Brother P-touch PT-D400, User Manual

Page 1: ...re you start using your P touch Keep this User s Guide in a handy place for future reference Please visit us at http support brother com where you can get product support and answers to frequently asked questions FAQs ELECTRONIC LABELING SYSTEM ...

Page 2: ...nual has been compiled and published covering the latest product s descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice If new versions of the PT D400 software become available this manual may not reflect the updated features Therefore you may find that the software and the contents in this manual are different Any ...

Page 3: ...ing a New Line 10 Deleting Text 10 Inserting a Tab 10 Entering Symbols 10 Entering Symbols Using the Symbol Function 10 Setting Symbol History 11 Entering Accented Characters 12 Setting Character Attributes Font Size Width Style Line Align 13 Setting Character Attributes by Label 13 Setting Character Attributes by Each Line 13 Setting Auto Fit Style 15 Setting Frames 15 Setting Label Attributes Le...

Page 4: ... To create and print labels from pre designed templates 23 USING THE FILE MEMORY 25 Saving Label Files 25 Save 25 Print 25 Open 25 Delete 25 RESETTING MAINTAINING YOUR P TOUCH LABELER 26 Resetting the P touch Labeler 26 Resetting the data to factory settings 26 Maintenance 26 Cleaning the Unit 26 Cleaning the Print Head 26 Cleaning the Tape Cutter 27 TROUBLESHOOTING 28 What to do when 28 When an e...

Page 5: ...se the P touch labeler AC adapter in places of high humidity such as bathrooms Do not place heavy objects on or damage the power cord or plug Do not forcibly bend or pull the power cord Always hold the AC adapter when disconnecting from the power outlet Make sure that the plug is fully inserted to the power outlet Do not use an outlet that is loose Do not allow the P touch labeler AC adapter power...

Page 6: ...es to avoid personal injury liquid leakage burns or heat Do not touch the cutter blade If leaked fluid from batteries gets on your skin or clothes immediately rinse them with clean water Remove the batteries and disconnect the AC adapter if you do not intend to use the P touch labeler Do not use a battery other than that specified Do not use combinations of old and new batteries or combinations of...

Page 7: ...e g on the dashboard or in the back of your car or high humidity or in dusty locations Do not apply excessive pressure to the cutter lever Do not try to print if the cassette is empty it will damage the print head Do not pull the tape while printing or feeding it will damage the tape and the P touch labeler Any data stored in memory will be lost due to failure or repair of the P touch labeler or i...

Page 8: ...GETTING STARTED Unpacking Your P touch labeler LCD Display Keyboard Carton Contents P touch labeler Starter Tape Cassette AC adapter User s Guide 1 2 3 4 5 6 8 10 9 11 7 12 27 25 26 15 16 17 18 19 20 32 31 30 29 28 21 22 23 24 14 13 33 ...

Page 9: ...iffer from the actual label length when printed Power Supply and Tape cassette Insert six new AA alkaline batteries LR6 or fully charged Ni MH batteries HR6 making sure that their poles point in the correct directions To remove the batteries reverse the installation procedure 1 Caps mode 2 5 Style guidance 6 Tape length 7 Line number 8 Start Line 9 End Line 10 Cursor 11 Return mark 12 Cursor selec...

Page 10: ...ed Any text files stored in the memory will also be cleared Remove the batteries if you do not intend to use the P touch labeler for an extended period of time Dispose of the battery at an appropriate collection point not in the general waste stream In addition be sure to observe all applicable federal state and local regulations When storing or discarding the battery wrap it for example with cell...

Page 11: ...saving function that automatically turns itself off if no key is pressed within a certain time under certain operating conditions Refer to Specifications on page 30 Feeding Tape To feed the tape press the following keys Setting LCD Display LCD Contrast The default setting is 0 Setting Unit and Language Unit The default setting is mm Language The default setting is English Î Adjustment Î or Î LCD C...

Page 12: ...12 mm tape 2 lines for 9 mm and 6 mm tape and 1 line for 3 5 mm tape Deleting Text By pressing the letters will be deleted one by one To delete all text To delete all text and format settings Inserting a Tab NOTE You can also set a tab by pressing and To change tab length Entering Symbols Entering Symbols Using the Symbol Function Line 1 Line 2 Label image Î Text Only Î or Î Text Format Î or Î Tab...

Page 13: ...ed symbols are added to History The default setting is On Symbol List Î Symbol History Î or Î On Off Î or Î Category Symbols Punctuation Bracket Arrow Mathematics Currency Unit Number Number School Office Kitchen DIY Hobby Season Holiday Appointment Datacom AV Smiley Animal Sport ...

Page 14: ...ode can be used with the Accent function Accented Character List Vehicle Sign Electrical Astrology Pictograph Category Symbols Enter the character Î Î Select accented character Î or Character Accented Characters Character Accented Characters a n A N c o C O d r D R e s E S g t G T i u I U ...

Page 15: ...he attribute for that specific line only When different value of attribute is set for each line the value will be displayed as when you press When you change the setting on this screen by using or the same change will be applied to all lines of the label When different value of attribute is set for each line the line numbers on the text entry screen will be displayed as white text on a black backg...

Page 16: ... type When Size is set to Auto and all the text is entered in uppercase the text is automatically adjusted to print in the largest font size possible for each tape width This font size is larger than the largest font size available in the font settings for each tape width Setting Options Attribute Value Result Attribute Value Result Font Helsinki Font Belgium Brussels Atlanta US Adams Los Angeles ...

Page 17: ...he label When Text Width is selected the text width will be reduced to the size of x1 2 setting Setting Frames Width x 1 Width x 1 2 x 3 2 x 2 3 x 2 Style Normal Style Italic Bold Bold Italic Outline Outline Italic Shadow Shadow Italic Solid Solid Vertical Italic Line Off Line Strikeout Underline Align Left Align Right Center Justify Attribute Value Result Attribute Value Result Î Auto Fit Style Î...

Page 18: ...16 Setting Frames EDITING A LABEL Frames Category Frames Basic 1 Basic 2 Home School Office Appointment DIY Hobby Season Holiday ...

Page 19: ...abels created using colored tape or ink Use the Large setting for Width whenever possible Some bar code readers may not be able to read bar code labels created using the Small setting Continuously printing a large number of labels with bar codes can overheat the print head which may affect printing quality Setting Bar Code Parameters and Entering Bar Code Data NOTE Symbols are only available for t...

Page 20: ...BAR Attribute Value Protocol CODE39 CODE128 EAN 8 EAN 13 GS1 128 UCC EAN 128 UPC A UPC E I 2 5 ITF CODABAR Width Small Large Under characters printed below bar code On Off C Digit check digit Off On only available for the CODE39 I 2 5 and CODABAR protocols Special Character Special Character SPACE ...

Page 21: ... on the data entry screen and then open the Bar Code Setup screen by pressing and selecting Bar Code Setup with To delete a bar code from a label position the cursor to the right of the bar code mark on the data entry screen and press Special Character SPACE NUL SOH STX ETX EOT ENQ ACK BEL BS HT LF VT FF CR SO SI DLE DC1 DC2 DC3 DC4 NAK SYN ETB CAN EM SUB ESC FS GS RS US DEL FNC3 FNC2 FNC4 FNC1 ...

Page 22: ...Printing Copies or Feeding Tape Please Wait is displayed Do not pull the label coming out of the tape exit slot Doing so will cause the ink ribbon to be discharged with the tape making the tape no longer usable Do not block the tape exit slot during printing or when feeding tape Doing so will cause the tape to jam Single and Multiple Copy Printing NOTE If you need only 1 copy of the label press or...

Page 23: ...hed on glass windows or other transparent surfaces Setting Margin Full Half Narrow NOTE Cut along the printed dots with scissors so the text is centered in the label Î Numbering Î or Î Select start point Î or Î Select end point Î or Î Select the number of labels to be printed Î or Î Mirror Î or Î or Î Margin Î Full Half Narrow Î or Î Î Select the number of copies Î or Full Half Narrow ABC 23 9 mm ...

Page 24: ...ner of the LCD display indicates the label length XX shown on the Label images below Do not pull the tape since this may damage the tape cassette Enter text ABC Î Î Margin Î Chain Î or Î Î Select the number of copies Î or Î The message OK to Feed appears Î Î Clear the text and enter text for the next label DEF Î Î Select the number of copies Î or Î The message OK to Feed appears Î or to feed the t...

Page 25: ...e character attributes of the second line To recover the original character attributes of the deleted second line cancel the currently selected sample label by pressing and select the same sample label again To delete all text at once on a line only move the cursor to the line you wish to delete all text and then press and Î Adjustment Î or Î Label Length Î 5 5 Î or Î Î or Î Î Move the cursor to t...

Page 26: ...Sample Labels To create and print labels from pre designed templates LABEL PRINTING Sample Label List Category Sample Label File Storage Box Kitchen Name Badge Garage Scrapbooking Gardening Address Gift Caution ...

Page 27: ...m for printing at a later date A maximum of 80 characters can be saved per file You can also edit and overwrite the stored label Save Print Open Delete Type text and format label Î Î Save Î or Î Î or Î Print Î or Î Î or Î Select the number of copies Î or Î Open Î or Î Î or Î Delete Î or Î Î or Î Delete Î or ...

Page 28: ... before cleaning the P touch labeler Cleaning the Unit Wipe any dust and marks from the main unit using a soft dry cloth Use a slightly dampened cloth on difficult to remove marks NOTE Donot use paintthinner benzene alcohol orany other organicsolvent These may deform the case or damage the appearance of your P touch labeler Cleaning the Print Head Streaks or poor quality characters on printed labe...

Page 29: ...ild up on the cutter blade after repeated use taking the edge off the blade which may result in the tape jamming in the cutter NOTE About once every year wipe the cutter blade using a cotton swab moistened with Isopropyl alcohol rubbing alcohol Do not touch the cutter blade directly with your bare hands ...

Page 30: ... the tape through the tape exit slot If the tape is jammed remove the tape cassette and then pull out the jammed tape and cut it Check that the end of the tape passes through the tape guide before reinstalling the tape cassette The label is not printed correctly Remove the tape cassette and reinstall it pressing it firmly until it clicks into place If the print head is dirty clean it with a cotton...

Page 31: ... cutter has been closed when you tried to print or feed tape Turn the P touch labeler off and then on again before continuing When tape is tangled in the cutter remove the tape Length Limit The length of the label to be printed using the text entered is longer than 1 m Edit the text so that the length of the label is less than 1 m Text Too High The text size is too large Text Too Long The length o...

Page 32: ...e cassette Standard TZe tape cassette 3 5 mm 6 mm 9 mm 12 mm 18 mm widths No of lines 18 mm tape 1 5 lines 12 mm tape 1 3 lines 9 mm tape 1 2 lines 6 mm tape 1 2 lines 3 5 mm tape 1 line Memory buffer size Maximum 1 100 characters File storage Maximum 50 files Auto Power off 5 minutes Operation temperature humidity 10 35 C 50 95 F 20 80 humidity without condensation Maximum wet bulb temperature 27...

Page 33: ...Printed in China LAE979001A ...