Canon FAX-L2000IP, Quick Reference Manual

Page 1: ...FAX L2000 L2000IP Quick Reference Guide Canon ...

Page 2: ...ument Machine Settings Troubleshooting Reference Guide CD ROM Sending Instructions Sending Guide CD ROM Fax Instructions Facsimile Guide CD ROM Setting Up the Network Connection and Installing the CD ROM Software Setup Guide CD ROM Remote User Interface Instructions Remote UI Guide CD ROM Network Connectivity and Setup Instructions Network Guide CD ROM PCL Printer Instructions PCL Printer Guide CD...

Page 3: ... Basic Operations Maintenance Troubleshooting Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need an exact specification please contact Canon ...

Page 4: ...ndling xiv Maintenance and Inspections xv Consumables xvi Other Warnings xvi Chapter 1 Before You Start Using This Machine Moving the Machine 1 1 Unpacking Have You Got Everything 1 2 For the FAX L2000 L2000IP 1 5 For the FAX L2000IP Only 1 6 Consumable 1 6 Removing the Shipping Material 1 7 Shipping Tape 1 7 Packaging Material Inside the Machine 1 7 Packaging Material from the Paper Cassettes 1 8...

Page 5: ...edia Setting a Document 2 1 Preparing the Document 2 1 Setting the Document on the Machine 2 2 Adjusting the Scan Settings 2 4 Loading Paper 2 6 Paper Cassettes 2 6 Setting the Paper Size for the Paper Cassettes 2 10 Chapter 3 Basic Operations Registering the Sender Information TX TERMINAL ID 3 2 What Is Sender Information 3 2 Registering the Current Date and Time 3 3 Registering the Machine s Tel...

Page 6: ...eive Mode 3 27 Making Copies 3 29 Chapter 4 Maintenance Changing the Toner Cartridge 4 1 Periodic Cleaning 4 3 Cleaning the Transfer Guide Area 4 3 Cleaning the Scanning Area 4 5 Cleaning the Roller 4 11 Chapter 5 Troubleshooting Clearing Document Feed Jams 5 1 Clearing Printer Feed Jams 5 3 Locating a Paper Jam 5 4 Face Up Tray Area 5 5 Output Tray Area 5 5 Imaging Area 5 8 Paper Cassettes Area 5...

Page 7: ...cerning operations that may lead to death or injury to persons if not performed correctly In order to use the machine safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly In order to use the machine safely always pay attention to these cautions IMPORTANT Indicates operatio...

Page 8: ...the following classes CLASS Ι LASER PRODUCT LASER KLASSE Ι APPAREIL A RAYONNEMENT LASER DE CLASSE Ι APPARECCHIO LASER DI CLASSE Ι PRODUCTO LASER DE CLASE Ι APARELHO A LASER DE CLASSE Ι CAUTION Use of controls adjustments or performance of procedures other than those specified in the manual may result in hazardous radiation exposure DANGER Invisible laser radiation when open AVOID DIRECT EXPOSURE T...

Page 9: ...hich business proprietors can participate voluntarily The targeted products are office equipment such as computers displays printers facsimiles and copiers The standards and logos are uniform among participating nations Trademarks Canon and the Canon logo are trademarks of Canon Inc Other product and company names herein may be the trademarks of their respective owners Copyright Copyright 2002 by ...

Page 10: ...o public or private emergency services DTMF signalling also provides faster call set up The equipment has been approved in accordance with Council Decision 98 482 EC for pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional as...

Page 11: ...print or otherwise reproduce any particular document and or of the use of the images scanned printed or otherwise reproduced you should consult in advance with your legal advisor for guidance Paper Money Travelers Checks Money Orders Food Stamps Certificates of Deposit Passports Postage Stamps canceled or uncanceled Immigration Papers Identifying Badges or Insignias Internal Revenue Stamps cancele...

Page 12: ...lt in a fire or electrical shock Do not place the following items on the machine If these items come into contact with a high voltage area inside the machine it may result in a fire or electrical shock If these items are dropped or spilled inside the machine immediately disconnect the power cord from the power outlet Then contact your local authorized Canon dealer Necklaces and other metal objects...

Page 13: ...tely into the power outlet as failure to do so may result in a fire or electrical shock Do not use power cords other than the power cord provided as this may result in a fire or electrical shock As a general rule do not use extension cords Using an extension cord may result in a fire or electrical shock If an extension cord must be used however use one rated for voltages of 220 240 V AC and over u...

Page 14: ...d resulting in a fire or electrical shock Do not drop paper clips staples or other metal objects inside the machine Also do not spill water liquids or flammable substances alcohol benzene paint thinner etc inside the machine If these items come into contact with a high voltage area inside the machine it may result in a fire or electrical shock If these items are dropped or spilled inside the machi...

Page 15: ...re or electrical shock There are some areas inside the machine which are subject to high voltages When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock Do not burn or throw used toner cartridges into open flames as this may cause the toner rem...

Page 16: ...ult a physician Consumables WARNING Do not burn or throw used toner cartridges into open flames as this may cause the toner remaining inside the cartridges to ignite resulting in burns or a fire Do not store toner cartridges or copy paper in places exposed to open flames as this may cause the toner or paper to ignite resulting in burns or a fire When discarding used toner cartridges put the cartri...

Page 17: ...sure to follow these general guidelines when lifting the machine to move it or to install the optional paper cassette Moving the machine requires two people When you lift the machine remove the paper cassette from the machine and firmly hold the front of the machine by the paper cassette slot and lifting handles on both sides of the machine as shown in the illustration below If you have the 500 sh...

Page 18: ...l in case you want to move or ship the machine in the future Ask someone to help you remove all the items from the box CAUTION Lifting the main unit requires two people To remove the main unit from the carton follow the general guidelines and illustration on p 1 1 1 Cut and remove the strapping bands from the carton then remove the adhesive tapes on the top of the carton ...

Page 19: ...n its protective bag Remove the four polystyrene plastic blocks positioned on top of the main unit The shapes of the power cord and telephone line will differ depending on the country of purchase 3 Remove the two stoppers on the side of the box by pulling out the tab on the right side of each stopper Document Feeder Tray Document Output Tray FX7 Toner Cartridge Telephone Line and Power Cord Docume...

Page 20: ...Everything 1 4 Before You Start Using This Machine 1 4 Lift and remove the top carton 5 Lift the main unit by gripping the handles on its right and left sides See Moving the Machine on p 1 1 Main Unit Main Unit Handle Handle ...

Page 21: ...against this list as you remove it from the box One main unit One document feeder tray Remove the tape on the back of the tray before attaching it to the main unit One document output tray One power cord One telephone line The shapes of the power cord and telephone line will differ depending on the country of purchase ...

Page 22: ...destination labels Two sheets of cassette handling precaution label One FX7 Toner Cartridge For the FAX L2000IP Only Two CD ROMs One Setup Guide Consumable Canon FX7 Toner Cartridge NOTE For optional equipment available see Chapter 1 Before You Start Using This Machine in the Reference Guide ...

Page 23: ...nside the main unit and inside the paper cassettes to protect delicate parts from vibrations during shipping Shipping Tape 1 Remove all shipping tape from the unit Packaging Material Inside the Machine 1 Gently lift the ADF cover and remove the protective packing material from inside the feeder area IMPORTANT Be sure to remove the orange stoppers Orange Stopper Orange Stopper ...

Page 24: ...r 4 Remove the shipping tape of the MP tray and the printer cover 5 Close the printer cover Packaging Material from the Paper Cassettes If your machine comes with more than one paper cassette you can use this procedure for each one 1 Pull out the paper cassette and remove it from the machine Printer Cover Printer Cover ...

Page 25: ...move the shipping tape 3 Set the paper cassette down on a flat stable surface 4 Remove the tape and orange key attached to the paper cassette To remove the orange key While pressing down on the bottom metal plate with one hand turn the orange key counter clockwise to pull it out ...

Page 26: ...e paper cassette into the machine For more details on how to reinsert the paper cassette into the machine see step 6 of Paper Cassettes on p 2 6 Protective Plastic Sheet The LCD display on the operation panel is covered with a plastic sheet to protect it during shipping This protective material should be removed before you use the machine The paper cassette is heavy Be sure to hold both sides when...

Page 27: ...any other type of cartridge in this machine could damage the machine and void your warranty Leave the toner cartridge in its protective bag until you are ready to install the cartridge Handle the toner cartridge carefully 1 Open the printer cover Open the printer cover to its full extent 2 Remove the toner cartridge from its protective bag IMPORTANT Save the protective bag and all other shipping m...

Page 28: ...it from the cartridge 5 As you steady the cartridge with one hand remove the tape by gently pulling the plastic tab straight out with your other hand Use a firm even pull to avoid breaking the tape IMPORTANT Do not pull the tab upwards or downwards The tape may break If the tab breaks off from the tape pull the tape out by pulling on the end of the tape where the tab was originally attached Wash o...

Page 29: ...is completely down and in a level position CAUTION To avoid pinching your fingers between the toner cartridge and the machine grip the cartridge as shown below When you insert the toner cartridge make sure that the plastic knob a on the side of the cartridge slides vertically into the guiding groove b on the machine Keep the drum slot free of dust and other foreign objects Do not touch the protect...

Page 30: ...rinter cover is not closed completely If you see the message CHECK PRINTER COVER and the Error lamp blinks red when the machine is plugged in open the printer cover again and make sure the toner cartridge is in a level position See Turning the Power ON on p 1 15 Then close the printer cover Attaching the Document Output Tray IMPORTANT Make sure the knobs on each side of the tray fit into the holes...

Page 31: ...Slide one side into position first then the other side Turning the Power ON 1 Connect the power cord to the power socket on the back of the main unit 2 Connect the other end of the power cord to the power source After you connect the power cord to the power source the LCD display turns ON CAUTION The machine must be connected to a properly grounded three prong 220 240 V AC outlet 1 2 ...

Page 32: ...de and ready for normal operation If the Error lamp starts blinking red wait for one of the following messages to appear PLEASE WAIT FAX 31 12 2002 03 40 AUTO Message Description INSTALL CARTRIDGE You have not yet installed the toner cartridge Install the FX7 toner cartridge See Installing the Toner Cartridge on p 1 11 REPLACE CARTRIDGE The toner cartridge has run out of toner Replace the toner ca...

Page 33: ...Parts of the Machine 1 17 1 Before You Start Using This Machine Parts of the Machine The illustrations below are those of the FAX L2000 L2000IP with the optional handset kit installed Front View ...

Page 34: ...n a problem occurs j In Use Memory Lamp A light that blinks green when the machine is transmitting or receiving documents or maintains a steady green when there are documents stored in memory k Paper Cassettes Adjustable to A4 A5 B5 executive legal and letter paper sizes Each cassette holds approximately 250 sheets of paper l Paper Volume Status Bar Indicates the level of the current paper supply ...

Page 35: ... 19 Rear View a Face Up Tray Holds printed documents after they are ejected from the machine b Power Socket Connect the power cord here c Telephone Line Jack L1 Connect the telephone line here d Handset Jack Connect the optional handset or an extension telephone ...

Page 36: ...he parts on the operation panel One Touch Panels Closed Enter Cancel Value Shift PRT Message Go Item Menu On Line Job Alarm Resolution Ultra Fine Super Fine Fine Standard Contrast Document Type Darker Standard Lighter Text Text Photo DirectTX Monitor Fax Internet Fax OK Delete File Directory 1 5 9 2 6 10 3 7 11 4 8 12 13 17 21 14 18 22 15 19 23 16 20 24 GHI PQRS JKL ABC TUV MNO DEF WXYZ 4 1 7 5 2 ...

Page 37: ...8 Open the second panel to access keys 49 72 Open the third panel to access the registration keys i Energy Saver Press to enter or cancel the Energy Saver mode When the machine is in the Energy Saver mode the Energy Saver indicator lights and the other keys and indicators are turned OFF j Copy Enables the machine to act as a copier so you can copy a document k Speaker Volume Switch Adjusts the spe...

Page 38: ...isplay Displays messages and prompts during operation It also displays selections text numbers and names when registering information y Resolution Sets the resolution for the documents you send z Contrast Adjusts the lightness darkness of the documents you send or copy A Document Type Adjusts the quality of documents containing only text or both photos and text Data Registration Memory Reception T...

Page 39: ...hen you are registering or entering a number except for manual sending k Return Press to enter a paragraph break when entering e mail text l Space Enters a space between letters and numbers on the LCD display when you are registering information and dialing m Password Enables you to enter an ITU T password so you can send a document with a password n Subaddress Enables you to enter an ITU T subadd...

Page 40: ... receive and the machine rings while you are registering information pick up the handset If you hear a slow beep tone the sender is trying to send you a document Press Stop Start to receive the document then hang up the handset Using the Menus The machine employs a menu system you can use to register important information or set up important features Here we describe how to display and operate the...

Page 41: ... or until the name of the menu you want to open is displayed press OK 2 Press or to browse through the menu items press OK to go to the next level Return to the Previous Level 1 Press Data Registration to return to the previous level to continue browsing If you continue to press Data Registration the machine returns to the Standby mode Return to the Standby Mode 1 Press Stop to return to the Stand...

Page 42: ... a select the upper case letter entry mode press b until the lower case a appears on the LCD display 2 Press the appropriate key on the numeric keypad to enter a letter or number If upper or lower case letter is the chosen entry mode press the key repeatedly until the upper or lower case letter you want appears If you go past the letter you want press the key repeatedly until it appears again NOTE...

Page 43: ...ss press b until you see a lower case a To enter the rest of the word press f until you see a lower case n press to move the cursor to the right press f until an o appears press to move the cursor to the right press f again until an n appears NOTE When you are in the upper or lower case letter Entry mode you can also enter symbols Press repeatedly until you see the desired symbol To enter a space ...

Page 44: ...r numbers to More than one letter is assigned to a key Press to enter the Text Entry mode then press the key containing the letter you want to enter If the letter you want to enter is not displayed first press the key repeatedly until it appears If the next letter is under a different key just press that key to enter the first letter of the group and press the key repeatedly until the letter you w...

Page 45: ... language and country After connecting the power cord the display changes from PLEASE WAIT to the DISPLAY LANGUAGE menu NOTE The country selection feature is available for certain countries only 1 Press or to select the preferred language for the LCD display press OK If COUNTRY SELECT does not appear after DATA ENTRY OK is displayed the setting is completed The FAX L2000 2000IP enters the Standby ...

Page 46: ...on you can print the User s Data List See Chapter 12 Printing Report and Lists in the Facsimile Guide You can change the display language or country setting using the Common Settings menu and the System Settings menu from the Fax Settings menu respectively See Chapter 5 Summary of Important Settings in the Reference Guide or Chapter 11 Summary of Important Settings in the Facsimile Guide ...

Page 47: ...he Facsimile Guide To avoid paper jams never feed thick documents or documents backed with carbon paper To avoid paper jams and possible damage to the machine avoid wrinkled or creased paper carbon paper curled paper coated paper and onion skin or other very thin papers To avoid paper jams or damaging the machine inspect the documents carefully and make sure they are free of pins staples paper cli...

Page 48: ... that are larger or smaller than these recommended sizes reduce or enlarge them on a copy machine then send the copy See Chapter 14 Appendix in the Facsimile Guide The machine does not scan completely to the edges of the paper and anything beyond this recommended margin is not scanned for sending See Chapter 14 Appendix in the Facsimile Guide Setting the Document on the Machine You can set a stack...

Page 49: ...edia 2 Adjust the document guides to fit the width of your document IMPORTANT Do not set the document guides so tight against the sides of the document that the document bends 3 Make sure the document is below the load limit marks for A4 LTR sizes ...

Page 50: ...oting in the Reference Guide Adjusting the Scan Settings Canon s original UHQ Ultra High Quality imaging technology enables you to send documents or make copies that are very close to the quality of the original document For best results adjust the scan settings for special documents before sending or copying NOTE The light indicators on the operation panel tell you the current settings After the ...

Page 51: ...Ultra Fine Ultra Fine Eight times the Standard resolution Super Fine Four times the Standard resolution Fine Twice the Standard resolution Standard For normal printed or typewritten text Contrast Adjusts the lightness darkness of the document pages scanned for sending copying Darker For documents with light text or colors Standard For normal printed or typewritten text Lighter For documents with d...

Page 52: ...n the excessive mechanical wear of the machine Do not load the following paper into the paper cassette Moist paper Paper that is wavy curled or damaged Folded clipped or stapled paper Paper containing materials that melt vaporize offset discolor or emit dangerous fumes at a temperature of 190 C or higher To avoid paper curling do not open the paper packages until you are ready to load the paper in...

Page 53: ...t the paper guides to match the size of the paper that you are loading To change the paper size Adjust the paper size side guides in the following way Push the paper size side guides inward or outward to match the paper size that you are loading Push the stopper in the center of the paper size rear guide and slide it to the mark indicating the desired paper size A5 B5 EXEC A4 LTR LGL LEGAL B5 ISO ...

Page 54: ...e paper stack on a flat surface so that the edges are evenly aligned 4 Press down the inside plate of the paper cassette 5 Load the stack of paper into the paper cassette with the side you want to print on face down Insert the stack of paper so that it fits neatly against the back of the paper cassette Hook Hooks Paper Limit Marks ...

Page 55: ...sette with the rails on the main unit then lift it slightly to insert the cassette Slide it all the way into the main unit IMPORTANT Make sure you slowly insert the cassette all the way into the main unit until it locks into place NOTE The paper volume status bar on the paper cassette indicates the level of the current paper supply When you see the paper volume status bar drop make sure you have a...

Page 56: ...n the PAPER SETTINGS menu 1 Open all three one touch speed dialing panels 2 Press Data Registration 3 Press or until 1 PAPER SETTINGS appears press OK 4 Press or to select the paper cassette for which you want to change the paper size press OK 5 Press or to select the paper size press OK 6 Press Stop to return to the Standby mode Data Registration ADDITIONAL FUNCTIONS 1 PAPER SETTINGS OK ADDITIONA...

Page 57: ...ribes what you should know before using this machine for faxing and the flow of basic fax operations We also show you the basic procedures for using the machine as a copier For detailed information on all fax copying functions see the Facsimile Guide ...

Page 58: ...ffice on the East coast and then have the document relayed to you locally We hope you will have these features set up in the very near future so we can enjory more efficient secure and ecomical facsimile communications December 28 Dear Member By now you have all had a chance to become familiar with your new Canon fax units and are ready to set up a reliable economical communications network that o...

Page 59: ...ch speed dialing panels 2 Press Data Registration 3 Press or until 5 TIMER SETTINGS appears press OK 4 Press or until 1 DATE TIME SETTING appears press OK 5 Register the current date and time using the numeric keys Use 24 hour notation to enter the time e g 1 00 p m as 13 00 You can also press or to move the cursor without changing a number entry To restore the previous entry press Clear 31 12 200...

Page 60: ...this procedure to register the number of your own machine and register your name or company s name 1 Open all three one touch speed dialing panels 2 Press Data Registration 3 Press or until 3 FAX SETTINGS appears press OK 4 Press or until 1 USER SETTINGS appears press OK OK Data Registration ADDITIONAL FUNCTIONS 1 PAPER SETTINGS OK ADDITIONAL FUNCTIONS 3 FAX SETTINGS FAX SETTINGS 1 USER SETTINGS O...

Page 61: ...ephone number of your own machine The message DATA ENTRY OK appears on the LCD display for a few seconds 8 Press Data Registration to return to the USER SETTINGS menu 9 Press or until 2 UNIT NAME appears press OK OK USER FUNCTIONS 1 TEL LINE SETTINGS TEL LINE SETTINGS 1 USER TEL NO OK TEL LINE SETTINGS 1 USER TEL NO USER TEL NO TEL 4 1 7 5 2 8 6 3 9 0 OK USER TEL NO TEL 123 4567 TEL LINE SETTINGS ...

Page 62: ...numbers In the upper right corner of the LCD display you should see the letter A This means you are in the upper case letter entry mode Press on the numeric keypad to switch the entry mode For more details see Entering Names for Registration on p 1 26 The message DATA ENTRY OK appears on the LCD display for a few seconds 11 Press Stop to return to the Standby mode 4 1 7 5 2 8 6 3 9 0 OK A CANON DI...

Page 63: ...procedure to switch the fax setup between tone and pulse dialing 1 Open all three one touch speed dialing panels press Data Registration or until 3 FAX SETTINGS appears press OK If necessary see the steps 1 to 3 of Registering the Machine s Telephone Number and Unit Name on p 3 4 2 Press or until 1 USER SETTINGS appears press OK 3 Press or until 1 TEL LINE SETTINGS appears press OK 4 Press or unti...

Page 64: ... select the desired transmission speed press OK 8 If you want to select the reception speed press or until 4 RX START SPEED appears press OK NOTE If your document receptions are slow in starting this may mean that the telephone lines in your area are in poor condition Select a slower speed You can select 33600bps 14400bps 9600bps 7200bps 4800bps or 2400bps 9 Press Stop to return to the Standby mod...

Page 65: ...r documents see Setting the Document on the Machine on p 2 2 NOTE You can adjust the resolution contrast and document type for scanning See Adjusting the Scan Settings on p 2 4 You can also specify a sender s name with TTI Selector See Chapter 3 Sending Documents in the Facsimile Guide 2 Dial the telephone number using the numeric keys NOTE When entering a number using regular dialing if you see t...

Page 66: ... Press Start The machine starts scanning the first page into memory NOTE To cancel sending a document or fax jobs press Stop or Monitor follow any instructions on the LCD display For details see Chapter 3 Sending Documents in the Facsimile Guide ...

Page 67: ... than Memory Sending but because this method bypasses the memory you can send a document ahead of other documents stored in memory Manual Sending Manual Sending enables you to talk to the other party before you send the document This method is useful if the operator of the other fax machine must manually prepare the fax machine to receive your document For instructions explaining how to use manual...

Page 68: ...ing the number press Stop to return to the Standby mode start again 3 Press Start The machine starts scanning the first page into memory NOTE If you are using one touch or coded speed dialing with the timeout feature ON you do not need to press Start The machine pauses for five seconds before it starts scanning the document automatically The timeout feature can be turned OFF See Chapter 11 Summary...

Page 69: ...an Settings on p 2 4 You can also specify a sender s name with TTI Selector See Chapter 3 Sending Documents in the Facsimile Guide 2 Press Direct TX The Direct TX indicator lights The Direct Sending mode is activated 3 Specify the destination You can specify the destination using regular dialing one touch speed dialing coded speed dialing access code dialing or directory dialing See Using Regular ...

Page 70: ...NOTE When sending a small sized document such as a document of STMT size paper the document may remain in the automatic document feeder after sending As a result this document might be sent again with the next sender s document Therefore when sending a small sized document make sure that the document does not remain in the automatic document feeder after sending 123 4567 Other Party s Fax Number D...

Page 71: ...d dialing enables you to start a document transmission by pressing Coded Dial followed by a three digit code of your choice It enables you to register up to 128 destinations for coded speed dialing Group Dialing Group dialing enables you to dial a group of registered one touch or coded speed dialing fax numbers By registering each group under one touch or coded speed dialing keys you press only on...

Page 72: ...in the Facsimile Guide One Touch Speed Dialing Follow this procedure to register a telephone number for one touch speed dialing 1 Open all three one touch speed dialing panels 2 Press Data Registration 3 Press or until 4 ADD REGISTRATION appears press OK 4 Press or until 1 1 TOUCH SPD DIAL appears press OK Data Registration ADDITIONAL FUNCTIONS 1 PAPER SETTINGS OK ADDITIONAL FUNCTIONS 4 ADD REGIST...

Page 73: ... the key is registered for group dialing GROUP DIAL appears on the LCD display 6 Press or until 1 TEL NUMBER ENTRY appears press OK 7 Enter the telephone number up to 120 digits using the numeric keys press OK To enter a space press Space Spaces are optional and ignored during dialing The message DATA ENTRY OK appears on the LCD display for a few seconds NOTE To correct the entered number press to...

Page 74: ... procedure from step 5 To end the procedure and return to the Standby mode Press Stop NOTE You can also perform the optional settings For more information on how to specify the settings see Chapter 2 Using Speed Dialing in the Facsimile Guide Coded Speed Dialing Follow this procedure to register a telephone number for coded speed dialing 1 Open all three one touch speed dialing panels press Data R...

Page 75: ...ing code that number is displayed If the code is registered for group dialing GROUP DIAL appears on the LCD display 4 Press or until 1 TEL NUMBER ENTRY appears press OK 5 Enter the telephone number up to 120 digits using the numeric keys press OK To enter a space press Space Spaces are optional and ignored during dialing The message DATA ENTRY OK appears on the LCD display for a few seconds OK ADD...

Page 76: ... Names for Registration on p 1 26 The message DATA ENTRY OK appears on the LCD display for a few seconds This completes the minimum settings for registering a coded speed dialing code To stop here and register another code Press Data Registration repeat the procedure from step 3 To end the procedure and return to the Standby mode Press Stop NOTE You can also perform the optional settings For more ...

Page 77: ...is procedure to start a transmission and send a document with the press of a one touch speed dialing key IMPORTANT To use this feature you must first register a telephone number for one touch speed dialing See One Touch Speed Dialing on p 3 16 1 Place your documents on the machine For instructions explaining how to place your documents see Setting the Document on the Machine on p 2 2 NOTE You can ...

Page 78: ...ly press Start Otherwise the machine waits five seconds before it starts to scan This timeout feature can be turned OFF See Chapter 11 Summary of Important Settings in the Facsimile Guide The machine does not dial the number registered for the one touch speed dialing key until you place your documents for sending If you press the one touch speed dialing key before you place your documents the mach...

Page 79: ...contrast and document type for scanning See Adjusting the Scan Settings on p 2 4 You can also specify a sender s name with TTI Selector See Chapter 3 Sending Documents in the Facsimile Guide 2 Press Coded Dial enter the desired three digit code 000 127 using the numeric keys After five seconds the machine starts to send the document If you are using Direct Sending you will see a series of brief al...

Page 80: ...gs in the Facsimile Guide The machine does not start dialing until you place your documents for sending If you dial the code before you place your documents the machine prompts you to set your documents If you press Coded Dial and enter a three digit code where no number has been registered the machine displays If you want to cancel the transmission after you enter the coded speed dialing code pre...

Page 81: ...n the Machine on p 2 2 NOTE You can adjust the resolution contrast and document type for scanning See Adjusting the Scan Settings on p 2 4 You can also specify a sender s name with TTI Selector See Chapter 3 Sending Documents in the Facsimile Guide 2 Press Directory 3 Press a key on the numeric keypad which corresponds to the first letter of the name of the party you are searching for press OK For...

Page 82: ... and the names for coded speed dialing numbers are prefixed with an asterisk and three digits If the display does not change after you press or this means only one name and number is registered for the key you just pressed 5 With the telephone number you want to dial displayed press OK Start Sending starts OK A SOUTHWEST TEL 0123123123 03 SOUTHWEST OK TRANSMIT 0011 SCANNING P 001 ...

Page 83: ...matically Use the Automatic Receive mode for a machine on a dedicated telephone line that you do not need for telephone voice communication Setting the Automatic Receive Mode Check the LCD display If AUTO is displayed the machine is in the Automatic Receive mode When a fax document is sent to you your machine receives the document automatically Reception Error Messages Here are few of the most com...

Page 84: ... mode and the remainder of the document in memory starts printing automatically See Changing the Toner Cartridge on p 4 1 NOTE For any other error messages see Chapter 13 Troubleshooting in the Facsimile Guide To cancel receiving a document make sure that the In Use Memory lamp flashes green press Stop follow any instructions on the LCD display For details see Chapter 4 Receiving Documents in the ...

Page 85: ...our documents on the machine For details on how to place your documents see Setting the Document on the Machine on p 2 2 2 Press Copy 3 Specify the document settings For details see Adjusting the Scan Settings on p 2 4 NOTE When copying the Resolution is fixed to Ultra Fine 4 If you want to select another paper cassette or the MP tray press or COPY 01 CASSETTE 1 A4 Document Type Text Text Photo Co...

Page 86: ...umber of copies 01 to 99 using the numeric keys NOTE If you make a mistake and want to enter a different copy quantity press Clear 6 Press Start Copying starts NOTE To cancel copy jobs press Stop or Monitor follow any instructions on the LCD display For details see Chapter 5 Using the Machine as a Copier in the Facsimile Guide 4 1 7 5 2 8 6 3 9 0 COPY 03 CASSETTE 1 A4 C SCANNING COPY NO 0011 ...

Page 87: ...vice life of the toner cartridge by removing it and rotating it five or six times to redistribute the toner inside the cartridge If you reset the cartridge in the main unit and the message REPLACE CARTRIDGE does not appear you can continue printing but make sure you have a new toner cartridge on hand to replace the old one when it finally runs out of toner If the message REPLACE CARTRIDGE appears ...

Page 88: ...onsumables out of the reach of small children If these items are ingested consult a physician immediately IMPORTANT Do not attempt to disassemble or refill the toner cartridge Be sure to open the printer cover to its full extent 3 Remove the new toner cartridge from its protective bag IMPORTANT Save the protective bag You may need it to transport the toner cartridge at a later date 4 Install the c...

Page 89: ... received and stored in memory Cleaning the Transfer Guide Area 1 Disconnect the power cord of the main unit from the power source 2 Lift the document feeder tray and document output tray 3 Open the printer cover and remove the toner cartridge IMPORTANT Store the toner cartridge in its original protective bag to avoid exposure to light Be sure to open the printer cover to its full extent ...

Page 90: ...uide with a soft clean cloth to remove toner and paper dust from both sides of the transfer guide 6 Wipe the silver metal strip a with a soft clean cloth Then gently place the transfer guide b back into its original position IMPORTANT To avoid the deterioration of print quality never touch the transfer charging roller when you clean the metal strip Transfer Guide Green Label Transfer Guide 2 1 Sil...

Page 91: ...be dirty Follow the procedure described below to clean the scanning area 1 Disconnect the power cord of the main unit from its power source The world s coral reefs where brilliantly colored fish and a myriad of other tropical creatures come together Aptly nicknamed Tropical Forests under the sea these spots of breathtaking beauty serve as home to countless varieties of life and to us of the land t...

Page 92: ...F cover fully to the extent that the lower unit is lifted as shown in the illustration on the right The lower unit may fall heavily when you unlock the ADF cover in step 3 3 Release the top unit of the ADF cover by pushing the hook inside with your finger or a pencil Top Unit Lower Unit Correct Incorrect Lower unit is not lifted Lower unit is lifted ...

Page 93: ... up the paper dust around the rollers 5 Gently close the top unit of the ADF cover until you hear it lock CAUTION Make sure that the top unit of the ADF cover is locked into position securely before proceeding to step 6 6 Lift the document feeder tray and gently open the ADF cover until it stops grasping the document feeder tray and the ADF cover at the same time Rollers ...

Page 94: ...ance 4 7 While holding the ADF cover open with one hand use one finger of your other hand to gently push in the black plastic loop to separate it from the stub on the machine 8 Gently lift the ADF cover up to its full open position ...

Page 95: ... not scratch the scanning glass to wipe clean the underside of the ADF cover and to wipe up the paper dust around the rollers NOTE If you have installed the optional stamp kit be careful not to touch the stamp ink compartment when cleaning the scanning area 10 Lower the ADF cover until the black plastic loop is even with the stub on the machine White Strip Scanning Glass Stamp Optional Rollers ...

Page 96: ...at it stays in place 12 Close the ADF cover and press down on it slightly until you hear it lock into place Then lower the document feeder tray IMPORTANT Make sure that you have put the black plastic loop back in place before you close the ADF cover 13 Connect the power cord of the main unit to the power source ...

Page 97: ...it may be dirty In such a case clean the roller Load A4 size paper in the MP tray to clean the roller IMPORTANT Only A4 size paper can be used to clean the roller NOTE It takes about 130 seconds to clean the roller 1 Open the MP tray 2 Pull out the extension tray using the center grip a then flip open the support tray b 2 1 ...

Page 98: ... CLEAN appears press OK 7 Press or until 1 ROLLER CLEANING appears press OK The machine starts cleaning the roller NOTE If a paper jam occurs press Stop and remove the jammed paper Discard the cleaning paper after use Data Registration ADDITIONAL FUNCTIONS 1 PAPER SETTINGS OK ADDITIONAL FUNCTIONS 7 ADJUST CLEAN ADJUST CLEAN 1 ROLLER CLEANING OK ADJUST CLEAN 1 ROLLER CLEANING ...

Page 99: ...paper jams during document scanning always check the pages before you feed them into the machine See Preparing the Document on p 2 1 If a document is curled or wrinkled make a copy of the original and scan the copy If a paper jam occurs during scanning the Error lamp blinks red and the message CHECK DOCUMENT appears on the LCD display Follow the procedure described below to clear the document feed...

Page 100: ...5 2 Troubleshooting 5 3 Pull the document straight out to remove it NOTE Always open the ADF cover before you attempt to remove a jammed document 4 Close the ADF cover and press down on it gently until you hear it lock into place ...

Page 101: ...ure you check all the areas described below because paper jams can occur at more than one location Follow the exact order of the steps below When removing the paper cassettes remove them gently If a paper jam occurs during printing the Error lamp blinks red and the following message appears on the LCD display CAUTION The toner fixing area becomes very hot Do not touch any parts in the fixing area ...

Page 102: ...urs in any of the areas shown below use the table to direct you to the proper section to help you clear the jam IMPORTANT Paper jams can occur in more than one location at a time so ensure that all locations indicated in the illustration are checked Area Page 1 Face Up Tray Area 5 5 2 Output Tray Area 5 5 3 Imaging Area 5 8 4 Paper Cassettes Area 5 9 1 Face Up Tray Area 2 Output Tray Area 3 Imagin...

Page 103: ...5 5 Output Tray Area to remove the jammed paper The pressure from the pressure roller must be released before removing the paper To do this follow steps 1 through 4 on p 5 8 Imaging Area to hold the green label and flip the transfer guide up Then try removing the jammed paper from this area After removing the paper gently place the transfer guide back to its original position NOTE If you cannot se...

Page 104: ...to release the lock pin b c which is located on the right side of the tray NOTE When you release the lock pin on the face up tray be sure to firmly hold the face up tray and lower it down slowly 3 Remove the jammed paper If you can see the edge of the paper Gently remove the jammed paper ...

Page 105: ...T If you cannot see the paper check the imaging area See Imaging Area on p 5 8 The pressure from the pressure roller must be released before removing the paper To do this follow steps 1 to 4 on p 5 8 Imaging Area to hold the green label and flip the transfer guide up Then try removing the jammed paper from this area After removing the paper gently place the transfer guide back to its original posi...

Page 106: ...cument feeder tray and document output tray 2 Open the printer cover and remove the toner cartridge IMPORTANT Store the toner cartridge in its original protective bag to avoid exposure to light Be sure to open the printer cover to its full extent 3 If you see the edge of the jammed paper in the imaging area remove the paper by pulling it slowly ...

Page 107: ...ay become hot during use When removing jammed paper or when inspecting the inside of the machine do not touch the toner fixing unit and its surroundings as doing so may result in burns or electrical shock IMPORTANT When removing the jammed paper be careful not to touch the transfer charging roller see p 4 4 If the roller becomes dirty the print quality deteriorates Paper Cassettes Area 1 Remove th...

Page 108: ... up a and slowly pull the paper out from below b CAUTION The toner fixing unit and its surroundings inside the machine may become hot during use When removing jammed paper or when inspecting the inside of the machine do not touch the toner fixing unit and its surroundings as doing so may result in burns or electrical shock IMPORTANT When removing the jammed paper be careful not to touch the transf...