Canon FAX-B155, User Manual

Page 1: ... P O Box 528 47705 Krefeld Europark Fichtenhain A10 47807 Krefeld Germany CANON U K LTD Woodlhatch Reigate Surrey RH2 8BF United Kingdom CANON FRANCE S A 17 quai du President Paul Doumer 92414 Courbevoie Cedex France CANON LATIN AMERICA INC 6505 Blue Lagoon Drive Suite 325 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON SINGAPORE P...

Page 2: ...can help you keep track of the documents you send and receive TX RX NO XXXX Represents the transaction number when displayed on the LCD where XXXX is the 4 digit transaction number TX Stands for transmit or send RX Stands for receive NOTE A note describes important points and helpful hints or how to avoid minor difficulties As an ENERGY STAR Partner Canon has determined that the FAX B155 meets the...

Page 3: ... sheet plain paper for crisp reproduction and faxes that are flat and easy to write on Automatic switching between fax and voice calls The fax recognises incoming fax calls and automatically switches to receive mode Automatic dialling A variety of dialling methods allows you to register frequently used fax numbers and phone numbers and access them by pressing one or a few buttons Error Correction ...

Page 4: ...d a suitable adaptor approved under Approval Number NS G 23 L 100005 for direct and indirect connections between the fax machine and any piece of approved telecommunications apparatus is available from your Canon supplier UK This socket is intended for connection of an answering machine or similar device This socket is intended for connection of a telephone Voltage and current available at these s...

Page 5: ... devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector Should such problems occur the user is not to contact telecom faults service 3 Should this equipment become physically damaged disconnect immediately from the Telecom connection and power source and contact your nearest service agent 4 To relocate this equipment please 1 Di...

Page 6: ...ollowing temperature and humidity ranges Ambient temperature 10 C to 32 5 C Ambient humidity 10 to 80 RH no condensation Keep your fax out of direct sunlight as this can damage the unit Do not lift the fax by the operation panel If you have installed the optional handset do not lift the fax by the handset cradle Hold the fax as shown when transporting Under 10 C Over 32 5 C ...

Page 7: ...nd the fax CAUTION Avoid installing your fax in places exposed to direct sunlight dust vibration high temperature or humidity or on unstable surfaces To assure proper electrical contact make sure the fax is firmly plugged in Never pull on the cord to unplug the fax Pull on the plug itself WARNING For cardiac pacemaker users This product emits low level electromagnetic waves If you use a cardiac pa...

Page 8: ...Handling the BJ cartridge 10 Installing the BJ cartridge 11 Connecting the phone line 14 Connecting to the wall jack 14 Connecting a telephone 14 Connecting the optional handset 15 Connecting an extension phone or answering machine optional 15 Setting the TEL LINE TYPE 16 Setting up to receive faxes 17 Selecting the receiving mode 17 Fax Only Mode 18 Fax Tel Mode 19 Manual Mode 20 Ans Machine Mode...

Page 9: ...methods 56 Dialling methods 56 Sending documents 57 Direct Sending 57 Manual Sending 57 Automatic Dialling 58 Memory Sending 59 Cancelling Sending 60 Redialling 60 Messages displayed during sending 61 Clearing document jams ejecting a document from the ADF 62 Delayed Sending 63 Sending other documents while the fax is set for Delayed Sending 64 Cancelling Delayed Sending 65 Sequential Broadcasting...

Page 10: ...rt 93 Multi activity report 93 Memory clear report 94 Restricting use of the fax 95 Locking the fax 95 Changing the access password 96 Cancelling the restriction setting 97 Paper jams 100 Automatic Document Feeder ADF jams 100 Recording paper jams 101 Periodic care 102 Cleaning the fax exterior 102 Cleaning the glass scanning window 102 Cleaning the printer area 103 Cleaning the BJ cartridge print...

Page 11: ...xi Table of Contents Specifications 117 Appendix 119 Document sizes 119 What happens when Fax Tel Mode is selected 120 Glossary 121 Index 125 ...

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Page 13: ...Installing the BJ cartridge 9 BJ cartridge guidelines 9 Handling the BJ cartridge 10 Installing the BJ cartridge 11 Connecting the phone line 14 Connecting to the wall jack 14 Connecting a telephone 14 Connecting the optional handset 15 Connecting an extension phone or answering machine optional 15 Setting the TEL LINE TYPE 16 Setting up to receive faxes 17 Selecting the receiving mode 17 Fax Only...

Page 14: ...o move or ship the unit in the future Carefully remove all items from the box It is best to have someone hold the box while you lift the fax and its protective packaging out of the carton User s Guide BX 3 BJ FAX cartridge Paper tray Main unit Power cord and Telephone line Paper tray cover ...

Page 15: ...e telephone line varies depending on the country of purchase Depending on the country of purchase the handset may be included with your fax Main unit Paper tray BX 3 BJ FAX cartridge Power cord Telephone line B T adaptor UK only Faceplate Attached to the unit Paper tray cover Miscellaneous User s Guide This manual M Label UK only Warranty Card UK only Warranty Registration Sheet Australia only ...

Page 16: ... ______________ Remove the shipping materials as shown below Be sure to also remove any shipping materials from the paper tray cover and the paper tray 1 2 Pull Open Open the front cover Remove this tape Remove these tapes 1 1 2 2 3 3 ...

Page 17: ... This symbol indicates the use of a function envelope printing not available with this model Assembling the fax To see how the fax looks fully assembled see Main components of the fax p 24 Attaching components ________________________ Paper Tray Cover Place the paper tray cover over the paper tray making sure the two tabs fit in the appropriate slots on the fax Paper lever ...

Page 18: ...ove the screws on the left side of the fax 3 Place the handset on its cradle Connecting the AC power cord ________________ Plug the fax into a 200 240 volt AC 50 60 Hz outlet 1 Plug the power cord connector into the rear of the unit 2 Plug the other end of the power cord into a properly grounded AC outlet There is no power switch on the fax The power is on as long as the fax is plugged in 2 Attach...

Page 19: ...e first to make sure printing results are satisfactory Do not use punched or coloured paper Do not use glossy paper Ink drying time will vary depending on the type of paper Using paper other than the above may cause jamming and or blurred printing Setting the paper size The paper size setting determines the size of the recording paper in the paper tray The factory setting is A4 size If you want to...

Page 20: ... touches the left edge of the stack of paper Make sure the stack of paper does not exceed the paper limit mark on the right side of the paper tray 6 Replace the paper tray cover Do not force the paper down into the fax 3 Align the right edge of the paper stack with the right edge of the paper tray and insert it halfway into the paper tray 5 Insert the paper stack into the paper tray until it stops...

Page 21: ...or copying text only You may need to replace the BJ cartridge when either of the following conditions exist Your printed output is not crisp and clear and there are gaps in the characters missing dots even after you have cleaned the print head once or twice and you have removed and reinstalled the BJ cartridge You have been using the BJ cartridge for over one year To ensure optimum print quality C...

Page 22: ...lear or is missing even after trying five successive head cleanings Never remove the BJ cartridge unless you are going to replace it When left exposed the cartridge print head dries out making it unusable Do not touch the print head area on the BJ cartridge Ink may leak out and cause stains Never shake the BJ cartridge especially after removing the protective tape from the print head If spilled th...

Page 23: ...er thickness lever is set to the paper position left position 4 Pull off the protective orange tape Installing the BJ cartridge _____________________ Installing the BJ cartridge 1 Open the front cover of the fax 3 Remove the print head cap from the BJ cartridge Thickness lever ...

Page 24: ...over of the fax 6 Lower the cartridge release lever until you hear a click to lock the cartridge in place Make sure the arm on the cartridge release lever is aligned with the marking on the BJ cartridge If the lever movement is not smooth release the lever and reload the cartridge To avoid cartridge misalignment and an error message appearing do not press down on the cartridge or try to align it m...

Page 25: ...e ink cartridge To clean the ink cartridge please press FUNCTION then CLEANING button When the BJ cartridge is properly installed the test printout should look as shown above If the printout has white streaks as shown above try cleaning the print head See Cleaning the BJ cartridge print head p 104 If the problem persists after cleaning try reinstalling the BJ cartridge You can turn off automatic t...

Page 26: ...ne to your wall telephone jack To avoid electrical shock connect the telephone line to the fax first Then connect the line to the wall telephone jack Connecting a telephone _______________________ 1 Connect the end of the telephone cord to the jack Users in the UK only When you connect a telephone be sure to connect the B T adaptor Contact your Canon supplier for more information B T adaptor UK on...

Page 27: ...e sure to connect the B T adaptor Contact your Canon supplier for more information Connecting the optional handset _____________ Depending on the country of purchase the handset may be included with your fax or may be available as an option Please note that the shape of your handset may differ from the one shown in this section However both handsets have exactly the same functions and performance ...

Page 28: ... 3 Use or to select TEL LINE TYPE Press Start Copy 4 Use or to select TOUCH TONE 5 Press Start Copy 6 Press Stop to finish Function SELECT MENU TEL REGISTRATION Start Copy USER SETTINGS SET DATE Start Copy TEL LINE TYPE ROTARY PULSE TOUCH TONE Start Copy DATA ENTRY OK Stop Users in the UK only Although this equipment can use either rotary pulse or touch tone only the performance of the touch tone ...

Page 29: ...you have two phone lines in your office and plan to use one line for the fax and the other line for your telephone Set Fax Only Mode if you want to use your fax only to receive faxes automatically and do not intend to use it as a telephone Fax Tel Mode See p 19 If you only have one phone line in your office you may be planning to use it for both fax and telephone communication By setting this mode...

Page 30: ...e fax cannot receive automatically if you are making copies printing reports or registering information See p 72 2 Press Start Copy When this mode is set the LCD will display the time and FaxOnly Receiving documents in Fax Only Mode When the fax is set to Fax Only Mode it automatically receives documents whenever a call comes over the fax line 1 Make sure the fax is set to Fax Only Mode see above ...

Page 31: ... You can set the fax to monitor all incoming calls over the fax telephone line When the fax receives an incoming call it checks to see if the call is from another fax machine trying to send a document or from someone wanting to talk to you The fax cannot receive a document automatically if you are making copies printing reports or registering information See p 72 1 Make sure you have connected the...

Page 32: ...onally check if it is from a fax machine or from a person Keep in mind that you cannot use Manual Mode if a document is in the Automatic Document Feeder ADF waiting to be sent Receive Mode Manual Mode 1 Make sure you have connected the optional handset or an extension phone to your fax See pp 14 and 15 2 Make sure the fax is set to Manual Mode see above 3 When the fax rings pick up the handset 4 I...

Page 33: ...n the office right now but please leave a message after the beep I ll return your call as soon as possible If you would like to send a fax press the start button on your fax after recording your message Thank you Leave a 4 second pause at the beginning of the message this pause plus the outgoing message should not exceed 15 seconds Set the answering machine to answer on the first or second ring Se...

Page 34: ... switches to receive mode automatically if it detects the tone If the fax runs out of paper or ink it receives the document and stores it in memory To print out documents in memory see pp 71 and 72 4 When not in use turn the answering machine off and switch to Fax Tel Mode Manual Mode or Fax Only Mode using Receive Mode ...

Page 35: ...ering the date and time 33 Registering your telephone fax number and name 34 Registering One touch Speed Dialling numbers and names 36 Registering Coded Speed Dialling numbers and names 38 Special dialling 39 Registering the access type and the outside line access number 40 Using alternative telephone networks UK only 42 Attaching the M label 42 Registering an alternative telephone network 42 Send...

Page 36: ...ain components of the fax Front view ______________________________________ Operation panel Use the operation panel buttons to operate the fax Front cover Paper tray cover document tray Automatic document feeder ADF Document guide Speaker Paper tray ...

Page 37: ...25 PREPARING TO USE YOUR FAX 2 Main components of the fax Rear view _______________________________________ Power cord connector Extension phone jack Handset jack Telephone line jack ...

Page 38: ...saction report a list of registered numbers or a list of settings Send Options Press to select a transmission mode Cleaning Press to clean the BJ cartridge print head Numeric buttons Use the numeric buttons to enter phone numbers when dialling These buttons can also be used to enter text numbers and symbols when registering names When registering your fax number press to enter a plus Receive Mode ...

Page 39: ...igits Receive Mode Receive Mode Four modes are available Fax Only Mode Answers calls as fax calls automatically Fax Tel Mode Receives both documents and telephone calls Manual Mode Receives calls manually Ans Machine Mode Receives documents and passes calls to an answering machine Arrow buttons Volume Use to scroll through menus and lists that appear on the LCD and to change settings These buttons...

Page 40: ...rt Copy SET DATE Registering your name and number You should now register the time date and your name and fax number which will appear at the top of every page you send Moving through the main menus _______________ The fax includes a menu system that you use to register information and select fax and telephone operations The main menu includes these items TEL REGISTRATION USER SETTINGS REPORT SETT...

Page 41: ...ialling number Be sure to enter the appropriate area code if dialling outside the area served by your local exchange You cannot enter dashes slashes commas or other punctuation Use the One touch Speed Dialling buttons as follows To enter a space between numbers press Space If you make a mistake press Clear and enter the number again To erase a previously registered number press Clear You can also ...

Page 42: ...ercase entry mode Press the numeric button repeatedly until the character you want appears in the display For example to enter Canon 1 1 Press the appropriate numeric button repeatedly until the desired character appears C Press 2 three times 2 The next character is a lowercase so press to change the uppercase letter entry mode to the lowercase letter entry mode Then press the numeric button to di...

Page 43: ...ric button corresponding to the digit For digits other than 0 and 1 press repeatedly until the digit appears Canon 1 Press 1 once 8 After entering a name press Start Copy You can enter up to 16 characters in a name To enter a space between characters press Space or move the cursor to the right using To correct a mistake use the arrow buttons to move the cursor under the mistake then enter the corr...

Page 44: ...a sample document with the identifying information The top line includes the name of the receiving party if you send the document using One touch Speed Dialling or Coded Speed Dialling and you registered the party s name It also includes the total number of pages sent if you send the document from memory The page number the total number of pages sent Your fax telephone number Your name or company ...

Page 45: ...can also use or to move the cursor To change the date format see SYSTEM SETTINGS p 88 5 Press Start Copy when you finish entering the new date Wait a second for SET TIME to appear 6 Press Start Copy Registering the date and time __________________ Follow the steps below to set the date and time for your fax The date and time appear in the LCD display as well as on the documents you send Function S...

Page 46: ...s Stop Registration ends and the fax returns to standby Registering your telephone fax number and name Follow the steps below so that your fax number and name appear on the top of each document you send 9 0 08 15 Start Copy DATA ENTRY OK Stop 1 Press Function Wait a second for TEL REGISTRATION to appear 2 Use or to select USER SETTINGS Press Start Copy Function SELECT MENU TEL REGISTRATION Start C...

Page 47: ...r USER NAME to appear 6 Press Start Copy 7 Enter your name up to 16 characters using the numeric buttons See Entering a name p 30 Correct errors by moving the cursor to the error using or and entering the correct character 8 Press Start Copy when you finish entering your name 9 Press Stop Registration ends and the fax returns to standby Start Copy ENTER YOUR TEL TEL 9 0 TEL 1234 5678 06 Space 07 C...

Page 48: ...characters the name appears on the printout of the One touch Speed Dialling list See One touch Speed Dialling list p 91 1 Press Function Wait a second for TEL REGISTRATION to appear 2 Press Start Copy 3 Press Start Copy 4 Use or to select the number of the One touch button you want to use for the number If a number is already registered for this One touch Speed Dialling button the LCD displays the...

Page 49: ...dditional One touch Speed Dialling numbers start from step 4 To finish press Stop Start Copy DATA ENTRY OK 1 TOUCH SPD NAME 03 _ 1 2 ABC 3 DEF 4 GHI 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXYZ 0 03 CANON Start Copy DATA ENTRY OK 04 Stop Applying the faceplate For quick reference write the names for the One touch Speed Dialling numbers you register on the faceplate and attach it over the One touch buttons Fit ...

Page 50: ...ISTRATION to appear 2 Press Start Copy 3 Use or to select CODED DIAL Press Start Copy 4 Use or to select the two digit code you want to assign to the number If a number is already registered for this Coded Speed Dialling button the LCD displays the number 5 Enter the party s number up to 50 digits and name the same way you registered them for One touch Speed Dialling See steps 5 to 8 of registerin...

Page 51: ...n use the R button you have to register it See p 40 Long distance dialling When you register a long distance number you may have to insert a pause within or after the number For a long distance dialling the location and length of the pause may differ depending on the telephone system To enter a pause press Redial Pause A pause within a number is 2 seconds long The length of this pause can be adjus...

Page 52: ...number under the R button you cannot use the 05 button for One touch Speed Dialling 1 Press Function Wait a second for TEL REGISTRATION to appear 2 Use or to select USER SETTINGS Press Start Copy 3 Use or to select PSTN PBX SET Press Start Copy 4 Use or to select PBX Press Start Copy The 05 button is now assigned to the R button 5 Use or to select the access line type for the switching system Pres...

Page 53: ...t Copy 7 Press Stop 9 0 TEL 123456 Redial Pause TEL 123456P Start Copy Stop Special dialling If you want to use the 05 button for One touch Speed Dialling instead of using it for registering the access type and outside line access number follow steps 1 to 3 Then use the search buttons to display PSTN and press Start Copy The 05 button can now be used for One touch Speed Dialling ...

Page 54: ... and Wireless Communications Limited For details on using your fax with alternative telephone services contact your Canon authorised representa tive Attaching the M label___________________________ Before operating the fax attach the M label as shown below Registering an alternative telephone network When you register an alternative telephone network under the M button you cannot use the 10 button...

Page 55: ...wice 7 Enter the ID code up to 19 digits using the numeric buttons This code is given to you by Cable and Wireless Communications Limited If your access code is 132 you do not have to enter the ID code Press Stop to return to standby If an ID code is already registered you will see a string of asterisks on the display Press Redial Pause 8 Press Start Copy 9 Press Stop to finish registration Start ...

Page 56: ... and connects the call In order to protect your codes the access code and ID code are not printed on activity reports DOCUMENT READY M 10 TEL M 9 0 TEL M12345 Start Copy Sending with a registered long distance service If you want to use the 10 button for One touch Speed Dialling instead of using it for registering an alternative telephone network follow steps 1 to 3 pp 42 and 43 Then use the searc...

Page 57: ...r registering One touch or Coded Speed Dialling After you have registered the number for speed dialling you can dial and use the Cable and Wireless Services without pressing the M button M 10 05 M 9 0 05 M4167951111 Registering speed dialling with the M button __ Follow this procedure to enter your access code and ID code when you register a number for One touch or Coded Speed dialling This allows...

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Page 59: ...47 HANDLING DOCUMENTS 3 HANDLING DOCUMENTS 3 Preparing documents 48 Types of documents you can scan 48 Loading the document 49 Setting the resolution and density 51 ...

Page 60: ... the top and bottom are not picked up by the scanner Problem Documents Do not attempt to feed the following types of documents into the fax Remove all staples paper clips etc before feeding the document Make sure any glue ink or correction fluid on the paper is completely dry before feeding the document Make a photocopy of any document that will not feed into the fax so that you can then feed the ...

Page 61: ...nsion tray open to accommodate the document 2 Insert the document face down and head first into the Automatic Document Feeder ADF until you hear a beep The fax automatically feeds the pages one by one from the bottom If a page jams or stops while feeding see Clearing document jams p 62 If you are experiencing difficulty feeding multipage documents slant the edges of the stack and insert the docume...

Page 62: ...eder ADF For longer documents wait until the twentieth sheet has started feeding then load up to 20 more sheets 10 for legal size If you want to add pages while the fax is sending a document insert the first new page so that it overlaps the last page by about 2 cm Wait until the last page is being fed into the fax before you add new pages 2 cm ...

Page 63: ...en copying even if you set STANDARD the document will automatically be scanned in FINE mode FINE Press Resolution until FINE appears Fine resolution is 7 71 lines mm PHOTO Press Resolution until PHOTO appears To scan documents that contain photos use the PHOTO setting With this setting areas of the document that contain photos are automatically scanned with 64 levels of grey rather than just 2 lev...

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Page 65: ...53 MAKING COPIES 4 MAKING COPIES 4 Copying documents 54 ...

Page 66: ...s Start Copy To make a single copy go to step 4 3 Enter the number of copies up to 99 using the numeric buttons To make a correction to the number of copies press Clear and re enter the number 4 Press Start Copy To stop copying anytime press Stop You may then need to lift the operation panel to remove the document See Clearing document jams p 62 STANDARD Start Copy COPY PAGE 01 9 0 COPY PAGE 3 Sta...

Page 67: ...Automatic Dialling 58 Memory Sending 59 Cancelling Sending 60 Redialling 60 Messages displayed during sending 61 Clearing document jams ejecting a document from the ADF 62 Delayed Sending 63 Sending other documents while the fax is set for Delayed Sending 64 Cancelling Delayed Sending 65 Sequential Broadcasting 66 Sending a document to more than one location 66 ...

Page 68: ... to have the optional handset or an extension phone connected Memory Sending See p 59 If you do not want to wait for your document to be scanned page by page during sending Direct Sending use Memory Sending Memory Sending scans the document into memory then dials and sends the stored image letting you take away the original immediately after scanning Dialling methods ______________________________...

Page 69: ...uto matic Document Feeder ADF See Loading the document p 49 You can set the resolution and density See p 51 2 Dial the other party s fax number Use one of the dialling methods described earlier in this chapter See p 56 3 Press Start Copy The fax begins sending the document 1 Feed the document face down into the Auto matic Document Feeder ADF See Loading the document p 49 You can set the resolution...

Page 70: ...ns try sending the fax again The fax automatically redials if the receiving fax does not answer or if the line is busy You can specify the number of times it redials see AUTO REDIAL in TX SETTINGS p 87 To stop sending before the fax is finished press Stop You may then need to lift the operation panel to remove the document See Clearing document jams p 62 If an error message appears on the LCD corr...

Page 71: ...Memory Sending to send your document With Memory Sending the fax quickly scans the document into memory Then after it dials the receiving party it sends the document from memory This means you do not have to wait for the fax to finish sending before you can retrieve your original document You can send up to 21 A4 size pages at a time with Memory Sending based on the Canon FAX Standard Chart No 1 s...

Page 72: ...was busy The time between redials is two minutes You can change the number of redials and the time between redials by changing the AUTO REDIAL setting in the TX SETTINGS see p 87 If the fax fails to get through after the second redial the fax beeps Factory setting The LCD displays REDIALING while the fax is in the redialling process REDIALING To cancel automatic redialling You can cancel automatic...

Page 73: ...s ringing CALLING The display tells you when transmission begins TRANSMIT After a few moments the display begins changing every 2 seconds TX RX NO XXXX ECM TX PXX 7893456 CANON INC After the document is sent the fax beeps once and the display tells you when the transmission has ended TRANSMITTING OK TRANSMIT PXX If ECM is off TRANSMIT PXX is displayed or Other party s number Other party s name For...

Page 74: ...__ Removing a jammed sheet 1 Hold down the fax with your left hand and gently pull the operation panel with your right hand Do not press on the LCD display 3 Gently push the operation panel shut until it clicks 2 While holding the operation panel open pull the sheet out from the top or bottom ...

Page 75: ...e single digits with a zero Example 07 30 7 30 a m 17 05 5 05 p m Press Clear if you need to re enter the time You can also use or to move the cursor Delayed Sending Your fax can send documents automatically at a preset time This allows you to take advantage of lower late night long distance rates offered by some telephone companies You can use any dialling method to dial fax numbers to send a doc...

Page 76: ...x displays TIMER on the LCD When the set time comes the fax dials and sends the document TIMER Sending other documents while the fax is set for Delayed Sending ____________________________ You can send receive and copy other documents even when the fax is set for sending at a preset time The fax can only register one preset sending operation at a time To send or copy other documents after setting ...

Page 77: ...ED TX Press Start Copy Wait a second for SET TIME to appear 4 Press Clear 5 Press Start Copy Delayed Sending is cancelled Function SELECT MENU TEL REGISTRATION MEMORY TX DELAYED TX Start Copy SET TIME 23 00 07 Clear SET TIME Start Copy ERASING END 01 Send Options Cancelling Delayed Sending ____________________ Delayed Sending ...

Page 78: ...cument Feeder ADF See Loading the document p 49 You can set the resolution and density See p 51 2 Dial the other party s fax number You can send to up to 31 locations Simply enter the numbers one after the other press the desired One touch Speed Dialling button or press Coded Dial followed by the two digit code with the numeric buttons You can enter only one number directly with the numeric button...

Page 79: ...ne Mode 70 Receiving documents in memory 71 Printing documents in memory 72 Receiving while registering copying or printing 72 Network FAX TEL Switching Australia only 73 Setting the fax for Network Switch 73 Operation for Network Switch System 74 Network FAX TEL Switching New Zealand only 75 Setting the fax Network 75 Operation for Network Switch System 76 Polling to receive faxes 77 Polling a fa...

Page 80: ...Manual Mode appears on the LCD 3 Press Start Copy 4 When the fax rings pick up the handset 5 If you hear a person s voice start your conversa tion If the caller wants to send a document after talking to you press Start Copy to receive the document or If you hear a slow beep or silence another fax is trying to send you a document Press Start Copy You can also start receiving the document by pressin...

Page 81: ...ng information See p 72 1 Make sure you have connected the optional handset or an extension phone to your fax See pp 14 and 15 2 Press Receive Mode until Fax Tel Mode appears on the LCD 3 Press Start Copy When the fax receives a call it checks to see whether the call is from another fax machine or from a telephone If the INCOMING RING function is set to OFF the fax does not ring even if the option...

Page 82: ...cted to an answering machine all incoming calls are first directed to the answering machine If the call is from a person the caller can leave a message If the call is from a fax machine your fax receives the document automatically See p 15 for instructions on how to connect the answering machine to the fax 1 Make sure you have connected an answering machine to your fax See p 15 2 Press Receive Mod...

Page 83: ...rly PUT IN CARTRIDGE Action Install a BJ cartridge or install the BJ cartridge properly See Installing the BJ cartridge p 11 Cause You ran out of recording paper CHECK REC PAPER Action Load paper into the paper tray then press Stop See Loading the paper p 7 Cause A paper jam has occurred REC PAPER JAM Action Clear the jam then press Stop See Recording paper jams p 101 The fax can store up to 15 A4...

Page 84: ...istration information w making a copy or e printing a report manually lift the handset If you hear a slow beep or nothing at all someone is trying to send a fax press Stop to cancel q w or e Then press Start Copy To cancel making a copy to receive a fax make sure that the document is removed from the Automatic Document Feeder ADF Then press Start Copy If it is a phone call you can converse normall...

Page 85: ... SELECT MENU TEL REGISTRATION Start Copy RX SETTINGS ECM RX Start Copy NET SWITCH OFF Start Copy ON Stop Telstra FaxStream Duet Australia only Telstra offers the FaxStream Duet capability If you subscribe to this service your line is assigned two numbers one for fax and one for phone When the fax number is called the network sends a specific ringing tone which your unit recognises and automaticall...

Page 86: ... fax machine trying to send a document Press Start Copy to receive the document If you do not pick up the handset the fax continues to ring until the other party hangs up If an answering machine is connected it takes over the call When you hear the fax call ring pattern triple ring After the fax rings it receives the document automatically If you want to receive a document without ring First make ...

Page 87: ...different ringing tone is sent out from the network so that the call is handled as a voice call This means that there is no switching delay at the caller s end Contact Telecom for connection information Setting the fax Network _______________________ 1 Press Function Wait a second for TEL REGISTRATION to appear 2 Use or to select RX SETTINGS Press Start Copy 3 Use or to select NET SWITCH Press Sta...

Page 88: ... from a fax machine trying to send a document Press Start Copy to receive the document If you do not pick up the handset the fax continues to ring until the other party hangs up If an answering machine is connected it takes over the call When you hear the fax call ring pattern After the fax rings it receives the document automatically If you want to receive a document without ring First make sure ...

Page 89: ...g ID function ask them to set the Polling ID of their fax machine to 255 11111111 binary number For details on the Polling ID refer to the other party s fax machine manual In all other cases the Polling ID is not a concern TEL 34567890 Polling to receive faxes The polling feature of the fax allows you to request a document to be faxed to you from another fax machine The other party only needs to m...

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Page 91: ... How to print a report 89 Activity management report 90 One touch Speed Dialling list 91 Coded Speed Dialling list 91 User s data list 92 TX Sending report 92 RX Receiving report 93 Multi activity report 93 Memory clear report 94 Restricting use of the fax 95 Locking the fax 95 Changing the access password 96 Cancelling the restriction setting 97 ...

Page 92: ...re as shown in the shaded area Press Function SELECT MENU is displayed for approximately 1 second followed by the TEL REGISTRATION menu Use the arrow buttons to scroll through the menus Whenever you make a change to a setting press Start Copy and confirm that DATA ENTRY OK displays on the LCD Unless this message displays the setting has not been changed When you return to the previous level press ...

Page 93: ...VOLUME CONTROL RX CALL LEVEL DIALING TONE TEL LINE TYPE USER SETTINGS PSTN PBX SET M KEY SETTING Start Copy The REPORT SETTINGS menu contains the following settings The TX SETTINGS menu contains the following settings 1 TOUCH DIAL CODED DIAL TEL REGISTRATION Start Copy ECM TX MID PAUSE SET AUTO REDIAL TX SETTINGS Start Copy Start Copy TX REPORT RX REPORT ACTIVITY REPORT REPORT SETTINGS INKSAVER UK...

Page 94: ...SWITCH RX SETTINGS The FAX PRINTER menu contains the following settings The SYSTEM SETTINGS menu contains the following settings Start Copy SYSTEM SETTINGS AUTO TEST PRINT UN LOCK PHONE DATE FORMAT DISPLAY LANGUAGE TX START SPEED RX START SPEED PAPER SIZE RX REDUCTION PRT DIRECTION FAX PRINTER Start Copy INKSAVER Australia and New Zealand only ...

Page 95: ...ws how to make both types of changes Whenever you make a change to a setting press Start Copy and confirm that DATA ENTRY OK displays on the LCD Unless this message displays the setting has not been changed Example Changing INCOMING RING the number of rings before the fax answers 1 Press Function Wait a second for TEL REGISTRATION to appear 2 Use or to select RX SETTINGS 3 Press Start Copy 4 Use o...

Page 96: ... 7 Use the numeric buttons to enter a new ring count for example 3 8 Press Start Copy 9 Press Stop to finish registration and return to standby mode Start Copy DATA ENTRY OK RING COUNT 2 9 0 3 Start Copy DATA ENTRY OK Stop ...

Page 97: ... Set the density of the reproduction Set to DARKER for light originals and LIGHTER for dark originals Enable disable the off hook alarm The alarm alerts you that the telephone is off hook Set the audio level of the line monitor calling signal and alarm Set the volume of the line monitor sound during off hook and dialling conditions Set the volume of the ring produced when the fax detects a voice c...

Page 98: ...ettings are in bold For instructions on how to change a setting refer to How to change a setting pp 83 and 84 Name Description Settings Enable disable automatic printing of the transmission report OUTPUT YES sets the fax to print an activity report every time you send a document PRINT ERROR ONLY prints only when a transmission error occurs OUTPUT NO turns off the activity report feature When you s...

Page 99: ... ID MEMORY RX NET SWITCH Australia and New Zealand only Enable disable error correction during reception Enable disable FAX TEL switchover When ON this feature answers calls and if no fax tone is detected the fax rings to alert you of an incoming call Set the duration that the fax listens for a fax tone before starting to ring Set the length of time the fax will ring to alert you of an incoming ca...

Page 100: ...N OFF ON OFF MM DD YY DD MM YY YY MM DD ENGLISH FRENCH SPANISH GERMAN ITALIAN DUTCH FINNISH PORTUGUESE NORWEGIAN SWEDISH DANISH SLOVENE CZECH HUNGARIAN 14400bps 9600bps 7200bps 4800bps 9600bps 7200bps 4800bps Restricts sending with a password Allows you to set a four digit password to restrict access to the LOCK PHONE setting below Allows you to restrict sending Enable disable auto test printing w...

Page 101: ...________ Depending on the type of report you can have the fax print the report automatically or you can print it directly See REPORT SETTINGS p 86 on how and when reports are printed automatically The fax prints the Sending report Receiving report Multi activity report and Memory clear report automatically only You ll find a sample of each report below 1 Press Function 2 Press Report 3 Use or to d...

Page 102: ...ALIA 15 09 2000 10 12 FAX 321 456 7777 CANON FAX P01 1 OK 00 31 1 OK 00 47 1 OK 00 35 1 NG 00 01 0 011 1 NG 00 31 0 018 1 OK 00 31 1 OK 00 21 STOP 0017 TRANSMISSION 0016 TRANSMISSION 0018 RECEPTION 0019 RECEPTION 0021 TRANSMISSION 0022 TRANSMISSION 0023 NO MODE PAGES RESULT The fax prints sending and receiving transactions together in the same report You can also set the fax to print sending and r...

Page 103: ...ON FAX P01 Coded Speed Dialling list _______________________ Lists the information for each of the registered Coded Speed Dialling numbers 15 09 2000 10 12 FAX 321 456 7777 CANON FAX P01 S D C O N N E C T I O N T E L C O N N E C T I O N I D 0 1 1 7 7 3 3 1 7 3 C A N O N U K 0 2 3 1 2 2 2 8 5 7 0 0 C A N O N I N C 0 3 2 5 0 5 9 C A N O N I T A L I A 0 4 3 7 3 9 0 8 0 2 C A N O N H O N G K O N G 0 5...

Page 104: ...only for memory transmissions See TX CONFIRM REP in REPORT SETTINGS p 86 U S E R S E T T I N G S USER TEL _ _ _ _ 3 2 1 4 5 6 7 7 7 7 USER ID _ _ _ _ C A N O N F A X TTI OPTION SET TX TERMINAL ID _ _ _ _ O N TTI POSITION _ _ _ _ O U T S I D E I M A G E TTI MARKER _ _ _ _ F A X DENSITY CONTROL _ _ _ _ S T A N D A R D OFFHOOK ALARM _ _ _ _ O N VOLUME CONTROL PHONE VOL LEVEL _ _ _ _ V O L M I D CALLI...

Page 105: ...equential Broadcasting If you set the fax to print activity reports TX REPORT or RX REPORT and then use Sequential Broadcasting a Multi activity report will be printed instead of the activity report Sending See TX REPORT in REPORT SETTINGS p 86 Activity reports RECEPTION OK TX RX NO 0026 CONNECTION TEL 0337582111 CONNECTION ID CANON TOKYO START TIME 15 09 10 10 USAGE TIME 00 27 PAGES 1 RESULT OK 1...

Page 106: ...nd the fax is turned on again the fax will automati cally print out a list of documents that were stored in the memory at the time of the power failure T X R X N O M O D E C O N N E C T I O N T E L P A G E S S E T T I M E S T A R T T I M E 0 0 1 2 T R A N S M I S S I O N 3 1 2 2 2 8 5 7 0 0 3 1 4 0 9 1 2 3 7 0 0 1 3 R E C E P T I O N 0 3 3 7 5 8 2 1 1 1 2 1 4 0 9 1 5 1 0 15 09 2000 10 12 FAX 321 4...

Page 107: ..._____________________________ 1 Press Function Wait a second for TEL REGISTRATION to appear 2 Use or to select SYSTEM SETTINGS Press Start Copy 3 Press Start Copy twice NEW appears in the display If OLD appears in the display a password has already been registered To change the password enter the current 4 digit password and press Start Copy 4 Enter a four digit access password using the numeric b...

Page 108: ...ON Stop Changing the access password _________________ 1 Follow steps 1 to 3 on p 95 OLD appears in the display 2 Enter the current four digit access password using the numeric buttons The password is not displayed as you enter it Press Start Copy NEW appears on the display 3 Enter a new four digit access password using the numeric buttons Press Start Copy 4 Press Stop OLD _ 9 0 OLD Start Copy NEW...

Page 109: ...r digit access password using the numeric buttons The password is not displayed as you enter it Press Start Copy 5 Use or to select OFF Press Start Copy 6 Press Stop UN LOCK PHONE Start Copy PASSWORD Start Copy LOCK PHONE PASSWORD _ 9 0 PASSWORD Start Copy ON Start Copy OFF Stop Cancelling the restriction setting_______________ Restricting use of the fax ...

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Page 111: ...ridge print head 104 Replacing the BJ cartridge 105 Frequently asked questions 106 TRANSMITTING 106 RECEIVING 107 TELEPHONE 109 COPYING 109 PAPER LOADING PROBLEMS 109 GENERAL 110 Print quality problems 111 Error codes messages and solutions 112 In case of a power failure 115 During a power failure 115 Specifications 117 Appendix 119 Document sizes 119 What happens when Fax Tel Mode is selected 120...

Page 112: ...med document 1 Hold down the fax with your left hand and gently pull the operation panel with your right hand Do not push the LCD display 3 Gently push the operation panel shut until it clicks 2 While holding the operation panel open pull the sheet out from the top or bottom ...

Page 113: ...ut slowly from the top or bottom 1 Remove the paper tray cover 3 Open the front cover 5 Close the front cover Paper jams Recording paper jams___________________________ To remove jammed paper 6 Load the paper see Loading the paper p 7 then replace the paper tray cover and press Stop ...

Page 114: ...other organic solvent as it may damage the surface of the fax Cleaning the glass scanning window ___________ The glass scanning window can accumulate dirt with continued use resulting in spots on faxes and copies To clean the glass scanning window 1 Disconnect the power cord 3 Press down on the scanning window assembly and clean the glass window with a dry cotton swab Press down precisely When ins...

Page 115: ...e rollers become dirty you can clean them using a small soft brush Never use a solvent such as thinner or benzene to clean the printer area Do not remove the BJ cartridge or attempt to wipe the cartridge print head Periodic care Cleaning the printer area _______________________ Clean the printer area regularly to prevent accumulation of paper dust and ink spots To clean the printer area Roller Pla...

Page 116: ... time If you notice some degradation in the print quality try cleaning the print head Cleaning the print head consumes a small amount of ink Cleaning too often significantly reduces the amount of ink in the cartridge 1 Press Function Wait a second for TEL REGISTRATION to appear 2 Press Cleaning Function SELECT MENU TEL REGISTRATION 03 Cleaning HEAD CLEANING ...

Page 117: ...steps 3 to 8 pp 11 13 1 Open the front cover of the fax 3 Remove the cartridge Dispose of the BJ cartridge properly You may want to place it in a plastic bag to keep from spilling any residual ink Periodic care Replacing the BJ cartridge______________________ Replace the BJ cartridge when you see the message CHANGE CARTRIDGE displayed ...

Page 118: ...r party and be sure paper is installed in the other party s fax unit Allow time for the current document to finish sending If you cannot hear a dial tone make sure the telephone line is connected properly See p 14 Print an activity report and check for an error code See pp 89 and 112 Are the images you send or copy spotted or dirty Is the document scanning glass clean Is the other party s fax work...

Page 119: ...u press Start Copy after hanging up the handset You cannot receive manually unless an extension phone is connected Remove the document You cannot receive when there is a document fed into your fax Always press Start Copy before hanging up the handset Don t press Start Copy after you hang up the handset The fax won t switch automatically between telephone and fax transmissions Is Fax Tel displayed ...

Page 120: ...hout error checking ECM receiving can be turned off and on Check the current setting See p 87 Nothing prints Did you remove the orange tape from the BJ cartridge before you installed it in the fax Be sure to remove the orange tape from the BJ cartridge before you install it in the fax See p 11 Make sure the BJ cartridge is installed correctly See pp 11 13 Clean the print head several times See p 1...

Page 121: ...ad just one paper type See Loading the paper p 7 TELEPHONE Cannot dial Is the telephone line connected to the fax Is the fax set for the type of telephone line in use pulse tone Be sure the telephone line is correctly connected to the fax See p 14 If you have a tone line be sure the fax is set for tone dialling If you are not sure what type of line you have contact your local telephone company See...

Page 122: ...e extremely slow you may be able to speed it up by turning ECM off See p 87 Cannot get faxes from information services Is your fax connected to a rotary dial telephone line Press Tone to receive faxes from information services that require touch tone telephone lines for transmission Nothing shows on the display Is the power plug firmly plugged in Cannot solve the problem Still cannot solve the pro...

Page 123: ... not crisp and clear after cleaning the print head repeat the head cleaning procedure again If output is still not satisfactory after cleaning the print head five consecutive times replace the BJ cartridge See p 105 If the following print quality problems occur in the entire printing area check for the most probable cause and remedy as listed below Print Results Most Probable Cause Remedy Smudged ...

Page 124: ...he printer No paper in the fax or there is a paper jam Try sending the document at a later time Contact the other party and have them check their fax Contact the other party and have them send or receive the document using a G3 machine Set your fax to the setting that matches your tele phone line See p 16 Contact the other party and have them check their fax You can try to send the document manual...

Page 125: ...ue do nothing If you want to stop sending wait until the fax starts to dial the number then press Stop Contact the other party and have them install paper in their fax Register the number See pp 36 and 38 It took more than 32 minutes to send or copy a document It took more than 32 minutes to receive a document The document is longer than 1 m The handset is off hook The memory of the fax is full be...

Page 126: ...Stop to cancel redialling Try to send the document again at a later time Start the procedure again from the beginning Start the procedure again from the beginning Answer the call Wait for the fax to send the document The number you entered is out of range The BJ cartridge is not installed The paper or ink ran out or a paper jam occurred so the fax received the docu ment in memory There is a paper ...

Page 127: ...t a Memory Clear Report as soon as the power is turned on or the power is restored This report informs you of the deleted memory files During a power failure __________________________ The following restrictions apply to the function of the fax during a power failure or while the power is turned off A call can be received with the fax during a power failure However a call cannot be made since the ...

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Page 129: ...hod Solid state electronic scanning by contact image sensor Recording method Bubble Jet printing Paper tray capacity Maximum 100 sheets 75 g m2 Maximum thickness of stacked paper 10 mm Paper type Plain cut sheet paper A4 Letter Legal Paper weight 64 g m2 to 90 g m2 Paper thickness 0 08 mm to 0 13 mm Image memory Up to 21 A4 size pages when sending standard resolution Up to 15 A4 size pages when re...

Page 130: ... 29 ml Power source 200 240 V 50 60 Hz Power consumption Standby Approx 8 W 20 C room temp Operation Approx 17 W maximum 30 W based on all black copy Operating environment Temperature 10 C to 32 5 C Humidity 20 to 80 RH Dimensions 369 mm W 297 mm D 337 mm H including trays Weight Approx 5 5 kg Specifications are subject to change without notice ...

Page 131: ... the fax is shown below The margin on either side of the sheet and the margin on the top and bottom are not picked up by the scanner Document thickness Maximum 0 13 mm Minimum 0 08 mm Document sizes A4 1 0 3 5 mm 1 0 3 5 mm 3 0 3 0 mm 2 0 2 0 mm 208 mm 293 mm 216 mm Up to a maximum of 32 minutes for sending each page or 1 m in length 210 mm 148 mm ...

Page 132: ... 7 Press Stop to finish registration and return to the standby mode Sending document manually Sending document automatically Fax Fax Telephone Fax answers without ringing Fax starts ringing FAX TONE is not detected FAX TONE detected Choose between Receive Factory setting and Disconnect Pick up the telephone to talk Document received automatically FAX TONE is detected and fax switches to receive mo...

Page 133: ...ITT has been replaced by the International Tele communications Union Telecommunications Sector ITU TS a committee created to set international standards for telecommunications CNG Calling Tone This is a signal sent by fax machines to identify the call as an incoming document When the receiving fax detects this signal it automatically starts to receive the fax transmission The majority of fax machi...

Page 134: ...ow so you can pick up the handset With this feature one telephone line can be shared by both the telephone and the fax FINE The setting for documents with very small charac ters and lines G G3 Group 3 fax machine Defined by CCITT Uses encoding schemes to trans mit image data while reducing the amount of data that needs to be transmitted thus reducing transmis sion time G3 fax machines can transmit...

Page 135: ...oes not answer or a sending error occurs the fax waits for a specified interval and then redials the same fax number You can ad just the number of redials and the length of time be tween redialling Redialling manual When you use the regular dialling method you can quickly call the last number dialled by pressing Redial Pause Reduction mode The fax s automatic feature that slightly reduces the rece...

Page 136: ... number Dialling out through a switchboard sometimes requires use of the Redial Pause button T Timed Sending Setting the fax to transmit documents at a preset time in the future See also Delayed Sending Tone pulse setting The ability to set the fax to match the telephone di alling system your telephone line uses touch tone or rotary pulse Tone A button that allows you to temporarily switch to touc...

Page 137: ...ng documents 51 85 Date format 88 on documents you send 32 registering 33 Dedicated fax line explanation 17 receiving documents over 18 setting fax for use over 18 Delayed Sending 63 Deleting See Erasing Density changing 51 85 customising default 85 of copies 51 of documents you send 51 Dialling automatic 56 58 buttons See Numeric buttons Coded Speed 56 58 Manual 57 numbers that are busy See Redia...

Page 138: ...nation 56 printing list of numbers registered for 89 91 registering 36 using 58 P Packing list 3 Paper loading 7 non usable types for sending 48 recommended type for receiving 7 size settings 7 88 Pause time changing length of 87 explanation 29 Photo setting 51 Polling 77 Power cord 6 requirements 6 Precautions vi Preparing documents 48 Printer Bubble Jet cartridge and 9 cleaning 103 testing 13 Pr...

Page 139: ...pes of documents when 48 preparing documents before 48 redialling and 60 to more than one location 66 Sequential Broadcasting 66 Setting up packing list for 3 power requirements for 6 telephone line setting 16 Specifications 117 Switching Fax Tel settings for 19 time 87 using 19 69 Symbols 30 T Telephone extension 15 extension jack 15 line jack 14 line setting for 16 Testing printer 13 Timer See D...

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Page 141: ...efeld Europark Fichtenhain A10 47807 Krefeld Germany CANON U K LTD Woodlhatch Reigate Surrey RH2 8BF United Kingdom CANON FRANCE S A 17 quai du President Paul Doumer 92414 Courbevoie Cedex France CANON LATIN AMERICA INC 6505 Blue Lagoon Drive Suite 325 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON SINGAPORE PTE LTD 79 Anson Road ...