Brother MFC 6490CW - Color Inkjet - All-in-One, Quick Setup Manual

Page 1: ... connect the USB cable yet if you are using a USB cable Ink Cartridges x4 Black LC65HY BK Yellow LC65HY Y Cyan LC65HY C Magenta LC65HY M Quick Setup Guide User s Guide CD ROM Accessory Order Form Test Sheet USA only Telephone Line Cord Note The components included in the box may differ depending on your country Save all packing materials and the box in case for any reason you must ship your machin...

Page 2: ...he mark for the paper size you are using d Fan the stack of paper well to avoid paper jams and misfeeds e Gently put the paper into paper tray 1 print side down and top edge first Check that the paper is flat in the tray f Gently adjust the paper side guides to the paper with both hands Make sure that the paper side guides touch the edges of the paper Note When you use Legal A3 or Ledger size pape...

Page 3: ...y completely into the machine i While holding the paper tray in place pull out the paper support a until it clicks and then unfold the paper support flap b Note For information about tray 2 see Loading paper in paper tray 2 in Chapter 2 of the User s Guide 1 1 2 ...

Page 4: ...ne connect it as shown below Before you connect the external telephone remove the protective cap a from the EXT jack on the machine 1 Extension telephone 2 External telephone Note If you are sharing one telephone line with an external telephone answering machine connect it as shown below Before you connect the external telephone answering machine remove the protective cap a from the EXT jack on th...

Page 5: ...rned on The LCD shows b Open the ink cartridge cover a c Remove the light green protective part a d Unpack the ink cartridge e Turn the green knob on the protective yellow cap clockwise to release the vacuum seal then remove the cap a Note Do not throw away the light green protective part You will need it if you transport the machine No Cartridge Black Install Ink 1 1 1 ...

Page 6: ... position clean the print head several times after correcting the cartridge installation See Cleaning the print head in Appendix B of the User s Guide Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can c...

Page 7: ...ad After pressing 1 Yes or 2 No for both black and color the LCD shows e Press 1 Yes the machine will then start cleaning the colors f After cleaning is finished press Color Start The machine starts printing the Print Quality Check Sheet again Go back to b 6 Choose your language If needed a Press Menu b Press a or b to choose Initial Setup Press OK c Press a or b to choose Local Language Press OK ...

Page 8: ... Mail in Chapter 7 of the User s Guide for instructions on setting up your machine using this service Will you be using a Telephone Answering Device on the same telephone line as your Brother machine Your external telephone answering device TAD will automatically answer every call Voice messages are stored on the external TAD and fax messages are printed Choose External TAD as your receive mode Se...

Page 9: ...OK d Enter the last two digits of the year on the dial pad and then press OK e g Enter 0 8 for 2008 e Enter the two digits for the month on the dial pad and then press OK e g Enter 0 3 for March f Enter the two digits for the day on the dial pad and then press OK e g Enter 0 1 for the first day of the month g Enter the time in 24 hour format on the dial pad and then press OK e g Enter 1 5 2 5 for ...

Page 10: ...the incorrect character press Clear Back Press key One time Two times Three times Four times 2 A B C 2 3 D E F 3 4 G H I 4 5 J K L 5 6 M N O 6 7 P Q R S 8 T U V 8 9 W X Y Z Note If you make a mistake and want to start again press Stop Exit and go back to a For details see Entering Text in Appendix C of the User s Guide Note USA only The Telephone Consumer Protection Act of 1991 makes it unlawful f...

Page 11: ... choose Tone Pulse d Press d or c to choose Pulse or Tone Press OK e Press Stop Exit 12 Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time It will reset itself forward one hour in the Spring and backward one hour in the Fall a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Auto Daylight d Press d or c to ch...

Page 12: ...OM or visit http www brother com registration a Fill out the Product Registration and Test Sheet b Put the sheet face up in the ADF Automatic Document Feeder or face down on the scanner glass c Make sure Fax is illuminated in Blue d Enter the toll free fax number 1 877 268 9575 e Press Black Start Note You will receive a confirmation fax of your Product Registration ...

Page 13: ...d Network Wireless Network 14 Choose your connection type For USB interface cable Windows go to page 14 Macintosh go to page 18 For Wired Network Windows go to page 21 Macintosh go to page 26 For Wireless Network Windows and Macintosh go to page 30 ...

Page 14: ...nguage b The CD ROM main menu will appear Click Initial Installation c Click Install MFL Pro Suite Important DO NOT connect the USB cable yet If there are any programs running close them Make sure there are no memory cards or a USB Flash memory drive inserted The screen may differ depending on the operating system The supplied CD ROM includes ScanSoft PaperPort 11SE This software supports Windows ...

Page 15: ...dow appears click Yes if you agree to the Software License Agreement g Choose Local Connection and then click Next The installation continues h When this screen appears go to the next step Note If this screen appears click OK and restart your computer If the installation does not continue automatically open the main menu again by ejecting and then reinserting the CD ROM or double click the start e...

Page 16: ... and connect the cable to your computer d Gently close the scanner cover using the finger holds on both sides of it WARNING Be careful not to trap your fingers under the scanner cover Always use the finger holds provided on both sides of the scanner cover when opening and closing it Important DO NOT connect the machine to a USB port on a keyboard or a non powered USB hub Connect the machine direct...

Page 17: ... Finish to restart your computer After restarting the computer you must be logged on with Administrator rights Now go to Proceed to Install Optional Applications on page 43 Important DO NOT cancel any of the screens during the installation It may take a few seconds for all screens to appear Note For Windows Vista when this screen appears click the check box and click Install to complete the instal...

Page 18: ...hown below c Carefully route the USB cable through the trench and out the back of the machine as shown below and connect the cable to your Macintosh Important For Mac OS X 10 2 0 to 10 2 3 users upgrade to Mac OS X 10 2 4 or greater For the latest information for Mac OS X visit http solutions brother com Make sure there are no memory cards or a USB Flash memory drive inserted Important DO NOT conn...

Page 19: ...ck the Start Here OSX icon to install c Choose Local Connection and then click Next Follow the on screen instructions d The Brother software will search for the Brother device During this time the following screen will appear e When this screen appears click OK For Mac OS X 10 3 x or greater the installation of MFL Pro Suite is now complete Go to step 18 on page 20 f For Mac OS X 10 2 4 to 10 2 8 ...

Page 20: ...ager When Presto PageManager is installed OCR capability is added to Brother ControlCenter2 You can easily scan share and organize photos and documents using Presto PageManager a Double click the Presto PageManager icon and follow the on screen instructions For Mac OS X 10 2 4 to 10 3 8 users when this screen appears click Go to download the software from the Brother Solutions Center website Finis...

Page 21: ... find the LAN socket inside the machine on the left as shown below Important If there are any programs running close them Make sure there are no memory cards or a USB Flash memory drive inserted The screens may differ depending on the operating system The supplied CD ROM includes ScanSoft PaperPort 11SE This software supports Windows 2000 SP4 or greater XP SP2 or greater XP Professional x64 Editio...

Page 22: ...te If both USB and LAN cables are being used guide both cables through the trench with one on top of the other Important Make sure that the cable does not restrict the cover from closing or an error may occur Important If you have previously set up your machine for a wireless network and then want to set it up on a wired network you should check that the machine s Network I F is set to Wired LAN T...

Page 23: ...omatically start and is followed by the installation of MFL Pro Suite f When the Brother MFL Pro Suite Software License Agreement window appears click Yes if you agree to the Software License Agreement Note If the Brother screen does not appear automatically go to My Computer Computer double click the CD ROM icon and then double click start exe Note If this screen appears click OK and restart your...

Page 24: ...i The installation of the Brother drivers will automatically start The installation screens appear one after another Note If the machine is configured for your network choose the machine from the list and then click Next This window will not appear if there is only one machine connected on the network it will be chosen automatically If your machine shows APIPA in the IP Address field click Configu...

Page 25: ...stall MFL Pro Suite on each computer Go to step 18 on page 23 Now go to Proceed to Install Optional Applications on page 43 Note For Windows Vista when this screen appears click the check box and click Install to complete the installation correctly Note If an error message appears during the software installation run the Installation Diagnostics located in Start All Programs Brother MFC XXXX where...

Page 26: ... upgrade to Mac OS X 10 2 4 or greater For the latest information for Mac OS X visit http solutions brother com Make sure there are no memory cards or a USB Flash memory drive inserted If you have previously set up your machine for a wireless network and then want to set it up on a wired network you should check that the machine s Network I F is set to Wired LAN The wireless network interface will...

Page 27: ...ening and closing it 17 Install MFL Pro Suite a Put the supplied CD ROM into your CD ROM drive b Double click the Start Here OSX icon to install c Choose Wired Network Connection and then click Next Follow the on screen instructions d The Brother software will search for the Brother device During this time the following screen will appear Note Please wait it will take a few seconds for the softwar...

Page 28: ...figured for your network choose the machine from the list and then click OK This window will not appear if there is only one machine connected on the network it will be chosen automatically Go to e If this screen appears click OK Enter a name for your Macintosh in Display Name up to 15 characters long and click OK Go to e If you want to use the machine s Scan key to scan over the network you must ...

Page 29: ...nager a Double click the Presto PageManager icon and follow the on screen instructions For Mac OS X 10 2 4 to 10 3 8 users when this screen appears click Go to download the software from the Brother Solutions Center website 19 Install MFL Pro Suite on additional computers If needed If you want to use your machine with multiple computers on the network install MFL Pro Suite on each computer Go to s...

Page 30: ...ster data transfer or USB for the fastest throughput speed Although the Brother MFC 6490CW can be used in a both wired and wireless network only one of the connection methods can be used at a time Infrastructure Mode a Access Point router b Wireless Network machine your machine c Wireless capable computer connected to the access point d Wired computer connected to the access point Important If you...

Page 31: ...WPA WPA2 PSK Encryption type TKIP or AES if needed 2 WPA WPA2 PSK Pre Shared Key if needed 2 1 The WEP key is for 64 bit encrypted networks or 128 bit encrypted networks and can contain both numbers and letters If you do not know this information you should see the documentation provided with your access point or wireless router This key is a 64 bit or 128 bit value that must be entered in an ASCI...

Page 32: ...is configured for Authentication and Encryption you must match the settings used for your network No Authentication or Encryption Choose Open System press OK then choose None for Encryption Type and press OK Then press 1 for Yes to apply your settings Go to i No Authentication with WEP Encryption Choose Open System press OK then use the a or b to choose WEP for the Encryption Type and press OK Go ...

Page 33: ...machine does not successfully connect to your network verify your network settings collected in step 16 on page 31 then repeat a to h to make sure you have entered the correct information If your access point does not have DHCP enabled you will need to manually configure the IP address subnet mask and gateway of the machine to suit your network See the Network User s Guide for details Wireless set...

Page 34: ...ccessfully connected to your router or access point Try starting from c again If the same message is indicated again reset the machine back to the default factory settings and try again For resetting see Restore the network settings to factory default on page 47 If the LCD shows Setting WLAN then Connection Failed or Incorrect Mode a session overlap or connection failure was detected see the table...

Page 35: ...35 For Wireless Network Users Wireless Network Wireless setup is now complete To install MFL Pro Suite continue to step 18 For Windows Users Now go to Page 36 For Mac OS Users Now go to Page 40 ...

Page 36: ...ant If there are any programs running close them Make sure there are no memory cards or a USB Flash memory drive inserted The screens may differ depending on the operating system The supplied CD ROM includes ScanSoft PaperPort 11SE This software supports Windows 2000 SP4 or greater XP SP2 or greater XP Professional x64 Edition and Windows Vista Update to the latest Windows Service Pack before inst...

Page 37: ...wall port settings to enable network connection and continue with the installation Recommended and click Next If you are using a firewall other than Windows Firewall or Windows Firewall is off this screen may appear See the instructions provided with your firewall software for information on how to add the following network ports For network scanning add UDP port 54925 For network PC Fax receiving...

Page 38: ...k Configure IP Address and enter an IP address for your machine that is suitable for your network If the machine is not yet configured for use on your network the following screen appears Click OK The Configure IP Address window will appear Enter an IP address for your machine that is suitable for your network by following the on screen instructions Note If your wireless settings fail an error mes...

Page 39: ...p 18 on page 36 Now go to Proceed to Install Optional Applications on page 43 Note If an error message appears during the software installation run the Installation Diagnostics located in Start All Programs Brother MFC XXXX where MFC XXXX is your model name Note The MFL Pro Suite Software License permits installation on up to 2 network computers if you want to install MFL Pro Suite on additional c...

Page 40: ...ction and then click Next d Click on the Checked and confirmed check box and then click Next Follow the on screen instructions e The Brother software will search for the Brother device During this time the following screen will appear Important For Mac OS X 10 2 0 to 10 2 3 users upgrade to Mac OS X 10 2 4 or greater For the latest information for Mac OS X visit http solutions brother com Make sur...

Page 41: ... the machine is configured for your network choose the machine from the list and then click OK This window will not appear if there is only one machine connected on the network it will be chosen automatically Go to f If this screen appears click OK Enter a name for your Macintosh in Display Name up to 15 characters long and click OK Go to f If you want to use the machine s Scan key to scan over th...

Page 42: ...click the Presto PageManager icon and follow the on screen instructions For Mac OS X 10 2 4 to 10 3 8 users when this screen appears click Go to download the software from the Brother Solutions Center website 21 Install MFL Pro Suite on additional computers If needed If you want to use your machine with multiple computers on the network install MFL Pro Suite on each computer Go to step 18 on page ...

Page 43: ...ons on how to use FaceFilter Studio download and install FaceFilter Studio Help a To run FaceFilter Studio go to Start All Programs Reallusion FaceFilter Studio on your computer b Click the button on the upper right corner of the screen c Click Check for updates to go to the Reallusion update web page d Click the Download button and choose a folder to save the file in e Close FaceFilter Studio bef...

Page 44: ...ances text and images from photos taken of your whiteboard Internet access required a Open the main menu again by ejecting and then reinserting the CD ROM or by double clicking the start exe program from the root folder b The CD ROM main menu will appear Choose your language and then click Additional Applications c Click the BookScan Whiteboard Suite button to install Important The machine must be...

Page 45: ...k and Gateway using BRAdmin Light a Start BRAdmin Light It will search for new devices automatically b Double click the unconfigured device c Choose STATIC for the Boot Method Enter the IP Address Subnet Mask and Gateway and then click OK d The address information will be saved to the machine Note If you require more advanced printer management use the latest Brother BRAdmin Professional utility v...

Page 46: ...net Mask and Gateway using BRAdmin Light a Double click the Macintosh HD icon on your desktop b Choose Library Printers Brother and then Utilities c Double click the file BRAdmin Light jar and run the software BRAdmin Light will then search for new devices automatically d Double click the unconfigured device e Choose STATIC for the Boot Method Enter the IP Address Subnet Mask and Gateway and then ...

Page 47: ...y you can access the character you want For configuring wireless network settings Putting spaces To enter a space in a name press c twice between characters Making corrections If you entered a letter incorrectly and want to change it press d or c to move the cursor under the incorrect character press Clear Back Re enter the correct character You can also back up and insert letters Repeating letter...

Page 48: ...oftware title is mentioned in this manual has a Software License Agreement specific to its proprietary programs Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this manual are trademarks or registered trademarks of their respective companies Compilation and Publication...