Brother MFC-820CW, User Manual

Page 1: ...USER S GUIDE MFC 820CW ...

Page 2: ...n line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us notify you of enhancements to...

Page 3: ...you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You...

Page 4: ... Brother has installed an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to receive faxed instructions and an Index of fax back subjects In USA 1 800 284 4329 voice 1 901 379 1215 fax 1 800 284 3238 TTY service for the hearing impai...

Page 5: ...ww brothermall com In Canada 1 877 BROTHER voice Description Item Ink Cartridge Standard black LC41BK Prints approx 500 pages Ink Cartridge cyan blue LC41C Prints approx 400 pages Ink Cartridge magenta red LC41M Prints approx 400 pages Ink Cartridge yellow LC41Y Prints approx 400 pages Premium Glossy Photo Paper Letter size 20 sheets BP60GLL Matte Inkjet Paper Letter size 25 sheets BP60ML Inkjet P...

Page 6: ... LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL ...

Page 7: ...roduct including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this P...

Page 8: ...to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receiv...

Page 9: ...g shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY ...

Page 10: ... and handshake 9 ECM Error Correction Mode 10 2 Loading documents and paper Loading documents 11 Using the ADF 11 Using the scanner glass 11 Scanning area 12 About paper 13 Recommended paper 13 Handling and using special paper 13 Loading paper envelopes and post cards 17 3 General setup Turning the machine on and off 20 Turning the machine off 20 Turning the machine on 20 On Off setting 20 Mode Ti...

Page 11: ... settings 29 Contrast 29 Fax Resolution 29 Dual access Black White only 30 Real Time Transmission 30 Overseas Mode 31 Delayed Fax Black White only 31 Delayed Batch Transmission Black White only 31 Setting your changes as new default 31 Restoring all the settings to factory settings 32 Checking job status or canceling a scheduled job 32 Sending a fax manually 32 Sending a fax at the end of a conver...

Page 12: ...line 46 Using a cordless phone 46 Changing the remote codes 47 7 Quick Dial Numbers and Dialing Options Dialing Options 48 Manual dialing 48 Speed Dialing 48 Search by Alphabetical Order 48 Search by Numerical Order 49 Fax Redial 49 Outgoing Call 49 Caller ID history 50 Pause 50 Storing numbers for easy dialing 50 Storing Speed Dial numbers 50 Storing Speed Dial numbers from Outgoing Calls 51 Stor...

Page 13: ...led transmit 66 Section III Copy 11 Making copies How to copy 68 Entering Copy mode 68 Making a single copy 68 Making multiple copies 68 Stop copying 68 Changing copy settings 69 Print quality 69 Enlarging or reducing the copied image 69 Setting Paper Type 70 Setting Paper Size 70 Adjusting Brightness 70 Adjusting Contrast 71 Adjusting Color Saturation 71 Sorting copies using the ADF 71 Making N i...

Page 14: ...g 80 Changing print settings 81 Print Quality 82 Setting Paper Type and Size 82 Adjusting Brightness 82 Adjusting Contrast 82 Color Enhancement True2Life 82 Cropping 83 Borderless 83 Setting your changes as new default 84 Restoring all the settings to factory settings 84 Scan to Card 84 Entering Scan mode 84 How to scan to card 85 Understanding the Error Messages 86 Using PhotoCapture Center from ...

Page 15: ...ine Maintenance Troubleshooting 99 Error messages 99 Transferring your faxes or Fax Journal report 102 Document jam 103 Printer jam or paper jam 104 If you are having difficulty with your machine 106 Dial Tone 111 Phone line interference 111 Improving print quality 112 Cleaning the print head 112 Checking the print quality 112 Checking the printing alignment 113 Checking the ink volume 114 Packing...

Page 16: ...ions Product description 134 General 134 Print media 136 Copy 137 PhotoCapture Center 138 Fax 139 Scanner 140 Printer 141 Interfaces 141 Computer requirements 142 Consumable items 143 Network LAN 144 E Glossary F Index ...

Page 17: ...Section I General I General Information 2 Loading documents and paper 11 General setup 20 ...

Page 18: ...d included some of the messages that will appear in the LCD General Information 1 Bold Bold typeface identifies specific keys on the machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Text in the Courier New font identifies messages on the LCD of the machine Warnings tell you what to do to prevent possible personal injury El...

Page 19: ...e setup exe program from the root directory of the Brother CD ROM d Click Documentation e Click the documentation you want to read Quick Setup Guide Setup and Software Installation Instructions User s Guide 3 manuals User s Guide for stand alone operations Software User s Guide and Network User s Guide PaperPort User s Guide Document Management Software How to find Scanning instructions 1 There ar...

Page 20: ...ow to find Scanning instructions 1 There are several ways you can scan documents You can find the instructions as follows Software User s Guide Scanning in Chapter 9 For Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater ControlCenter2 in Chapter 10 For Mac OS X 10 2 4 or greater Network Scanning in Chapter 11 For Mac OS X 10 2 4 or greater Presto PageManager User s Guide Instructions for scanning directly...

Page 21: ...n will appear To access our web site www brother com click Brother Home Page To view all Brother Numbers including Customer Service numbers for the USA and Canada click Support Information To access the USA Brother online shopping mall www brothermall com for additional product and services information click Brother Mall com For the latest news and product support information http solutions brothe...

Page 22: ...ou called It also puts a pause in Quick Dial numbers Hook Press before dialing if you want to make sure a fax machine will answer and then press Black Start or Color Start Also press this key after picking up the handset of an external telephone during the F T double pseudo ring 3 Ink Lets you clean the print head check the print quality and check the available ink volume 4 Mode keys PhotoCapture ...

Page 23: ...rrent setting 6 Start keys Color Start Lets you start sending faxes or making copies in full color Also lets you start a scanning operation in color or black white depending on the scanning setting in the ControlCenter2 software Black Start Lets you start sending faxes or making copies in black white Also lets you start a scanning operation in color or black depending on the scanning setting in th...

Page 24: ...indicator Lets you see the available ink volume Basic Operations 1 For example to set Mode Timer to 30 Secs a Press Menu b Press a or b to choose General Setup c Press OK d Press a or b to choose Mode Timer e Press OK f Press a or b to choose 30 Secs g Press OK You can see the current setting on the LCD h Press Stop Exit 0 Max 04 Memory 10 10 2006 Fax 20 48 1 3 2 4 5 OK Select Press MENU Fax LAN P...

Page 25: ...ne answering device See Connecting an external TAD telephone answering device on page 43 Fax tones and handshake 1 When someone is sending a fax the machine sends fax calling tones CNG tones These are quiet intermittent beeps every 4 seconds You will hear them after you dial and press Black Start or Color Start and they will continue for about 60 seconds after dialing During that time the sending ...

Page 26: ...e Error Correction Mode ECM is a way for the machine to check a fax transmission while it is in progress If the machine detects errors during fax transmission it resends the pages of the fax that had an error ECM transmissions are only possible between fax machines that both have this feature If they do you may send and receive fax messages that are continuously being checked by the machine ...

Page 27: ...written with ink are completely dry a Fan the pages well Make sure you put the documents face down top edge first in the ADF until you feel them touch the feed roller b Adjust the paper guides to fit the width of your documents c Unfold the ADF Document Output Support Flap 1 CAUTION DO NOT leave thick documents on the scanner glass If you do this the ADF may jam Using the scanner glass 2 You can u...

Page 28: ... a book or thick document DO NOT slam the cover or press on it Scanning area 2 The scanning area depends on the settings in the application you are using The figures below show the areas you cannot scan on paper Usage Document Size Top 1 Bottom 2 Left 3 Right 4 Fax Letter 0 12 in 3 mm 0 16 in 4 mm A4 0 12 in 3 mm 0 04 in 1 mm Copy Letter 0 12 in 3 mm 0 12 in 3 mm A4 0 12 in 3 mm 0 12 in 3 mm Scan ...

Page 29: ...ately after printing the surface may not be completely dry and may stain your fingers Recommended paper 2 To get the best print quality we suggest using Brother paper See table below We recommend using 3M Transparency Film when you print on transparencies Handling and using special paper 2 Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct su...

Page 30: ...0 mm Yes Yes A6 4 1 5 8 in 105 148 mm Yes Cards Photo 4 6 in 102 152 mm Yes Yes Yes Photo L 3 1 2 5 in 89 127 mm Yes Photo 2L 5 7 in 127 178 mm Yes Yes Index Card 5 8 in 127 203 mm Yes Post Card 1 3 9 5 8 in 100 148 mm Yes PostCard2 Double 5 8 7 9 in 148 200 mm Yes Envelopes C5 Envelope 6 4 9 in 162 229 mm Yes DL Envelope 4 3 8 7 in 110 220 mm Yes COM 10 4 1 8 9 1 2 in 105 241 mm Yes Monarch 3 7 8...

Page 31: ...d on the output paper tray Paper Type Weight Thickness No of sheets Cut Paper Plain Paper 17 to 32 lb 64 to 120 g m2 0 003 to 0 006 in 0 08 to 0 15 mm 100 1 Inkjet Paper 17 to 53 lb 64 to 200 g m2 0 003 to 0 01 in 0 08 to 0 25 mm 20 Glossy Paper Up to 58 lb Up to 220 g m2 Up to 0 01 in Up to 0 25 mm 20 Cards Photo Card Up to 64 lb Up to 240 g m2 Up to 0 01 in Up to 0 28 mm 20 Index Card Up to 32 l...

Page 32: ...w the unprintable areas on cut sheet paper and envelopes If you set the Borderless feature to on no unprintable areas will be shown Cut Sheet Paper Envelopes Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 94 in 24 mm 0 12 in 3 mm 0 12 in 3 mm 3 4 1 2 3 4 1 2 ...

Page 33: ...completely out of the machine and remove the output paper tray 1 b Press and slide the paper side guide 1 to fit the paper width c Pull out the paper support 1 and unfold the paper support flap 2 Note Use the paper support flap for Letter Legal and A4 paper d Fan the stack of paper well to avoid paper jams and mis feeds 1 1 1 2 ...

Page 34: ...ck on and push the paper tray firmly back into the machine Loading envelopes 2 Use envelopes that weigh from 20 to 25 lb 75 to 95 g m2 Some envelopes need margin settings to be set in the application Make sure you do a test print first CAUTION To prevent possible damage to the feeding mechanism do not use the types of envelopes shown below 1 DO NOT USE ENVELOPES that are of a baggy construction th...

Page 35: ...edge top of the envelopes in first Slide the paper side guide to fit the width of the envelopes If you have problems when printing on envelopes try the following suggestions 2 a Open the envelope flap b Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing c Adjust the size and margin in your application How to load post cards 2 a Raise the...

Page 36: ... Fax Receive On you can receive faxes or calls even when the machine is switched off See Turning the machine on and off on this page a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose On Off Setting Press OK d Press a or b to choose Fax Receive On or Fax Receive Off Press OK e Press Stop Exit 1 Set before you switch off the machine 2 You cannot receive a fax auto...

Page 37: ...re using a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Paper Type Press OK d Press a or b to choose Plain Inkjet Glossy or Transparency Press OK e Press Stop Exit Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or ...

Page 38: ...Exit Setting the Beeper Volume 3 You can change the beeper volume The factory setting is Low When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Volume Press OK d Press a or b to choose Beeper Press OK e Press a or b to choose Low Med High or Off Pres...

Page 39: ...in the Date Time setting a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Auto Daylight Press OK d Press a or b to choose On or Off Press OK e Press Stop Exit LCD display 3 Setting the LCD Contrast 3 You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting a Press Menu b ...

Page 40: ...s a or b to choose General Setup Press OK c Press a or b to choose LCD Settings Press OK d Press a or b to choose Dim Timer Press OK e Press a or b to choose 10 Secs 20 Secs 30 Secs or Off Press OK f Press Stop Exit Setting the Off Timer 3 You can set how long the LCD stays on after the last key press This is a power saving feature The machine can print scan and receive faxes and voice calls when ...

Page 41: ...tion II Fax II Sending a fax 26 Receiving a Fax 34 Phone Services and External devices 38 Quick Dial Numbers and Dialing Options 48 Advanced Fax Operation Black White only 55 Printing Reports 63 Polling 65 ...

Page 42: ... Delayed Fax See page 31 Batch TX See page 31 Real Time TX See page 30 Polled TX See page 66 Polling RX See page 65 Overseas Mode See page 31 Scan Size See page 27 Set New Default See page 31 Factory Reset See page 32 When the option you want is highlighted press OK Faxing from the ADF 4 a Press Fax b Put the document face down in the ADF c Enter the fax number using the dial pad Speed Dial or Sea...

Page 43: ... page press 1 to choose Yes and go to step f f Put the next page on the scanner glass Press OK The machine starts scanning the page Repeat steps e and f for each additional page Note If the memory is full and you are faxing a single page it will be sent in real time Faxing A4 size documents from the scanner glass 4 When documents are A4 size you need to set Scan Size to A4 If you do not the bottom...

Page 44: ...nd the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and delayed fax Enter the long dialing sequence numbers as you would normally but remember that each and Speed Dial number counts as one number so the number of locations you can store becomes limited See Access codes and credit card numbers on page 54 If the m...

Page 45: ...il you change them again See Setting your changes as new default on page 31 Contrast 4 If your document is very light or very dark you may want to change the contrast Use Light to send a light document Use Dark to send a dark document a Press Fax b Press a or b to choose Contrast Press OK c Press a or b to choose Auto Light or Dark Press OK Note Even if you choose Light or Dark the machine will se...

Page 46: ...is free the machine will start dialing and sending If the memory is full the machine will send the document in real time even if Real Time TX is set to Off Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX To send a document at once without waiting for memory transmission set Real Time TX to On a Press Fax b Press ...

Page 47: ...f pages you can scan into the memory depends on the amount of data that is printed on each page Delayed Batch Transmission Black White only 4 Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to ...

Page 48: ... cancel another job go to step d To exit without canceling press 2 to choose No f Press Stop Exit Sending a fax manually 4 Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax a Press Fax b Load your document c Pick up the handset of an external phone or press Hook and listen for a dial tone d Dial the fax number you want to call If you pressed Hook dia...

Page 49: ... of Memory message while scanning a subsequent page you will have the option to press Black Start to send the pages scanned so far or to press Stop Exit to cancel the operation Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real Time Transmission on page 30 ...

Page 50: ...l Use this mode if you expect to receive lots of fax messages and few telephone calls You cannot use an answering machine on the same line even if it is on a separate wall jack on the same line You cannot use the telephone company s Voice Mail in this mode External TAD with an external answering device only The external answering device TAD automatically answers every call Voice messages are store...

Page 51: ... Setting the F T Ring Time Fax Tel mode only 5 If you set the Receive Mode to Fax Tel you need to decide how long the machine will signal you with its special pseudo double ring when you have a voice call If it s a fax call the machine receives the fax This pseudo double ring happens after the initial ringing from the phone company Only the machine rings and no other phones on the same line will r...

Page 52: ...ess a or b to choose Setup Receive Press OK d Press a or b to choose Easy Receive Press OK e Press a or b to choose On or Off Press OK f Press Stop Exit Printing a reduced incoming fax Auto Reduction 5 The setting will automatically reduce an incoming fax to fit on one page of Letter Legal or A4 size paper The machine works out the reduction ratio by using the page size of the document and your pa...

Page 53: ...he other machine s CNG tones beeps press Black Start or Color Start c Press 2 to receive a fax d Replace the handset of the external phone Printing a fax from the memory 5 If you have chosen paging or fax storage you can still print a fax from the memory when you are at your machine See Turning off Advanced Fax Operation on page 59 a Press Menu b Press a or b to choose Fax Press OK c Press a or b ...

Page 54: ...hould assume that you re receiving a manual fax Press l 5 1 and wait for the chirp or until the LCD shows Receiving and then hang up Note You can also use the Easy Receive feature to make your machine automatically take the call See Easy Receive on page 36 Fax Tel mode when the power key is on 6 When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to...

Page 55: ...e Note Please call your telephone company for availability and rates What does Brother s Distinctive Ring do 6 The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes Note You must pay for your telephone company s Distinctive Ring servic...

Page 56: ... number is called the machine will not answer Registering the Distinctive Ring pattern 6 After you have set the Distinctive Ring feature to on the receive mode is set to Manual automatically You cannot change the receive mode to another mode while the Distinctive Ring is set to on a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Miscellaneous Press OK d Press a or b to c...

Page 57: ... history See Caller ID history on page 50 After a few rings the LCD shows the telephone number of your caller and name if available Once you pick up the external phone s handset the Caller ID information disappears from the LCD but the call information stays stored in the Caller ID memory You can see the first 15 characters of the number or name The Out of Area message means the call originated ou...

Page 58: ...ppear on the display f Press a or b to scroll through the Caller ID memory to choose the Caller ID you want to view and then press OK The LCD shows the caller s number and the date and time of the call g Do one of the following To return to the Caller ID listing press d To finish viewing press Stop Exit Note You can also view the Caller ID list by pressing Fax See Caller ID history on page 50 Prin...

Page 59: ...s The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings Note If you do not receive all...

Page 60: ...on your external TAD e Set the TAD to answer calls f Set the Receive Mode to External TAD See Choosing the Receive Mode on page 34 Recording outgoing message OGM on an external TAD 6 Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception a Record 5 seconds of silence at the beginning of your message This allows your machine time...

Page 61: ...utlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of ...

Page 62: ...connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received If you are installing the machine to work with a PBX 6 a It is not guaranteed that the unit will work properly under all circumstances with a PBX Report any cases of problems first to the company that handles your PBX b If all incoming calls will be answered by a switc...

Page 63: ...to choose Setup Receive Press OK d Press a or b to choose Remote Codes Press OK e Press a or b to choose On or Off Press OK f Enter the new Fax Receive Code Press OK g Enter the new Telephone Answer Code Press OK h Press Stop Exit Note If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another three digit code suc...

Page 64: ...ote If the LCD shows Not Registered when you enter a Speed Dial number a number has not been stored at this location Search by Alphabetical Order7 You can search for names you have stored in the Speed Dial memory a Press Search Speed Dial You can also choose Speed Dial by pressing Fax b Press a or b to choose Alphabetical Order Press OK Note Press l to make the LCD font size larger Press to make t...

Page 65: ...all List Redial Pause only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the machine will automatically redial once after five minutes a Press Redial Pause b Press a or b to choose the number you want to redial Press OK c Press a or b to choose Send a fax Press OK d Press Black Start or Color Start Note In Real Time Transmission the automati...

Page 66: ...ng overseas you can press Redial Pause as many times as needed to increase the length of the pause Storing numbers for easy dialing 7 You can set up your machine to do the following types of easy dialing Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number Note If you lose electrical power the Quick Dial numbers that a...

Page 67: ...ng the dial pad Press OK To help you enter letters see Entering Text on page 133 To store the number without a name press OK f Press OK to confirm the fax or telephone number g Do one of the following Enter the second fax or telephone number up to 20 digits Press OK If you do not want to store a second number press OK h Press Stop Exit Storing Speed Dial numbers from the Caller ID history 7 If you...

Page 68: ...or whole number press Clear when the cursor is under the first character The characters above and to the right of the cursor will be deleted g Do one of the following Enter the name up to 15 characters using the dial pad Press OK See Entering Text on page 133 If you do not want to change the name press OK h Do one of the following Enter the new fax or telephone number Press OK If you do not want t...

Page 69: ...mbers Group numbers will be marked in the GROUP column See Reports on page 64 Changing Group name 7 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Set Quick Dial Press OK d Press a or b to choose Setup Groups Press OK e Press a or b to choose the Group name you want to change Press OK f Press a or b to choose Change Group name Press OK Note How to change the stored nam...

Page 70: ... take advantage of low rates you can store the access codes or long distance carriers and credit card numbers as Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialing using the dial pad See Storing Speed Dial numbers on page 50 For example you have stored 555 on Speed ...

Page 71: ...r b to choose Backup Print On or Backup Print Off Press OK Note If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine The machine can store faxes approximately 24 hours if there is a power failure When Fax Forwarding is tu...

Page 72: ...press Redial Pause 1 8 0 0 5 5 5 6 7 8 9 h Press Stop Exit Note You cannot change a paging number or PIN remotely If Paging is turned on your machine cannot receive a color fax unless the sending machine converts it to black white Fax Storage 8 If you choose Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the remo...

Page 73: ...see the pop up message on the LCD For example New Fax es 02 a Press Fax Preview You can see the new fax list Note You can also see your old fax list by pressing l Press to go back to your new fax list b Press a or b to choose the fax you want to see Press OK Note If your fax is large there may be a delay before it is displayed on the LCD c Press Stop Exit When a fax is open the control panel keys ...

Page 74: ...r b to choose Fwd Page Store Press OK e Press a or b to choose PC Fax Receive Press OK f Press a or b to choose USB or the PC you want to receive Press OK g Press a or b to choose Backup Print On or Backup Print Off Press OK h Press Stop Exit Note PC Fax Receive is not supported in the Mac OS Before you can set up PC Fax Receive you must install the MFL Pro Suite software on you PC Make sure your ...

Page 75: ...nging Advanced Fax Operation 8 If received faxes are left in your machine s memory when you change the Advanced Fax Operation the LCD will ask you one of the following questions Erase All Fax YesiPress 1 NoiPress 2 Print All Fax YesiPress 1 NoiPress 2 If you press 1 faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be pri...

Page 76: ...om extension telephones on page 38 f Press Stop Exit Note You can change your code at any time by entering a new one If you want to make your code inactive press Clear in step 5 to restore the inactive setting l and press OK Using your Remote Access Code 8 a Dial your fax number from a touch tone telephone or another fax machine b When your machine answers enter your remote access code 3 digits fo...

Page 77: ...been registered You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 62 Once you have registered the number Fax Forwarding will work 3 Paging 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See Retrieving fax messages on page 62 3 Erase faxes fr...

Page 78: ...d f Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages Changing your Fax Forwarding number 8 You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine a Dial your fax number b When your machine answers enter your remote access code 3 digits followed by l at once If you...

Page 79: ...r b to choose On On Image Off or Off Image Press OK f Press Stop Exit Fax Journal activity report 9 You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can still print the report by following the steps in Reports on page 64 The factory setting is Every 50 Faxes a Press Menu b Press a or b to choose Fax Pres...

Page 80: ...list about how to quickly program your machine Quick Dial Lists names and numbers stored in the Speed Dial memory in numerical order Fax Journal Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive User Settings Lists your settings Network Config Lists your Network settings How to print a report 9 a Press Menu b Press a or b to choose Print Reports Press ...

Page 81: ...g 10 Sequential polling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed a Press Fax b Press a or b to choose Polling RX Press OK c Press a or b to choose On or Off Press OK d Press a or b to choose Broadcasting Press OK e Press a or b to choose Add Number Press OK f Enter a number using Speed Dial a Group or the dial pad ...

Page 82: ...ther fax machine until you delete it from the memory See Checking job status or canceling a scheduled job on page 32 Set up for polled transmit 10 a Press Fax b Load your document c Press a or b to choose Polled TX Press OK d Press a or b to choose On or Off Press OK e Press a or b to choose any settings you want to change Press OK After each setting is accepted you can continue to change more set...

Page 83: ...Section III Copy III Making copies 68 ...

Page 84: ...hlighted press OK Note The default setting is Fax mode You can change the amount of time that the machine stays in Copy mode after the last copy operation See Setting the Mode Timer on page 21 Making a single copy 11 a Press Copy b Load your document See Loading documents on page 11 c Press Black Start or Color Start Making multiple copies 11 You can make up to 99 copies a Press Copy b Load your d...

Page 85: ... large documents or many copies Normal Recommended setting for ordinary printouts Good copy quality with adequate copy speed Best Use this setting to copy precise images such as photographs The highest resolution and slowest speed a Press Copy b Load your document c Enter the number of copies you want d Press a or b to choose Quality Press OK e Press a or b to choose Fast Normal or Best Press OK f...

Page 86: ...r size you will need to change the paper size setting You can copy only on Letter Legal A4 A5 or Photo Card 4 in W 6 in H or 10 cm W 15 cm H paper a Press Copy b Load your document c Enter the number of copies you want d Press a or b to choose Paper Size Press OK e Press a or b to choose Letter Legal A4 A5 or 4 x 6 Press OK f If you do not want to change additional settings press Black Start or Co...

Page 87: ...ress OK e Press a or b to choose Red Green or Blue Press OK f Press c to increase the color saturation or press d to decrease the color saturation Press OK g Do one of the following If you want to change another color saturation go to step e If you want to change additional settings press a or b to choose Exit Press OK If you do not want to change additional settings press Black Start or Color Sta...

Page 88: ...ose Off 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Poster 3x3 Press OK f If you do not want to change additional settings press Black Start or Color Start to scan the page If you are making a poster or placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step g g After the machine scans the page press 1 to scan the next page h Place th...

Page 89: ...ou have changed to the factory settings These settings will stay until you change them again a Press Copy b Press a or b to choose Factory Reset Press OK c Press 1 to choose Yes d Press Stop Exit Out of Memory message 11 If the Out of Memory message appears while scanning documents press Stop Exit to cancel or Black Start or Color Start to copy the scanned pages You will need to clear some jobs fr...

Page 90: ...ied Money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyrighte...

Page 91: ...Section IV PhotoCapture Center IV Walk Up PhotoCapture Center 76 ...

Page 92: ...er the following points The DPOF file on the media card must be in a valid format See DPOF printing on page 80 The image file extension must be JPG Other image file extensions like JPEG TIF GIF and so on will not be recognized Walk up PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available IBM Microdrive is ...

Page 93: ...ied image files to the media card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image Getting started 12 Firmly put the card into the proper slot 1 SecureDigital MultiMediaCard 2 Memory Stick Memory Stick Pro 3 SmartMedia 4 xD Picture Card 5 CompactFlash PhotoCapture key light...

Page 94: ...t is highlighted press OK Print Images 12 View Photo s 12 You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD a Make sure you have put the media card in the proper slot Press PhotoCapture b Press a or b to choose View Photo s Press OK c Press d or c to choose your photo Note Instead of scrolling ...

Page 95: ... 6 Images Line but the quality is better d Press Color Start to print Print All Photos 12 You can print all the photos on your media card a Make sure you have put the media card in the proper slot Press PhotoCapture b Press a or b to choose Print All Photos Press OK c Enter the number of copies you want using the dial pad d Do one of the following Change the print setting See page 81 If you do not...

Page 96: ... Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When the memory card CompactFlash SmartMedia Memory St...

Page 97: ...1 No of prints For View Photo s You can see the total number of photos that will be printed For Print All Photos Print Photos You can see the number of copies of each photo that will be printed Menu Selections Options Page Print Quality Normal Photo 82 Paper Size Letter Glossy 4 x 6 Glossy 5 x 7 Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet 4 x 6 Inkjet 82 Brightness 82 Contrast 8...

Page 98: ... d to make a darker copy or press c to make a lighter copy Press OK c If you do not want to change additional settings press Color Start to print Adjusting Contrast 12 You can choose the contrast setting More contrast will make an image look sharper and more vivid a Press a or b to choose Contrast Press OK b Press c to increase the contrast or press d to decrease the contrast Press OK c If you do ...

Page 99: ...ng enhances the detail of an image similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture Cropping 12 If your photo is to...

Page 100: ...ese settings will stay until you change them again a Press PhotoCapture b Press a or b to choose Factory Reset Press OK c Press 1 to choose Yes d Press Stop Exit Scan to Card 12 Entering Scan mode 12 When you want to scan to card press Scan to illuminate it in green The LCD shows If you are not connected to your computer only the Scan to Card selection will appear on the LCD Press a or b to scroll...

Page 101: ...Scan d Press a or b to choose Scan to Card Press OK e Do one of the following To change the quality go to step f Press Black Start or Color Start to start scanning without changing additional settings f Press a or b to choose 150 dpi Color 300 dpi Color 600 dpi Color 200x100 dpi B W or 200 dpi B W Press OK g Do one of the following To change the file type go to step h Press Black Start or Color St...

Page 102: ... either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card No File This message will appear if you try to access a media card in the drive slot that does not contain a JPG file Out of Memory This message will appear if you are working with images that are too large for the machine s memory Using PhotoCapture Center from your computer 12...

Page 103: ...Section V Software V Software and Network features 88 ...

Page 104: ...e User s Guide on the CD ROM For Macintosh see Chapter 12 in the Software User s Guide on the CD ROM Faxing from your computer For Windows see Chapter 6 in the Software User s Guide on the CD ROM For Macintosh see Chapter 8 in the Software User s Guide on the CD ROM PhotoCapture Center For Windows see Chapter 7 in the Software User s Guide on the CD ROM For Macintosh see Chapter 12 in the Software...

Page 105: ...Section VI Appendixes VI Safety and Legal 90 Troubleshooting and Routine Maintenance 99 Menu and Features 120 Specifications 134 Glossary 145 ...

Page 106: ...o print the faxes in memory see Printing a fax from the memory on page 37 To save the faxes in memory see Transferring faxes to another fax machine on page 102 or Transferring faxes to your PC on page 102 WARNING There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the...

Page 107: ...er cover to prevent injuries DO NOT touch the area shaded in the illustration Doing this may cause injury When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration Do not carry the machine by holding the scanner cover ...

Page 108: ...ightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm WARNING IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including ...

Page 109: ...achine on carpet DO NOT put the machine near heaters air conditioners water chemicals or refrigerators DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do not connect your machine to electrical outlets on ...

Page 110: ...o not place this product where people can walk on the cord 11 If an extension cord is used with this product make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes USA only 12 Do not place anything in front of the ...

Page 111: ...ommunication line cord Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only A This equipment is hearing aid compatible When programming emergency numbers or making test calls to emergency numbers Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up Perform these activities in the off peak hour...

Page 112: ...ons to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty information please contact Brother Customer Service See Brother numbers on page i If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to state ta...

Page 113: ...particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an ou...

Page 114: ...l Business Machine Corporation SmartMedia is a registered trademark of Toshiba Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a ...

Page 115: ...ne Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again Data Remaining Print data is left in the machine s memory Re start printing from your computer Print data is left in the machine s memory The USB cable was unplugged ...

Page 116: ... be sent as black and white If the sending machine has the ability to convert it the color fax will be received into memory as a black and white fax Order a new ink cartridge See Ordering accessories and supplies on page iii No Caller ID You have not subscribed to the Caller ID service from your telephone company If you want to use the Caller ID feature call your telephone company See Caller ID on...

Page 117: ... s Guide on the CD ROM Paper Jam Paper is jammed in the machine See Printer jam or paper jam on page 104 Wrong Paper Size Paper is not the correct size Load the correct size of paper Letter Legal or A4 and then press Black Start or Color Start Unable to Change Unable to Clean Unable to Initialize Unable to Print Unable to Scan Machine Error XX The machine has a mechanical problem Disconnect the ma...

Page 118: ...ervice Press OK d Press a or b to choose Data Transfer Press OK e Press a or b to choose Fax Transfer Press OK f Do one of the following If the LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit Enter the fax number to which faxes will be forwarded g Press Black Start Transferring faxes to your PC B You can transfer the faxes from your machine s memory to your PC a P...

Page 119: ... can jam if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit B a Take out any paper from the ADF that is not jammed b Open the ADF cover c Pull the jammed document out to the right or left d Close the ADF cover e Press Stop Exit Document is jammed inside the ADF unit B a Take out any paper fro...

Page 120: ...ear Cover c Lift the scanner cover 1 from the right hand side of the machine until it locks securely into the open position Remove any jammed paper from inside the machine Note If the paper is jammed under the print head unplug the machine from the power source then move the print head to take out the paper d Lift the scanner cover to release the lock Gently push the scanner cover support down and...

Page 121: ... 105 Paper is jammed inside the paper trayB a Pull the paper tray 1 out of the machine b Pull out the jammed paper 1 to remove it c Reset the machine by lifting the scanner cover from the right hand side of the machine and then close it 1 1 ...

Page 122: ... the CD ROM and Setting the Paper Type on page 21 Make sure that your ink cartridges are fresh The following may cause ink to clog The expiration date written on the cartridge package has passed Cartridges stay for up to two years if kept in their original packaging The ink cartridge was in your machine over six months The ink cartridge may not have been stored properly before use Try using the re...

Page 123: ...ue2Life will not work Use at least 24 bit color data with the True2Life feature Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray See Loading paper envelopes and post cards on page 17 Check that more than two types of paper are not loaded in the paper tray at any one time Printed pages are not stacked neatly Make sure you are using the paper support flap See Loa...

Page 124: ...fax Make sure that the Fax key is illuminated See Entering Fax mode on page 26 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Reports on page 64 Transmission Verification Report says Result NG There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get...

Page 125: ...ature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate phone line with no custom features is recommended Copying Difficulties Difficulty Suggestions Cannot make a copy Make su...

Page 126: ...ist see Reports on page 64 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds If you are using a wireless connection or are having...

Page 127: ...cellaneous Press OK d Press a or b to choose Compatibility Press OK e Press a or b to choose Normal or Basic Basic reduces the modem speed to 9600 bps Unless interference is a recurring problem on your phone line you may prefer to use it only when needed Normal sets the modem speed at 14400 bps factory setting Press OK f Press Stop Exit Note When you change the compatibility to Basic the ECM featu...

Page 128: ...e If you clean the print head at least five times and the print has not improved call Brother Customer Service See Brother numbers on page i Checking the print quality B If faded or streaked colors and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern a Press Ink b Press a or b to choos...

Page 129: ...ransporting the machine your printed text becomes blurred or images become faded then adjustments may need to be made a Press Ink b Press a or b to choose Test Print Press OK c Press a or b to choose Alignment Press OK d Press Black Start or Color Start The machine starts printing the Alignment Check Sheet e Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number ...

Page 130: ...Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head a Lift the scanner cover from the right hand side of the machine until it locks securely into the open position b Take out all the ink cartridges and install the yellow protec...

Page 131: ...tlet f Unplug the interface cable from the machine if it is connected g Wrap the machine in the bag and put it in the original carton with the original packing material h Pack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all s...

Page 132: ...tside of the machine as follows B a Pull the paper tray completely out of the machine b Wipe the outside of the machine with a soft cloth to remove dust c Remove anything that is stuck inside the paper tray d Wipe the paper tray with a soft cloth to remove dust e Put the paper tray firmly back in the machine Cleaning the scanner B a Lift the document cover 1 Clean the scanner glass with isopropyl ...

Page 133: ...let and remove the Jam Clear Cover b Clean the Paper Pick up Roller with isopropyl alcohol on a Q tip cotton swab c Re insert the Jam Clear Cover d Re connect the power cord Replacing an ink cartridge B Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ...

Page 134: ...ows Ink Empty Black and Replace Ink b Pull the ink cartridge hook 1 toward you and take out the ink cartridge for the color shown on the LCD c Open the new ink cartridge bag for the color shown on the LCD and then take out the ink cartridge d Take out the protective yellow cap 1 Improper Setup DO NOT touch the area shown in the illustration below Note If the protective yellow caps come off when yo...

Page 135: ... the cartridge insertion slots If you do so the ink may stain your skin If ink stains your skin or clothing wash with soap or detergent at once If you mix the colors by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installati...

Page 136: ...ng options Memory storage C Even if there is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default You may have to reset the date and time Menu keys C Menu and Features C Access the main menu Access the mode and its ...

Page 137: ...Plain Inkjet Glossy Transparency Sets the type of paper in the paper tray 21 Paper Size Letter Legal A4 A5 4 x6 Sets the size of the paper in the paper tray 21 Volume Ring Off Low Med High Adjusts the ring volume 22 Beeper Off Low Med High Adjusts the volume level of the beeper 22 Speaker Off Low Med High Adjusts the speaker volume 22 Auto Daylight On Off Changes for Daylight Savings Time automati...

Page 138: ...ceive Ring Delay 0 1 2 3 4 Sets the number of rings before the machine answers in Fax Only or Fax Tel mode 35 F T Ring Time 20 Secs 30 Secs 40 Secs 70 Secs Sets the pseudo double ring time in Fax Tel mode 35 Easy Receive On Off Receives fax messages without pressing the Black Start or Color Start key 36 Remote Codes On l51 51 Off Allows you to answer all calls at an extension or external phone and...

Page 139: ...re incoming faxes in the memory so you can retrieve them while you are away from your machine to preview faxes or to send faxes to your PC 55 Remote Access Access Code l Set your own code for Remote Retrieval 60 Print Fax Backup Print Prints incoming faxes stored in the memory 37 56 Remaining Jobs Check which jobs are in the memory and lets you cancel chosen jobs 32 Miscellaneous Compatibility Nor...

Page 140: ...e WINS configuration mode WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server APIPA On Off Automatically allocates the IP address from the link local address range TCP IP WLAN BOOT Method Auto Static RARP BOOT...

Page 141: ... Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server APIPA On Off Automatically allocates the IP address from the link local address range Setup WLAN Setup Wizard You can configure your print server SecureEasySetup You ca...

Page 142: ...N WLAN You can choose the network connection type Factory Reset Yes No Restores all wired and wireless network settings to the factory default Print Reports Transmission Prints these lists and reports 64 Help List Quick Dial Fax Journal User Settings Network Config Initial Setup Receive Mode Fax Only Fax Tel External TAD Manual Choose the receive mode that best suits your needs 34 Date Time Puts t...

Page 143: ...n print a thumbnail page 79 Print All Photos See the print settings table below You can print all photos in your media card 79 Print Photos See the print settings table below You can print an individual image 79 Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal Photo Choose the print quality 82 Paper Size Letter Glossy 4 x 6 Glossy 5 x 7 Glossy A4 Glossy Letter Plain A4 Plain ...

Page 144: ...the image around the margin to fit the paper size or print size Turn this feature off if you want to print whole images or prevent unwanted cropping 83 Borderless On Off Expands the printable area to fit the edges of the paper 83 Set New Default Yes No You can save your print settings 84 Factory Reset Yes No You can restore all the settings to factory settings 84 Option1 Option2 Option3 Option4 De...

Page 145: ... iLTR 198 4 x6 iA4 200 Custom 25 400 You can choose the enlargement or reduction ratio for your type of document 69 Paper Type Plain Inkjet Glossy Transparency Choose the paper type that matches the paper in the tray 70 Paper Size Letter Legal A4 A5 4 x6 Choose the paper size that matches the paper in the tray 70 Brightness Adjusts the brightness of copies 70 Contrast Adjusts the contrast of copie...

Page 146: ...to stack or sort multiple copies 71 Page Layout Off 1 in 1 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L Poster 3 x 3 You can make N in 1 or Poster copies 72 Set New Default Yes No You can save your copy settings 73 Factory Reset Yes No You can restore all the settings to factory settings 73 Level1 Level2 Level3 Options Descriptions Page The factory settings are shown in Bold with an asterisk ...

Page 147: ...number from the Caller ID history and then send a fax to it add it to Speed Dial or delete it 50 Broadcasting Add Number Complete You can send the same fax message to more than one fax number 28 Delayed Fax Sets the time of day in 24 hour format that the delayed faxes will be sent 31 Batch TX On Off Combines delayed faxes to the same fax number at the same time of day into one transmission 31 Real...

Page 148: ... to Image You can scan a color picture into your graphics application Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a black white or a color document into your computer Scan to Card 150 dpi Color 300 dpi Color 600 dpi Color 200x100 dpi B W 200 dpi B W PDF JPEG PDF JPEG PDF JPEG TIFF PDF TIFF PDF File Name XXXXXXXX You can choose the Scan r...

Page 149: ... If you entered an incorrect letter and want to change it press d to move the cursor under the incorrect character Then press Clear All the letters to the right of the cursor will be deleted Re enter the correct character You can also back up and type over incorrect letters Repeating letters C If you need to enter a letter that is on the same key as the letter before press c to move the cursor to ...

Page 150: ... 68 F 86 F 20 C 30 C Humidity 50 70 Paper 20 lb 80 g m2 A4Letter size Paper Tray 100 Sheets 20 lb 80 g m2 Printer Type Ink Jet Print Method Piezo with 74 5 nozzles LCD liquid crystal display 2 5 in 63 5 mm Color LCD Power Source AC 100 to 120V 50 60Hz Power Consumption Off Mode Standby Operating Average 4 W Average 10 W Average 25 W ...

Page 151: ...ating Best Print Quality 50 F to 95 F 10 to 35 C 68 F to 91 F 20 to 33 C Humidity Operating Best Print Quality 20 to 80 without condensation 20 to 80 without condensation 12 7 inch 322 mm 13 6 inch 345 mm 14 2 inch 361 mm 14 7 inch 373 mm 6 5 inch 165 mm 6 9 inch 174 mm 14 8 inch 375 mm 13 7 inch 347 mm 15 8 inch 402 mm 17 9 inch 455 mm ...

Page 152: ...ach operation on page 14 Paper Input Paper Tray Paper type Plain paper inkjet paper coated paper glossy paper 2 transparencies 1 2 and envelopes Paper size Letter Legal 3 Executive A4 A5 A6 JIS_B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo card Index card and Post card 4 For more details see Paper weight thickness and capacity on page 15 Maximum paper tray capacity Approx 100 sheets of 20 ...

Page 153: ...anner Glass Width Max 8 5 in 216 mm Scanner Glass Height Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Copy Speed Black Up to 17 pages minute Letter paper 1 Color Up to 11 pages minute Letter paper 1 Multiple Copies Stacks Sorts up to 99 pages Enlarge Reduce 25 to 400 in increments of 1 Resolution Plain inkjet or glossy paper Black White Scans up to 1200 1200 dpi Prints up to 1200 1200 dpi Colo...

Page 154: ...AN card and Compact Modem card are not supported SmartMedia 3 3V Not available for use with ID Memory Stick Memory Stick Pro Not available for music data with MagicGate MultiMediaCard Secure Digital xD Picture Card 1 File Extension Media Format Image Format DPOF EXIF DCF Photo Print JPEG 2 Scan to Card JPEG PDF Color TIFF PDF Black Color Enhancement True2Life Number of Files Up to 999 files in the...

Page 155: ... mm Scanner Glass Width Max 8 5 in 216 mm Scanner Glass Height Max 11 7 in 297 mm Scanning Width 8 2 in 208 mm Printing Width 8 03 in 204 mm Gray Scale 256 levels Polling Types Standard Sequential Black only Contrast Control Automatic Light Dark manual setting Resolution Horizontal 203 dot in 8 dot mm Vertical Standard 98 line in 3 85 line mm Monochrome 196 line in 7 7 line mm Color Fine 196 line ...

Page 156: ...reater Color Monochrome Yes Yes TWAIN Compliant Yes Windows 98 98SE Me 2000 Professional XP 1 XP Professional x64 Edition 1 3 Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater WIA Compliant Yes Windows XP 1 Color Depth 36 bit color Processing Input 24 bit color Processing Output Resolution Up to 19200 19200 dpi interpolated 2 Up to 600 2400 dpi optical Scanning Speed Color up to 5 58 sec Black up to 3 54 ...

Page 157: ...imum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface Printer Driver Windows 98 98SE Me 2000 Professional XP 1 and XP Professional x 64 Edition 1 6 driver supporting Brother Native Compression mode and bi directional capability Brother Ink Driver For Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater Resolution Up to 1200 6000 dpi 2 1200 120...

Page 158: ...142 Computer requirements D ...

Page 159: ... Continuous printing at a resolution of 600 600 dpi in normal mode after installing new ink cartridge The printing frequency The number of pages printed Periodic automatic print head assembly cleaning Your machine will clean the print head assembly periodically This process will use a small amount of ink and Ink remaining in cartridge identified as empty It is necessary to leave a small amount of ...

Page 160: ...o a network for Network Printing Network Scanning and PC Fax Send and PC Fax Receive Windows only Also included is Brother BRAdmin Professional Network Management software Support for Windows 98 98SE Me 2000 XP Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN Protocols TCP IP ARP RARP BOOTP DHCP APIPA NetBIOS WINS LPR LPD Por...

Page 161: ...service purchased from the telephone company that lets you see the number or name of the party calling you Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax mac...

Page 162: ...calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 196 dpi It is used for small print and graphs Gray scale The shades of gray available for copying and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can ...

Page 163: ...time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code Your own four digit code l that allows you to call and access your machine from a remote location Remote Retrieval Access The ability to access your machine remotely from a touch tone phone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine an...

Page 164: ...You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine Transmission Verification Report A listing for each fax sent that shows its date time and number True2Life Adj...

Page 165: ...n 117 scanner 116 Connecting external TAD 43 external telephone 43 two line external TAD or telephone 45 Consumable items 143 Control panel overview 6 ControlCenter2 See Software User s Guide on the CD ROM Copy brightness 70 color saturation 71 contrast 71 enlarge reduce 69 enter Copy mode 68 multiple 68 out of memory 73 page layout 72 paper size 70 paper type 70 quality 69 Return to default 73 se...

Page 166: ...ence 111 printing from memory 37 Receive Mode choosing 34 reducing to fit on paper 36 retrieving from a remote site 62 Ring Delay setting 35 sending 26 65 at end of conversation 32 Broadcasting 28 canceling from memory 32 color fax 27 contrast 29 delayed batch transmission 31 delayed fax 31 enter Fax mode 26 from memory Dual Access 30 from scanner glass 27 manual 32 overseas 31 phone line interfer...

Page 167: ...rPort User s Guide on the CD ROM Phone line connections 44 difficulties 108 multi line PBX 46 roll over lines 45 two line phone system 45 Phone line interference 111 PhotoCapture Center Borderless 83 CompactFlash 76 Cropping 83 DPOF printing 80 from PC See Software User s Guide on the CD ROM Memory Stick Pro 76 Memory Stick 76 MultiMediaCard 76 Preview photos 78 Print settings Brightness 82 Contra...

Page 168: ... 42 Fax Journal 64 Journal Period 63 Help List 64 how to print 64 Network Configuration 64 Quick Dial List 64 Transmission Verification 63 64 User Settings 64 Resolution copy 137 fax 139 print 141 scan 140 setting for next fax 29 Ring Delay setting 35 S Safety Instructions 90 94 Scanning See Software User s Guide on the CD ROM Shipping the machine 114 Speed Dial changing 51 52 dialing 48 storing 5...

Page 169: ...oCapture Center 82 Two line phone system 45 V Volume setting beeper 22 ring 22 speaker 22 W Warranties iv Canada vii Notice Disclaimer iv USA v Wireless Network See Quick Setup Guide and Network User s Guide on the CD ROM World Wide Web i ...

Page 170: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 171: ...the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and ma...