Canon ImageCLASS MF4690, Instructions Manual

Page 1: ...Easy Sending Guide Instructions on how to set up and use the send features...

Page 2: ...ation may be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical che...

Page 3: ...ent describes the setup procedures and instructions mainly of the following features Sending an e mail with a scanned document attached Storing a scanned document to the USB memory connected to this m...

Page 4: ...d for the Scan to E Mail Feature 9 Checking the E Mail Account 10 Connecting a Network Cable 13 Setting the IP Address 14 Checking the Communication 14 Using the Remote UI 16 Setting Up the Remote UI...

Page 5: ...o USB feature storing a scanned document to the USB memory connected to this machine Scan to File Server feature storing a scanned document to a shared folder in a computer In this document these feat...

Page 6: ...ou need to make settings such as an IP address By default this machine obtains the necessary information such as the IP address automatically using DHCP Therefore if the network is placed under DHCP m...

Page 7: ...allows you to store a scanned document directly to a USB memory You can be ready for storing a document just by inserting the USB memory into this machine Since you can store scanned documents direct...

Page 8: ...the Scan to E mail feature Connecting a Network Cable P 13 You connect the machine to the network environment Setting the IP Address P 14 You make sure the correct IP address is set Starting the Remo...

Page 9: ...Scan to File Server feature For details on the setup procedure see Settings from the Operation Panel P 6 21 of Setting Up a Computer as a File Server in Chapter 6 Network in the Reference Guide Setti...

Page 10: ...e mail account For details on the e mail reception feature see Preparing to Receive E Mails P 28 SMTP server address The server address that is used when sending e mails Authentication method The foll...

Page 11: ...example this document explains how to check the e mail account If you are using Windows Mail e mail software included in Windows Vista you can check the e mail account in the same way as described be...

Page 12: ...mation Required for the Setup 6 Confirm the server names for Outgoing mail SMTP SMTP server address When SMTP authentication is used this check box is selected 7 Click Settings of Outgoing Mail Server...

Page 13: ...ature as well For details on the e mail reception feature see Preparing to Receive E Mails P 28 The password you entered is hidden with bullets so you need to check it using a notification of the setu...

Page 14: ...from 10Base T 100Base TX port on the back of the machine 2 Connect one end of the Category 5 or greater twisted pair cable to 10Base T 100Base TX port Connect the other end to the network router or hu...

Page 15: ...nter the IP address subnet mask gateway address manually For details on this setting see Specify the IP Address Settings P 21 in the Starter Guide Once you complete the setting please proceed to Check...

Page 16: ...S E T T I N G S 5 Press or to select IP ADDRESS SUBNET MASK or GATEWAY ADDRESS then press OK 1 I P A D D R E S S V I E W I P A D D R E S S If the machine is communicated with the network properly the...

Page 17: ...the other items see Chapter 7 Remote UI in the Reference Guide Setting Up the E Mail Send Feature P 19 Registering E Mail Addresses P 23 Setting Up the Remote UI The Remote UI has been confirmed to w...

Page 18: ...rs When you enter the IP address in the address bar remove leading and trailing zeros from the IP address you confirmed in Checking the Communication P 14 However replace 000 with 0 Please see the exa...

Page 19: ...mote UI you make settings to send e mails Registering E Mail Addresses P 23 Using the Remote UI you register the e mail addresses Setting up the E Mail Reception Feature P 28 You make settings to rece...

Page 20: ...e Setting Up the E Mail Send Feature To set up this feature follow the procedure below using the Remote UI 1 Start the Remote UI Login in Administrator Mode For details on starting the Remote UI see S...

Page 21: ...20 20 Using the Scan to E Mail Feature Using the Scan to E Mail Feature 3 Click Change...

Page 22: ...ethod in which the SMTP server checks the user name and password before sending e mails Many Internet service providers use this method POP before SMTP The method in which the POP server checks the PO...

Page 23: ...Checking the Information Required for the Scan to E Mail Feature P 9 Password Enter the password that you confirmed in Checking the Information Required for Scan to E Mail Feature P 9 6 Make sure the...

Page 24: ...l Addresses Using the Remote UI register e mail addresses 1 Start the Remote UI Login in Administrator Mode For details on starting the Remote UI see Starting the Remote UI P 17 2 Click Address Select...

Page 25: ...ncluding spaces E mail address Enter the recipient s e mail address In this step please enter your e mail address so that you can check if the E Mail is Delivered For details on how to check it see Ch...

Page 26: ...you can operate it in the same way as described below In that case the destination is the shared folder in the computer 1 Place a document on the platen glass or load it in the ADF 2 Press SEND FAX re...

Page 27: ...If the address has been registered to a coded dial code Coded dial code press Coded Dial then enter the 3 digit code 000 to 191 using the numeric keys 4 Press Start If you place a document on the pla...

Page 28: ...ail software receives the e mail properly it is delivered from this machine The unit name that is registered to this machine is displayed in the sender field If an e mail address or nothing is display...

Page 29: ...server address The server address that is used when sending e mails Authentication method SMTP authentication POP before SMTP POP server address The server address that is used when receiving e mails...

Page 30: ...ing the Scan to E Mail Feature For details see Setting Up E Mail P 6 16 of Chapter 6 Network in the Reference Guide Receiving E Mails Using This Machine When this machine receives the e mail it prints...

Page 31: ...8GB USB memory with security function or card readers are not supported USB memory used with an extension cable is not supported Use of a USB memory through a USB hub is not supported A USB memory th...

Page 32: ...USB memory port Inserting the USB memory diagonally or inserting the USB memory that does not comply with USB specifications may damage the USB memory port 2 Place a document on the platen glass or l...

Page 33: ...n repeat the procedure from step 2 If you want to make advanced settings such as a file format and resolution press OK instead of Start For details see Scan Settings P 5 6 of Scanning to a USB Memory...

Page 34: ...of the problem For details on the messages see LCD Messages P 10 13 of Chapter 10 Troubleshooting in the Reference Guide When an error occurs this machine prints out an error report that includes an...

Page 35: ...onnected or consult with the network manager For details on how to make settings see Interface Settings P 6 6 of Basic Network Settings in Chapter 6 Network in the Reference Guide Sent the E Mail but...

Page 36: ...gate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON ESPA A S A c Joaqu n C...