Canon 3175 Series, User Manual

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Page 2: ...Preface i FACSIMILE USER S GUIDE ...

Page 3: ...anon Inc As an ENERGY STAR Partner Canon has determined that the Canon LASER CLASS 3170 and 3175 meet the Energy Star guidelines for energy efficiency Super G3 is a phrase used to describe the new generation of fax machines that use ITU T V 34 standard 33 6Kbps modems Super G3 High Speed Fax machines allow transmission time of approximately 3 seconds per page which results in reduced telephone lin...

Page 4: ...ernational Direct Distance Dial line if you communi cate overseas Canon recommends an individual line following industry standards e g the 2500 Touch Tone or 500 Rotary Pulse Dial telephones A dedi cated extension off a PBX unit without Call Waiting can be used with your facsimile unit Key telephone systems are not recommended because they send non standard signals to individual telephones for rin...

Page 5: ...ermined by the total REN s contact the telephone company to deter mine the maximum REN for the calling area An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant Note RENs are associated with loop start and ground start ports D...

Page 6: ...cessary WARNING The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or ...

Page 7: ...more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Use of shielded cable is required to comply with Class B limits in Subpart B of Part 15 of FCC R...

Page 8: ... vii Do not make any changes or modifications to the equipment unless otherwise specified in the manual If such changes or modifications should be made you could be required to stop operation of the equipment ...

Page 9: ...ons However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separa...

Page 10: ...gy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense Use of shielded cable is required to comply with Class A limits in Subpart B of Part 15 of FCC Rule...

Page 11: ...e or the equivalent Use one line per unit DDD Direct Distance Dial line if not IDDD International Direct Distance dial line if you communi cate overseas Canon recommends an individual line following industry standards such as the 2500 touch tone or 500 rotary pulse dial telephones A dedicated extension off a PBX without Camp On signals is also permitted with a fax unit Key telephone systems are no...

Page 12: ...The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminal allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the require ment that the sum of the Ringer Equivalence Number of all the devices does not exceed 5 The REN of this equipment is 0 3 Even...

Page 13: ...an Interference Causing Equipment Regulations Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada WARNING FOR THE ETHERNET BOARD EB 52 FX IN STALLED This Class A digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations Cet appareil numérique de la classe A respecte toutes les exigences du R...

Page 14: ... other similar surface or near a radiator or heat register Do not place the LASER CLASS 3170 Series in a closet or built in installation unless proper ventilation is provided 6 Operate the LASER CLASS 3170 Series only from the type of power source indicated on the unit s label If you are not sure of the type of power available consult your dealer or local power company 7 The LASER CLASS 3170 Serie...

Page 15: ... points or short out parts which could result in a risk of fire or electric shock 11 To avoid spillage in or around the LASER CLASS 3170 Series do not eat or drink around the fax If you spill liquid or if any substance falls into the unit immediately unplug the LASER CLASS 3170 Series and call your Authorized Canon Dealer immediately 12 Unplug the LASER CLASS 3170 Series from the wall outlet befor...

Page 16: ...r adjustment of other controls may result in damage and may require extensive work by a qualified technician to restore the product to normal operation If the LASER CLASS 3170 Series has been dropped or the cabinet has been damaged If the LASER CLASS 3170 Series exhibits a distinct change in performance indicating a need for service You must register your fax number your name or company name and t...

Page 17: ... the laser beam cannot escape from the machine during any phase of user operation CDRH Regulations The Center for Devices and Radiological Health CDRH of the U S Food and Drug Administration implemented regulations for laser products on August 2 1976 These regulations apply to laser products manufactured from August 1 1976 Compliance is mandatory for products marketed in the United States USE OF C...

Page 18: ...17 Rear View 2 18 Handset option 2 18 Removing the Shipping Material 2 19 Removing the Shipping Tapes 2 19 Removing the Packing Materials Inside the Fax Unit 2 19 Removing the Packing Materials from Paper Cassette 1 2 21 Removing the Protective Plastic Sheet 2 22 Assembling the Fax 2 23 Installing the Toner Cartridge 2 23 Attaching the Document Output Tray and the Upper Output Tray 2 26 Attaching ...

Page 19: ...vious Level 3 6 To Return to Standby Immediately 3 6 Entering Names for Registration 3 7 To Correct a Mistake 3 8 Menu Button Summary Table 3 9 Checking and Setting the Telephone Line 3 10 Registering Required Sender Information 3 12 What is Sender Information 3 12 Registering the Sender Information TX TERMINAL ID 3 13 Registering Sender Names 3 18 Registering a Sender Name 3 18 Changing or Erasin...

Page 20: ...Using Regular Dialing 6 7 Canceling Sending a Document 6 8 To Cancel Sending on a Single Line 6 8 To Cancel Sending on a Dual Line 6 9 Dialing Long Distance with Regular Dialing 6 10 Overview of Sending Methods 6 12 Memory Sending 6 12 Direct Sending 6 15 Manual Sending 6 17 Re dialing When the Line is Busy 6 19 What is Automatic Redialing 6 19 Setting Up Redialing 6 20 Auto Redial Setup Summary 6...

Page 21: ...ansfer Settings 7 20 Chapter 8 Using the Memory Features 8 1 When the Fax Displays RECEIVED IN MEMORY 8 2 Displaying the Transaction History 8 3 Printing a Memory List 8 5 Printing a Document in the Memory 8 6 Sending a Document in Memory to a Different Destination 8 7 Erasing a Document from the Memory 8 9 Deleting a Document with the Delete File Button 8 9 Deleting a Document with the Memory Ref...

Page 22: ...ment with the Confidential Mailbox Button 10 11 Chapter 11 Setting Up and Using Polling 11 1 What is Polling 11 2 Before You Use Polling Receiving 11 2 Polling Other Fax Machines to Receive a Document 11 3 Polling to Receive at a Preset Time 11 5 Changing the Preset Polling Settings 11 12 Canceling Preset Polling 11 13 Setting Up Polling Sending 11 15 Before You Can Be Polled to Send 11 15 Setting...

Page 23: ...g Documents 13 20 Setting Up and Using PIN Codes 13 21 Setting a PIN Code 13 21 Dialing with a PIN Code after the Number 13 24 Dialing with a PIN Code before the Number 13 25 Setting PIN Code Access for Speed Dialing 13 26 Using Speed Dialing with PIN Code Access 13 27 Forced PIN Code Access 13 28 Chapter 14 Printing Reports and Lists 14 1 Printing the Speed Dialing Lists 14 2 Printing the User Da...

Page 24: ...eing Sent Correctly 15 42 Documents Are Not Being Received Correctly 15 45 Documents Are Not Being Copied 15 46 Having Other Problems 15 46 Recording the User Reminder Sheets 15 48 Chapter 16 Summary of Important Settings 16 1 Opening the Data Registration Menu 16 2 Summary of User Data Settings 16 3 User Settings 16 4 Report Settings 16 7 TX Send Settings 16 10 RX Receive Settings 16 13 Fax s Pri...

Page 25: ...ppendix B Documents You Can Scan B 1 Document Media to Avoid B 1 Specifications for Paper Documents You Can Scan B 1 Document Thickness B 1 Document Size B 2 Scanning Area on the Document B 2 Printing Area B 3 Glossary G 1 Index I 1 ...

Page 26: ...ceiving from a branch overseas or across the country this book shows you how to do it all quickly and easily Take a few minutes to browse through this User s Guide so you know what it contains You do not have to read it all at once from cover to cover We have done our best to give you an accurate easy to use User s Guide but if you still have some questions about how to use your facsimile unit fee...

Page 27: ...rers as well Laser beam printer Quiet clean laser technology guarantees quality reproduction Large paper capacity A large paper capacity means less time spent loading paper in the paper cassettes The MP Multi Purpose tray holds a stack of up to 100 sheets Paper Cassette 1 holds 500 sheets for a total of 600 sheets Paper Cassette 2 available as an option for the LASER CLASS 3170 3170MS and standard...

Page 28: ...e fax unit continues to receive by putting the remainder of the document in the fax memory so you can print it out after you refill the paper cassette or replace the toner cartridge A memory backup function also safeguards the contents of the memory for approximately 12 hours after a power failure Delayed sending Scan a document into the memory and set for sending at a later time so you can take a...

Page 29: ...ine receives a document transmission or until you press the Energy Saver button Better security with PIN Codes For PBXs private branch exchanges that require PIN Personal Identification Number codes to acquire an outside line you can now turn on the PIN code feature with a user software switch included with the user data settings For better security the PIN codes are not displayed on the LCD displ...

Page 30: ... reduced telephone line charges Approximately 3 seconds per page fax transmission time based on CCITT ITU T No 1 Chart JBIG Standard Mode at 33 6Kbps modem speed The Public Switched Telephone Network PSTN currently supports 28 8Kbps modem speeds or lower depending on telephone line conditions Options For details about purchasing these options contact your local authorized Canon dealer Simultaneous...

Page 31: ...R CLASS 3170MS and for the LASER CLASS 3170 3175 with Printer Board I installed Also 4MB 8MB and 16 MB RAM DIMM modules are available to expand the printer memory capacity for the LASER CLASS 3170 Series For details on these options refer to the Printer User s Guide Customer Support Your Canon LASER CLASS 3170 Series is designed with the latest technology to provide trouble free operation The warr...

Page 32: ... Everything 2 11 Parts of the Fax 2 17 Front View 2 17 Rear View 2 18 Handset option 2 18 Removing the Shipping Material 2 19 Removing the Shipping Tapes 2 19 Removing the Packing Materials Inside the Fax Unit 2 19 Removing the Packing Materials from Paper Cassette 1 2 21 Removing the Protective Plastic Sheet 2 22 Assembling the Fax 2 23 Installing the Toner Cartridge 2 23 Attaching the Document O...

Page 33: ... Size in the USE MP TRAY Menu 2 48 Selecting Paper Delivery 2 50 Setting Face down Paper Delivery for Upper and Lower Output Trays 2 50 Using the Face up Tray 2 53 Using the Optional Dual Line 2 54 Connecting Two Telephone Lines 2 54 How the Two Telephone Lines Operate 2 56 Registering the Telephone Numbers for the Lines 2 57 ...

Page 34: ...acsimile menu A menu is a list of options or features from which you select an item to set up or change A menu has a number and title which appear in the two line dis play search buttons The search buttons change the LCD display Press to display the next item or choice in a menu or press to display the previous item or choice transaction number When you send or receive a document your fax au tomat...

Page 35: ...or blinds to protect the fax from direct sunlight Choose a flat stable surface free of vibration Avoid a location subject to extreme temperature fluctua tion Use in a location within a temperature range of 50 F to 90 5 F 10 C to 32 5 C Do not set up the fax near a television radio or heavy equipment like copy machines air conditioners comput ers or large printers that can generate strong electroma...

Page 36: ...unit near a telephone line You must have an RJ11 C wall jack installed If you need assistance contact your authorized Canon dealer or service representative or your local telephone company To avoid damage to the fax unit from overheating do not block the exhaust vent Install the fax unit approximately 4 in 10 cm away from walls or other equipment LINE ...

Page 37: ... as illustrated below TO AVOID DAMAGE TO THE FAX UNIT FROM OVERHEATING DO NOT BLOCK THE EXHAUST VENT INSTALL THE FAX UNIT APPROXIMATELY 4 IN 10CM AWAY FROM WALLS OR OTHER EQUIPMENT HANDSET option 32 6 828 mm 28 1 713 mm 20 508 mm 22 5 571 mm 19 8 501 mm 23 3 588 mm 18 5 467 mm PAPER CASSETTE 2 Standard with the LASER CLASS 3175 optional for the LASER CLASS 3170 3170MS ...

Page 38: ...t Do not plug the power cord into an extension cord connector or power strip shared with other plugs Do not plug the fax into a power outlet shared with an air conditioner personal computer electric typewriter copier or other equipment that generates electrical noise Check the plug frequently and make sure that it is firmly plugged into the socket Do not plug the power cord into an uninterruptable...

Page 39: ...efore you move the fax During electrical storms disconnect the plug from the power outlet The fax can hold documents in the memory for up to 12 hours Before you attach or remove the plug from the power outlet make sure your hands are dry Do not stack boxes or furniture around the power outlet Keep the area open so you can reach the outlet quickly If you notice anything unusual smoke strange odors ...

Page 40: ...om the fax unit Keep metal pins paper clips staples and other objects away from the fax If something falls into the fax unit remove the plug from the power outlet and call for service Do not set the fax unit other equipment or furniture on the power cord Never knot the power cord or wrap it around another object To avoid paper jams never unplug the power cord open the printer cover or remove a pap...

Page 41: ...es on the right and left sides Never try to lift the fax by gripping paper cassettes by the front and back sides Grip firmly the handles by the parts close to the back of the fax unit as shown in the figure below because the fax unit is heavier at the back When you lift the fax be sure not to tilt it forward because the paper cassette may slide out of the fax unit Be sure to remove Paper Cassette ...

Page 42: ...OX FOLLOW THE GENERAL GUIDELINES AND ILLUSTRATION ON PAGE 2 10 1 Remove the adhesive tapes on the top of the carton box 2 Take out the document feeder tray the accessory tray with the document output tray documentation the upper output tray power cord and telephone line and the FX6 Toner Cartridge in its protective bag TELEPHONE LINE POWER CORD DOCUMENT FEEDER TRAY DOCUMENT OUTPUT TRAY DOCUMENTATI...

Page 43: ...pers on the side of the box by squeezing the center grip 4 Lift and remove the upper carton Remove the four styrene foam blocks positioned on top of the fax unit Then lift the fax unit by gripping the handles on the right and left sides 2 10 FAX UNIT ...

Page 44: ...against this list as you remove it from the box 1 Fax machine 1 Document feeder tray 1 Document output tray 1 Upper output tray 1 Paper Cassette 1 letter legal A4 size 500 sheet capacity 1 Power cord 1 Telephone line 2 Sheets of destination labels 1 Sheet of tray labels 1 Facsimile User s Guide 1 Warranty registration 1 Limited warranty note 1 Installation completion card 1 FX6 Toner Cartridge ...

Page 45: ...00 sheet capacity For the LASER CLASS 3170MS Only 1 Printer User s Guide 1 CD ROM Printer driver 1 Sheet of End User Licence Agreement PCL Board LASER CLASS 3170 3170MS LASER CLASS 3175 Paper Cassette 2 is a standard feature for the LASER CLASS 3175 and optional for the LASER CLASS 3170 3170MS Paper Cassette 2 ...

Page 46: ...ENT OUTPUT TRAY UPPER OUTPUT TRAY DESTINATION LABELS 2 POWER CORD TELEPHONE LINE For the LASER CLASS 3175 Only PAPER CASSETTE 2 FAX UNIT with Paper Cassette 1 installed DOCUMENT FEEDER TRAY FX6 TONER CARTRIDGE For the LASER CLASS 3170MS Only PRINTER USER S GUIDE CD ROM Printer driver TRAY LABELS 1 ...

Page 47: ...e B5 size 500 sheet capacity For the LASER CLASS 3170 3175 Printer Board I For the LASER CLASS 3170MS or the LASER CLASS 3170 3175 with Printer Board I installed These are printer options For details refer to the Printer User s Guide RAM DIMM Module 4 MB RAM DIMM Module 8 MB RAM DIMM Module 16 MB Ethernet Board EB 52 FX Adobe PostScript 3TM Module I Envelope Feeder EF 52 Duplex Unit DU 52 Document...

Page 48: ...are ejected from the fax PAPER GUIDES Adjust to the width of the paper PAPER VOLUME STATUS BARS DOCUMENT GUIDES Adjust to the width of the document ADF COVER Provides access to remove paper jams and to clean the scanning area LCD DISPLAY Displays menu items and messages OPERATION PANEL Use the operation panel buttons to operate the LASER CLASS 3170 Series HANDSET option Detachable handset PAPER CA...

Page 49: ...nal Dual line Upgrade Kit for the LASER CLASS 3170 Series LIFTING HANDLE Grip the fax here and on the opposite side to lift the fax unit EXTENSION PHONE JACK Connect the optional handset jack or an extension phone jack here TELEPHONE LINE JACK L Connect the telephone line here PARALLEL INTERFACE PORT Connect a parallel interface cable This port is a standard feature for the LASER CLASS 3170MS and ...

Page 50: ... at tached inside the fax unit and inside the paper cassette to protect delicate parts from vibration during shipping Removing the Shipping Tapes Remove all the shipping tapes from the unit Removing the Packing Materials Inside the Fax Unit 1 Gently lift the ADF cover and remove the styrene foam sheet from inside the feeder area ...

Page 51: ...2 20 Setting Up Chapter 2 2 Close the ADF cover 3 Open the printer cover and the MP tray 4 Remove the tapes and packing materials ...

Page 52: ...herwise the print quality may deteriorate Removing the Packing Materials from Paper Cassette 1 1 Pull out the Paper Cassette 1 and remove it from the fax unit 2 Set Paper Cassette 1 down on a flat stable surface 3 If tapes are attached to the paper cassette remove them Then remove the white spacers under the paper guide clips by first pressing down on the bottom metal plate with one hand and then ...

Page 53: ...Up Chapter 2 Removing the Protective Plastic Sheet The LCD on the operation panel is covered with a plastic sheet to protect it during shipping This protective material should be removed before you use the fax unit ...

Page 54: ...hine INSTALLING ANY OTHER TYPE OF CARTRIDGE IN THIS FAX UNIT COULD DAMAGE THE FAX UNIT AND VOID YOUR WAR RANTY LEAVE THE TONER CARTRIDGE IN ITS PROTECTIVE BAG UNTIL YOU ARE READY TO INSTALL THE CARTRIDGE HANDLE THE TONER CARTRIDGE CAREFULLY 15 22 1 Open the printer cover 2 Remove the toner cartridge from its protective bag Save the protective bag You can use it later to cover the cartridge if you ...

Page 55: ...tridge on a stable flat clean surface and snap the tab to detach it from the cartridge 5 As you steady the cartridge with one hand remove the seal by gently pulling the plastic tab with your other hand Use a firm even pull to avoid breaking the seal Do not pull the tab upwards or downwards the tape may break If the tab breaks off from the tape pull the tape out by pulling on the end of the tape wh...

Page 56: ...own inside the fax unit and level 8 Shut the printer cover The fax unit will not operate if the printer cover is not closed completely CHECK PRINTER COVER If you see the message above and the Error lamp blinks red when the fax unit is plugged in 2 41 open the cover again and make sure the toner cartridge is level Then shut the printer cover again DO NOT TOUCH THE PROTECTIVE SHUTTER ON THE BOTTOM O...

Page 57: ...o the fax unit at an incline lifting the end nearest you Do not use the fax without first attaching the upper output tray correctly A paper jam may occur When removing the upper output tray lift the end nearest you slightly and pull the tray forward 2 Attach the document output tray to the front of the fax unit just above the upper output tray UPPER OUTPUT TRAY DOCUMENT OUTPUT TRAY EXTENDED LIP ...

Page 58: ...Attaching the Document Feeder Tray Slide one side in position first and then the other side 1 2 Attach the supplied tray labels as shown in the illustration below We also recommend attaching the tray labels onto the upper and lower output trays according to the settings you make on the SELECT OUTPT TRAY menu to classify the outputs 2 52 You can use the blank labels to meet your specific needs ...

Page 59: ...for the LASER CLASS 3170 3170MS 1 Remove the tape at the front of Paper Cassette 2 2 Pull out the paper cassette 3 If tapes are attached to the paper cassette remove them Then remove the spacers under the paper guide clips by first pressing down on the bottom metal plate with one hand and then sliding the white spacers inwards with the other hand 1 2 ...

Page 60: ...spacer is attached remove it from the paper cassette while pressing the bottom plate 1 2 6 Replace the cassette into Paper Cassette 2 and place it in the location you wish to use the fax after the cassette has been installed You will need to move the fax unit if you want to use it in the same location it now occupies ...

Page 61: ...VOID TRAPPING YOUR FINGERS BETWEEN THE FAX UNIT AND PAPER CASSETTE 2 WHENEVER YOU MOVE THE FAX BE SURE TO LIFT THE FAX UNIT AND PAPER CASSETTE 2 SEPARATELY DO NOT TRY TO LIFT THEM TOGETHER If the fax unit is heavy to lift remove Paper Cassette 1 and toner cartridge before placing it on Paper Cassette 2 8 Make sure the front of the fax unit is facing the same direction as the front of Paper Cassett...

Page 62: ...tapled paper Paper containing materials that melt vaporize offset discolor or emit dangerous fumes at a temperature of 374 F 190 C or higher To avoid paper curling do not open paper packs until you are ready to load the paper in the fax unit Store unused paper from opened packs in a cool dry location Let the paper run out before you refill the paper cassettes Avoid mixing new paper with paper rema...

Page 63: ...he paper you are loading To change the paper size for Paper Cassette 1 Adjust the paper size side guides in the following way 1 2 2 1 WHEN YOU SET TO A4 SIZE WHEN YOU SET TO LETTER OR LEGAL SIZE To select A4 size push the tabs jutting out from the edge of the cassette inwards and slide the stopper downwards to lock the guides in position To select letter and legal size slide the stopper up and pus...

Page 64: ...lide it to the mark indicating the desired paper size A4 LTR LGL To change the paper size for Paper Cassette 2 To adjust the paper size side guides release them by pinching the stopper on the left guide and slide them inwards or outwards according to the paper size you are loading 2 1 WHEN YOU SET TO LETTER SIZE ...

Page 65: ...e it as a paper supply for fax you can load letter legal or A4 size paper only Turn the dial on the right front side of the cassette and adjust it to the size of paper you are loading LGL CUSTOM B5 A 4 Make sure the mark on the paper size setting dial corresponds with the size of the installed paper otherwise a paper jam may occur Do not set the paper size dial on this unit to CUSTOM This setting ...

Page 66: ...a flat surface so that the edges are evenly aligned 4 Place the stack of paper in the paper cassettes with the print side facing down Insert the stack of paper so that it fits neatly to the back of the paper cassettes When loading 500 sheets into the paper cassettes divide the stack in two evenly sized stacks then load each stack separately ...

Page 67: ...lips Then press the stack down again to make sure it is below the paper limit marks on the side of the paper cassettes and the paper size guides hook at the back of the cassettes 6 Press the paper stack down to make sure it has a clearance of approximately 0 04 in 1 mm from the hook of the paper size rear guide PAPER LIMIT MARKS ...

Page 68: ...t Make sure you insert the cassette all the way into the fax unit until it locks into place The paper volume status bars on the paper cassettes indicate the level of the current paper supply When you see the paper volume status bar drop make sure you have a supply of paper on hand to fill the cassettes When you see the SUPPLY REC PAPER message on the LCD display re fill the cassettes PAPER VOLUME ...

Page 69: ...tion for the fax machine This handset is for use with Canon LASER CLASS 3170 Series only 1 Attach the handset cradle holder to the back of the cradle with the screws provided 2 Fit the handset cradle holder over the holes on the fax unit 3 Screw the handset cradle holder on the fax unit TOP BOTTOM ...

Page 70: ...tension phone jack marked with the handset icon 5 Place the handset on the handset cradle Connecting the Telephone Line 1 Make sure you have an RJ11 C wall jack If you need assistance contact your dealer or telephone company 2 Connect one end of the supplied telephone line to the fax jack marked ...

Page 71: ...er telephone line to the fax unit 2 54 Connecting an Extension Phone To connect an extension phone to the fax you have to use the extension phone jack Only one jack is provided to be used with the optional handset or an extension phone A separate jack is not provided for an extension phone Connect the extension phone cord to the extension phone jack marked with the handset icon ...

Page 72: ...er you connect the power cord to the power source the fax LCD display will light There is no power switch on the fax unit It will take a few seconds for the unit to warm up PLEASE WAIT The unit has warmed up and is ready to use when you see the date and time display 12 31 1999 FRI 12 20 When the date is displayed on the LCD the fax is in the standby mode and ready for normal operation If the Error...

Page 73: ... pletely If it does not close easily do not force it Remove the toner car tridge and insert it again Make sure it is sitting level inside the fax machine then close the printer cover again SUPPLY REC PAPER At least one of the paper cassettes is empty or not seated correctly inside the fax machine Remove each cassette Make sure the stacks of paper are below the tabs and insert the paper cassettes i...

Page 74: ...on and load paper of sizes other than letter legal or A4 it is necessary to set USE MP TRAY to OFF on the FAX S PRINTER SET menu 2 49 The sizes and kinds of print media you can set on the MP tray differ when you use it as an input tray for the printer function For details on the print media specifications for the printer function refer to the Print Media Specifications section in Appendix 4 of the...

Page 75: ...up you can correct the problem by turning over the paper stack in the MP tray so that the bottom sheet in the stack is now at the top If the leading edge of the paper is curled straighten it out as much as possible before loading it into the tray Do not set the paper guides so tight that the paper stack bends Do not set the paper guides so loose that the paper stack is not evenly aligned Do not se...

Page 76: ...using the handle on the panel 2 Pull out the extension tray using the center grip 3 The MP tray holds approximately 100 sheets of paper Before you load paper on the MP tray tap the edges of the stack to make sure the leading edge and sides of the stack are even ...

Page 77: ...at it is below the paper feed roller The paper sensor for the MP tray is located to the left of the paper feed roller when viewed from the front of the fax unit Please note the following points when loading small size paper in the MP tray If the paper is not loaded correctly the paper will not be detected by the fax and a message will appear asking you to load paper in the MP tray Make sure that t...

Page 78: ...ded correctly and that the leading edge is fully inserted into the fax unit Make sure that the paper sensor is resting on top of the paper The paper sensor must rest on top of the paper not just touch the edge of the paper To avoid damaging the MP tray close it when not in use Remove and store any remaining print media Slide the extension tray in before closing the MP tray PAPER SENSOR ACCEPTABLE ...

Page 79: ...inter menus as on the fax menus For details about setting the paper size of the MP tray on the printer menus refer to Printing from the Multi Purpose Tray in the Printer User s Guide Follow this procedure to turn on and off USE MP TRAY and to select the paper size in the fax menus 1 Open all three of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 D...

Page 80: ...function and load paper of sizes other than letter legal or A4 it is necessary to set USE MP TRAY to OFF on the FAX S PRINTER SET menu 7 Set Press Set SET MP TRAY SIZE LTR 8 Press the search buttons to select the paper size you are loading onto the MP tray SET MP TRAY SIZE A4 9 Set Press Set FAX S PRINTER SET 2 OF RX COPIES 10 Stop Press Stop to return to standby ...

Page 81: ...face down delivery make sure the face up tray is closed If the extension of the face up tray is extended be sure to push it back into the tray before closing You can also designate an output tray for each function FAX COPY REPORT and PRINTER Follow the procedure described below If no setting is made for face down delivery and the face up tray is closed the paper is first delivered to the lower out...

Page 82: ... Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 5 FAX S PRINTER SET Set Press Set FAX S PRINTER SET 1 USE MP TRAY 2 Open the SELECT OUTPT TRAY menu Press the search buttons until you see the display below FAX S PRINTER SET 7 SELECT OUTPT TRAY Set Press Set SELECT OUTPT TRAY OFF Press the search buttons to select ON SELECT OUTP...

Page 83: ...T TRAY COPY UPPER OUTPUT TRAY REPORT LOWER OUTPUT TRAY Example 2 For the LASER CLASS 3170MS or for the LASER CLASS 3170 3175 with the Printer Board I installed FAX UPPER OUTPUT TRAY COPY UPPER OUTPUT TRAY REPORT UPPER OUTPUT TRAY PRINTER LOWER OUTPUT TRAY If you have installed the Printer Board I to the LASER CLASS 3170 or the LASER CLASS 3175 it is recommended to designate one tray for the fax fu...

Page 84: ...splay Once you have picked up the printed paper from the output trays do not replace them onto the trays It may cause paper jam Using the Face up Tray To select face up delivery pull down the face up tray The fax machine will automatically switch to face up delivery The face up tray is particularly useful for heavier paper To open the face up tray take hold of its tab and pull down the tray Then g...

Page 85: ...Canon dealer Note the following features regarding the installation of the Dual line Upgrade Kit When either the Dual line Upgrade Kit or the PCL6 Printer Board is installed in the fax unit the energy saver feature cannot be used 3 21 With the Dual line Upgrade Kit installed if you have installed the optional handset you will not be able to use it for voice telephone communication on Line 2 1 Make...

Page 86: ...nect one end of Line 1 to the jack and connect one end of Line 2 to the jack 4 Connect the other end of the two telephone lines to the wall telephone jacks Telephone jack marked for Line 1 connection Telephone jack marked for Line 2 connection ...

Page 87: ... Receiving documents manually 7 7 TALK Voice telephone communication 12 2 MAN AUTO SWITCH Sets the ring time before the fax switches automatically to the document receive mode while in the manual receive mode 16 14 REMOTE RX Changing the remote receive ID 7 9 16 14 You can select either telephone line for priority reception and you can also select which line is to be used for priority sending when...

Page 88: ...e numbers for both lines connected to the Dual line Upgrade Kit 1 Open all three of the One touch Speed Dialing panels Then press Data Registration REGISTRATION 1 DATA REGISTRATION Data Registration 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons until you see the display below DATA REGISTRATION 8 DUAL LINE OPTIONS After the Dual line Upgrade Kit is installed this item...

Page 89: ...ng so you can enter a new digit Clear Clears the entire entry if you want to start again You can register a number of up to 20 digits 6 Set After you enter the telephone number for Line 2 press Set 2nd LINE TEL DATA ENTRY OK DUAL LINE OPTIONS 2 2nd LINE TYPE 7 Set Press Set 2nd LINE TYPE TOUCH TONE 8 Use the search buttons to alternate the settings and display the setting that you need 2nd LINE TY...

Page 90: ...s are open transmission is sent on Line 1 If Line 1 is busy and Line 2 is open transmission is sent on Line 2 LINE2 TX PRIORITY When both lines are open transmission is sent on Line 2 If Line 2 is busy and Line 1 is open transmission is sent on Line 1 LINE1 TX PROHIBIT Even if both lines are open transmission is sent on Line 2 Line 1 is only available for receiving LINE2 TX PROHIBIT Even if both l...

Page 91: ...2 60 Setting Up Chapter 2 ...

Page 92: ...he basic procedures for browsing through the menus and finding the items you want Then we will guide you step by step through the basic procedures that must be performed before you use the fax for the first time Operation Buttons One touch panels closed 3 2 Operation Buttons One touch panels open 3 4 Using the Menus and Buttons 3 5 General Guidelines for Registering Information 3 5 Using the Menus...

Page 93: ...ion Sets the resolution for documents you send Contrast Adjusts the lightness darkness of documents you send or copy Document Type Adjusts quality for documents with only text or with both photos and text One Touch Speed Dialing Buttons Dial numbers registered under One touch Speed Dialing buttons One Touch Speed Dialing Panels The first panel displays buttons 1 25 Open the first panel to access b...

Page 94: ...t and sends it immediately without storing the document in the memory Directory Allows you to search for fax telephone numbers by the name under which they are registered for speed dialing and then use the number for dialing Search buttons for directory dialing Copy Copies a document Clear Clears an entire entry during information registration Stop Cancels sending receiving data registration and o...

Page 95: ...eference Performs operations with documents currently stored in the memory including printing a list of documents printing a document sending a document to another destination or deleting a document Report Prints reports about information registered in the fax Stamp Option Switches the fax in and out of the stamp mode In the stamp mode the fax marks all documents scanned for sending in memory mode...

Page 96: ...eceiving and the fax rings while you are registering information pick up the handset If you hear a slow beep tone the other party is trying to send you a document Press Stop and press Start Scan to receive the document Using the Menus The fax employs a menu system you can use to register important information or to set up important features Here we describe how to display and operate these menus T...

Page 97: ...st selection To Open a Menu and Select an Item Press the search buttons until the name of the menu you want to open is displayed then press Set Set Press the search buttons to browse through the menu items then press Set to go to the next level To Return to the Previous Level Data Registration Press Data Registration to return to the previous level so you can continue browsing If you continue to p...

Page 98: ...er and lower case letters You can also press to enter a symbol 1 Number Allows you to enter numbers You can also press to enter a symbol The numeric keypad buttons are clearly labeled with one number and some letters 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS 2 Press the appropriate button to enter the letter or number Keep pressing the button until the upper or lower ca...

Page 99: ... button you just pressed press e to move the cursor to the right one space Then keep pressing the button again until the letter you want appears You can also enter symbols Just press until you see the symbol you want To enter a space press Space To Correct a Mistake Use the cursor buttons to move the cursor left or right to position it under the incorrect letter Then enter the correct letter if no...

Page 100: ...e next level of the menu Switches the entry modes A Text entry mode You can enter letters 1 Number entry mode You can enter numbers 2 ABC to 9 WXY More than one letter is assigned to a button Press to enter the text entry mode then press the button for the letter you want to enter If the letter you want to enter is not displayed first keep pressing the button until it appears If the next letter is...

Page 101: ... mode Checking and Setting the Telephone Line If you are not sure what type of telephone line you have check with your local telephone company To operate the fax you must know if the fax is connected to a tone or rotary pulse line The fax can be set to operate with either type of telephone line The fax unit is set to operate through a tone line without making adjustments Use this procedure to swit...

Page 102: ... USER SETTINGS 10 TEL LINE TYPE Set 5 Press Set TEL LINE TYPE TOUCH TONE 6 Display and check the current line setting Use the search buttons to alternate the settings TEL LINE TYPE TOUCH TONE TEL LINE TYPE ROTARY PULSE Set 7 Display the setting you need then press Set Stop 8 Press Stop to return to standby ...

Page 103: ... We can designate one relay fax in your area send one transmission from the home office on the East coast and then have the document relayed to you locally We hope you will have these features set up in the very near future so we can enjory more efficient secure and ecomical facsimile communications December 28 1999 Dear Member By now you have all had a chance to become familiar with your new Cano...

Page 104: ... the Sender Information TX TERMINAL ID Follow this procedure to set the current date and time register the number of your own fax unit and register your name or company name 1 Open the USER SETTINGS menu Open all three of the One touch Speed Dialing panels Then press Data Registration REGISTRATION 1 DATA REGISTRATION Data Registration Set Press Set DATA REGISTRATION 1 USER SETTINGS Set Press Set U...

Page 105: ...ur format to enter the time e g 1 00 p m as 13 00 To set the year to 2000 or later enter 00 01 02 etc Just enter the new number over the old number You can also use the cursor buttons to move the cursor without changing a number entry To restore the previous entry press Clear DATE TIME 01 02 00 08 45 Set Press Set DATE TIME DATA ENTRY OK USER SETTINGS 2 UNIT TELEPHONE 4 Enter the unit telephone nu...

Page 106: ... You can register a number of up to 20 digits UNIT TELEPHONE TEL 123 4567 Set Press Set UNIT TELEPHONE DATA ENTRY OK 5 Enter the unit name USER SETTINGS 3 UNIT NAME Set Press Set UNIT NAME A _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a name of up to 24 characters You can enter letters in upper or lower case and enter numbe...

Page 107: ...t is not displayed first keep pressing the button until the letter you want appears If you go past the letter you want just keep pressing the button until you see it again To enter a space Space Press Space to enter a space To enter a number Press to enter the number entry mode 1 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Press the appropriate button on the numeric keypa...

Page 108: ...button to move the cursor under the letter or number you want to change 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Press a button to enter a letter or number UNIT NAME A CANON DIV 20 Set When you are finished entering the unit name press Set UNIT NAME A DATA ENTRY OK This completes registering all of the required sender information for your fax Stop 6 Press Stop to retur...

Page 109: ...Selector when you scan the document for sending 6 6 Registering a Sender Name Follow this procedure to register sender names 1 Open the USER SETTINGS menu 3 13 2 Press the search buttons until you see the display below USER SETTINGS 4 SENDER S NAME Set 3 Press Set SENDER S NAME 01 4 Press the search buttons to display the number where you want to register your name if not Use the buttons on the nu...

Page 110: ... 05 _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS 6 Use the buttons on the numeric keypad to enter a name of up to 24 characters 3 7 SENDER S NAME A 05 K SMITH Set 7 When you are finished entering the name press Set SENDER S NAME A DATA ENTRY OK SENDER S NAME 06 Repeat the procedure to enter another name or press Stop to return to standby ...

Page 111: ...ay the name you want to edit or delete SENDER S NAME 10 J SMITH Set 3 Press Set SENDER S NAME A 10 J SMITH 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS 4 To change the sender name use the buttons on the numeric keypad 3 7 if not To delete the sender name press Clear Set 5 When you are finished making changes press Set Stop 6 Press Stop to return to standby ...

Page 112: ...ptional Dual line Upgrade Kit or the PCL6 Printer Board this function will not work Turning the Energy Saver Feature ON 1 Open all three of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set 2 Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons until you see the display below DATA REGISTRATION 7 SYSTEM SETTINGS ...

Page 113: ...ric keypad to enter a number for the time minutes you want the fax machine to remain idle before it automatically enters the low energy sleep mode You can set a time from 03 to 30 minutes ENERGY SVR TIME 30MIN Set 10 Press Set SYSTEM SETTINGS 11 PHONE NO CHECK Stop 11 Press Stop to return to standby After the fax machine enters the energy saver mode only the energy saver indicator on the operation...

Page 114: ...power mode press the Energy Saver button While the fax machine is powering up PLEASE WAIT is displayed for a few moments PLEASE WAIT While the fax unit is powering up you can perform any operation The following actions will automatically restore the full power mode Receiving a document Printing an Activity Management report pre set for printing Answering a call You can awaken the fax from the low ...

Page 115: ...per cassettes have run out of paper or when the toner cartridge has run out of toner When a document has been fed into the automatic document feeder ADF When you install either the optional Dual line Upgrade Kit or PCL6 Printer Board You cannot press the Energy Saver button to put the fax in the energy saver mode The fax enters the energy saver mode only after the speci fied time has elapsed ...

Page 116: ...ng names and numbers registered on the fax for speed dialing After you set up your speed dialing buttons we recommend that you occasionally print a list of all telephone numbers registered in the fax and store it for reference 14 2 Read This before Entering Telephone Numbers 4 2 Entering Pauses for Dialing 4 2 Adjusting the Length of a Pause 4 3 What is Speed Dialing 4 5 Setting Up One touch Speed...

Page 117: ...stance contact your local authorized Canon dealer sales or service representative or your local telephone company Follow this procedure to enter a pause during regular dialing or when registering a number for a speed dialing button 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS 1 When you come to a step that asks you to enter a number for dialing use the buttons on the numer...

Page 118: ...s at the end of a number to dial an overseas number You cannot insert a pause when you dial using the numeric keypad after pressing Hook or after picking up the handset Adjusting the Length of a Pause Follow this procedure to adjust the length of a pause entered within a number This procedure is effective only for adjusting the length pauses entered within telephone numbers The 10 second pause ent...

Page 119: ...GS 1 ECM TX Press the search buttons until you see the display below TX SETTINGS 2 MID PAUSE SET 4 Set Press Set MID PAUSE SET 02SEC 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set 5 Use the buttons on the numeric keypad to enter a new time You can enter a number from 01 to 15 seconds Then press Set Stop 6 Press Stop to return to standby ...

Page 120: ...h Speed Dialing The first group of buttons numbered 1 to 25 are on the operation panel Open the first panel to see buttons 26 to 50 then the second panel to see the last set of buttons 51 to 72 Coded Speed Dialing Coded Speed Dialing allows you to start a document transmission by pressing the Coded Dial button followed by a three digit code of your choice While Coded Speed Dialing requires you to ...

Page 121: ...e of the other party you can set the timer for the transmission as well as enter other impor tant settings Follow this procedure to register a telephone number for One touch Speed Dialing 1 Open the One touch Speed Dialing menu Open all three of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Press the search buttons until you see ...

Page 122: ... that number displayed If a button is registered for Group Dialing you will see GROUP DIAL 1 TOUCH SPD DIAL 10 Set With the number of the button you want to register displayed on the LCD press Set 1 TOUCH SPD DIAL 1 TELEPHONE NUMBER 3 Set Press Set TELEPHONE NUMBER TEL _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Enter the telephone number Use the buttons on the numeric ...

Page 123: ...CH SPD DIAL 2 NAME 5 Enter a name Set Press Set NAME A _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a name for the number up to 16 characters long 3 7 NAME A CANON U S A NY 6 Set Press Set NAME A DATA ENTRY OK 1 TOUCH SPD DIAL 3 OPTIONAL SETTING This completes the minimum settings for registering a One touch Speed Dialing bu...

Page 124: ...buttons until you see the display below OPTIONAL SETTING ON Set Press Set OPTIONAL SETTING 1 SET TIME 8 Set the time for the transmission If you set the timer for the One touch Speed Dialing button every document you send with this button will be sent at the same time every day You can set up to 5 different times in a 24 hour period for sending You can use this feature together with BATCH TX If BA...

Page 125: ...0 SET TIME 00 30 If you want to clear the time you have set do the procedure from the beginning and press Clear at this step then press Set Set Press Set SET TIME 2 Set Press Set SET TIME _ Set Enter another time and press Set You can register up to 5 sending times Data Registration To continue registration for the current button press Data Registration Then go to step 9 OPTIONAL SETTING 2 TX TYPE...

Page 126: ...l features You can cancel the currently set TX TYPE by selecting REGULAR TX CONFIDENTIAL TX Designates the transaction as a transmis sion to a confidential mailbox Press Set then enter the subaddress and password for the confidential mailbox 10 10 1 PASSWORD The ITU T password for the other party s confidential mailbox 2 SUBADDRESS The ITU T subaddress for the other party s confidential mailbox OR...

Page 127: ... for the other party s polling box 2 SUBADDRESS The ITU T subaddress for the other party s polling box Display the TX TYPE you wish to register then press Set Next set the ITU T password and subaddress for the feature you selected You can cancel the currently set TX TYPE by selecting REGULAR TX Only one feature can be set for TX TYPE The next time you open the TX TYPE menu to change the setting yo...

Page 128: ...ttings 2 and 3 Set Press Set OPTIONAL SETTING 4 TX SPEED 11 Change the transmission speed if it takes a long time for your document transmissions to begin Set Press Set TX SPEED 33600bps If your document transmissions are slow in starting this may mean that the telephone lines in your area are in poor condition Select a lower speed You can select 33600 14400 9600 or 4800 bps Press the search butto...

Page 129: ...may be able to speed up transmission time by turning ECM off Set Press Set 1 TOUCH SPD DIAL 11 This completes all settings for telephone registration of a One touch Speed Dialing button If you want to set up other buttons repeat from step 2 if not Stop Press Stop to return to standby 13 After you register a number for One touch Speed Dialing make sure you write the name of the other party on a des...

Page 130: ... can set the timer for the transmission and as well as enter other important settings identical to those for One touch Speed Dialing Follow this procedure to register a telephone number for Coded Speed Dialing 1 Open the Coded Speed Dialing menu Open all three of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Press the search butt...

Page 131: ...LS if not Press the search buttons to scroll the display Press the down search button to scroll to the next number or press the up search button to scroll to the previous number If a telephone number is already registered for a three digit code you will see that number displayed If a button is registered for Group Dialing you will see GROUP DIAL displayed CODED SPD DIAL 012 Set With the code you w...

Page 132: ...see that one of the digits is incorrect press the left cursor key f to move the cursor to the digit you want to correct and press Delete Then enter the correct number If you make a mistake press Clear to erase the number and start again TELEPHONE NUMBER TEL 123 4567_ Set Press Set TELEPHONE NUMBER DATA ENTRY OK CODED SPD DIAL 2 NAME 4 Enter a name Set Press Set NAME A _ 1 4 7 2 5 8 0 3 6 9 ABC GHI...

Page 133: ...g 5 Set Press Set to continue OPTIONAL SETTING OFF Press the search buttons until you see the display below OPTIONAL SETTING ON Set Press Set OPTIONAL SETTING 1 SET TIME 6 Set the time for the transmission If you set the timer for the Coded Speed Dialing code every document you send with this code will be sent at the same time every day You can set up to 5 different times in a 24 hour period for s...

Page 134: ... the numeric keypad to enter the time Enter the time in the 24 hour format e g 1 00 p m as 13 00 SET TIME 00 30 If you want to clear the time you have set do the procedure from the beginning and press Clear at this step then press Set Set Press Set SET TIME 2 Set Press Set SET TIME _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter another time and press Set You can ...

Page 135: ...ils about using ITU T subaddresses and passwords see the description of setting up and using a memory box 8 11 The TX TYPE menu includes these items REGULAR TX Designates the transaction as a normal transmission with no special features You can cancel the currently set TX TYPE by selecting REGULAR TX CONFIDENTIAL TX Designates the transaction as a transmis sion to a confidential mailbox Press Set ...

Page 136: ...ESS The ITU T subaddress for the transmission POLLING RX Allows you to set a Coded Speed Dialing button to poll another fax every time you use it to dial Press Set then enter the ITU T subaddress and password 11 3 1 PASSWORD The ITU T password for the other party s polling box 2 SUBADDRESS The ITU T subaddress for the other party s polling box Display the TX TYPE you wish to register then press Se...

Page 137: ...ONG DISTANCE 1 Select LONG DISTANCE 1 and try to send the document again If this setting does not solve the problem try settings 2 and 3 Set Press Set OPTIONAL SETTING 4 TX SPEED 9 Change the transmission speed if it takes a long time for your document transmissions to begin Set Press Set TX SPEED 33600bps If your document transmissions are slow in starting this may mean that the telephone lines i...

Page 138: ...n mode reduces the effect of system and line errors on documents that occur during sending or receiving with another fax that supports ECM Otherwise this setting is ignored If transmission speed appears to be extremely slow you may be able to speed up transmission time by turning ECM off Set Press Set CODED SPD DIAL 013 This completes all settings for telephone registration of Coded Speed Dialing ...

Page 139: ...or One touch or Coded Speed Dialing can be registered as members of the group Follow this procedure to register a group of telephone numbers for Group Dialing 1 Open the Group Dialing menu Open all three of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Press the search buttons until you see the display below REGISTRATION 2 TEL RE...

Page 140: ...previous number if not 1 72 Close the appropriate One touch Speed Dialing panel and press the One touch Speed Dialing button you want to register If a number is already in use you will see 1 TOUCH SPD DIAL CODED SPD DIAL or GROUP DIAL is displayed With an empty button number displayed press Set To register the group for Coded Speed Dialing Coded Dial Press Coded Dial 1 4 7 2 5 8 0 3 6 9 ABC GHI PR...

Page 141: ...7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Press Coded Dial then use the numeric keypad to enter the three digit code where the telephone number you want to include in the group is registered You can enter up to 199 numbers Set When you are finished entering telephone numbers press Set GROUP DIAL 2 NAME 4 Enter a name for the group Set Press Set NAME A _ 1 4 7 2 5 8 0 3 6 9 ...

Page 142: ... every docu ment you send with this code will be sent at the same time every day You can set up to 5 different times in a 24 hour period for sending You can use this feature together with BATCH TX If BATCH TX is ON the documents will be grouped and sent together at the preset time The fax unit will make only one phone call saving you time and money 16 34 Set Press Set SET TIME 1 Set 1 4 7 2 5 8 0 ...

Page 143: ...ter 4 Set 6 Press Set enter another time and press Set You can register up to 5 sending times if not Data Registration To continue registering another group press Data Registration if not Stop To end registration and return to standby press Stop ...

Page 144: ...One touch Speed Dialing 4 6 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 DOCUMENT READY 2 1 72 Press the One touch Speed Dialing button where the telephone number you want to dial is registered If you do not see the number of the button you want open the first or second One touch Speed Dia...

Page 145: ...he fax will prompt you SET DOCUMENT If you press a One touch Speed Dialing button where no number has been registered the fax tells you NO TEL 12 If you want to cancel the transmission after you press a One touch Speed Dialing button press Stop 6 8 When you come to a step in any procedure where you have to dial a number you can press a One touch Speed Dialing button to dial When you register a num...

Page 146: ...o select a sender s name with the TTI Selector 6 6 DOCUMENT READY 2 Coded Dial Press Coded Dial once TEL 3 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter the three digit code of the telephone number you want to dial 000 127 After 5 seconds the fax starts to send the document TEL 123 4567 001 CANON ONTARIO TRANSMIT 0026 SCANNING ...

Page 147: ... a three digit code where no numbers are registered the fax tells you NO TEL 013 If you want to cancel the transmission after you press the buttons for Coded Speed Dialing press Stop When you come to a step in any procedure where you have to dial a number you can press the buttons for Coded Speed Dialing to dial When you register a number for One touch Speed Dialing Coded Speed Dialing and Group D...

Page 148: ...olution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 DOCUMENT READY 2 1 72 Press the One touch Speed Dialing button or press Coded Dial followed by the three digit code where the group of telephone numbers you want to dial is registered or Coded Dial 0 0 0 1 2 7 The fax starts to send the document TEL GROUP DIAL 01 CANON USA TRANSMIT 0025 SCANNING DO...

Page 149: ...nt the fax will prompt you SET DOCUMENT If you press a One touch Speed Dialing button or press Coded Dial followed by a three digit code where no number has been registered the fax will display NO TEL 12 If you want to cancel the transmission after you press a One touch or Coded Speed Dialing button press Stop When you register a number for One touch Speed Dialing Coded Speed Dialing and Group Dia...

Page 150: ...ing where the number is registered 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 2 Directory Press Directory DIRECTORY DIAL 1ST LETT OF NAME A 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS 3 Press a numeric keypad button to enter the first letter of the name of the p...

Page 151: ...roup you will return to the first number and name in the group To see numbers and names registered for other letter groups ABC for example you will have to press the ABC button on the numeric keypad After you press a button if you see NO TEL in the display this means there are no names that begin with a letter of the button you just pressed After you press the directory search keys if the display ...

Page 152: ... as a Copier Chapter 5 Using the Fax as a Copier This chapter describes all the settings and procedures for using the fax unit as a copier Preparing the Document 5 2 Setting a Document on the Fax 5 3 Performing the Document Settings 5 4 Making Copies 5 6 ...

Page 153: ...ocument jams never feed thick documents or documents backed with carbon paper To avoid document jams and possible damage to the fax avoid wrinkled or creased paper carbon paper curled paper coated paper and onion skin or other very thin paper The fax does not scan completely to the edges of the paper and anything beyond this recommended margin will not be scanned for copying See Appendix B and che...

Page 154: ...11 17 in or B4 size pages into the fax for copying However the effective scanning width is up to B4 size 10 in 1 Place the document face up on the document feeder tray of the fax unit 2 If the document is too long for the document feeder tray e g legal size 11 17 in size pull out the document extension tray 3 Slide the document guides to fit the width of the document ...

Page 155: ...ment a small sized document such as a STMT size document may have remained in the ADF from a previous fax or copy job In such a case remove the small sized document from the ADF and then set your document Performing the Document Settings Canon s original Ultra High Quality UHQ imaging technology allows you to make copies that are very close to the quality of the original document For best results ...

Page 156: ...a Fine is automati cally selected for you Contrast Adjusts the lightness darkness of the document pages scanned for copying Darker For documents with light text or colors Standard For standard printed or typewrit ten text Lighter For documents with dark text or colors Document Type Select for documents with text only or with text and photos on the same page Text For documents that contain text wit...

Page 157: ...her paper cassette or the MP tray open all three of the One touch Speed Dialing panels then press the search buttons COPY 01 MP TRAY LGL 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter the number of copies 01 to 99 COPY 03 MP TRAY LGL In order to select MP TRAY USE MP TRAY must be set to ON in the FAX S PRINTER SET menu 2 48 If...

Page 158: ...ting the Scanning Settings 6 4 Selecting a Sender Name 6 6 Using Regular Dialing 6 7 Canceling Sending a Document 6 8 Dialing Long Distance with Regular Dialing 6 10 Overview of Sending Methods 6 12 Memory Sending 6 12 Direct Sending 6 15 Manual Sending 6 17 Re dialing When the Line is Busy 6 19 What is Automatic Redialing 6 19 Setting Up Redialing 6 20 Sequential Broadcasting to More Than One Loc...

Page 159: ...ent jams never feed thick documents or documents backed with carbon paper For documents that are larger or smaller than these recommended limits reduce them or enlarge them on a copy machine and then send the copy Refer to Appendix B B 2 To avoid document jams and possible damage to the fax avoid wrinkled or creased paper carbon paper curled paper coated paper and onion skin or other very thin pap...

Page 160: ... or B4 size pages into the fax for scanning However the effective scanning width is up to B4 size 10 in 1 Place the document face up on the document feeder tray of the fax unit 2 If the document is too long for the document feeder tray e g legal size 11 17 in size pull out the document extension tray 3 Slide the document guides to fit the width of the document ...

Page 161: ... or copy job In such a case remove the small sized document from the ADF and then set your document Adjusting the Scanning Settings Canon s original Ultra High Quality UHQ imaging technology allows you to send documents that are very close to the quality of the original document For best results adjust the settings for special documents before sending Follow these guidelines to change a setting Th...

Page 162: ...e document pages scanned for sending Darker For documents with light text or colors Standard For standard printed or typewritten text Lighter For documents with dark text or colors Document Type Select for documents with text only or with text and photos on the same page Text For documents that contain text without photographs Text Photo For documents that contain text and photographs on the same ...

Page 163: ...egistered At least one sender name must be registered so you can use this feature 3 18 1 Set the document on the fax and adjust the document guides to the width of the document 6 3 2 Dial the number 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Press the buttons on the numeric keypad to dial the number if not Press a One touch Speed Dialing button to dial the number 4 29 if...

Page 164: ...ialing To make dialing easier register frequently used numbers for speed dialing 4 1 1 Set the document on the fax 6 3 2 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Dial the telephone number Use the buttons on the numeric keypad to dial the telephone number Just after you press a button if you see that you have entered the wrong number just press Delete to delete the righ...

Page 165: ... message is displayed CANCEL DURING TX RX YES NO 2 or Press to cancel the transmission or press if you change your mind and do not want to cancel After you press to cancel the transmission an alarm sounds and a report prints unless this feature has been turned off 16 8 PRINTING REPORT 12 31 1999 11 48 FAX 833 4423 WORLD ESTATE INC 001 ERROR TX REPORT TX FUNCTION WAS NOT COMPLETED TX RX NO 0006 CON...

Page 166: ...e displays for each transaction 12 31 1999 FRI 23 01 TX RX NO 5432 12 31 1999 FRI 23 01 TX RX NO 1234 If you are using direct sending you cannot change the line 2 Stop Press Stop If you are using memory sending a message is displayed CANCEL DURING TX RX YES NO 3 or Press to cancel the transmission or press if you change your mind and do not want to cancel After you press to cancel the transmission...

Page 167: ...ing up the handset 2 Hook Press Hook if you want to use manual sending After you press Hook the In Use lamp blinks green and you will be able to hear the dial tone TEL If you know the other party s fax is set to automatic receiving go to the next step 3 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to dial the long distance number If yo...

Page 168: ...e optional handset when the other party answers you can pick up the handset and talk Tell the other party to press the start button on their fax then hang up their handset When you hear a high pitched tone the other fax is ready to receive if not If you hear a high pitched tone as soon as the call connects the other party is ready to receive 5 Start Scan Press Start Scan on your fax and hang up yo...

Page 169: ...ory sending document scanning and sending is fast allowing you to get your document back quickly so you do not have to spend so much time standing around the fax You can start scanning a document for sending even while the fax is busy sending another document SEND MEMORY 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name...

Page 170: ...away press Start Scan If you use One touch or Coded Speed Dialing wait for the fax to start scanning automatically The timeout feature can be turned off 16 11 You can start sending a document while it is being scanned into the memory When scanning a multi page document and the telephone line is free the unit will call the other party after the first page is scanned Once the connection is made the ...

Page 171: ...f the document is sent in the ECM error correction mode for transmission 16 10 Successful completion 12 31 1999 FRI 23 05 TRANSMITTING OK 12 31 1999 FRI 23 05 TX RX NO 0031 Alternating messages tell you the transmission was successful The message will disappear after approximately 10 seconds Transmission error If a transmission error occurs read the error message in the display and look it up in t...

Page 172: ...cans and sends each page one at a time With direct sending you can watch each page as it is scanned and sent Although direct sending is slower than memory sending you can use direct sending when you need to send an urgent document ahead of other documents stored in the memory You can also use direct sending when the memory is full and there is no space to hold another document in memory 1 Set the ...

Page 173: ...dialing press Stop to return to standby and start again 4 Start Scan Press Start Scan The fax dials the other party s number and sends the fax Each page is sent as it is scanned A series of messages report the other party s name telephone number and transaction number in the LCD display The final message reports successful transmission 12 31 1999 FRI 12 05 TRANSMITTING OK When sending a small size...

Page 174: ...e a document The sending speed is 14400 bps or less when sending manually The handset is available as an option 2 16 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You cannot set sender s name when sending manually 2 Hook Press Hook After you press Hook the In Use lamp blinks green and you will be able to hear the dial tone if not Without pressing Hook...

Page 175: ...nd start again 4 When you hear the other party answer the call you can talk When you hear the other party answer pick up the handset so you can talk if you have not already done so Then go to step 5 if not If you hear a high pitched signal instead of the other party s voice they are ready to receive your document Go to step 7 5 Ask the other party to press the start button on their fax and then ha...

Page 176: ...e fax machine is set to redial several times it will redial only once if there is no tone or there is a ring back tone during the first attempt Auto redial can be turned off and on The number of redialing attempts and the time interval between attempts can be set up with the auto redial feature 6 20 16 11 While the fax is waiting to redial the following messages are displayed alternately 12 31 199...

Page 177: ...ng Follow this procedure to set up these redialing features The number of times the fax attempts to redial The length of the time interval the fax waits between dialing attempts 1 Open the TX SETTINGS menu Open all three of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the sea...

Page 178: ...o Redial Setup Summary The default settings shown in bold remain in effect unless you change them 1 REDIAL TIMES Sets the number of times the fax attempts to dial a number before it cancels the transaction automatically Even if the fax machine is set to redial several times it will redial only once if there is no tone or there is a ring back tone during the first attempt 02TIMES You can set betwee...

Page 179: ...ransactions are completed assign the REPORT function to the Program button Then before you send a document press Program to have the fax unit print a Multi transaction Report to confirm that the document was sent to all the destinations 12 5 14 14 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6...

Page 180: ...All subsequent numbers must be dialed within 10 seconds If you wait longer than the timeout interval before dialing the next number the fax will start scanning the document The timeout interval can be turned off 16 11 3 Start Scan After you have entered all of the numbers press Start Scan Regardless of the order you used when dialing the fax will send the document to the locations you entered in t...

Page 181: ...ng 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 2 Open all three of the One touch Speed Dialing panels Then press Delayed Transmission DELAYED TX SET TIME 17 30 Delayed Transmission 3 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypa...

Page 182: ...d Dialing button 4 29 if not Press Coded Dial and a three digit code to dial the number 4 31 if not Press Directory and search for the name to dial the number 4 35 If you make a mistake during dialing press Stop to return to standby and start again TEL 1 123 4567 09 CALIFORNIA MRKTS You can press more than one speed dialing button to send the document to more than one location after the timer goes...

Page 183: ... can also use the search buttons to scroll up or down the TTI list SENDER S NAME 19 CANON FAX DIV 6 Set Press Set The fax scans the document and stores it in the memory DELAYED TX 2339 SCANNING DOC P 001 The fax will hold the document in the memory until the timer for the document goes off Then it will send the document to the destinations you specified To cancel a document set for timer sending u...

Page 184: ...he Subaddress and Password buttons on the operation panel when you send the document Subaddress Password Sending with Speed Dialing If you register the subaddress and or password for a One touch or Coded Speed Dialing button the subaddress password are entered for you automatically after you press the speed dialing buttons 4 6 4 15 1 To use subaddress password sending with a speed dialing button y...

Page 185: ...ons Note these limitations on entering the subaddress password with the Subaddress and Password buttons on the operation panel If you frequently need to use a subaddress password to send a document to more than one location register the number subaddress and password for a One touch or Coded Speed Dialing button so you can use multiple broadcasting 6 22 You cannot use the Subaddress or Password bu...

Page 186: ...istered To dial with a Coded Speed Dialing press Coded Dial and then use the numeric keypad to enter the three digit dialing code Set Then press Set TEL 123 4567 02 JOHN BARRISTER 3 Immediately after pressing Set open all three of the One touch Speed Dialing panels and press Subaddress SUBADDRESS Subaddress You must press Subaddress within 5 seconds of pressing Set If you wait longer than the time...

Page 187: ... PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the ITU T pass word Then press Set TEL 123 4567 02 JOHN BARRISTER 7 Start Scan Press Start Scan The fax starts to scan the document TRANSMIT 0021 SCANNING DOC P 001 The fax dials the number and sends the document with the subaddress and password you just entered To cancel the transmission press Stop and p...

Page 188: ... we will show you how to put the fax unit in the transfer mode and send all documents automatically to a fax at your home or at another work site Receiving Documents Automatically 7 2 Setting the Automatic Receive Mode 7 2 Messages Displayed When Receiving a Document 7 2 Turning on and Adjusting the Auto Switch Time 7 5 Receiving Documents Manually with the Optional Handset 7 7 Receiving a Documen...

Page 189: ...messages report the progress of the reception by displaying the transaction number name and telephone of the caller and the transmission mode If you install the handset and you don t want the fax to ring when the other party sends to you turn the ringer volume switch to OFF If you have installed the optional Dual line Upgrade Kit when the fax unit receives a document on Line 2 it will switch to au...

Page 190: ... fax 12 31 1999 FRI 11 34 123 4567 Other party s name According to the type of machine the other party is using to send the document you may also see the other party s name displayed alternately with the telephone number 12 31 1999 FRI 11 34 CANON INC K SATO ECM reception mode 12 31 1999 FRI 11 34 ECM RX P 001 If the other party s fax supports ECM sending your fax receives every document in the er...

Page 191: ...r while printing or copying a document SUPPLY REC PAPER Open the paper cassette and load paper into the paper cassette As soon as you re fill the paper cassette and close it the remainder of the document in the memory is printed 2 31 The toner cartridge has run out of toner while printing or copying a document REPLACE CARTRIDGE Open the printer cover and replace the toner cartridge As soon as you ...

Page 192: ...ou to pick up the handset and answer the telephone for voice communication before the fax switches to the receive mode 1 Open the RX SETTINGS menu Open all three of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATI...

Page 193: ...he document receive mode 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a number for the time 01 to 99 in seconds if not Press the search buttons to increase or decrease the number setting Set Press Set 4 Stop Press Stop to return to standby 5 Manual RX Press Manual RX to put the fax in the manual receive mode whenever you want ...

Page 194: ...eceiving a Document Manually at the Fax Follow this procedure to receive a document manually at the fax Before you can use this feature you must install the optional handset kit or a regular telephone 2 38 Make sure the document is not set on the ADF If you have installed the optional Dual line Upgrade Kit when the fax unit receives a document on Line 2 it will switch to automatic receiving regard...

Page 195: ...can use the extension telephone to start receiving the document without walking over to the fax machine This is called remote receiving 1 Make sure the extension telephone is connected properly 2 40 2 Manual RX Check the operation panel and make sure the fax is in the manual receive mode The Manual RX indicator should be on If it is off press Manual RX to turn on the indicator and switch the fax i...

Page 196: ...en press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 4 RX SETTINGS Set Press Set RX SETTINGS 1 ECM RX 2 Press the search buttons until you see the display below RX SETTINGS 3 REMOTE RX 3 Set Press Set REMOTE RX ON If OFF is displayed press the search b...

Page 197: ...BOLS Use the buttons on the numeric keypad to enter a new number 00 to 99 for the ID if not Press the search buttons to increase or decrease the number Set Then press Set To turn off remote receiving Press the search buttons in step 3 until you see the display below REMOTE RX OFF Set Press Set 5 Stop Press Stop to return to standby ...

Page 198: ...IVE 5012 2 Stop To cancel the reception press Stop The following message is displayed CANCEL DURING TX RX YES NO 3 or Press to cancel receiving the document or press to let receiving continue After you press an alarm sounds document reception is canceled and the following messages are displayed 12 31 1999 FRI 12 25 STOP KEY PRESSED 12 31 1999 FRI 12 25 TX RX NO 5012 If the receive report feature i...

Page 199: ...turns to standby To Cancel Receiving on a Dual Line If you have installed the Dual line Upgrade Kit and both lines are in use at the same time and you want to select a transmission which you want to cancel follow this procedure 1 Press the search buttons to view the displays for each transaction 12 31 1999 FRI 12 20 RECEIVE 12 31 1999 FRI 12 20 RECEIVE If you are using direct sending you cannot ch...

Page 200: ...set This feature is especially convenient for receiving important documents coming from countries overseas several time zones removed from your own Before You Set Up Document Transfer Note these important points before you create a transfer setup file You can create only one transfer setup file In order for the fax unit to transfer documents to a destination you must enter the destination telephon...

Page 201: ... of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 6 FILE SETTINGS Set Press Set FILE SETTINGS 1 CONFID MAILBOX Press the search buttons until you see the display below FILE SETTINGS 6 TRANSFER Set Press Set T...

Page 202: ...achines where you want documents transferred TEL Close the One touch Speed Dialing panels and press a One touch Speed Dialing button or press the Coded Dial button followed by a three digit code for the Coded Speed Dialing number to enter the number of the fax machine where you want documents trans ferred The telephone number of the destination fax must be registered for One touch or Coded Speed D...

Page 203: ...T TIME Set a time to move the fax automatically into the transfer mode EVERY DAY Sets the fax to move into the transfer mode every day You can set up to 5 starting times for every day of the week SELECT DAYS 1 SUN to 7 SAT Sets the fax to move into the transfer mode only on selected days of the week You can set up to 5 starting times for the selected days 2 END TIME Sets the time for the fax to le...

Page 204: ...e timer has not been set to switch the fax in and out of the transfer mode automatically If the timer has been set to move the fax into and out of the transfer mode automatically you can still use this procedure to put the fax in the transfer mode before the timer switches the fax into the transfer mode Turning Transfer Mode ON Follow this procedure to turn the transfer mode on manually at any tim...

Page 205: ... have registered a password use the numeric keypad to enter your four digit password then press Set 12 31 1999 FRI 08 30 The fax is now in the standby mode and is ready for normal operation Changing the Transfer Settings Follow this procedure to change settings in the transfer setup file 1 Open the TRANSFER menu 7 14 TRANSFER 1 SETUP FILE 2 Press the search buttons until you see the display below ...

Page 206: ... Press the search buttons to display the desired setting CHANGE DATA 1 FILE NAME CHANGE DATA 6 PRINT RX DOC 6 Set With the setting you want to change on the display press Set 7 To change the settings follow the same procedure you used to set up the transfer setup file 7 15 To delete any settings press Clear and press Set To change the password enter the old password first and press Set Then enter ...

Page 207: ...E 2 Press the search buttons until you see the display below TRANSFER 3 DELETE FILE 3 Set Press Set DELETE FILE PASSWORD _ If you have not set the password you can skip the next step 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the four digit password and press Set DELETE FILE FILE DELETED 5 Stop Press Stop to return to ...

Page 208: ... them before they are sent or re route them to another destination When the Fax Displays RECEIVED IN MEMORY 8 2 Displaying the Transaction History 8 3 Printing a Memory List 8 5 Printing a Document in the Memory 8 6 Sending a Document in Memory to a Different Destination 8 7 Erasing a Document from the Memory 8 9 Deleting a Document with the Delete File Button 8 9 Deleting a Document with the Memo...

Page 209: ...nd the indicators on the left of the display Rec Paper Add paper to the paper cassettes if the Rec Paper indicator is on and if you see this message 2 31 SUPPLY REC PAPER Change Cartridge Replace the toner cartridge if the Change Cartridge indicator is on and if you see this message 15 17 REPLACE CARTRIDGE Pick up the printed paper on the output trays if you see this message OUTPUT TRAY FULL 2 As ...

Page 210: ...etails about the optional memory kits contact your authorized Canon dealer A memory backup function is provided to save the contents of the memory for up to approximately 12 hours during a power failure Based on CCITT ITU T No 1 Chart Standard Mode Displaying the Transaction History Follow this procedure to display results of transactions This feature is convenient when you want to check the statu...

Page 211: ...rom the larger numbers to the smaller numbers Note the following notations used to tell you about the status of the transaction Notation Meaning OK Document transaction has been completed NG Transaction failed HOLDNG Document is being held in the memory for delayed sending TRANSM Document is currently being sent No time is displayed for a document currently being sent or being stored in the memory...

Page 212: ... no documents are currently stored in the memory you will see this message NO DOC STORED If documents are stored in the memory the first item on the MEMORY REFERENCE menu is displayed MEMORY REFERENCE 1 DOC MEMORY LIST 2 Set Press Set to start printing the memory list PRINTING REPORT DOC MEMORY LIST 12 31 1999 13 01 FAX 833 4423 WORLD ESTATE INC 001 TX RX NO MODE CONNECTION TEL ID PGS SET TIME ST ...

Page 213: ...below MEMORY REFERENCE 2 PRINT DOCUMENT 3 Set Press Set to set up to print PRINT DOCUMENT TX RX NO 0002 If you want to know the destination telephone number and time of the document press the cursor buttons f e Press the search buttons to display the transaction number of the document you want to print Then press Set If you have set the operation password enter the password here Set PRINT 1ST PG O...

Page 214: ...Memory Reference Memory Reference MEMORY REFERENCE 1 DOC MEMORY LIST 2 Press the search buttons until you see the display below MEMORY REFERENCE 3 RESEND DOCUMENT 3 Set Press Set then select the document you want to send RESEND DOCUMENT TX RX NO 5010 If you want to know the destination telephone number and time of the document press the cursor buttons f e 4 Press the search buttons to display the ...

Page 215: ...umeric keypad to dial the telephone number and press Set if not Use One touch Speed Dialing Coded Speed Dialing or Group Dialing to dial the number Set Press Set RESEND DOCUMENT SENDER S NAME SENDER S NAME CANON INC 7 Enter the sender s name TTI Selector Press TTI Selector and keep pressing it until the sender s name you want appears in the display You can also use the search buttons to scroll up ...

Page 216: ...ton 1 Delete File Press Delete File DELETE DOCUMENT TX RX NO 0057 If you want to know the destination telephone number and time of the document press the cursor buttons f e before pressing Set 2 Open all three of the One touch Speed Dialing panels 3 Press the search buttons to display the transaction number of the document you want to delete Then press Set Set DELETE DOCUMENT PASSWORD _ If you hav...

Page 217: ... search buttons until you see the display below MEMORY REFERENCE 4 DELETE DOCUMENT 3 Set Press Set DELETE DOCUMENT TX RX NO 0001 If you want to know the destination telephone number and time of the document press the cursor buttons f e before pressing Set If the transaction is displayed with a mark the document is being held in the memory for re dialing and sending 4 Press the search buttons to di...

Page 218: ...y box is a location in the memory you can create to store scanned or received documents for printing or transmitting to other destinations The main advantage to using the memory box for sending and receiving is that you can handle all transmissions with ITU T passwords and subaddresses The ITU T subaddress and password serve the same purpose as the bank account number and a personal identification...

Page 219: ...egister a matching subaddress If the other party has set a password only inform them that they must register a subaddress or a subaddress and password Both fax units must register an ITU T subaddress For the most efficient use of the memory box register the numbers of all parties who will be receiving your documents or sending you documents for a One touch or Coded Speed Dialing number When You Cr...

Page 220: ... must also use this password and the box number to print documents stored in the memory box Assigning a password is optional but strongly recommended especially if you want to keep the memory box setup and the documents you receive confidential 3 SUBADDRESS This is the ITU T subaddress 4 TX PASSWORD This is your TX password TX password is only for polling sending Your TX password must match the IT...

Page 221: ... sending from the memory box 8 POLLING TX Allows you to set up the memory box as a polling station to hold scanned or received documents in the memory box and wait for a polling request from another fax After the subaddress and passwords are matched the stored documents are sent to the polling fax Creating a Memory Box Follow this procedure to create a memory box 1 Open the MEMORY BOX menu Open al...

Page 222: ...ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a two digit code for the memory box You can enter a number from 00 to 99 for the memory box number You can also use the search buttons to change the number Press the down arrow to increase the number and the up arrow to decrease the number SETUP FILE SET BOX 33 Set Press Set 3 Press the search buttons ...

Page 223: ...ll have to enter the password before you can view or change the settings for the memory box You will also have to enter this password to print a document received in the memory box 3 SUBADDRESS 0 9 spaces 20 digits The ITU T subaddress for the memory box This setting is not optional You must enter a subaddress here in order to use the memory box Enter a subaddress of up to 20 digits long In additi...

Page 224: ...turn on checking the originator printing the document and printing method 1 SELECT ORIG UNIT Determines whether your fax checks to make sure the originator of the transmission is registered on your fax To be registered on your fax the originator s telephone number must be registered for a One touch or Coded Speed Dialing button on your fax unit OFF Your fax receives an incoming document even if th...

Page 225: ...print documents received in the memory box 2 OF RX COPIES 01 COPIES If you turn on PRINT RX DOC use this setting to specify the number of copies you want to print 01 99 7 TRANSMIT Determines whether to transmit documents from the memory box and how they are to be transmitted NO Documents are not transmitted from the memory box YES Documents are transmitted from the memory box 1 SELECT LOCATIONS Al...

Page 226: ...ed to other destinations TX REPORT If you turn on TRANSMIT for RECEIVED DOCU MENT you can set the memory box to send a transaction report to the originator every time it sends a received document to another destination This setting is effective only when 6 RECEIVE 1 SELECT ORIG UNIT is ON TRANSMIT A transaction report for the transmission is sent to the origi nator NOT TRANSMIT A transaction repor...

Page 227: ...polling box holds a document in the memory so that the fax is polled by another fax unit requesting that the document be sent NO The memory box is not set up as a polling box The documents received or scanned into the memory box are not sent in re sponse to a polling request from another fax unit YES The memory box is set up as a polling box The documents received or scanned into the memory box ar...

Page 228: ...d TRANSMIT When the memory box is polled documents received from other fax units and stored into the memory box are sent NOT TRANSMIT When the memory box is polled documents received from other fax units and stored into the memory box are not sent 2 SCAN Determines whether to transmit the documents DOCUMENT scanned into the memory box when the memory box is polled TRANSMIT When the memory box is p...

Page 229: ... 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the number of the box you want to change and press Set CHANGE DATA PASSWORD _ If you have not set the operation password you can skip the next step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter the four digit password protecting the memory box settings...

Page 230: ...l be displayed as you enter it 9 Stop When you are finished making changes press Stop to return to standby Canceling a Memory Box Follow this procedure to cancel a memory box 1 Open the MEMORY BOX menu 8 14 MEMORY BOX 1 SETUP FILE 2 Press the search buttons until you see the display below MEMORY BOX 3 DELETE FILE 3 Set Press Set DELETE FILE SET BOX 00 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER...

Page 231: ...ending according to the memory box setup 8 14 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 2 Open all three of the One touch Speed Dialing panels Then press Memory Box Memory Box MEMORY BOX 1 MEMORY BOX TX 3 Set Press Set SUBADDRESS 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DE...

Page 232: ...ocedure to print a document that has been received and stored in a memory box according to the memory box setup 8 14 You can use this procedure to print a document from the memory box only after you have set PRINT RX DOC to ON and set PRINT METHOD to MAN under the RECEIVE item of the memory box setup After the fax receives a document in a memory box the fax displays a message and prints a report u...

Page 233: ...Set SUBADDRESS 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the ITU T subaddress of the memory box holding the document you want to print Then press Set MEMORY BOX RX PASSWORD _ If you have not set the operation password the documents starts printing 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS...

Page 234: ...ill be lost after the battery runs down and as soon as power is restored to the fax a Memory Clear Report is printed that shows you what documents were erased 14 20 Because your user data and speed dialing settings are constantly refreshed by a lithium battery they will not be lost as a result of a power failure even if power to the fax is cut off for longer than approximately 12 hours When many d...

Page 235: ... of 50 F to 90 5 F 10 C to 32 5 C If the fax is used in an environment that is too hot or too cold this can shorten the service life of the backup battery If the backup battery cannot preserve data even after you plug in the power source and the fax is left on for 1 day 24 hours call for service and have the backup battery replaced ...

Page 236: ...hat you receive or you can send documents to another fax and have the documents relayed for you What is Relay Broadcasting 9 2 Setting Up and Using a Standard Relay Unit 9 3 Setting Your Fax as a Relay Unit 9 4 Changing the Relay Broadcast Settings 9 7 Deleting the Relay Group 9 9 Sending a Document to a Relay Unit for Relay Broadcasting 9 10 Sending a Document to a Relay Unit with Speed Dialing 9...

Page 237: ...s way you can send a document to several fax units in the same locality with only one long distance transmission Originator Relay Unit In a relay network your fax unit can function as both an originator and a relay unit When your fax unit is the originator it sends a document to a relay unit from which the document is relayed to several destination in the same locality When your fax unit is the re...

Page 238: ...s regis tered on your fax for a speed dialing button 14 2 After your fax receives the document from the originators it will relay the document to one or several destination units Make sure the telephone numbers of all the destination units are registered on your unit for speed dialing buttons 14 2 Ask the originator if they would like to receive a report of successful transmission after your fax r...

Page 239: ...uch Speed Dialing panels and press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 6 FILE SETTINGS Set Press Set FILE SETTINGS 1 CONFID MAILBOX Press the search buttons until you see the display below FILE SETTINGS 2 RELAY TX GROUP Set Press Set RELAY TX G...

Page 240: ...s in the table below to set up the relay group Stop When you are finished press Stop Relay Group Setup Summary The default settings shown in bold remain in effect unless you change them 1 GROUP DIAL NAME Name 24 characters Enter a name for the relay group The name can be up to 24 characters long Then press Set 2 PASSWORD 0000 9999 A four digit password protects the relay box settings you are about...

Page 241: ...by the three digit code where the number for the originator fax is registered and press Set OFF Your fax will receive a document for relay without checking the identity of the originator 6 PRINT RX DOC When your fax is the relay unit this setting determines if your fax unit prints a copy of every document that it relays OFF Your fax does not print a copy of every document it relays to other fax un...

Page 242: ...uttons on the numeric keypad to enter the time in 24 hour format You can set up to 5 times to relay documents within a 24 hour period every day 10 RELAY B CAST This feature switches relay broadcasting for this group on and off without altering any of the other settings ON Your fax unit receives and relays a document set for relay broadcasting OFF Your fax unit will not receive and relay a document...

Page 243: ...eypad to enter the group num ber Then press Set CHANGE DATA PASSWORD _ If you have not set the operation password you can skip the next step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter the four digit operation password and press Set CHANGE DATA 1 GROUP DIAL NAME 6 Press the search buttons to display the item you want to change and press Set Set To change the s...

Page 244: ...layed as you enter it 7 Stop When you are finished making changes press Stop to return to standby Deleting the Relay Group Follow this procedure to delete the relay group and all of its settings 1 Open the RELAY TX GROUP menu 9 4 RELAY TX GROUP 1 SETUP FILE 2 Press the search buttons until you see the display below RELAY TX GROUP 3 DELETE FILE Set Press Set DELETE FILE SET RLY TX GROUP 00 3 1 4 7 ...

Page 245: ... delete the relay group until the document is sent In this case the fax will prompt CANNOT DELETE Wait until the document is sent before you attempt to delete the relay group Sending a Document to a Relay Unit for Relay Broadcasting Follow this procedure to send a document to a relay unit In this procedure your fax is the originator Before you send a document to another fax for relay broadcasting ...

Page 246: ...x has been set up properly as a relay unit If an ITU T password is set on the other party s fax you must send the document with a password Otherwise the other fax will not receive your document After the relay fax is set up to participate in a relay network it should receive and relay documents automatically By following the initial setup procedures in the previous section the relay fax unit can b...

Page 247: ...e speed dialing buttons are already set up perform the procedure to change the One touch or Coded Speed Dialing settings 4 6 4 15 When you do the speed dialing settings turn on the OPTIONAL SETTING feature and select TX TYPE Select ORIG RELAY TX and then set the ITU T subaddress and password 4 11 4 21 Confirm that the other party is set up properly to relay documents received from your fax Your fa...

Page 248: ...RIG RELAY TX SELECT LOCATIONS TEL 3 Dial the relay units 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use regular dialing 6 7 if not Press a One touch Speed Dialing button or press Coded Dial followed by a three digit code 4 29 4 31 if not Dial the number with directory dialing 4 35 TEL 123 4567 01 CANON INC Set Press Set SUBADDRESS ...

Page 249: ...ess Password PASSWORD You must press Password within 5 seconds of pressing Set If you wait longer than the timeout interval before pressing Password the fax will start scanning the document The timeout interval can be turned off 16 11 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter the ITU T password required to start the relay broadcast on the other party s fax The...

Page 250: ...o print the document Use confidential sending and receiving for documents that you want only the person with the correct password to read You cannot use the conventional Canon confidential mailbox feature Setting Up and Using the Standard Mailbox Features 10 2 Creating a Mailbox 10 2 Changing Mailbox Settings 10 6 Canceling a Mailbox 10 7 Receiving a Confidential Document 10 8 Sending a Confidenti...

Page 251: ...dure to create a mailbox to hold confidential documents in a private mailbox protected with a password 1 Open the CONFID MAILBOX menu Open all three of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 6 FILE SET...

Page 252: ... MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter a personal name for the mailbox The name can be up to 24 characters long and may include numbers symbols and spaces Then press Set SETUP FILE 2 PASSWORD 4 Give the mailbox a password to protect the mailbox content and settings from unauthorized access Set Press Set PASSWORD _ This password protects the confidential mailbo...

Page 253: ...r mailbox If the subaddresses do not match the document will not be received 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter an ITU T subaddress up to 20 digits long Then press Set SETUP FILE 4 RX PASSWORD The next setting is optional If you set a password however the confi dential documents sent to you must include this pass...

Page 254: ...wise go on to the next step Set To specify more copies press Set OF RX COPIES 01COPIES Press the search buttons to increase or decrease the number if not Use the buttons on the numeric keypad to enter a two digit number For numbers 00 to 09 you must enter 2 digits including the zero Set Press Set SETUP FILE SET BOX 00 8 You can repeat this procedure to set up another mailbox if not Stop Press Stop...

Page 255: ...low CONFID MAILBOX 2 CHANGE DATA 3 Open the mailbox with its number and password Set Press Set CHANGE DATA SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the two digit code of the mailbox you want to change Then press Set CHANGE DATA PASSWORD _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS ...

Page 256: ...o change shown in the display press Set 6 To change an item follow the same procedure you used to perform the initial settings 10 3 7 Stop Press Stop to return to standby Canceling a Mailbox Follow this procedure to cancel a mailbox 1 Open the CONFID MAILBOX menu 10 2 CONFID MAILBOX 1 SETUP FILE 2 Press the search buttons until you see the display below CONFID MAILBOX 3 DELETE FILE 3 Set Press Set...

Page 257: ... 6 Stop Press Stop to return to standby Receiving a Confidential Document When the fax receives a confidential document with a subaddress or subaddress and password that match the subaddress password settings for your confidential mailbox the document is stored in the mailbox After the fax unit receives a document in a confidential mailbox it displays a message and prints a report unless this feat...

Page 258: ...t received in the mailbox RECEIVED IN MAILBOX Follow this procedure to print a document received in a confidential mailbox 1 Open all three of the One touch Speed Dialing panels Then press Confidential Mailbox Confidential Mailbox CONFID TX RX 1 CONFIDENTIAL TX 2 Press the search buttons until you see the display below CONFID TX RX 2 CONFIDENTIAL RX 3 Set Press Set SUBADDRESS 4 1 4 7 2 5 8 0 3 6 9...

Page 259: ...r party has their fax set up for confidential receiving You can use two methods to send a confidential document If you frequently use the confidential sending feature you can register a telephone number for confidential sending with One touch or Coded Speed Dialing registration You can also enter the ITU T subaddress and password with Confidential Mailbox button Sending a Confidential Document wit...

Page 260: ...our fax cannot confirm whether or not the subaddress has been used to set up a confidential mailbox Sending a Confidential Document with the Confidential Mailbox Button Note these points about sending a confidential document to a confiden tial mailbox You can dial only one telephone number If you frequently need to send a confidential document to more than one location register the number subaddre...

Page 261: ...dial the number 6 7 if not Close the One touch Speed Dialing panels and press a One touch Speed dialing button to dial the number or press Coded Dial and enter the three digit code 4 29 4 31 if not Dial the number with directory dialing 4 35 You can dial only one number The transmission mode settings for the speed dialing button are ignored Set Press Set SUBADDRESS 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PR...

Page 262: ... than the timeout interval before pressing Password the fax will start scanning the document The timeout interval can be turned off 16 11 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the ITU T pass word Then press Set TEL 123 4567 01 CANON INC 7 Start Scan Press Start Scan to start the transmission The Fax will begin scann...

Page 263: ...10 14 Using Confidential Mailboxes Chapter 10 ...

Page 264: ...me time What is Polling 11 2 Before You Use Polling Receiving 11 2 Polling Other Fax Machines to Receive a Document 11 3 Polling to Receive at a Preset Time 11 5 Changing the Preset Polling Settings 11 12 Canceling Preset Polling 11 13 Setting Up Polling Sending 11 15 Before You Can Be Polled to Send 11 15 Setting Up a Polling Box 11 15 Scanning a Document into the Memory for Polling Sending 11 20...

Page 265: ...al faxes You can dial up to 210 telephone numbers and poll those faxes to receive documents that they are holding You can poll a document at any time but you may find it more useful to set your fax for polling other faxes at specified times throughout the day 11 5 You must know if the other fax is holding the document under both a subaddress and password or only a subaddress or password You must a...

Page 266: ...uttons until you see the display below POLLING 2 POLLING RX 3 Set Press Set TEL TTI Selector You can select a sender s name with the TTI Selector 6 6 4 Close all three of the One touch Speed Dialing panels and dial the other party s number 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to dial the number If you use regular dialing ma...

Page 267: ...ore pressing Subaddress the fax will start dialing the number The timeout interval can be turned off 16 11 An ITU T subaddress is a number up to 20 digits long which can include spaces and the symbols and 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the ITU T subaddress Then press Set TEL 123 4567 01 CANON INC 6 Password...

Page 268: ...procedure to set the fax to poll another fax at a preset time Polling faxes at preset times allows you to conduct document transac tions later at night when the telephone rates are lower Before you set up polling at a preset time make sure you have per formed the following tasks The numbers you want to register for dialing must be registered for One touch or Coded Speed Dialing buttons 4 6 4 15 Wh...

Page 269: ...ISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 6 FILE SETTINGS Set Press Set FILE SETTINGS 1 CONFID MAILBOX Press the search buttons until you see the display below FILE SETTINGS 4 PRESET POLLING Set Press Set PRESET POLLING 1 SETUP FILE 2 Set Press Set SETUP FILE SET BOX 00 ...

Page 270: ...at will hold the polled document you receive 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a name of up to 24 characters long 3 7 Set Press Set SETUP FILE 2 PASSWORD 5 If you want to set a password go to the next step This is the operation password to protect your preset polling settings To change the settings later you will ha...

Page 271: ...ial the other party s fax number Press a One touch Speed Dialing button to dial the number 4 29 if not Press Coded Dial and a three digit code to dial the number 4 31 If you make a mistake during dialing press Stop to return to standby and start again You can enter up to 200 numbers to be polled by your fax Set Press Set SETUP FILE 4 START TIME You can set the fax to poll other faxes everyday or o...

Page 272: ...1 Set Press Set EVERYDAY _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter the time Enter the time in the 24 hour format e g 1 00 p m as 13 00 If you make a mistake press Clear to erase the number and try again EVERYDAY 00 30 Set Press Set If you want to set more than one time for your fax unit to poll the other faxes press the s...

Page 273: ...p When you are finished setting times press Stop to return to standby To set preset polling for selected days SETUP FILE 4 START TIME Set Press Set START TIME EVERYDAY Press the search buttons until you see the display below START TIME SELECT DAYS Set Press Set SELECT DAYS 1 SUN Press the search buttons to display the name of the first day you want to set up then press Set Set MON 1 Set Press Set ...

Page 274: ...time for your fax unit to poll the other faxes on the selected day press the search buttons to display another empty setting MON 2 Set Press Set and use the numeric keypad to enter another time in 24 hour format You can register up to 5 times for your fax to poll other faxes on the selected day Data Registration If you want to select another day press Data Registration to return to the previous le...

Page 275: ...et Press Set CHANGE DATA SET BOX 00 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the two digit number of the preset polling box you want to change Then press Set CHANGE DATA PASSWORD _ If you have not set the operation password you can skip the next step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYM...

Page 276: ... To change the password setting you will first have to enter the current password and press Set Then you can enter a new password and press Set 8 Stop When you are finished making changes press Stop to return to standby Canceling Preset Polling Follow this procedure to cancel preset polling 1 Open the PRESET POLLING menu 11 6 PRESET POLLING 1 SETUP FILE 2 Press the search buttons until you see the...

Page 277: ...DELETE FILE PASSWORD _ If you have not set the operation password you can skip the next step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the four digit password protecting the preset polling setup file Then press Set After you enter the password the file is deleted DELETE FILE FILE DELETED DELETE FILE SET BOX 00 6 Stop ...

Page 278: ...ing is optional Your TX PASSWORD must match the ITU T password attached when the other party calls you Confirm that the TX PASSWORD on your fax matches the ITU T password attached when the other party calls you If the other party s fax does not support ITU T subaddress pass word transactions you may be able to use the polling box 00 Setting Up a Polling Box Before you can use polling sending you m...

Page 279: ...LING BOX Set Press Set POLLING BOX 1 SETUP FILE 3 Create a polling box and give it a number Set Press Set SETUP FILE SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter a two digit code for the box Then press Set SETUP FILE 1 FILE NAME If the other party s fax does not support ITU T subaddress password transactions set...

Page 280: ...S Use the buttons on the numeric keypad to enter a name of up to 24 characters 3 7 FILE NAME A CANON TOKYO Set Press Set SETUP FILE 2 PASSWORD 5 If you don t want to set password press the search buttons to go to the next step if not Set If you want to enter a password to protect the polling box setup file Press Set PASSWORD _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS U...

Page 281: ...digits long which can include spaces and the symbols and 7 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the subaddress and press Set SETUP FILE 4 TX PASSWORD If you do not want to enter the ITU T password press the down search button to display the next item and go on to the next step if not Set If you want to enter an ITU...

Page 282: ...polling Set Press Set Press the search buttons to display the setting you want ERASE AFTER TX ON ERASE AFTER TX OFF ON The document in the memory box is erased after it is sent once in response to polling by another fax OFF The document in the memory box is not erased after it is polled Select this setting if you expect the document will be polled by more than one fax Set With the selection you wa...

Page 283: ...ING 1 POLLING TX 3 Set Press Set SUBADDRESS 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set If the other party s fax supports ITU T subaddresses and pass words use the buttons on the numeric keypad to enter the subaddress for the polling box Then press Set if not Set If the other party s fax does not support ITU T subaddresses and passwords just press Set 5 If you want ...

Page 284: ...her party s polling request must match the subaddress and the password for the polling box The password setting is optional However if you have registered a password for the polling box the other party s polling request must contain a matching password If no password is registered for the document in the polling box and the other party s polling request contains a password then the document is not...

Page 285: ...ext step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the four digit password protecting the polling box setup file Then press Set CHANGE DATA 1 FILE NAME 6 Press the search buttons to display the item you want to change CHANGE DATA 1 FILE NAME CHANGE DATA 5 ERASE AFTER TX 7 Set Press Set 8 To change the settings follow ...

Page 286: ...et Press Set DELETE FILE SET BOX 00 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the number of the box that you want to delete Then press Set DELETE FILE PASSWORD _ If you have not set the operation password you can skip the next step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the but...

Page 287: ...11 24 Setting Up and Using Polling Chapter 11 6 Stop Press Stop to return to standby ...

Page 288: ...ent features that you may want to use in daily operations Using the Telephone 12 2 Tone Dialing on a Pulse Line 12 3 Setting and Using the Program Button 12 5 Setting Up and Using the Optional Stamp Feature 12 8 Setting Up the Stamp Feature 12 8 Turning the Stamp Feature ON OFF 12 10 How the Fax Operates with Default Settings 12 12 ...

Page 289: ...he dial tone dial the telephone number 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to dial the number 6 7 if not Press a One touch Speed Dialing button to dial the number 4 29 if not Press Coded Dial and a three digit code to dial the number 4 31 if not Dial the number with directory dialing 4 35 If you make a mistake during dialing p...

Page 290: ... Line Many telephone information services for banks airline reservations hotel reservations etc require tone dialing for their services If your fax is connected to a rotary pulse line follow this procedure to set the fax temporarily for tone dialing 1 Hook Press Hook The In Use lamp blinks green and you will hear the dial tone if not Just pick up the handset if you have installed the optional hand...

Page 291: ...r you press Tone you will see a T in the display TEL 123 4567T If your fax is connected to a touch tone line will appear on the display when you press Tone 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter the numbers requested by the information service ...

Page 292: ...s Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Set Press Set twice DATA REGISTRATION 1 USER SETTINGS USER SETTINGS 1 DATE TIME 3 Press the search buttons until you see the display below USER SETTINGS 7 PROGRAM KEY 4 Set Press Set to display the current settings PROGRAM KEY PRINT REPORT 5 Press the search buttons to display the function you want to assign to...

Page 293: ...u need to print a report all you have to do is press the Program button This saves you the effort of opening all three of the One touch Speed Dialing panels to press the Report button SCANNING MODE Set up the Resolution Contrast or Document buttons for sending special documents and then store the settings under the Program button The next time you need to set them before a document transmission yo...

Page 294: ...ted for the transaction To set up the Report button feature Press the search buttons until you see the display below PROGRAM KEY REPORT Set Press Set Program Now any time you need a report press the Program button Use the search buttons to choose the report you want Then press Set Set REPORT 1 ACTIVITY REPORT REPORT 6 RX MEM BOX LIST To set up the scanning mode Press search buttons until you see t...

Page 295: ...Feature If the optional stamp feature is provided on your fax machine you can set the fax to stamp the front lower left corner of every page you scan for sending Setting Up the Stamp Feature 1 Open all three of the One touch Speed Dialing panels 2 Open the TX SETTINGS menu Data Registration Press Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Pre...

Page 296: ...low TX SETTINGS 7 TX STAMP This item will not appear on the menu unless your fax machine has been provided with the stamp option 4 Set Press Set 5 Press the search buttons to display ON or OFF then press Set Set If you turn this feature ON select one of the options described on the next page 6 Stop When you are finished press Stop to return to standby ...

Page 297: ...r sending However before you scan a document you can still turn on the stamp feature for a document you want to stamp with Stamp button Turning the Stamp Feature ON OFF If you have turned the TX STAMP setting ON documents will be stamped according to the above setting If you have not turned on the TX STAMP feature but you still want to occasionally stamp documents you scan for sending or if you ha...

Page 298: ...o stamp document pages press the search buttons until you see ON TX STAMP ON if not If you want to turn the stamp feature off press the search buttons until you see OFF TX STAMP OFF 4 Set Press Set TEL 5 Close all three of the One touch Speed Dialing panels and send the document ...

Page 299: ... you will hear a beep The volume of this beep can be adjusted or it can be turned off 16 6 Date format DATE SETUP In the standby mode the date is given in the format MM DD YYYY Two other formats are available 16 30 Dialing timeout TIME OUT The fax automatically pauses five seconds after you press a speed dialing button to allow you to dial other numbers for sequential broadcasting You can turn the...

Page 300: ... until you can re fill the paper cassette replace the toner cartridge or pick up the paper on the trays You can also set an alarm to sound when the fax starts receiving a document in the memory 16 15 Offhook alarm OFFHOOK ALARM If the handset remains off the hook an alarm will sound The volume of this alarm can be adjusted or it can be turned off 16 6 Pause length MID PAUSE SET A pause entered wit...

Page 301: ...et the reduction rate to a fixed rate You can select one of the fixed rates to increase the amount of reduction or you can turn reduction off 16 17 Report Activity Management Report ACTIVITY REPORT An Activity Management Report prints after every 40 transactions Transactions are listed in chronological order You can turn this feature off or set the fax to print an Activity Management Report at the...

Page 302: ...16 16 29 Speed TX START SPEED RX START SPEED The starting speed for all transactions is set for 33600 bps Slower settings are available 16 30 Stamp TX STAMP If you have the optional stamp feature on your fax machine you can turn the stamp feature on with this switch The default setting is off 12 8 16 12 Telephone line TEL LINE TYPE Your fax is set to operate on a touch tone telephone line 3 10 16 ...

Page 303: ...12 16 Other Special Features Chapter 12 ...

Page 304: ...ling the System Settings Password 13 4 Restricting Fax Operation 13 6 Setting Operation Restrictions 13 6 Operating the Fax with Restrictions ON 13 11 Turning Restrictions OFF and ON 13 14 Receiving Documents from Registered Senders Only 13 16 Using Memory Lock 13 17 Setting a Time and Password for Memory Lock 13 17 Turning the Memory Lock ON 13 20 Turning the Memory Lock OFF and Printing Document...

Page 305: ...and change or disable the settings Setting the System Settings Password Follow this procedure to set the system settings password 1 Open the SYSTEM SETTINGS menu Open all three of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below ...

Page 306: ...PER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a four digit password between 0000 and 9999 PASSWORD 3377 3 Record the password number and store it in a safe location You must enter this system password every time you open the System Settings menu Set Press Set SYSTEM SETTINGS 2 RESTRICTIVE CODES 4 Stop Press Stop to return to standby ...

Page 307: ...d Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 7 SYSTEM SETTINGS Set Press Set SYSTEM SETTINGS PASSWORD _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter the current four digit system settings pa...

Page 308: ...pad to enter the current password Then press Set The current password is not displayed as it is entered PASSWORD _ 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter the new password and press Set The new password is displayed as it is entered if not To cancel the password setting press Clear then Set SYSTEM SETTINGS 2 RESTRICTIVE CODES 5 Stop Press Stop to return to...

Page 309: ... to restrict access to all of these features Sending documents Copying documents and printing fax reports Using the telephone for voice communication Every time you send a docu ment you must enter a department code and password Every time you send a document you only have to enter a department code Every time you send a document you only have to enter a user access code You cannot send a document ...

Page 310: ...SYSTEM SETTINGS 1 PASSWORD 2 Press the search buttons until you see the display below SYSTEM SETTINGS 2 RESTRICTIVE CODES 3 Turn on the transmission restriction feature Set Press Set RESTRICTIVE CODES 1 TX SETTINGS Set Press Set TX SETTINGS OFF Press the search buttons until you see the display below TX SETTINGS ON Set Press Set DAC SETUP OFF ...

Page 311: ...AC and want to use only the user access code for transactions use the search keys to display OFF then press Set and go on to step 6 to set the user access code If you set only the user access code you have to enter only the user access code when you send a docu ment Set Press Set 5 Enter the department access code DAC 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the bu...

Page 312: ... DAC 02 if not If you do not want to enter a password so you can use only the department access code for transactions just press Set and go on to the next step If you set only the department access code you have to enter only the department access code when you send a document You can now repeat steps 4 and 5 to enter other department access codes and passwords ENTER DAC 10 7 Data Registration Whe...

Page 313: ...O WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a four digit user access code This user access code is used only to restrict access to copying and printing USER ACCESS CODE 2894 Set Press Set RESTRICTIVE CODES 3 TEL SETTING 10 Turn off access to the telephone Set Press Set TEL SETTING OFF Press the search buttons to display ON TEL SETTING ON Set Press Set This disables the te...

Page 314: ...DAC and passwords have been set up 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 2 Dial the other party s fax number 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use regular dialing to dial a number 6 7 if not Press a One touch Speed Dialing button to dial the numbe...

Page 315: ...enter the correct code 5 Enter the DAC password or user access code 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the four digit DAC password or user access code then press Set If you enter the wrong password the fax beeps and waits for you to enter the correct password After you enter the department access code and passwor...

Page 316: ...estriction set up and turned on 1 Open all three of the One touch Speed Dialing panels Then press Report Report REPORT 1 ACTIVITY REPORT 2 Press the search buttons to select the type of report you want to print then press Set Set USER ACCESS CODE _ 3 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the four digit user access c...

Page 317: ...STEM SETTINGS 1 PASSWORD 2 Press the search buttons until you see the display below SYSTEM SETTINGS 2 RESTRICTIVE CODES 3 Set Press Set RESTRICTIVE CODES 1 TX SETTINGS 4 Press the search buttons to display the feature you want to turn off RESTRICTIVE CODES 1 TX SETTINGS RESTRICTIVE CODES 3 TEL SETTING To turn off restricted sending Press the search buttons until you see the display below RESTRICTI...

Page 318: ...RINTER SET Set Press Set FAX S PRINTER SET ON Press the search buttons to display OFF then press Set Set To turn off restricted use of the telephone Press the search buttons until you see the display below RESTRICTIVE CODES 3 TEL SETTING Set Press Set TEL SETTING ON Press the search buttons to display OFF then press Set Set 5 Stop Press Stop to return to standby To turn the settings on again just ...

Page 319: ...m settings password 13 4 2 Press the search buttons until you see the display below SYSTEM SETTINGS 4 RX RESTRICTION 3 Set Press Set 4 Press the search buttons to display the setting you want then press Set Set RX RESTRICTION OFF RX RESTRICTION ON OFF Your fax will receive a document even if the fax tele phone number of the originator is not registered on your fax for a One touch Speed Dialing or ...

Page 320: ...en enter the memory lock password to print all the documents stored in the memory Setting a Time and Password for Memory Lock After the memory lock is turned on the fax will automatically enter and leave the memory lock mode at times you specify The documents received when the fax is in the memory lock mode are stored in the memory until you unlock the memory with a password and print them Follow ...

Page 321: ...STEM SETTINGS 3 MEMORY LOCK RX Set Press Set MEMORY LOCK RX OFF 2 Turn on the memory lock feature Press the search buttons until you see the display below MEMORY LOCK RX ON Set Press Set 3 Press the search buttons to display the setting you want and press Set Set MEMORY LOCK RX 1 MEM LOCK PASSWORD MEMORY LOCK RX 3 TIME SETUP 4 For details about setting up the memory lock feature refer to the summa...

Page 322: ...S A report prints while the fax is in the memory lock mode 3 TIME SETUP Set the times for the fax to enter and leave the memory lock mode The time settings are optional If you do not set the times you can use the Memory Reception button to turn the memory lock feature on and off OFF Turns off the timer setup You can turn the memory lock mode on and off with the Memory Reception button ON Turns on ...

Page 323: ...emory Reception Memory Reception MEM LOCK PASSWORD _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter the memory lock password then press Set MEMORY LOCK RX The fax is now in the memory lock receive mode All documents will be received in the memory until you unlock memory receiv ing and print them Turning the Memory Lock OFF and Printing Documents Follow this procedu...

Page 324: ...ivileged access to the tele phone lines only authorized users are entrusted with the PIN codes for daily operations Some Private Branch Exchange PBX systems require that a PIN code be entered when dialing a number to make a call or send a document by fax Depending on the requirements of the PBX system the PIN code may be entered either before the number as a prefix or after the number as a suffix ...

Page 325: ... SETTINGS Set Press Set TX SETTINGS 1 ECM TX 2 Press the search buttons until you see the display below TX SETTINGS 7 PIN CODE If the TX STAMP option has been installed this item will appear as 8 PIN CODE 3 Set Press Set PIN CODE OFF 4 Press the search buttons until ON appears PIN CODE ON 5 Set Press Set NECESS PIN CODE OFF ...

Page 326: ...o leave NECESS PIN CODE set to OFF if not If your PBX always requires PIN code entry press the search buttons until ON appears NECESS PIN CODE ON 7 Set Press Set PIN CODE BEF AFT BEFORE TEL NO 8 Set To select BEFORE TEL NO press Set if not To select AFTER TEL NO press the search buttons until AFTER TEL NO appears and press Set Set 9 Stop Press Stop ...

Page 327: ...OLS Enter the telephone number TEL 123 4567 3 Pin Code Open all three of the One touch Speed Dialing panels press Pin Code then press Set TEL 123 4567C Set 4 Repeat steps 2 and 3 for each number in a sequential broadcast 5 Start Scan Press Start Scan ENTER PIN CODE 6 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter the PIN code EN...

Page 328: ... 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the other party s fax number Then press Set TEL C123 4567 4 Repeat steps 2 and 3 for each number in a sequential broadcast 5 Start Scan Press Start Scan ENTER PIN CODE 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Enter the PIN code with the buttons on the...

Page 329: ...ou can operate as described below 1 Select the speed dialing location to register the telephone number 4 7 4 16 TELEPHONE NUMBER TEL _ 2 Pin Code If the PIN code is to be dialed before the telephone number press Pin Code then enter the telephone number TELEPHONE NUMBER TEL C123 4567 if not Pin Code If the PIN code is to be dialed after the telephone number enter the telephone number then press Pin...

Page 330: ... on the fax machine DOCUMENT READY 2 Coded Dial 1 72 Press a speed dialing button TEL C123 4567 01 CANON 3 Start Scan Press Start Scan ENTER PIN CODE 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Enter the PIN code using the buttons on the numeric keypad A maximum of 20 digits can be entered for the PIN code ENTER PIN CODE The PIN code is not displayed as it is entered 5 ...

Page 331: ... the document on the facsimile DOCUMENT READY 2 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Dial the telephone number with the numeric keypad or the speed dialing buttons TEL 123 4567 01 CANON 3 Start Scan Press Start Scan ENTER PIN CODE 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Enter the PIN code with the buttons on the numeric keypad A maxi...

Page 332: ... can print lists of telephone numbers and transmissions settings registered in the fax as well as print reports about document transactions Printing the Speed Dialing Lists 14 2 Printing the User Data List 14 5 Printing the List of Sender Names 14 6 Reports 14 8 Printing the Activity Management Report 14 9 Setting and Using Activity Reports 14 11 Memory Lists 14 17 ...

Page 333: ...1 1 TOUCH LIST 2 Press the search buttons to display the name of the list you want to print 1 1 TOUCH LIST Prints the standard list List 1 of all One touch Speed Dialing buttons and numbers registered in the fax 2 CODED DIAL LIST Prints the standard list List 1 of all Coded Speed Dialing buttons and numbers registered in the fax 3 1 TOUCH DETAIL Prints the detailed list List 2 of all One touch Spe...

Page 334: ...tarts printing PRINTING REPORT Samples of each type of list are shown below One Touch Speed Dial List 1 1 TOUCH SPD DIAL LIST 1 12 31 1999 10 32 FAX 833 4423 WORLD ESTATE INC 001 NO CONNECTION TEL CONNECTION ID TX TYPE 01 732 2233 ADAM BOOKS CPA REGULAR TX 02 761 1298 JOHN BARRISTER REGULAR TX 23 00 04 1 516 911 4411 NATALIE SMITH REGULAR TX 03 1 914 438 3619 SEYMOUR GREEN REGULAR TX 23 00 Coded S...

Page 335: ...CONFID TX SUBADDRESS 00000000 ECM ON Coded Speed Dial List 2 12 31 1999 09 53 FAX 833 4423 WORLD ESTATE INC 001 CODED SPEED DIAL LIST 2 024 CONNECTION TEL 982 8877 CONNECTION ID AK ASSOCIATES TX START TIME 1 10 00 2 12 00 3 14 00 4 16 00 5 18 00 TX SPEED 33600bps 0 TX TYPE REGULAR TX ECM ON 075 CONNECTION TEL 712 0965 CONNECTION ID T S DESIGNS TX START TIME 1 23 30 2 08 00 3 4 5 TX SPEED 33600bps ...

Page 336: ...ST 1 USER DATA 4 Set Press Set to start printing After you press Set the report starts printing PRINTING REPORT User s Data List USER S DATA LIST 12 31 1999 13 36 FAX 833 4423 WORLD ESTATE INC 001 1 USER SETTINGS UNIT TELEPHONE 833 4423 UNIT NAME WORLD ESTATE INC TX TERMINAL ID ON TTI POSITION OUTSIDE IMAGE TELEPHONE MARK FAX 8 DUAL LINE OPTIONS 2nd LINE TEL 2nd LINE TYPE TOUCH TONE TX LINE PRIORI...

Page 337: ...n place of the unit name 3 12 Sender names are selected by pressing TTI Selector just before you send a document 6 6 1 Open all three of the One touch Speed Dialing panels Then press Report REPORT 1 ACTIVITY REPORT Report 2 Press the search buttons until you see the display below REPORT 3 USER DATA LIST 3 Set Press Set USER DATA LIST 1 USER DATA 4 Press the search buttons until you see the display...

Page 338: ...ing Reports and Lists 5 Set Press Set After you press Set the report starts printing PRINTING REPORT Sender Name List 12 31 1999 13 38 FAX 833 4423 WORLD ESTATE INC 001 SENDER NAME 01 R LOUIS 02 S ROBERTS 03 R SEAL 04 B THOMAS 05 F DILLON 06 B DWYER ...

Page 339: ...ching the transaction number of the TX REPORT with the transac tion number on the ACTIVITY MANAGEMENT REPORT you can know exactly how many attempts were made to send the document how many pages were sent each attempt as well as the usage time for each attempt The usage time is printed in the RESULT column of the ACTIVITY MANAGEMENT REPORT along with any error codes Two types of ACTIVITY MANAGEMENT...

Page 340: ...sactions listed chronologically Activity Management Report ACTIVITY REPORT 12 31 1999 14 36 FAX 833 4423 WORLD ESTATE INC 001 ST TIME CONNECTION TEL ID SENDER NAME NO MODE PGS RESULT 12 31 12 28 ADAM BOOK CPA S ROBERTS 0007 TRANSMIT ECM 1 OK 00 16 732 2233 12 31 12 49 BELZER INC 5005 AUTO RX ECM 1 NG 00 20 1 213 978 3314 0 STOP 12 31 13 08 1 213 978 3314 R LOUIS 0011 TRANSMIT 2 NG 00 00 0 0995 12 ...

Page 341: ... 1 STOP 12 31 14 33 5007 CONFID RX 1 NG 00 00 0 0995 Note the following additional features you can set up with the ACTIV ITY REPORT item in the REPORT SETTINGS menu The fax is set to print an Activity Management Report automatically after 40 transactions You can turn this feature off 16 9 You can set the fax to print an Activity Management Report at the same time every day 16 9 If you set up depa...

Page 342: ...6 TRANSMIT ECM 1 OK 00 16 1 914 438 3619 DEPT ACCESS CODE 3111 Setting and Using Activity Reports For details about setting up these activity reports to print or turning them off refer to the Report Settings summary at the end of this User s Guide 16 7 Error Report TX The fax is set to print a report if an error occurs during sending This is the default setting for the Report Settings 16 8 12 31 1...

Page 343: ... the Report Settings to print a transmission report for every document you send 16 8 12 31 1999 13 34 FAX 833 4423 WORLD ESTATE INC 001 TX REPORT TRANSMISSION OK TX RX NO 0012 CONNECTION TEL 761 1298 CONNECTION ID JOHN BARRISTER ST TIME 12 31 13 30 USAGE T 00 16 PGS SENT 1 RESULT OK ...

Page 344: ...words Relay sending is another money saver We can designate one relay fax in your area send one transmission from the home office on the East coast and then have the document relayed to you locally We hope you will have these features set up in the very near future so we can enjoy more efficient secure and economical facsimile communications December 28 1999 Dear Member By now you have all had a c...

Page 345: ...1298 JOHN BARRISTER TRANSACTION OK 01 732 2233 ADAM BOOKS CPA 03 1 914 438 3619 SEYMOUR GREEN ERROR INFORMATION Error Report RX You can set the fax to print a report every time an error occurs during document receiving Otherwise only an error message is displayed 16 8 12 31 1999 12 50 FAX 833 4423 WORLD ESTATE INC 001 RX REPORT INCOMPLETE RECEPTION TX RX NO 5005 CONNECTION TEL 1 213 978 3314 CONNE...

Page 346: ... BELZER INC ST TIME 12 31 14 07 USAGE T 00 17 PGS 1 RESULT OK Confidential Receive Report When the fax receives a confidential document it displays a message and prints a report RECEIVED IN MAILBOX 12 31 1999 13 34 FAX 833 4423 WORLD ESTATE INC 001 CONFID RX REPORT CONFID MBOX 01 CONFID MBOX NAME LOUIS TX RX NO 5007 CONNECTION TEL 1 213 978 3314 SUBADDRESS 1111 CONNECTION ID BELZER INC ST TIME 12 ...

Page 347: ...SULT OK This feature can be turned off with the User Data Settings 16 8 Relay Broadcast Report The Relay Broadcast Report is sent from a relay unit to the originator after the documents from the originator have been relayed by the relay unit This feature is set with the TX REPORT item in the RELAY TX GROUP menu 9 7 16 22 12 31 1999 14 37 FAX 833 4423 WORLD ESTATE INC ADAM BOOK CPA 001 001 RELAY BR...

Page 348: ...fidential mailboxes are currently holding documents This list does not list the passwords for the confidential mailboxes 1 Open all three of the One touch Speed Dialing panels Then press Report REPORT 1 ACTIVITY REPORT Report 2 Press the search buttons until you see the display below REPORT 5 CONF MAILBX LIST 3 Set Press Set to start printing the report PRINTING REPORT CONFID MAIL BOX REPORT CONFI...

Page 349: ...e of the One touch Speed Dialing panels Then press Report REPORT 1 ACTIVITY REPORT 2 Press the search buttons until you see the display below REPORT 4 DOC MEMORY LIST 3 Set Press Set PRINTING REPORT DOC MEMORY LIST 12 31 1999 13 01 FAX 833 4423 WORLD ESTATE INC 001 TX RX NO MODE CONNECTION TEL ID PGS SET TIME ST TIME SENDER NAME 0011 TRANSMIT 002 HUNT INVESTMENTS 2 12 31 13 00 23 30 R LOUIS ...

Page 350: ...ved and held in memory boxes 1 Report Open all three of the One touch Speed Dialing panels Then press Report REPORT 1 ACTIVITY REPORT 2 Press the search buttons until you see the display below REPORT 6 RX MEM BOX LIST 3 Set Press Set PRINTING REPORT RECEIVED MEMORY BOX LIST BOX FILE NAME PGS 66 R LOUIS 1 12 31 1999 15 01 FAX 833 4423 WORLD ESTATE INC 001 ...

Page 351: ...ill be lost If this time limit has elapsed by the time power is restored to the fax unit as soon as power is restored a list of documents deleted from the memory as a result of the power failure is printed automatically MEMORY CLEAR REPORT 12 31 1999 11 52 FAX 833 4423 WORLD ESTATE INC 001 TX RX NO MODE CONNECTION TEL ID PGS SET TIME ST TIME SENDER NAME 0011 TRANSMIT 002 HUNT INVESTMENTS 2 12 31 1...

Page 352: ...er 15 15 Recommended Paper 15 15 Storing the Paper Supply 15 16 Changing the Toner Cartridge 15 17 Storing Toner Cartridges 15 22 Handling Cartridges 15 22 Storing Cartridges 15 23 Disposing of Used Toner Cartridges 15 23 Periodic Cleaning 15 24 Cleaning the Fax Unit 15 24 Cleaning the Transfer Guide Area 15 25 Cleaning the Scanning Area 15 27 Refilling the Stamp Ink Compartment option 15 33 Error...

Page 353: ...ent scanning always check the pages before you feed them into the fax 6 2 If a document is curled or wrinkled make a copy of the original and scan the copy If a paper jam occurs during scanning the Error lamp blinks red and a message will appear in the display CHECK DOCUMENT 1 Stop Press Stop 2 Gently lift the ADF cover ...

Page 354: ...ons 15 3 Maintenance Frequently Asked Questions 3 Pull the document straight out to remove it Always open the ADF cover before you attempt to remove a jammed document 4 Close the ADF cover and press down on it gently until you hear it lock in place ...

Page 355: ...edures below Make sure you check all the areas described below because paper jams can occur at more than one location Follow the exact order of the steps below When removing the paper cassettes remove them gently If a paper jam occurs during printing the Error lamp blinks red and a message will appear in the display REC PAPER JAM Wash off any toner from your hands or clothing immediately with cold...

Page 356: ...remove it Area Page 1 Face up tray area 15 6 2 Output trays area 15 6 3 Imaging area 15 8 4 MP tray area 15 11 5 Paper Cassette 1 area 15 12 6 Paper Cassette 2 area if installed 15 13 Paper jams can occur in more than one location at a time so ensure all locations indicated in the illustration are checked 4 MP TRAY AREA 5 PAPER CASSETTE 1 AREA 6 PAPER CASSETTE 2 AREA if installed 2 OUTPUT TRAYS AR...

Page 357: ...r is still within the paper feed area The pressure from the pressure roller must be released before removing the paper To do this open the printer cover and follow the instructions 15 9 to hold the green lever and flip the transfer guide up Then try removing the jammed paper from this area After removing the paper gently guide the transfer guide back to its original position 2 Output trays area 1 ...

Page 358: ...nce Frequently Asked Questions 15 7 Maintenance Frequently Asked Questions If you can see the edge of the paper Gently remove the jammed paper If you cannot see the edge of the paper 2 Use both hands to pull the paper up ...

Page 359: ... the paper feed area The pressure from the pressure roller must be released before removing the paper To do this open the printer cover and follow the instructions 15 9 to hold the green lever and flip the transfer guide up Then try removing the jammed paper from this area After removing the paper gently guide the transfer guide back to its original position 3 Imaging area 1 Lift the document feed...

Page 360: ...e paper away from the guide After the paper rear most edge has come out slowly pull the paper forward and out of the fax unit 1 2 The spring for the transfer guide is strong Always guide the transfer guide slowly back to its original position by holding the green lever Never let it jump back by releasing the lever When removing the jammed paper be careful not to touch the transfer charging roller ...

Page 361: ...the MP tray and remove the envelope feeder slot cover if attached 1 2 5 Pull out the jammed paper holding its leading edge while opening the release guide as far as it will go Replace the envelope feeder slot cover onto the MP tray after removing the jam ENVELOPE FEEDER SLOT COVER RELEASE GUIDE ...

Page 362: ...imaging area on pages 15 8 to 15 10 2 If you cannot easily reach the paper to clear the jam slowly pull the jammed paper out from the front Do not pull the jammed paper upwards when removing it from the fax unit This could damage the paper sensor If the paper does not come out easily do not force it Follow the instructions from step 2 of the Paper Cassette 1 area description to remove the jammed p...

Page 363: ...ut If the paper does not come out easily or you cannot grasp the edge of the paper easily do not force it Go to step 2 Always release the transfer guide inside the fax unit before removing the paper 15 9 After removing the paper gently guide the transfer guide back to its original position If you cannot see the edge of the paper 2 Open the printer cover and remove the toner cartridge 15 9 Store th...

Page 364: ...ing the lever When removing the jammed paper be careful not to touch the transfer charging roller If the roller becomes dirty the print quality will deteriorate After removing the jammed paper make sure you insert the cassette all the way into the fax unit until it locks into place 6 Paper Cassette 2 area Before removing Paper Cassette 2 check inside the printer cover If you see the edge of the pa...

Page 365: ...r feed area inside the fax unit do not force it Always release the transfer guide inside the fax unit before removing the paper 15 9 When removing the jammed paper be careful not to touch the transfer charging roller If the roller becomes dirty the print quality will deteriorate After removing the jammed paper make sure you insert the cassette all the way into the fax unit until it locks into plac...

Page 366: ...Paper We recommend using Canon paper with this fax machine Quality Use plain bond typewriter quality without curls folds or rough edges Weight 17 24 lb 64 90 g m2 Storage 64 F to 75 F 18 C to 24 C 40 60 relative humidity Before buying large quantities of other paper test it with the fax to make sure it is reliable Use only plain white paper Do not use perforated or colored paper Paper that is eith...

Page 367: ...r against humidity Do not store paper on the floor where humidity is higher If the humidity of the surrounding area is higher than normal store the paper in a specially designed storage box To prevent excessive paper curl do not stack paper too high Do not expose the stored paper supply to direct sunlight If paper is moved to a location of very different temperature store the paper in the new loca...

Page 368: ... 16 18 You may be able to extend the service life of the toner cartridge by removing it and rotating it 5 or 6 times to re distribute the toner inside the cartridge After you re set the cartridge in the fax unit if the mes sages goes off you can continue printing but make sure you have a new cartridge on hand to replace the old one when it finally runs out of toner If the message does not go off t...

Page 369: ...on has started a special program to help you dispose of your empty toner cartridges After you install a toner cartridge keep the original packing material Inside the box is a shipping label Fill out this label and call UPS for pickup UPS will pick up the empty toner cartridge at Canon s expense and return it to a recycling center For details about this program contact your authorized Canon dealer ...

Page 370: ...it from the cartridge 7 As you steady the cartridge with one hand remove the seal by gently pulling the plastic tab with your other hand Use a firm even pull to avoid breaking the seal Do not pull the tab upwards or downwards the tape may break If the tab breaks off from the tape pull the tape out by pulling on the end of the tape where the tab was originally attached Wash off any toner from your ...

Page 371: ...de the cartridge into the printer until it is completely down inside the fax unit and level 10 Carefully close the printer cover If the printer cover does not shut completely do not force it down Remove the toner cartridge and insert it again To avoid exposing the light sensitive drum never leave the printer cover open DO NOT TOUCH THE PROTECTIVE SHUTTER ON THE BOTTOM OF CARTRIDGE KEEP THE DRUM SL...

Page 372: ...operate if the cover is not closed com pletely If the printer cover is open you will see a message CHECK PRINTER COVER Open the printer cover again and make sure the toner car tridge is sitting level and close the printer cover again 11 Lower the upper output tray the document output tray and the document feeder tray ...

Page 373: ... to normal room light about 1 000 lux for longer than 5 minutes There are strong magnets inside a toner cartridge To avoid possible destruction of valuable data on disks or other media keep the toner cartridge away from computer screens hard disks floppy disks or any other kind of material sensitive to magnetic fields Never touch or try to open the protective shutter that protects the light sensit...

Page 374: ...n by shaking the cartridge Do not store the cartridge in salty or corrosive air Never attempt to disassemble a toner cartridge or attempt to refill it Make sure that you use a stored toner cartridge before the expiration date printed on the toner cartridge box Disposing of Used Toner Cartridges NEVER INCINERATE USED CARTRIDGES SCATTERED TONER POWDER IS EXTREMELY FLAMMABLE To protect the environmen...

Page 375: ...ax print all documents received in the memory Cleaning the Fax Unit 1 Before you clean the fax disconnect the power cord of the fax unit from the power source 2 Moisten a soft cloth with water and a small amount of diluted mild detergent To prevent damage to the surface of the fax unit never use thinner benzene alcohol acetone or any other organic solvent to clean the fax ...

Page 376: ...the Transfer Guide Area 1 Disconnect the power cord of the fax unit from the power source 2 Lift the document feeder tray the document output tray and the upper output tray 3 Open the printer cover and remove the toner cartridge Store the cartridge in its original protective bag to avoid exposure to light ...

Page 377: ...e any paper dust off the black plate of the transfer guide 5 While holding the green lever flip the transfer guide up Wipe the edge of the transfer guide with a soft clean cloth to remove toner and paper dust from both sides of the transfer guide TRANSFER GUIDE GREEN LEVER TRANSFER GUIDE ...

Page 378: ... the lever To avoid deterioration in print quality never touch the transfer charging roller when you clean the metal strip 7 Replace the toner cartridge in the fax unit 8 Close the printer cover lower the upper output tray the document output tray and the document feeder tray and connect the power cord of the fax unit to the power source Cleaning the Scanning Area Periodically check the scanning g...

Page 379: ...en the upper unit of the ADF cover as shown in the illustration below C BE SURE NOT TO OPEN THE ADF COVER FULLY TO THE EXTENT THAT THE LOWER UNIT IS LIFTED AS SHOWN IN THE ILLUSTRATION ON THE RIGHT THE LOWER UNIT MAY FALL HEAVILY WHEN YOU UNLOCK THE ADF COVER ON STEP 3 ...

Page 380: ...3 Release the upper unit of the ADF cover by pushing the hook inside with your finger or using a pencil 4 Open the upper unit of the ADF cover fully and clean the rollers Use a dry cloth to wipe clean the underside of the ADF cover Use a dry cloth to wipe up paper dust around the rollers ROLLERS ...

Page 381: ... the ADF cover until you hear it lock MAKE SURE THAT THE UPPER UNIT OF THE ADF COVER IS LOCKED IN POSITION SECURELY BEFORE PROCEEDING TO STEP 6 6 Lift the document feeder tray and gently open the ADF cover until it stops grasping the document feeder tray and the ADF cover at the same time ...

Page 382: ...enance Frequently Asked Questions 7 While holding the ADF cover open with one hand use one finger of your other hand to gently push in the black plastic loop to separate it from the stub on the fax machine 8 Gently lift the ADF cover up to the full open position ...

Page 383: ...cratch the scanning glass Use a dry cloth to wipe clean the underside of the ADF cover Use a dry cloth to wipe up paper dust around the rollers If you have installed the optional stamp kit be careful not to touch the stamp ink compartment when cleaning the scanning area 10 Lower the ADF cover until the plastic loop is even with the stub on the fax machine ROLLERS WHITE STRIP SCANNING GLASS STAMP o...

Page 384: ...er the document feeder tray 13 Connect the power cord of the fax unit at the power source Refilling the Stamp Ink Compartment option Follow this procedure to refill the stamp ink compartment if you are using the optional stamp feature Please contact your local authorized Canon dealer when you run out of ink 1 Disconnect the power cord of the fax unit from its power source 2 Follow steps 6 to 8 on ...

Page 385: ... one hour If you have to send a document turn off the stamp feature for the first hour 12 10 TO AVOID INK SPILLAGE APPLY ONLY ONE DROP OF INK TO THE STAMP PAD 4 Follow steps 10 to 12 on pages 15 32 and 15 33 to close the ADF cover lower the document feeder tray and connect the power cord of the fax unit to the power source Make sure that you do not drip ink on any other part of the fax Make sure t...

Page 386: ...ke sure the stack is below the tabs 2 31 Check all paper cassettes and make sure they are installed correctly Contact the other party and request that the document be set correctly for polling on the other fax The paper cassette on your fax is out of paper 0009 If the paper cassette still has paper in it then the paper cassette may not be installed correctly If you are polling a fax to receive a d...

Page 387: ...l document to a fax unit that does not support the use of ITU T subaddresses Send the document without confidential settings or send the document to a fax that supports the use of ITU T subaddresses 0034 You sent a confidential document to another fax unit but it was rejected Contact the other party and confirm the settings on the other party s confidential mailbox 0035 You have attempted to relay...

Page 388: ...because a subaddress and or password does not match 0083 Call the other party and confirm whether or not the other party s fax supports receiving a polling request with an ITU T password Ask the other party to try again without an ITU T password The other party cannot receive a document with an ITU T password Call the other party and confirm that the subaddress and or password that you are using a...

Page 389: ...ialing or press Delete File select transaction number then press Set when memory sending AUTO REDIAL The other party did not answer even after redialing Wait for a few minutes and try again When you send documents long distance press Pause after dialing If you still cannot send the document the other party may have turned off their fax unit BUSY NO SIGNAL Your attempt at polling receiving failed T...

Page 390: ...n the memory The other party s fax unit may not be able to function as a relay station or it may not be set up correctly to receive and relay documents Contact the other party and make sure it can function as a relay station If the fax unit can be set up as relay station confirm that it is set up correctly for relay transmissions Make sure you have both registered the same ITU T subaddress passwor...

Page 391: ...int the correct paper size press Stop and install the correct size paper Then press Start Scan PRT ALT PAPER SIZE YES NO A confidential document has arrived in a mailbox of your fax unit and the message will remain displayed until you print the document 10 8 Paper has jammed in the paper cassette or inside the printer Clear the paper jam 15 4 REC PAPER JAM RECEIVED IN MAILBOX The fax unit has run ...

Page 392: ...m persists call for service START AGAIN STOP KEY PRESSED You attempted to send a document with an ITU T subaddress but the other party s fax unit does not support receiving a document with an ITU T subaddress SUBADDRESS TX REJECTD USER ACCESS CODE You have to enter user access code to send copy or print reports USER ACCESS LOCK Sending or printing has been restricted Set the TX SETTINGS or FAX S P...

Page 393: ...r transmission speed 4 13 4 22 16 30 Is the other fax out of paper Call the other party and make sure their fax is supplied with paper Are the rollers dirty Clean the rollers 15 29 Does memory fill up immediately when you try to send Are the document mode settings on The Fine Super Fine Ultra Fine or Text Photo settings can use large amounts of memory when scanning certain types of documents Use d...

Page 394: ... relay unit and the relay unit must tell you the subaddress and password If the relay unit has set an ITU T password then you must send the document with the correct password as well as the correct subaddress 9 10 Does the ITU T subaddress password match those of the relay unit Make sure you set the correct subaddress password 9 10 Is the memory of the relay unit full Check with the relay unit and...

Page 395: ...d pass words Contact the other party and confirm that they called you with the correct subaddress password Are the originator s subaddress password correct The originator must send you the document with the correct ITU T subaddress password The ITU T password setting is optional However if you set a password on your relay TX group then the originator must send a password Otherwise your fax will no...

Page 396: ... toner Remove your toner cartridge and rotate it 5 or 6 times to evenly distribute the remaining toner and try again If this does not solve the problem you should change the toner cartridge 15 17 Is the other fax functioning properly The sending fax usually determines image quality Try copying a document on your own fax If the copy is clean then the other fax has a problem Call the other party and...

Page 397: ...artridge 15 17 Is the copied document reduced Are the document feed guides snug against the sides of the docu ment that you are copying Make sure the document feed guides are both against the sides of the document on the document feeder tray before you start copying 5 3 Are copied documents cut at the margins Is the selector on the paper cassettes or the MP tray set for the width of the paper load...

Page 398: ...be able to speed up transmission time by turning ECM off 16 10 16 14 Are the documents received not printed out Are the paper cassettes set correctly into the fax Insert the paper cassettes all the way into the fax unit until it locks into place 2 37 Cannot get faxes from information services Is your fax connected to a rotary dial telephone line Even if your fax is connected to a rotary dial line ...

Page 399: ...s store them in a safe place to protect their confidentiality and so you can find them later for reference Password Reminder Item Description Password four digit System Settings Protects the user data System Settings from unauthorized access Sending Restrictions Restricts document sending to holders of the User Access Code Printing Restrictions Restricts report printing and document copying Memory...

Page 400: ...ked Questions 15 49 Maintenance Frequently Asked Questions Department Access Code Dept Access Code Password Dept Access Code Password four digit four digit four digit four digit Preset Polling Box No Box Name Password two digit four digit ...

Page 401: ...apter 15 Confidential Mailboxes Box No Box Name Password Subaddress RX Password two digit four digit Max 20 digit Max 20 digit Relay Broadcast Groups Group No Group Name Password Subaddress RX Password two digit four digit Max 20 digit Max 20 digit ...

Page 402: ... Frequently Asked Questions Memory Boxes Box No Box Name Password Subaddress TX Password RX Password two digit four digit Max 20 digit Max 20 digit Max 20 digit Polling Boxes Box No Box Name Password Subaddress TX Password two digit four digit Max 20 digit Max 20 digit ...

Page 403: ...15 52 Maintenance Frequently Asked Questions Chapter 15 ...

Page 404: ... fax unit operates are called user data settings These important settings can be switched on and off to custom ize operation of the fax unit Opening the Data Registration Menu 16 2 Summary of User Data Settings 16 3 User Settings 16 4 Report Settings 16 7 TX Send Settings 16 10 RX Receive Settings 16 13 Fax s Printer Set 16 16 File Settings 16 20 System Settings 16 27 Dual Line Options 16 32 Relat...

Page 405: ...Set Press Set to display the next menu DATA REGISTRATION 1 USER SETTINGS 3 Use the search buttons to display the item you want to set or change DATA REGISTRATION 1 USER SETTINGS DATA REGISTRATION 7 SYSTEM SETTINGS 4 Set Display the item you want to set or change and press Set For details refer to the following section The user data menu selections are displayed one line at a time Use the search bu...

Page 406: ...3 TX Send SETTINGS Use these settings to customize how the fax sends documents With these settings you can turn ECM on and off set mid pause time set up re dialing and other features 16 10 4 RX Receive SETTINGS Use these settings to customize how the fax receives documents These settings are important because they determine how the fax operates when it receives a document 16 13 5 FAX S PRINTER SET...

Page 407: ...e touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Set Press Set USER SETTINGS 1 DATE TIME 4 Use the search buttons to display the item you want to set or change Default settings are in bold 1 DATE TIME Register the current date and time using the 24 hour system 3 13 This setting is requir...

Page 408: ...NAL ID Print your ID transmitting terminal ID on each page you transmit 3 12 In the United States this setting must be ON ON After you turn the terminal ID ON you can do the follow ing settings 1 TTI POSITION OUTSIDE IMAGE Terminal ID prints outside the image border INSIDE IMAGE Terminal ID prints inside the image border 2 TELEPHONE MARK You can prefix your number with the abbreviations FAX or TEL...

Page 409: ...Program button STAMP If you have installed the optional stamp feature this option is available If you select STAMP you can turn the stamp feature on or off without opening all three of the One touch Speed Dialing panels to press the Stamp button 8 OFFHOOK ALARM Turn the off hook alarm off or on which alerts you if the optional handset is not in the handset cradle ON Offhook alarm sounds if optiona...

Page 410: ...anels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 2 REPORT SETTINGS DATA REGISTRATION 2 REPORT SETTINGS 4 Set Press Set REPORT SETTINGS 1 TX REPORT 5 Use the search buttons to display the item you want to set or change ...

Page 411: ...ption activity report 14 14 OUTPUT NO No report prints for document receptions PRINT ERROR ONLY A report prints for reception errors only OUTPUT YES A report prints for every reception 3 CONFID RX REPORT Print a reception activity report every time you receive a document in a confidential mailbox 10 8 14 15 OUTPUT YES A report prints every time a document is received in a confidential mailbox OUTP...

Page 412: ...24 hour settings 3 TX RX SEPARATE Print an activity report with receptions and transmissions listed separately OFF Transmissions and receptions are listed together in chronological order ON Transmissions and receptions are arranged in chronological order in separate lists 6 PRT REPORT WHERE Select a paper supply source for the activity report OFF Report prints from the first available paper supply...

Page 413: ...SETTINGS 4 Set Press Set TX SETTINGS 1 ECM TX 5 Use the search buttons to display the item you want to set or change Default settings are in bold 1 ECM TX Turn ECM error correction mode transmission off and on This switch does not affect the button setups for One touch or Coded Speed dialing 4 6 4 15 ON All transmissions are conducted with ECM if the other party s fax supports ECM OFF ECM is turne...

Page 414: ...ment waiting in the memory to be sent to the same destination after the timer goes off ON to send the first document then all documents are sent OFF together in the same transmission With this feature the fax unit makes one phone call instead of faxing each docu ment with a separate phone call This feature saves time and money 16 34 5 QUICK ON LINE TX Turn quick memory sending off and on When ON i...

Page 415: ...n option If the stamp option is not provided on your fax machine this item will not appear in the menu and PIN CODE will appear as item 7 8 PIN CODE Turns on the PIN code feature for dialing through a PBX that requires PIN codes 13 21 OFF Turn off the PIN code feature ON NECESS PIN CODE The Force PIN Code feature requires entering PIN code for every transaction OFF ON PIN CODE BEF AFT Set the PIN ...

Page 416: ... Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 4 RX SETTINGS DATA REGISTRATION 4 RX SETTINGS 4 Set Press Set RX SETTINGS 1 ECM RX 5 Use the search buttons to display the item you want to set or change ...

Page 417: ...r ringing for a specified length of time in the manual receive mode OFF The fax will keep ringing until someone answers the call manually with the optional handset or a connected extension telephone ON F T RING TIME Set the length of time to elapse before the fax machine switches to document receiving Default is 15SEC Setting range 01 to 99SEC 3 REMOTE RX Receive from a remote telephone with prese...

Page 418: ...has been received in the memory OFF No alarm sounds when the fax runs out of toner or recording paper during document reception ON An audible alarm sounds when the document is stored temporarily in the memory OFF Memory receiving is turned off If the fax runs out of toner or recording paper during a document reception the remainder of the document is not saved in the memory The other party must re...

Page 419: ...Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 5 FAX S PRINTER SET DATA REGISTRATION 5 FAX S PRINTER SET 4 Set Press Set FAX S PRINTER SET 1 USE MP TRAY 5 Use the search buttons to display the item you want to set or change ...

Page 420: ... A Selects how legal size documents are divided This switch is effective only when the paper cassettes are set to legal size and out of legal size paper ON Divide legal size documents into two pages OFF Receive legal size documents in memory 2 CASSETTE SW B Selects how letter size documents are received on larger paper This switch is effective only when the letter size paper runs out ON Prints the...

Page 421: ...K Dark 6 TONER SUPPLY LOW Set the fax to continue printing even after toner runs low and the Change Cartridge indicator lights and the REPLACE CARTRIDGE message appears RX TO MEMORY Stop printing and receive the remainder of the document in the memory KEEP PRINTING Ignore the warning and keep printing until the document is completely printed This setting is convenient when a new toner cartridge is...

Page 422: ...he lower output tray for each function 1 FAX UPPER OUTPUT TRAY Received documents by fax are delivered to the upper output tray LOWER OUTPUT TRAY Received documents by fax are delivered to the lower output tray 2 COPY UPPER OUTPUT TRAY Copied pages are delivered to the upper output tray LOWER OUTPUT TRAY Copied pages are delivered to the lower output tray 3 REPORT UPPER OUTPUT TRAY Printed reports...

Page 423: ...s Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 6 FILE SETTINGS DATA REGISTRATION 6 FILE SETTINGS 4 Set Press Set FILE SETTINGS 1 CONFID MAILBOX 5 Use the search buttons to display the item you want to set or change ...

Page 424: ...ailbox you want to delete 2 RELAY TX GROUP Set up relay box so your fax machine can relay document transmissions to other fax machines in your area 9 3 1 SETUP FILE Set up the relay box SET RLY TX GROUP Set a two digit relay group number 00 99 1 GROUP DIAL NAME Give the relay group a name length 24 characters 2 PASSWORD Assign a four digit password to protect the relay box settings 3 SUBADDRESS En...

Page 425: ... change PASSWORD Enter the password protecting the relay box settings You can now change any of the settings listed in the table above 1 SETUP FILE 3 DELETE FILE Delete a relay box and all settings SET RLY TX GROUP Enter the number of the relay box you want to delete PASSWORD Enter the password of the relay box you want to delete 3 MEMORY BOX Set up a general memory box to handle ITU T subaddress ...

Page 426: ...x YES A document can be transmitted from the memory box 1 SELECT LOCATIONS Select fax telephone numbers to which to send documents TEL from the memory box Use One touch or Coded Speed Dialing buttons to register the destinations 2 TX DOCUMENT Transmit documents received in the memory box or scanned into the memory box 1 RECEIVED DOCUMENT Transmit or do not transmit documents received in the memory...

Page 427: ...ry box from other faxes can be transmitted NOT TRANSMIT Documents received in the memory box from other faxes cannot be transmitted 2 SCAN DOCUMENT Set documents scanned into the memory box for sending after polling TRANSMIT Documents scanned into the memory box can be transmit ted NOT TRANSMIT Documents scanned into the memory box cannot be transmitted 2 CHANGE DATA Change settings for the memory...

Page 428: ... in the table above 1 SETUP FILE 3 DELETE FILE Delete the setting to poll at preset time SET BOX Set the box number for the box you want to delete PASSWORD Enter the password of the file you want to delete 5 POLLING BOX Set up a polling box to store a document in your fax machine until your fax machine is polled to send the document 11 15 1 SETUP FILE Set up a polling box to hold a document until ...

Page 429: ...s only from fax units that you designate by fax telephone number TEL Use the One touch or Coded Speed Dialing buttons to designate originator fax machines for receive and transfer 5 TIME SETUP Set a time period wherein documents are to be received and transferred 1 START TIME Set a specified time to start transfer operation EVERY DAY Set up to 5 times every day SELECT DAYS Select one or several da...

Page 430: ...panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 7 SYSTEM SETTINGS DATA REGISTRATION 7 SYSTEM SETTINGS 4 Set Press Set SYSTEM SETTINGS 1 PASSWORD 5 Use the search buttons to display the item you want to set or change ...

Page 431: ... off without canceling the department access codes and passwords ON DAC SETUP Set a DAC department access code ON Turn on department access codes ENTER DAC 01 Press the search buttons to select a number 01 to 19 then enter a four digit department access code DAC PASSWORD Enter a four digit password for the department access pass word OFF Turn off restrictions by depart ment access codes and pass w...

Page 432: ...inted when the forced memory receiving feature is on 3 TIME SETUP Set a time to turn on forced memory receiving OFF ON 1 START TIME Turn on memory receiving at a specified time EVERY DAY Set up to 5 times for every day SELECT DAYS Set up to 5 times for each selected day of the week 2 END TIME Turn off memory receiving at specified time EVERY DAY Set up to 5 times for every day SELECT DAYS Set up t...

Page 433: ...33600 14400 9600 7200 4800 2400 bps 8 RX START SPEED Set the transmission speed for all documents you receive Available settings 33600 14400 9600 7200 4800 2400 bps 9 RX PASSWORD Set an RX password to match the ITU T password of all incoming document transmissions Enter a 20 digit max ITU T password To receive a document this RX password must match the ITU T password of the incoming document After...

Page 434: ...ave installed the Dual line Upgrade kit or the PCL6 Printer Board the energy saver feature will not work and 10 ENERGY SAVER will not be displayed in the menu 10 PHONE NO CHECK will be displayed instead 11 PHONE NO CHECK Allows you to prevent sending a document to an un wanted destination The number you dial is checked with connected number and if they match then the document is sent OFF The numbe...

Page 435: ...ata Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 8 DUAL LINE OPTIONS DATA REGISTRATION 8 DUAL LINE OPTIONS 4 Set Press Set DUAL LINE OPTIONS 1 2nd LINE TEL 5 Use the search buttons to display the item you want to set or change ...

Page 436: ...e dialing use the Tone button on the operation panel 12 3 3 TX LINE PRIORITY Set the telephone line priority on Line 1 and Line 2 2 59 LINE1 TX PRIORITY When both lines are open transmission is sent on Line 1 If Line 1 is busy and Line 2 is open transmission is sent on Line 2 LINE2 TX PRIORITY When both lines are open transmission is sent on Line 2 If Line 2 is busy and Line 1 is open transmission...

Page 437: ... sent at the specified time Documents go into memory are grouped and then are sent when the line becomes available OFF ON Documents go into memory but are not grouped Each document is sent at the specified time If the line is available documents are not grouped and are sent immediately If the line is busy documents go into memory are not grouped and are sent when the line becomes available OFF OFF...

Page 438: ...54 mm Recording paper size Width letter legal 8 5 in 216 mm A4 8 3 in 210 mm Paper capacity MP multi purpose tray approximately 100 sheets letter legal A4 80 g m2 or 21 lbs Paper Cassette 1 approximately 500 sheets letter legal A4 80 g m2 or 21 lbs Paper Cassette 2 approximately 500 sheets letter legal A4 executive B5 Standard with the LASER CLASS 3175 and optional with the LASER CLASS 3170 3170MS...

Page 439: ...MB additional 256 pages approx total 704 pages approx LCD Liquid Crystal Display 20 2 Data compression system MH MR MMR JBIG Transmission time G3 Mode V 34 JBIG Approx 3 sec pg ECM MMR Approx 6 sec pg MR Standard mode Approx 12 sec pg MH Standard mode Approx 15 sec pg Scanning line density G3 Mode Standard 8 dots mm 3 85 lines mm Fine 8 dots mm 7 7 lines mm Super Fine 8 dots mm 15 4 lines mm Ultra...

Page 440: ... printing method Laser beam electronic circuit Print resolution 600 dpi 600 dpi Applicable lines Subscribers telephone circuit PSTN Dial Features One touch Speed Dialing Registra tion for 72 numbers Coded Speed Dialing Registration for 128 numbers Group Dialing On hook dialing Manual dialing with 10 button keypad Automatic re dialing Manual re dialing Program dialing Dial search ...

Page 441: ...ing transmission Delayed transmission Receiving Memory lock reception Polling reception Timer polling Confidential mailbox Relay broadcasting Transfer Received image reduction Collating Copier Features Scanning resolution 16 dots mm 15 4 lines mm Memory Copy Interpolated Printing resolution 600 600 dpi Copy speed Multi copy speed Approx 17 cpm letter Multiple copy Up to 99 pages ...

Page 442: ...nsumption LASER CLASS 3170 3175 Standby approx 20 W at 77 F 25 C Operation approx 285 W maximum approx 600 W Energy saver standby approx 15 W LASER CLASS 3170MS Standby approx 26 W at 77 F 25 C Operation approx 400 W maximum approx 600 W Operating Environment Temperature 50 F to 90 5 F 10 C to 32 5 C Humidity 20 80 RH Weight LASER CLASS 3170 Approx 57 lb 26 kg LASER CLASS 3175 Approx 73 lb 33 kg L...

Page 443: ...ction When you use it as a paper supply for fax you can load letter legal or A4 size paper only Based on CCITT ITU T No 1 Chart Standard Mode JBIG is a new ITU T standard image data compression method JBIG s compression method allows data to be compressed more efficiently than MMR a conventional compression method JBIG is especially effective when transmitting halftone image documents Because the ...

Page 444: ...er onion skin or other very thin paper Specifications for Paper Documents You Can Scan Quality Use plain bond typewriter quality without curl folds or rough edges Weight 16 22 lb 60 g m2 to 82 5 g m2 Thickness 0 003 in to 0 005 in 0 08 to 0 13 mm Storage 64 F to 75 F 18 C to 24 C 50 to 60 RH Document Thickness The thickness of documents that you feed into the fax should be within the range 0 002 0...

Page 445: ... Size Minimum Document Size 5 8 148 mm 11 279 mm 39 4 1 meter 5 128 mm Scanning Area on the Document The shaded areas in the illustration below show the parts of the document page that are not scanned by the fax Before you send a document make sure the document margins are wider than the margins shown below max 0 62 15 7 mm max 0 64 16 2 mm max 0 16 4 mm max 0 16 4 mm max 0 16 4 mm max 0 18 4 5 mm...

Page 446: ...Scan Printing Area Note that the fax unit cannot print completely from the edge of one border to another The size of the margin differs slightly with the paper size max 0 16 4 mm max letter 0 53 13 5 mm max legal 0 54 13 9 mm max 0 26 6 5 mm max 0 18 4 5 mm ...

Page 447: ...B 4 Documents You Can Scan Appendix B ...

Page 448: ...wer it makes 1 more attempt after waiting for 2 minutes After the last unsuccessful attempt the fax prints an Error TX report Automatic reduction of received image At the top of the received document the date time company name and fax number can be printed Because this extra information at the top of the received document requires additional space the number of pages of the received document may i...

Page 449: ...ords are four digit decimal numbers between 0000 to 9999 To print a confidential document received in the memory you must enter your confidential mailbox password Remember your password You will need it to print confidential documents received in the memory Later if you want to change your password you must first enter the current password before you are allowed to complete the procedure Confident...

Page 450: ...r lighten documents that you send or receive with buttons at the top of the operation panel Destination label Attachable label used to label speed dialing buttons on the facsimile machine Write the name of the other party on the label and then paste the label above the button where his or her fax number is registered Dialing methods Dialing numbers at the press of one or a few buttons To use autom...

Page 451: ...tter or A4 size paper or 20 legal 11 17 in or B4 size paper You load a document once and the fax then feeds each sheet of the document one by one Document output tray Holds documents ejected from the fax unit after they have been scanned into memory copied or sent by direct sending Dual access Enables you to scan a transmission even if the fax is copying sending or receiving a document You do not ...

Page 452: ... the receiving end ECM is very effective in countries where the telephone lines are in poor condition There may be occasions when you want to turn ECM off For instance when you feel the transac tion speed is extremely slow you can turn ECM off Error lamp Blinks red when a paper jam occurs or the fax is running out of toner or paper F Fine Use this setting for documents with very small characters a...

Page 453: ...o receive a relayed document These are two digit codes between 00 99 The group number is registered on the facsimile with the relay feature I In Use Memory lamp Blinks green when the telephone line is in use Lights green when there are documents stored in memory J Jack The telephone line receptacles on your wall and on the side of your fax unit used to connect your fax machine to the telephone lin...

Page 454: ...this to send trans missions to older fax units Put the document in the fax and then dial the number After the call connects if you hear a high pitched tone press Start Scan to send the facsimile and then hang up If the other party or the other fax does not answer hang up the handset If the other party answers tell him that you are going to send a facsimile transmission and that he should press sta...

Page 455: ...t all documents received with memory lock turned on See memory lock Memory sending Scanning the document into the memory before the facsimile dials the number and sends it Scanning is fast and you only have to wait until the original document is scanned not until it is sent You can get the original back much faster and spend less time standing around the fax MP multi purpose tray Folds out from th...

Page 456: ... countries may require a pause for over seas fax transmission Pause time When registering long distance numbers you sometimes have to insert a pause either within or after the number The destination of the pause and pause time depend on the system Pauses entered within a number are 2 seconds long and a pause at the end of a number is 10 seconds A pause is inserted in a number or at the end of a nu...

Page 457: ... party with the original docu ment is not in the office but the document must be sent out The receiving party dials the fax holding the original and requests that it be sent In other words the receiver always polls the sender Before using the polling feature you have to set up polling boxes Printable area The area of the document that can actually be reproduced and printed on the recording paper b...

Page 458: ...he fax to print a report every time you send or receive a document You can also set the fax to print part of the document on the report to remind you of the content of the document To turn printing these activity reports on and off use the user settings Activity Report Provides a record of the last 40 sending and receiving transactions You can print out activity management reports manually wheneve...

Page 459: ...cuments through a relay fax to more than one destination and sending confidential docu ments to more than one destination if the mailboxes are the same on every fax unit Relay Broadcast Report After sending a document through a relay fax you may receive a relay broadcast report from the fax machine that relayed the document This shows whether or not the document was successfully relayed to all the...

Page 460: ...ach page you send The sender s name which is your own name can be printed on the docu ments that you send You can register up to 19 sender names that can be selected with the TTI selector before sending Your name and facsimile number are printed at the top of documents that you send Sending speed The rate at which documents are sent over the phone line See also bps Sequential broadcast Allows you ...

Page 461: ...ever you can change the pause time to suit your PBX or telephone system Before adjusting the pause time check with your local authorized Canon dealer or your local telephone company about the correct pause time to use for your telephone system T Timed sending See delayed transmission Tone pulse setting This setting allows you to set the fax to touch tone T or pulse P dialing depending on the type ...

Page 462: ...s You must enter the transfer password a four digit code 0000 9999 in order to view or change the transfer settings Transmission time A fax transmission consists of three stages the pre message handshake the message transmission and the post message handshake The trans mission time described in this user s guide is not the total time required for the entire transmission It is only the time for the...

Page 463: ...d pound mark U UHQ Stands for ultra high quality image Allows you to send documents that are very close to the quality of the original Ultra Fine This button increases the clarity of documents you send The lamp shows you the current setting It is eight times the Standard resolution Urgent document Use direct sending to send an urgent document ahead of documents in the memory waiting to be sent Jus...

Page 464: ...etting for copying 5 5 setting for sending 6 5 copying checking document 5 2 B 1 contrast 5 5 document 5 2 document settings 5 4 document type 5 5 procedure 5 6 resolution 5 5 setting document 5 3 with restrictions on 13 12 Index A Activity Management Report sample 14 9 setting 16 9 Activity Management Report TX RX separate sample 14 10 setting 16 9 Activity Report RX sample 14 15 setting 16 8 Act...

Page 465: ...cedure 6 15 directory dialing using 4 35 DISPLAY LANGUAGE setting 16 30 document check before loading for sending 6 2 B 1 copying 5 2 defined 2 3 deleting with Delete File button 8 9 deleting with Memory Reference button 8 10 erasing from memory 8 9 jam 15 2 receiving large size 16 17 removing document feed jams 15 2 scanning for polling sending 11 20 SELECT CASSETTE 16 17 setting for copying 5 3 ...

Page 466: ...CT CASSETTE 16 17 SELECT DENSITY 16 18 SELECT OUTPT TRAY 16 19 TONER SUPPLY LOW 16 18 USE MP TRAY 16 17 FILE SETTINGS CONFID MAILBOX 16 21 described 16 3 listed 16 20 MEMORY BOX 16 22 POLLING BOX 16 25 PRESET POLLING 16 25 RELAY TX GROUP 16 21 TRANSFER 16 26 G Group Dial List sample 14 4 Group Dialing defined 4 5 registering for Coded Speed Dialing button 4 25 4 26 registering for One touch Speed ...

Page 467: ...ull 6 15 memory box canceling 8 23 changing settings 8 22 creating 8 11 8 12 8 14 ITU T subaddress password 8 11 preparation for setting up 8 12 printing document from 8 25 sending document 8 24 setting 16 22 setup summary 8 16 Memory Box Report sample 14 16 Memory Clear Report sample 14 20 memory list printing 8 5 memory lock described 13 17 MEMORY LOCK RX 16 29 setting password 13 17 setting tim...

Page 468: ... 4 pauses adjusting length 4 3 entering for dialing 4 2 MID PAUSE SET 16 10 PHONE NO CHECK setting 16 31 PIN codes described 13 21 dialing after number 13 24 dialing before number 13 25 forced 13 28 setting 13 21 setting for speed dialing 13 26 with speed dialing 13 27 polling before polling receiving 11 2 before polling to send 11 15 canceling polling box setup 11 23 canceling preset polling 11 1...

Page 469: ...dialing automatic 6 19 canceling 6 20 line busy 6 19 setting up 6 20 setup summary 6 21 registering correcting 3 17 date and time 3 14 making corrections 3 17 sender information 3 13 sender names 3 18 unit name 3 15 unit telephone number 3 14 regular dialing long distance 6 10 using 6 7 regular transmission setting for Coded Speed Dialing 4 20 setting for One touch Speed Dialing 4 11 Relay Broadca...

Page 470: ...Data List 14 5 User s Data List sample 14 5 Resolution setting for copying 5 5 setting for sending 6 5 RESTRICTIVE CODES setting 16 28 RX footer illustrated 3 13 setting 16 15 RX PASSWORD setting 16 30 RX SETTINGS described 16 3 ECM RX 16 14 listed 16 13 MAN AUTO SWITCH 16 14 MEMORY RX 16 15 REMOTE RX 16 14 RX PAGE FOOTER 16 15 RX START SPEED setting 16 30 S safety electrical storms 2 8 handling p...

Page 471: ...lecting sender name 6 6 sequential broadcasting 6 22 setting document on fax 6 3 setting timer 6 24 start speed 16 30 with ITU T password 6 27 with ITU T subaddress 6 27 sequential broadcasting sending to more than one location 6 22 setting up assembling fax unit 2 23 attaching trays 2 26 connecting extension phone 2 40 connecting handset option 2 38 connecting telephone line 2 39 error messages a...

Page 472: ...otecting 2 9 removing seal 2 24 replacing 15 17 storing 15 23 transaction history displaying 8 3 transaction number assigned to every transaction 6 13 defined 2 3 LCD display 6 13 receiving 7 3 transaction history 8 3 TRANSFER setting 16 26 transferring document reception canceling 7 20 changing settings 7 18 setting up 7 14 summary table of settings 7 15 turning off 7 18 turning on 7 17 turning o...

Page 473: ...ME 16 4 DENSITY CONTROL 16 5 described 16 3 listed 16 4 OFFHOOK ALARM 16 6 PROGRAM KEY 16 6 SENDER S NAME 16 5 TEL LINE TYPE 16 6 TX TERMINAL ID 16 5 UNIT NAME 16 5 UNIT TELEPHONE 16 5 VOLUME CONTROL 16 6 User s Data List sample 14 5 ...

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