 2000 Professional on page 15 2 and TWAIN compliant on page 15 2 For Windows XP Use Windows Imaging Acquisition WIA for scanning documents See Scanning a document For Windows XP only on page 15 11 For ScanSoft PaperPort and TextBridge OCR See Using ScanSoft PaperPort and TextBridge OCR...

Page 194: ... universal protocol for communicating between scanners and software applications This means that not only can you scan images directly into the PaperPort viewer that Brother included with your MFC but you can also scan images directly into hundreds of other software applications that support TWAIN scanning These applications include popular programs like Adobe Photoshop Adobe PageMaker CorelDraw a...

Page 195: ...the File drop down menu or select the Scan button The Scan pane appears in the left panel 3 Select TWAIN_32 Brother MFL Pro Scanner from the Scanner drop down list box 4 Click the Scan button The TWAIN_32 Brother MFL Pro Scanner Setup dialog box will appear The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 8 0 SE ...

Page 196: ...if required in the Scanner window Scan Image Type Resolution Scan Type Brightness Contrast Document Size See Settings in the Scanner window on page 15 7 3 Click the Start button in the scanner window When scanning is completed click Cancel to return to the PaperPort window After you select a document size you can adjust the scanning area further by clicking the left mouse button and dragging it Th...

Page 197: ...eview click the Start button in the scanner window to scan the image 1 Place the original face down on the scanner glass 2 Select the settings for Image Type Resolution Scan Type Brightness Contrast and Document Size as needed 3 In the TWAIN_32 Brother MFL Pro Scanner Setup dialog box click the PreScan button The entire original will be scanned into the PC and will appear in the Scanning Area Scan...

Page 198: ...lick Start This time only the selected area of the original will appear in the PaperPort window or your software application window 6 In the PaperPort window use the options available to refine the image If you enlarge the image using button you can then use the button to restore the image to its former size Scanning area ...

Page 199: ...ution you can choose and the available colours Image Type Resolution Scan Type Photo Select for scanning photo images 300 x 300 dpi 24 bit colour Web Select for attaching the scanned image to web pages 100 x 100 dpi 24 bit colour Text Select for scanning text documents 200 x 200 dpi Black White Resolution Black White Grey Error Diffusion 256 colour True Grey 24 bit colour 100 x 100 dpi Yes Yes Yes...

Page 200: ...n Black White and Colour settings are selected as the Scan Type You can increase or decrease the contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the Image while a decrease reveals more detail in grey areas You can also type a value in the box for the setting Black White Set the Scan Type to Black White for text or line art Grey Scale Set t...

Page 201: ...oto 13 x 18 cm APS C 10 x 15 cm Custom User adjustable from 90 x 90 mm to 22 x 30 cm To scan photographs or business cards select the document size and then place the document face down at the center of scanner glass When scanning photographs or other images for use in a word processor or other graphics application You should try different settings for the contrast and resolution modes to see whic...

Page 202: ...r the document You can choose mm or inch as the unit for Width and Height Width shows the width of scanning area Height shows the height of scanning area Data Size shows the approximate data size calculated in a Bitmap format The size will be different for other file formats such as JPEG You can see the actual paper size you selected on the screen ...

Page 203: ...other software application that supports WIA or TWAIN scanning How to access the scanner 1 Open your software application to scan a document 2 Select Scan from the File drop down menu or select the Scan button The Scan panel appears in the left panel 3 Select the scanner you are using from the Scanner drop down list box The Scan dialog box will appear The instructions for scanning in this Guide ar...

Page 204: ...ture B You can select Brightness Contrast Resolution and Picture Type from the Advanced Properties Click the OK button after you choose your settings 4 To start scanning your document click the Scan button in the Scan dialog box The scanner resolution you can select is up to 1200 x 1200 dpi To select higher scan resolutions you can use the Brother Scanner Utility See Brother Scanner Utility on pag...

Page 205: ...the Scan button from the scanner window to scan the image 1 Place the original face down on the scanner glass 2 Select the picture type A 3 In the Scan dialog box click the Preview button The entire original will be scanned into the PC and will appear in the scanning area 4 Select the portion you want to scan by clicking the left mouse on the boxes in the corner and dragging it over the area A Sca...

Page 206: ...Brightness Contrast Resolution and Picture Type from the Advanced Properties tab Click the OK button after you choose your settings 6 To start scanning your document click the Scan button in the Scan dialog box This time only the selected area of the original will appear in the PaperPort window or your software application window B ...

Page 207: ...y selecting the Scanner Utility located in the Start Programs Brother Brother MFL Pro Suite menu If you scan the original at resolution of greater than 1200dpi the file size maybe very large Please make sure that you have sufficient memory and hard disk space for the size of the file you are trying to scan If the memory hard disk is not sufficient then your computer may freeze and you could lose y...

Page 208: ...use the Scan to key on the control panel you must have connected the MFC to your Windows based computer and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use the Scan to key make sure the Brother Control Center application is running on your computer For details about how to configure the Brother Control Center buttons to launch the application of your ch...

Page 209: ...to select SCAN TO E MAIL Press Menu Set The MFC will scan the original create a file attachment and launch your E mail application displaying the new message waiting to be addressed Scan Image You can scan a colour picture into your graphics application for viewing and editing You can change the Scan to key configuration See Scan to E mail on page 16 7 to 16 9 For Windows XP See Hardware Section C...

Page 210: ... 2 Press the Scan to key 3 Press to select SCAN TO OCR Press Menu Set The MFC will start the scanning process Scan to File You can scan a black and white or a colour original into your computer and save it as a file in the folder you choose The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL Pro Control Center See Scan to File o...

Page 211: ... 2 Place the original face down on the scanner glass 3 Press Scan to 4 Press to select SCAN TO CARD Press Menu Set 5 Press to select START SCANNING Press Menu Set The MFC will start scanning OR Press to select CHANGE QUALITY to change the quality Press Menu Set Go to Step 6 OR Select CHANGE FILE NAME to change the file name Press Menu Set Go to Step 7 Quality Selectable File Format Default File Fo...

Page 212: ...s 1 to select 1 CHANGE Use the dial pad to enter the file name Press Menu Set You can only change the first 6 digits Press to select START SCANNING Press Menu Set Changing the default colour file format 1 Press Menu Set 4 6 2 Press to select PDF or JPEG Press Menu Set 3 Press Stop Exit When the MFC has finished scanning the page the LCD shows To scan more than one page press 1 and place the next p...

Page 213: ...ts for printing faxing or filing ScanSoft PaperPort can be accessed through the ScanSoft PaperPort program group See Documentation for MFL Pro Suite on the CD ROM The complete ScanSoft PaperPort Users Guide including ScanSoft TextBridge OCR is in the Documentation on the CD ROM This chapter is only an introduction to the basic operations When you install MFL Pro Suite ScanSoft PaperPort for Brothe...

Page 214: ...g other applications Non PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image Page View displays a close up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your computer to display it y...

Page 215: ...iles and non PaperPort files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View Quick links to other applications ScanSoft PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Send To Bar at the bottom of the Desktop view shows icons of those linked applications To use a link dr...

Page 216: ...rPort OR PaperPort uses your application if it is already on your computer You can convert the entire item or by using the Copy Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application You can Import items from other applications In addition to scanning ite...

Page 217: ...Directories and File Name listing for prompting 4 Select the OK button to save your file or Cancel to return to the PaperPort without saving it For Windows 98 98SE and Windows Me Select Start Settings Control Panel Add Remove Programs and the Install Uninstall tab Select Brother Extensions for PaperPort and click the Add Remove button Select PaperPort 8 0 SE from the list and click the Add Remove ...

Page 218: ...in the Task Tray and select Show This lets you configure the Scan to key on your MFC For example you can change the default scanning settings such as resolution colour mode and application For information about the Scan to key See Using the scan key on page 15 16 Using the Brother Control Center for Windows 98 98SE Me 2000 Professional If you are using Windows 2000 Professional we recommend that y...

Page 219: ...ad automatically you can turn off AutoLoad How to turn off AutoLoad 1 Click the Control Center icon and click Show 2 When the Control Center window appears left click the Configuration Control Center button A dialogue box will appear 3 Uncheck the AutoLoad Pop Up check box If the Control Center icon does not appear on your task bar you will have to launch it Double click the SmartUI icon on the de...

Page 220: ... viewer editor For example if you are using Outlook as your default E mail application the Control Center will create a link and a scanning application button for Outlook You can change the default application Right click the appropriate Control Center button to display Configuration and then click on it Select a different application For example you can change a scan button from MS Word Pad to MS...

Page 221: ...pplication as a standard attachment You can choose the file type and resolution for the attachment Scan OCR Word Processor Lets you to scan a text document run ScanSoft TextBridge OCR and insert the text original not a graphic image into a word processing file You can choose the word processing application such as Word Pad MS Word Word Perfect and so on Scan Image Lets you to scan an image directl...

Page 222: ...button and then click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Text for OCR Photos Photos High Quality Photos Quick ...

Page 223: ...t select the type of file PaperPort Image Item max PaperPort Self Viewing exe PaperPort Browser Viewable htm PaperPort 5 0 Image Item max PaperPort 4 0 Image Item max PaperPort 3 0 Image Item max Windows Bitmap bmp PC Paintbrush pcx PCX Multi page dcx JPEG jpg TIFF Uncompressed tif TIFF Group 4 tif TIFF Class F tif TIFF Multi page Uncompressed tif TIFF Multi page Group 4 tif TIFF Multi page Class ...

Page 224: ...ck the Control Center icon and select Show to access the Brother Control Center window 2 Right click the E mail application button and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click the OK button OR To go back to the factory default settings click the Restore Defaults button ...

Page 225: ...opriate for the type of file Text for OCR Photos Photos High Quality Photos Quick Scan or Custom To change any of the settings for this mode click Modify Settings E mail application E mail Application From the pull down list select your E mail application E mail Settings Click the E Mail Settings button to set up links The Send To Options window will appear ...

Page 226: ... in the jpg format All documents and image items Converts all items regardless of the program in which the item was created for example converts all Word doc files and JPEG jpg flies to the file type PaperPort image items max only Converts only PaperPort image items max files PaperPort does not convert other file types such as JPEG images and Word documents File type Identifies the format in which...

Page 227: ...ick the Control Center icon and select Show to access the Brother Control Center window 2 Right click the word processor application button and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click the OK button OR To go back to the factory default settings click the Restore Defaults button ...

Page 228: ...hotos Quick Scan or Custom To change any of the settings for this mode click Modify Settings Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display the screen to set up the document format you want to use and identify the OCR program File Type From the pull down list select the file type you want to use for your wor...

Page 229: ...gine that is in ScanSoft s TextBridge Pro Millennium product Click the Settings button to choose how the OCR application will read the pages that you scan into your word processor application The OCR Settings window will appear Select your setting and click OK Auto orient page Click this check box to automatically rotate pages so that the text is upright Single column output Click this check box i...

Page 230: ...n button and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click the OK button OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Text for OCR Photos Photos High Quality Photo...

Page 231: ...OWS 98 98SE ME 2000 PROFESSIONAL 16 14 Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user defined application ...

Page 232: ...he need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer The Brother Control Center provides four categories of operations 1 Scan directly to a file E mail word processor or graphics application of your choice 2 Enhanced copy functions 3 PC Faxing using the Brother PC Fax software Using the Windows Based Brother SmartUI Control Ce...

Page 233: ...rol Center icon and select Show to have access to the Brother SmartUI Control Center window AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows is started When the Control Center is loaded the Control Center icon will appear in the task bar If you don t want the Control Center to load automatically you can turn AutoLoad off ...

Page 234: ...the Control Center icon in the Task Tray and select Show 2 The main SmartUI Control Center window appears Please look at the bottom of the window for a check box labeled AutoLoad Pop up 3 Uncheck the AutoLoad Pop Up option to prevent the SmartUI from automatically loading every time Windows is started ...

Page 235: ...ou the ability to configure the hardware Scan to key on your MFC such as Scan to File The Scan to File feature allows you to scan a document directly to your hard disk and choose the file format and destination folder without having to run any other applications Select which section you want by clicking on the appropriate tab ...

Page 236: ...default E mail application the Control Center automatically will create a link and a scanning application button for Outlook You can change the default application by right clicking on any of the scan buttons in the Control Center and then clicking Configuration Select the Configuration tab and from the Application pull down menu select a different application For example you can change the E mail...

Page 237: ...g the Scan to Button Configuration When the SmartUI Control Center is displayed you can access the Hardware Section window to reconfigure the Scan to key on your MFC Click the Hardware Section tab at the top left of the SmartUI Control Center screen See Using the scan key on page 15 16 ...

Page 238: ...e ability to change the configuration that includes the destination E mail application attachment file and the scanner settings To change the destination E mail application you use the Application pull down list to select the compatible E mail application which is installed on your system If you wish to change the attachment file type click on the Link Preferences button to display a list of file ...

Page 239: ... click on the Scan to File button and the following screen will appear Select the file type for the saved image by selecting from the Format pull douwn list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by clicking the Browse button ...

Page 240: ... CENTER Scan To Image To configure the Scan to Image feature left click on the Scan to Image button and the following screen will appear You have the ability to change the configuration which includes the destination image format or document application ...

Page 241: ... of the scan click on the Scan Settings tab You can set the Colour Mode to Black White 8 bit Grey or 24 bit Colour The resolution can be changed from 100 to 1200 dpi You can define the size of the paper you re using and you can adjust the brightness and contrast of the image before scanning ...

Page 242: ... SMARTUI CONTROL CENTER Scan To OCR To configure the Scan to OCR feature left click on the Scan to OCR button and the following screen will appear You have the ability to change the configuration which includes the destination applications ...

Page 243: ...L CENTER 17 12 If you wish to send your scan as a different file type click on Link preferences button You can select the File Type according to your needs You have the option to choose your OCR setting from Single column output to Auto orient page ...

Page 244: ...d for the most frequently used applications The Scan section contains four buttons for Scan to File Scan to E mail Scan to Word Processor and Scan to Image applications The Copy section contains one button for one to one copying The Fax section button is for sending faxes using the Brother PC FAX application and the Custom section contains three buttons with which you can assign your own function ...

Page 245: ...have the option of selecting the destination word processing program such as WordPad MS Word Word Perfect or whichever word processing program is installed on your computer 4 Scan to Graphic Application Default MS Paint enables you to scan a page directly into any graphic viewer editor application You can select the destination application such as MS Paint Corel PhotoPaint Adobe PhotoShop or any k...

Page 246: ...d automatically send the image as a fax from the PC using the Brother PC FAX software Custom Scan to File These buttons have been pre programmed for the Scan to File feature You can change the configuration of each of these buttons to meet your specific requirements by right clicking on a button and following the configuration menus ...

Page 247: ... scan an image and save it in a specific file type to any directory on you hard disk This allows you to easily archive your paper documents To configure the file type and save to directory right click on the Scan to File button and click Configuration The Scan Action tab is set to File and should not be changed ...

Page 248: ... image by selecting from the Format pull down list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by click the Browse button You can default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files ...

Page 249: ...E mail application To change the default E mail application or attachment file type right click on the E mail button and select Configuration The Scan Action tab is set to E mail and should not be changed To change the E mail application click on the Configuration tab From Application pull down list select your preferred E mail application ...

Page 250: ... SMARTUI CONTROL CENTER To change the file type of the attachment click the Link Preferences button to set up links Check the Convert attachments to specified file type box and then select the appropriate file type from the pull down list ...

Page 251: ...achments that are PaperPort MAX files Combine items into single file if possible Click this check box if you want to combine all the attachments into one file With this box unchecked each scanned page will be saved in its own individual file File Type Select from the pull down list the type of file you want the scanned images to be saved in PaperPort Image Item max PaperPort Browser Viewable htm P...

Page 252: ... WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Scanner settings You have the ability to change the scanner settings used to create the file attachments Click on the Scan Settings tab and select the appropriate settings ...

Page 253: ...ample Word instead of Word Pad and file type You can also choose other OCR software package besides the TextBridge OCR which is built in PaperPort To configure Scan to OCR right click on the WordPad button and select Configuration The Scan Action tab is set to OCR and should not be changed To change the word processing application click on the Configuration Tab You can select the destination word ...

Page 254: ...MARTUI CONTROL CENTER To change the program link preferences click the Link Preferences button File Type From the pull down list select the file format you want to use for documents OCR Select the OCR application from the OCR pull down list ...

Page 255: ... Graphics Application allows you to scan an image so you can edit the image To change the default graphics application right click on the button and select Configuration The Scan Action tab is set to Application and should not be changed To change the configuration of the destination application click on the Configuration Tab ...

Page 256: ...iginal item if sent item is modified if needed Reduce image to screen resolution 96dpi Sets the resolution of your images to 96 dots per inch dpi This produces a smaller file with a resolution that is adequate for screen display Show warning if item has annotations Displays a message to alert you that annotations will become a permanent part of an image that contains annotation Update original ite...

Page 257: ...iver You can set any printer as the default printer including non Brother printers Before you can use the Copy button you must first configure the printer driver by right clicking on a Copy button and selecting Configuration In the Scan Settings window you can select the colour mode resolution paper size brightness and contrast settings to be used To finish the Copy button configuration you must s...

Page 258: ...17 27 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER ...

Page 259: ... which allows any Windows Application to send a Fax as simply as printing a document The Brother SmartUI automatically configures the Fax button to use the Brother PC FAX driver no user configuration is required The Scan Action tab is set to Application and should not be changed To change the PC FAX settings click the Link Preferences button ...

Page 260: ...17 29 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FAX settings Brother PC FAX To change the driver settings click on the Setup button and then the Options button ...

Page 261: ... the Paper Size Paper Source If you need more customized setup click on the Options button Select the Paper Size Orientation Portrait or Landscape and Resolution 200x200 dpi or 200x100 dpi and click OK To return to the factory default settings click the Defaults button ...

Page 262: ...see the PaperPort help file for more information regarding PaperPort compatible applications File This setting allows you to save a scanned image to any directory on local or network hard disk You can also select the file format to be used OCR Scanned documents will be converted to editable text files If you have a third party OCR software package installed on your PC you can select it The default...

Page 263: ...mizing a user defined button To configure a Custom button right click on the button and then click Configuration Please follow the following guide lines for Custom Button configuration 1 Select the Scan Action Select the type of scan by clicking the appropriate button ...

Page 264: ...lick on the Configuration Tab Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings Application Select the destination application program from the pull down list Click on Link Preferences to set the Send to options You can select the application from the scroll menu on the left ...

Page 265: ...R 17 34 File Select the file format from the Format pull down list You can either send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder Use the Browse button to select the destination directory ...

Page 266: ...n list Click on Link Preferences and select the destination Application from the scroll menu on the left Select the File Type from the File Type pull down list You can also choose another OCR application from the OCR pull down list if another is installed on you system ScanSoft TextBridge is installed as port of the PaperPort 8 0 application ...

Page 267: ... BROTHER SMARTUI CONTROL CENTER 17 36 E mail Select the destination E mail application program from the pull down list Click on the Link Preferences button to configure the Send To E mail options You can select the File type ...

Page 268: ...SMARTUI CONTROL CENTER 3 Select Scan Settings You can select the scanner settings from each of the Scan Type options for the Custom buttons You have the option to select Colour Mode Resolution Paper Size and Brightness and Contrast settings ...

Page 269: ...pload them directly to the MFC OK button When you click OK the process of uploading the data to the MFC begins The MFC Remote Setup program is closed if an error message is displayed enter the correct data again and then click OK Cancel button The Cancel button clears your changes and exits the MFC Remote Setup application without uploading any data to the MFC Apply button The Apply button uploads...

Page 270: ...load the new data to the MFC Then you can click the Print button to get an up to date printout Export button Click the Export button to save your current settings to a file Import button Click the Import button to read the settings from your saved file into the MFC Remote Setup screen You can use the Export and Import buttons to save and use several sets of settings for your MFC ...

Page 271: ...attach a cover page note All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Using PC FAX For Windows PC FAX is available in Black White only If you are using Windows XP or Windows 2000 Professional we recommend that you are logged on as an administrator ...

Page 272: ...lect PC FAX Setup The Brother PC FAX Setup dialog box will appear 2 You must enter this information create the Fax Header and Cover Page 3 Click OK to save the User Information You can access the User Information from the FAX Sending dialog box by clicking See Sending a file as a PC FAX using the Facsimile style on page 19 14 ...

Page 273: ... required by a local PBX telephone system for example if you must dial 9 to get an outside line in your office Include header To add header information to the top of the fax pages you send check the Include header box Address Book file You can select more than one database file to use with the Address Book To select you must enter the path and file name of the database file OR Use the Browse butto...

Page 274: ...19 4 USING PC FAX User interface In the Sending tab select user interface You can choose the Simple Style or the Facsimile Style Simple style Facsimile style ...

Page 275: ...ace You can register a Member or Group on each of the ten Speed Dial buttons To register an address in a Speed Dial button 1 Click the Speed Dial button you want to program 2 Click the Member or Group you want to store on the Speed Dial button 3 Click Add to save it To clear a Speed Dial button 1 Click the Speed Dial button you want to clear 2 Click Clear to erase it ...

Page 276: ...19 6 USING PC FAX The Address Book From the Start menu select Programs Brother Brother MFL Pro Suite and then click Address Book The Brother Address Book dialog box will appear ...

Page 277: ...add edit and delete stored information of Members and Groups 1 In the Address Book dialog box click the icon to add a Member The Brother Address Book Member Setup dialog box will appear 2 In the Member Setup dialog box type the Member s information Name is a required field Click OK to save the information ...

Page 278: ...s Book dialog box click the icon to create a Group The Group Setup dialog box appears 2 Type the name of the new Group in the Group Name field 3 In the Available Names box select each Member to be included in the Group and then click Add Members you add to the Group will be added to the Group Members box 4 After all the members you want have been added click OK ...

Page 279: ...ill be attached to that Member s outgoing E mail A Vcard is an electronic business card that contains the sender s contact information To export the whole current Address book 1 From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 2 From the Available Items column select the data fields you wish to Export and then click Add 3 If you are exporting to...

Page 280: ...19 10 USING PC FAX 4 Select OK to save the data 5 Type the name of the file and then select Save ...

Page 281: ...ook select File point to Import and then click Text OR Click Vcard and go to Step 5 2 From the Available Items column select the data fields you want to Import and click Add 3 Select the Divide Character Tab or Comma based on the file format you are importing 4 To import the data click OK From the Available Items list select the fields in the same order they are listed in the Import text file ...

Page 282: ...age From the PC FAX dialog box click To access the PC Fax Cover page setup screen See Sending a file as a PC FAX using the Facsimile style on page 19 14 The Brother PC FAX Cover Page Setup dialog box will appear If you selected a text file in Step 1 the Files of type will be Text file csv ...

Page 283: ...bitmap file such as your company logo in the cover page Use the browse button to select the BMP file and then select the alignment style Count Cover Page When the Count Cover Page box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included If you are sending a fax to more than one recipient the recipient information will not...

Page 284: ... Facsimile style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear 3 Select Brother PC FAX as your printer and then click OK The Fax Sending dialog box will appear ...

Page 285: ...ver Page icon to enter or edit the Cover Page information 6 Click Start to send the fax Redial If you want to redial a number click Redial to scroll through the last five fax numbers and then click Start Sending a file as a PC FAX using the Simple style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear If...

Page 286: ...dress Book to select destination fax numbers by clicking the To button If you made a mistake entering a number click the Clear button to delete all the entries 5 To send a Cover Page and note click the Cover Page On check box 6 When you are ready to send your fax click the Send icon 7 If you wish to cancel the fax click the Cancel icon You can also click the icon to create or edit a cover page ...

Page 287: ...0 users to access the PhotoCapture Center features from your PC you must first install a Windows 2000 update Please see the Quick Setup Guide for installation instructions If two or three media cards are inserted at the same time the PhotoCapture Center will read only the card that was put in first To have access to another card you must first take out all the cards and then put in the media card ...

Page 288: ...e or remove a SmartMedia CompactFlash or Memory Stick card from the MFC while it is reading the card LED is flashing You will loose your data or damage the card If you took out the media card while the LED was flashing you must immediately restart your PC before putting the media card back in If you put in another media card before the PC is rebooted the data on it may be destroyed While the MFC i...

Page 289: ...ture Overview of basic steps 1 Insert the memory card CompactFlash SmartMedia or Memory Stick Card into the appropriate slot on your MFC 2 To start the PhotoPrinter 4 software double click on the PhotoPrinter icon on your desktop 3 Click on the Get Photo button 4 Click on the Add Photo button 5 Select the Removable Disk from the pull down list Add Photo enables the user to create an album using th...

Page 290: ...E PHOTOCAPTURE CENTER FROM YOUR PC 6 Click on the individual images that you want to create thumbnails for 7 Click Open to generate thumbnails 8 Select the thumbnail of the image you want to use and then click Okay ...

Page 291: ... apple com 2 For Mac OS X 10 2 user please upgrade to Mac OS X 10 2 1 or greater The latest information for Mac OS X please visit at http solutions brother com Using your MFC with a Macintosh Before you can connect the MFC to your Macintosh you must buy a USB cable that is not longer 1 8 metres Do not connect the MFC to a USB port on a key board or a non powered USB hub Feature MAC OS MAC OS X 8 6...

Page 292: ...ple menu 2 Click the MFL Pro Color icon On the right side of the Chooser window click the printer you want to print to Close the Chooser To print a document 3 From the application software such as PaperPort click File menu and select Page Setup You can change the settings for Paper Size Paper Thickness Paper Source Orientation and Scaling and then click OK ...

Page 293: ...ware such as PaperPort click File menu and select Print Click Print to start printing If you want to change Copies Pages Quality Media Type and Color Mono select your settings before clicking Print Click the Option button to change Document and Printing Options ...

Page 294: ...intosh OS X 10 1 10 2 1 or greater Choosing page setup options From application software such as TextEdit click the File menu and select Page Setup Make sure MFC 4820C is selected in the Format for pop up menu You can change the settings for Paper Size Orientation and Scaling then click OK ...

Page 295: ...cument From application software such as TextEdit click the File menu and select Print The print dialog box appears click Print Make sure MFC 4820C is selected in the Printer pop up menu You can select the number of copies or a range of pages to print ...

Page 296: ...WITH A MACINTOSH Choosing printing options To control special printing features of the printer choose Print Settings in the Print dialog box You can change Quality Media Type Color Mono and Bi Directional Printing settings ...

Page 297: ... Create a document in a Macintosh application 2 To send a fax select Print from the File menu The Printer dialog box will appear When Printer is selected the top button shows Print and the Address button is grayed 3 From the Output pull down menu select Facsimile When Facsimile is selected the top button changes to Send Fax and the Address button will be available ...

Page 298: ...elect a name or number from the Stored Fax Numbers box and then click The name or number of the person you are sending the fax to will appear in the Destination Fax Numbers box 6 If you want you can add your new members to the Stored Fax Number at this time by clicking New to open the address book See Setting up your Address Book on page 21 9 OR You can add a new Group by clicking Group to open th...

Page 299: ...and Groups to your Address Book while you are addressing a fax Adding a new Member 1 To add a new Member to the Address Book in the Facsimile dialog box click Address The Address Book dialog box will appear To select and only send certain pages of the document click Cancel to go to the Print dialog box If you click Send Fax without addressing your fax the following error message will appear ...

Page 300: ...5 Click OK to go back to the Address Book dialog box Adding a new Group You can set up a Group of people that you send the same fax to 1 Click Group The Group Setting dialog box will appear 2 In the Group Name field type a name for your Group 3 In the Stored Fax Numbers box select the people for your Group Click The selected people will appear in the box under the Group Name field ...

Page 301: ...USING YOUR MFC WITH A MACINTOSH 21 11 4 Click OK to go back to the Address Book dialog box 5 Click OK to go back to the Print Facsimile dialog box 6 Then if you are ready to send your fax click Send Fax ...

Page 302: ...cintosh TWAIN compliant application software The first time you use the Brother TWAIN driver MFL Pro P2500 set it as the default by choosing Select Source or the other menu name to select the device Afterwards for each document you scan choose Acquire Image or Scan The scanner setup dialog box will appear The screen shown in this section are from Mac OS 9 The screen on your Macintosh may vary depe...

Page 303: ...escanning the document Scanning a whole page 1 Place the original face down on the scanner glass 2 Adjust the following settings if needed in the Scanner Setup dialog box Resolution Color Type Scanning Area Brightness Contrast Color Sync 3 Click Start When scanning has finished the image will appear in your graphics application ...

Page 304: ...art to scan the image 1 Insert the original face down on the scanner glass 2 Click PreScan The whole image will be scanned into your Macintosh and will appear in the Scanning Area of the Scanner dialog box 3 To scan a portion of the prescanned image click and drag the mouse to crop it 4 Make your adjustments to the settings for Resolution Color Type Gray Scale Brightness Contrast and Size in the S...

Page 305: ...TH A MACINTOSH 21 15 Settings in the Scanner window Image Resolution From the Resolution pop up menu choose the scanning resolution Higher resolutions use more memory and transfer time but produce a finer scanned image ...

Page 306: ...k dots instead of the true gray dots in a specific matrix instead of true gray dots True Gray is used for documents with photographic images or graphics This mode is more exact because it uses up to 256 shades of gray It requires the most memory and takes the longest transfer time Colors Choose either 256 Colour which scans up to 256 colours or 24 bit colour which scans up to 16 8 million colours ...

Page 307: ...ick and hold the mouse button as you drag the mouse to crop the image Width Enter the width of the custom size Length Enter the length of the custom size Business Card Size To scan business cards select the Business Card size 90 60 mm and place the business card at the center of scanner glass When you are scanning photographs or other images to use in a word processor or other graphics application...

Page 308: ...mage is too light set a lower Brightness level and scan the image again If the image is too dark set a higher Brightness level and scan the image again Contrast You can only adjust the Contrast level when you have selected one of the Gray Scale settings it is not available when you have selected Black White is selected as the Colour Type Increasing the Contrast level by dragging the slide bar to t...

Page 309: ...the best way to get realistic viewable or printable images for photographs and photo realistic graphics Saturation Matching The relative saturation of colours is maintained from gamut to gamut So basically the colours are shifted towards deeper colours to get the most saturated colour possible Rendering the image using this intent gives the strongest colours and is the best choice for bar graph s ...

Page 310: ...colour However if the colour is outside the gamut it will be mapped to the edge of the gamut This intent is best suited for logos or spot colours where colour must match Absolute Colorimetric Matching A close appearance match may be achieved over most of the tonal range but if the minimum density of the idealized image is different from that of the output image the areas of the image that are left...

Page 311: ...s application the settings on your MFC will be downloaded automatically to your Macintosh and displayed on your computer screen If you change the settings you can upload them directly to the MFC OK This starts the process of uploading the data to the MFC and exiting the remote setup program If an error message is displayed enter the correct data again Click OK The MFC Remote Setup application icon...

Page 312: ...o the MFC but does not exit the remote setup application Print This command prints the selected items on the MFC You cannot print the data until it is uploaded to the MFC Click Apply to upload the new data to the MFC and click Print Export This command saves the current configuration settings to a file Import This command reads the settings from a file ...

Page 313: ...n will appear on the Desktop 2 Double click the Removable Disk icon The files and folders that are on the media card will be displayed on your screen 3 You can edit the file and save it to another drive on your Macintosh For Mac OS 8 6 only You have to download USB Mass Storage Support 1 3 5 software from the web site of Apple Macintosh If you create a name for the volume label of the media card t...

Page 314: ... insert more than one media card at a time Do NOT unplug the power cord USB cable or remove a SmartMedia CompactFlash or Memory Stick card from the MFC while it is reading the card LED is flashing You will loose your data or damage the card While the MFC is printing from the PhotoCapture Center the Macintosh cannot access the PhotoCapture Center for another operation Magic Gate Memory Stick can be...

Page 315: ...ew of basic steps 1 Insert the memory card CompactFlash SmartMedia or Memory Stick Card into the appropriate slot on your MFC 2 To start the PhotoPrinter 4 software double click on the PhotoPrinter icon on your desktop 3 Click on the Get Photo button 4 Click on the Add Photo button 5 Select the Volume name from the Open dialog Add Photo enables the user to create an album using the contents of the...

Page 316: ...21 26 USING YOUR MFC WITH A MACINTOSH 6 Select the image file and click Open from Mac OS 10 2 1 ...

Page 317: ...for cleaning 5 Do not use this product near water 6 Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings sh...

Page 318: ...o not allow anything to rest on the power cord Do not place this product where people can walk on the cord 11 Do not place anything in front of the MFC that will block received faxes Do not place anything in the path of received faxes 12 Wait until pages have exited the MFC before picking them up 13 Never push objects of any kind into this product through cabinet slots since they may touch dangero...

Page 319: ...rk or registered trademarks of Apple Computer Inc PaperPort and TextBridge are registered trademarks of ScanSoft Inc PhotoPrinter 4 is a registered trademark of ArcSoft Microdrive is a trademark of International Business Machine Corporation SmartMedia is a registered trademark of Toshiba Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademar...

Page 320: ...ree conductor and be correctly wired to provide connection to ground Use of extension cords is not recommended The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician IT Power System For Norway Only This produc...

Page 321: ...e Mode from Manual to another mode Set BT Call Sign to OFF See BT Call Sign For U K Only on page 5 14 CHECK CARTRIDGE An ink cartridge is not properly installed Take out the ink cartridge and put it in again seating it properly See Replacing the ink cartridges on page 23 20 CHECK PAPER SIZE Paper is not the correct size Reload the correct size of paper A4 and then press Fax Start CHECK PAPER The M...

Page 322: ... MFC s memory The USB cable was unplugged while the computer was sending the data to the MFC Press Stop Exit The MFC will cancel the job and eject the page that is being printed HIGH TEMPERATURE The print heads are too warm Allow the MFC to cool down INK EMPTY One or more of the ink cartridges is empty The MFC will stop all print operations While memory is available black and white faxes will be r...

Page 323: ...he colour fax will be received into memory as a black and white fax Order a new ink cartridge NO FILE The media card in the media drive does not contain a JPG file Reinsert the correct media card NO RESPONSE BUSY The number you dialed does not answer or is busy Verify the number and try again NOT ASSIGNED You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number S...

Page 324: ...m Remove the jammed paper depending on where it is jammed in the MFC Paper is jammed in the paper tray 1 Push the lever as shown below and remove the jammed paper Paper is jammed inside the paper tray 1 Remove any paper from the paper tray that is not jammed Paper Tray ...

Page 325: ...TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 5 2 Pull the paper tray out of the MFC 3 Pull up the jammed paper to remove it 4 Reinstall the paper tray Paper Tray Jammed paper Paper Tray ...

Page 326: ...1 Open the scanner cover by releasing the scanner cover release lever and lifting the scanner cover 2 Remove the jammed paper 3 Close the scanner cover Do not touch the ink tube because it can cause damage to the machine itself Scanner Cover Scanner Cover Release Lever Ink Tube ...

Page 327: ...e Vertical Alignment See Print Quality Check on page 23 11 Smudged stain at the top center of the printed page Make sure the paper is not too thick See Paper on page 2 1 Printing is too dark or too light Make sure your ink cartridges are fresh Cartridges are good for up to two years after that the ink may become clogged Cartridge expiration dates are printed on the package Make sure the Printer Dr...

Page 328: ...bably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result NG or on the Transmission Verification Report your MFC may be out of memory To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 8 1 print fax messages in memory See Printing a fax from the memory on page 5 10 or cancel a Delayed Fax or Polling Job See Canc...

Page 329: ...Clean the print head See Cleaning the print head on page 23 11 If you clean the print heads five times and the print has not improved call Brother or your dealer for service Scanning Difficulties TWAIN errors appear while scanning Make sure the Brother TWAIN driver is selected as the primary source In PaperPort click Scan in the File menu and select the Brother TWAIN driver Software Difficulties C...

Page 330: ...ing the AutoLoad PopUp check box in the Brother Control Center chapter See How to turn off AutoLoad on page 16 2 PhotoCapture Center Difficulties Removable Disk does not work properly a Have you installed the Windows 2000 update If not do the following 1 Disconnect the USB cable 2 Install the Windows 2000 update Please see the Quick Setup Guide After the installation the PC will be automatically r...

Page 331: ... head by touching it with your hand or a cloth 1 Press Menu Set 5 2 2 Press to select the colour you want to clean Press Menu Set The MFC will clean the print head When cleaning is finished the MFC will go back standby mode automatically Print Quality Check If the print quality is not good you can print a Print Quality Check Sheet to help you find the settings you may need to change 1 Press Menu S...

Page 332: ... short lines as shown below press 2 NO The LCD will ask you if the print quality is OK for each colour 6 Press 2 NO for any colour with a problem The LCD shows Press 1 YES The MFC will start cleaning the colours 7 After cleaning is finished press Fax Start The MFC will start printing the Print Quality Check Sheet again and then return to STEP A 8 If STEP A is OK press 1 to proceed to STEP B OK Poo...

Page 333: ...ss 2 NO to select it 10 For 600 DPI press the number of the test print that most closely matches the number 0 sample 1 8 11 For 1200 DPI press the number of the test print that most closely matches the number 0 sample 1 8 12 Repeat Steps 1 and 2 in Print Quality Check to print another sample Print Quality Check Sheet and then check it 13 Press Stop Exit When an ink head nozzle is clogged the print...

Page 334: ...x months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call your Brother dealer or Brother...

Page 335: ...NCE 23 15 Checking the ink volume You can check the ink that is left in the cartridge 1 Press Menu Set 5 3 2 Press to select the colour you want to check Press Menu Set The LCD shows the ink volume 3 Press Stop Exit INK VOLUME BLACK BLACK ...

Page 336: ...and lift the scanner cover 2 Remove the output paper support from the MFC 3 Remove all the ink cartridges and attach the protective cartridge covers See Replacing the ink cartridges on page 23 20 If you are not able to find the protective cartridges do NOT remove the ink cartridges before shipping It is essential that the MFC be shipped with either the shipping cover or the ink cartridges in posit...

Page 337: ...Unplug the MFC from the telephone wall socket phone socket 6 Unplug the MFC from the AC power outlet 7 Unplug the USB cable from the MFC 8 Remove the telephone line cord and put all the parts in their original packaging or protective wrapping 9 Wrap the MFC in the plastic bag Paper Tray ...

Page 338: ...ESHOOTING AND ROUTINE MAINTENANCE 10 Place the MFC in the original box with the original packaging 11 Pack the attachable parts and printed materials in the box DO NOT pack the used ink cartridges 12 Close the box ...

Page 339: ...ROUTINE MAINTENANCE 23 19 Routine maintenance Cleaning the scanner Lift the document cover Clean the scanner glass and the white film with isopropyl alcohol on a soft lint free cloth White Film Scanner Glass Document Cover ...

Page 340: ...pty Be sure to follow the LCD prompts so you replace the colour cartridges in the appropriate order 1 Pull the scanner cover release lever and lift the scanner cover 2 Lift the output paper support and open the ink cartridge cover 3 Remove the ink cartridges that are shown on the LCD If one or more ink cartridges are empty for example Black the LCD shows INK EMPTY BLACK and PLS OPEN COVER 4 Open t...

Page 341: ...will ask you to verify that it was a brand new one Example DID YOU CHANGE BLCK 1 YES 2 NO For each new cartridge you installed press 1 on the dial pad to automatically reset the ink dot counter for that colour If the ink cartridge you installed is not a brand new one please be sure to select 2 WARNING If ink gets in your eyes irrigate them with water immediately and call a doctor if you are concer...

Page 342: ...ction machines are designed to work with ink of a particular specification and work to a level of optimum performance when used with genuine Brother ink cartridges Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used Brother does not therefore recommend the use of cartridges other than genuine Brother cartridges with this machine or the refill...

Page 343: ...battery for memory back up purposes If local legislation requires you to remove the battery when you dispose of the machine please remove it from the machine Dispose of the battery separately following local battery disposal legislation How to remove the battery 1 Remove the battery cover 2 Remove the battery ...

Page 344: ...t is received and stored in memory This is a safety feature so you will not lose message during a power failure Beeper The sound the keys make when they are pressed an error occurs or a document has been received or transmitted Beeper volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ...

Page 345: ... fax at a later time that day Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the page s of the document that had an error Extension phone A telephone on the fax number that is plugged into a separate wall socket Exter...

Page 346: ...nterval The preprogrammed time period between automatically printed Activity Reports You can print Activity Reports on demand without interrupting this cycle LCD liquid crystal display The display screen on the MFC that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the external telephone s handset or press Spea...

Page 347: ...r alarm Audible alarm when the printer is not able to print Pulse A form of rotary dialing on a telephone line Real Time Transmission When memory is full you can send documents in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Activation Allows you to transfer a fax call answered at an external or extension phone to the MFC Remote Activa...

Page 348: ...n 97 x 203 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to the EXT jack of the MFC or on the line jack unit Temporary Settings...

Page 349: ...s Memory Capacity 16MB Paper Tray Up to 100 Sheets 80 g m2 Printer Type Ink Jet Print Method Piezo with 75 x 4 nozzles LCD Liquid Crystal Display 16 characters x 2 Lines Operating Environment 10 35 C Best Print Quality 20 33 C Power Source 220 240V AC 50 60Hz Power Consumption Minimum under 5 8 watts Standby under 9 2 watts Operating under 21 watts Dimensions Weight 8 0 kg with components 398 mm 2...

Page 350: ...g printed pages from the output paper support immediately after they exit the MFC Colour Mono Colour Mono Copy Speed Mono Up to 10 pages minute A4 paper Colour Up to 6 pages minute A4 paper Does not include the time it takes to feed the paper Enlarge Reduce 25 to 400 in increments of 1 Resolution Print Max 1200 x 1200 dpi Scan Max 600 x 600 dpi Available Media CompactFlash Microdrive is not compat...

Page 351: ...r Diffusion Polling Types Standard Secure Delayed Sequential B W only Contrast Control Automatic Super Light Super Dark manual setting Resolution Horizontal 8 dot mm Vertical Standard 3 85 line mm Black 7 7 line mm Colour Fine 7 7 line mm Black Colour Photo 7 7 line mm Black Superfine 15 4 line mm Black Speed Dial 80 stations Broadcasting Up to 130 locations Up to 6 Groups Automatic Redial 3 times...

Page 352: ...00 Professional and XP driver supporting Brother Native Compression mode and bi directional capability Apple Macintosh QuickDraw Driver For OS 8 6 9 2 OS X 10 1 10 2 1 or greater Resolution 2400 x 1200 dots per inch DPI 1200 x 1200 dots per inch DPI 600 x 600 dots per inch DPI 600 x 300 dots per inch DPI 600 x 150 dots per inch DPI Print Speed up to 13 pages minute Greyscale up to 11 pages minute ...

Page 353: ...etup only Mac OS X 10 2 1 or greater Printing Scanning PC FAX sending and Remote Setup only 128 MB 160 MB NOTE All registered trademarks referenced herein are the property of their respective companies For the latest drivers access the Brother Solutions Center at http solutions brother com Ink Black and 3 individual colour ink cartridges separate from the print heads Service Life of Ink Cartridge ...

Page 354: ... Change 4 9 CNG tones 1 8 Colour Enhancement PhotoCapture Center 12 18 Print 14 13 connecting external TAD 1 11 external telephone 1 10 control panel overview 1 6 copy brightness 11 9 colour adjustment 11 14 contrast 11 13 default settings 11 12 enlarging 11 7 keys 11 4 multiple 11 2 Paper Type 11 8 quality 11 6 11 13 reducing 11 7 scanner glass 11 2 single 11 2 temporary settings 11 4 Credit Card...

Page 355: ...10 turning on 8 1 fax stand alone 6 9 receiving 5 1 at end of conversation 5 7 difficulty 23 7 erasing from the memory remotely 8 5 forwarding 8 2 8 5 polling 5 10 reducing to fit on paper 5 7 retrieving from a remote site 8 7 ring delay setting 5 3 sending at end of conversation 6 5 colour fax 6 9 contrast 6 7 delayed 6 16 from memory Dual Access 6 10 manual transmission 6 4 multiple settings 6 6...

Page 356: ...ightness 11 9 Paper Size 11 9 Paper Type 11 8 Outgoing Message TAD MESSAGE 9 2 P PABX 4 8 Paper 2 1 S 2 capacity 2 2 Type 4 1 PaperPort accessing 15 3 exporting 15 25 importing 15 24 uninstall 15 25 PC FAX For Windows 19 1 sending address book 19 6 cover page 19 12 facsimile style 19 14 group 19 8 setting up 19 12 simple style 19 15 phone line connections 1 13 difficulties 23 8 multi line PBX 1 16...

Page 357: ... Ring Delay setting 5 3 S Safety Instructions iii 22 1 Scanning into PC 15 4 ScanSoft PaperPort 15 21 Scansoft TextBridge OCR 15 24 Setup Date and Time 4 2 Station ID fax header 4 3 software Brother Control Center 16 1 ScanSoft PaperPort 15 21 Speed Dial 1 6 changing 7 2 storing 7 1 T TAD Telephone Answering Device external 1 11 5 1 connecting 1 10 receive mode 5 1 TAD mode 9 1 erasing messages 9 ...

Page 358: ...EX if you are having difficulty incoming Calls 23 8 phone line difficulty 23 8 printer difficulties 23 9 printing or receiving faxes 23 7 sending faxes 23 8 V Volume setting 4 6 beeper 4 6 ring 4 6 speaker 4 7 ...

Page 359: ...ep Press 9 to stop Record new FAX TEL OGM press 2 2 and then speak after the beep Press 9 to stop Changing Remote Access Code When you are at the machine Press Menu Set 2 5 3 Enter a three digit number from 000 to 998 The cannot be changed Press Menu Set Press Stop Exit Remote Commands Listen to Voice Messages Press 9 1 then to Repeat a message press 1 Skip to next messages press 2 Stop playing th...

Page 360: ...ess Code Dial your fax number from a telephone or fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by Your machine signals the kinds of messages it received 1 long beep Fax messages 2 long beeps Voice messages 3 long beeps Voice Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset the machine when...

Page 361: ...This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support machines purchased in their own countries UK IRE SAF PAN NORDIC Version A ...

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