Canon IRIS IRIScan Desk 5 Pro, User Manual

Page 1: ...Less Paper More Content PDF User Guide IRIScan Desk 5 IRIScan Desk 5 Pro ...

Page 2: ...11 4 2 Discovering the main functions and their Settings Options 13 4 2 1 Document 13 4 2 2 Book 16 4 2 3 Barcode Pro 5 17 4 2 4 ID Documents Pro 5 19 4 2 5 Video 19 5 Using the integrated tools 20 5 1 Using the Compare Tool 20 Comparing images 20 Save Result 21 5 2 Using the File Conversion Tool 22 The Image File List 22 The Output Options 23 The Picture Preview 23 The Export Button 23 5 3 Using ...

Page 3: ...t in an EXCEL file Pro 5 35 6 9 How to combine an ID Document scan with a photo of the person Pro 5 37 6 10 How to scan multiple ID cards into one PDF file Pro 5 38 6 11 How to record a video including facecam 39 7 Troubleshooting 40 7 1 Known limitations 40 7 2 Undetected IRIScan Desk device 42 7 3 Product Support 43 8 Scanner Specifications 44 9 Legal Notices 45 ...

Page 4: ...with some intelligent recognition algorithms such as automatic image cropping paper edge detection automatic page orientation or barcode recognition Barcode technology by I R I S SA Export This software offers the mainly used output formats to export your work Usage When correctly used this software along with a dedicated camera scanner can work as a powerful replacement for many traditional devic...

Page 5: ...ment is needed Minimum System Requirements Operating System Windows 7 SP1 8 8 1 10 32 or 64 bits CPU Intel or AMD processor RAM 4GB or 6GB Graphics card Standard Graphics card with minimum SVGA resolution Free disk space 4GB USB USB 2 0 or above 1 available port WARNING This software version does not work on Apple macOS or Linux system ...

Page 6: ...system Install the software before the hardware 1 Go to http www irislink com start 2 Scroll down to IRIScan Desk 3 Select the version you acquired and click Getting Started 4 Then click Start now 5 Complete the form and click Register now 6 Select the required Operating System 7 Click Download to download the software 8 Go to the location where you downloaded the software and run the installation...

Page 7: ...creen to help you See also Troubleshooting WARNING This software is distributed with a dedicated scanner the IRIScan Desk This software can bring out its full and powerful potentials only when working with the qualified scanner hardware If working with non qualified scanners some or all of the features in this software might NOT work 3 3 1 Integrated lamp IRIScan Desk comes with an integrated lamp...

Page 8: ...se Traditional Chinese or Simplified Chinese 1 Settings 2 Help 3 About 1 Settings Menu Options you can choose or not to display the tooltips when you hover your mouse over an option Image Options I R I S offers a PDF compression technology called iHQC Three levels of compression are available for PDF image and PDF searchable standard low and high Compression level has an impact on the image size a...

Page 9: ...text PDF searchable EPUB Barcode Pro 5 Scan for barcodes Save result in Excel JPG Text JPG Excel list Text list JPG PDF image formats ID Documents Pro 5 Scan ID card or passport Run OCR to recognise text Save result in PDF searchable format Video Capture videos using the video compression standard H 264 Save video into AVI MP4 FLV WMV formats Allows the option Facecam recorder NOTE Inside those ta...

Page 10: ...along with the narration in the video Facecam recorder Very useful for tutorial makers 4 1 4 The preview window In the middle part of the screen you see the Preview from the scanner If you don t see the preview from the scanner you can double check the following items 1 Make sure your IRIScan Desk is connected to your PC via a USB cable 2 Make sure you have lift up the horizontal arm of your scann...

Page 11: ... are scanning a document or capturing a still image select the highest resolution available If you are recording a video then selecting a lower resolution may bring a smoother video experience Selecting higher resolutions will cause lower video frame rates Zoom Select the zoom for the preview display This is real size of camera scanner 100 Zoom in 1 5 times 150 2 times 200 or 3 times 300 You can a...

Page 12: ...e file images shown in the Output Folder column a drop down list menu opens with the following options Right Click Options Explanations Open Opens the file Copy Copies the file to clipboard Rename To Rename the file Delete Deletes the file You can also Press Delete on your keyboard A confirmation is required WARNING Deleting files via this Output Panel also deletes the files in the Source folder c...

Page 13: ...n Hide button 4 2 Discovering the main functions and their Settings Options Each function offers Settings that are described and explained below For more full description of use cases refer to chapter Creating new documents 4 2 1 Document Feature Settings Options Explanations Cropping Automatic Auto cropping based on the contrast between the black ScanPad and the document placed on it No cropping ...

Page 14: ... format as an image No text recognition OCR is executed on your document Your PDF file will not be text searchable it only contains the image of your original document By default Standard Compression is applied when exporting to this format See iHQC preferences in the General Settings PDF Searchable Scan Image run OCR to extract text save result in PDF searchable format This file type is most comm...

Page 15: ...or OCR Optical character recognition technology by I R I S Selection is enabled depending on the chosen output format Prefix IMG_ by default Edit a prefix for the file name Sort by Serial Name and Sort the saved file by serial number Date Time Name and Sort the saved file by date and time ...

Page 16: ...ect Edge Fixing may also hide some parts of a picture in the document because the black color is also detected as a zone to be hidden Cf Known limitations Finger hiding Yes or No Hiding fingers in the specified area cf Demo video button TIP For a better result Make sure you keep black edges around the book Make sure you keep up and down edges symmetrical Make sure the document has a margin in whic...

Page 17: ...Explanations Cropping Automatic Auto cropping Resulting in one single output file even if multiple barcodes are scanned Automatic Multiple Auto cropping Resulting in multiple output files one per barcode recognized if the position of each barcode is well delimited on the Soft Mat Green frames are displayed to help No cropping No cropping Self Defined Manual cropping selecting Scan interval Manual ...

Page 18: ...s are generated One JPG file per barcode image if Cropping is set on Automatic multiple otherwise one image file only One Text file that lists the recognized barcodes It does not include a link to the scanned image s Excel Save result as a list in Excel format only no image Text Save result as a list in Text format only no image JPG Save result as image file s only PDF Image Save result as an imag...

Page 19: ...t everyone can use FLV The Flash video format is very fashionable for streaming video on websites corresponding to YouTube and Google Video FLV files are generally tiny and may be downloaded quite promptly WMV Microsoft video format WMV files are the tiniest video files over the Web as their file size decreases significantly after compression which results in poorer quality However one advantage o...

Page 20: ...ick on an image file JPG shown in the Output Folder panel The drop down menu opens 2 Select the option Compare The Compare Tool opens Right Click drop down menu Compare Compare tool interface Comparing images The tool interface allows you to compare up to 6 images side by side Image Comparison buttons ...

Page 21: ...window opens allowing you to select a local image in a different folder Previous and Next arrows browse images in the defined current folder If you lock the padlock you can act collectively on all the images thanks to the control buttons bar at the top of the screen the independent toolbars are disabled Save Result You can save a screenshot of your compared images as one new image file 1 Click Sav...

Page 22: ... that are not yet converted into an editable format or into a PDF Moreover you can also convert a JPG image to the TIFF format NOTE not only does the tool convert the images into another format but it also exports them into one single document Append Right Click drop down menu Convert into The tool interface presents the following areas The Image File List Thanks to the buttons Add Up Down Top Bot...

Page 23: ...you can also select a size for it which may have an impact on the quality of the image small lower quality middle medium quality large higher quality The Picture Preview The Picture preview displays the selected document in the Image File List The Export Button Eventually you export your list of files by clicking Export NOTE It does export all from the list into one single document Append TIP You ...

Page 24: ...k the result of your scan page per page The settings available are similar to those present in tabs Document or Book but here you can review them and apply those you want page per page Book page Editor full view 1 Select a page in the preview thumbnails panel 2 Click Edit in the right handside panel Select a page Indication of L Left or R Right appears Click Edit to edit settings per page ...

Page 25: ...ing No Cropping Edge fixing Image settings 4 In the right hand side panel click Apply to see the result 5 Click Save if you wish to keep your changes or Click Cancel if you want to reject your changes 6 Click Next to jump to the next page Or click on a new page in the thumbnails to proceed to a different page 7 Click Exit to return to the main screen when you are done with your edition Right hand ...

Page 26: ...aningful object is detected you see a green color frame drawn around the document in the preview window as illustrated in the diagram below The software will also automatically repair the image edge and remove some undesired shadows 3 Set the Scan Mode to Single Page This instructs the software to only capture one page of the document and the Export is executed immediately after scanning 4 Set the...

Page 27: ...cx xlsx txt 6 Set the Image Settings to Color Original 7 If you selected an output format with text recognition PDF searchable Word Excel Text then do select the right Language for OCR 8 Set the Sort By option to Serial or Date Time 9 Click Scan to capture one page A new page is added in the Preview thumbnails Repeat 10 After all pages have been captured click Export A new file has been exported i...

Page 28: ...28 User Guide IRIScan Desk 5 Pro 5 Scan and export to a Word file OCR ...

Page 29: ...le you use your mouse to click and select multiple JPEG image files 2 Right click on these selected image files The drop down menu opens 3 Select the option Convert to PDF The File Conversion Tool opens 3 There you can Add Delete Move Up or Move Down an image or you can adjust PDF file size or you can also name the File Name for the targeted output PDF file 4 When you are ready click Export to cre...

Page 30: ... Output Folder panel Right click on the image file of your choice The drop down menu opens 4 Select an option Convert to PDF The File Conversion Tool opens 5 Click Add to browse and select another file to convert Add as many files as you want Use the Up Down Top or Bottom buttons to organize your files list Be aware that the export of your files results in one single document Append action 6 Set t...

Page 31: ...hose covers disable some parameters in the ribbon Simply unselect to enable the access to those parameters again 3 Check the Finger hiding box 4 Set the Image Settings feature option to Color Original 5 Set the Output format to PDF Searchable 6 Set the Sort by Serial or Date Time 7 Click Scan to capture one double page then you should see a new double page has been added on the left side in the Pr...

Page 32: ...anations Do not merge Flip right page One book page gives one single page as a result Left page comes first then right page Reading left to right Do not merge Flip left page One book page gives one single page as a result Right page comes first then left page Reading right to left Merge left and right pages One double page left and right appears on one single page as output Export left pages only ...

Page 33: ...QR code depending on the code type 5 Set the Scan for parameter to multiple codes 6 Set the Output Format to Excel JPG This instructs the software to export the scanned barcode in an EXCEL file but also to keep an image file you can also select Text options to output the scan result into a text file A hyperling to the image file appears in the Excel file 7 Set the Image Settings to Color Original ...

Page 34: ...rcode This instructs the software to save the image file and name it with the barcode value scanned from this image 4 Set the Image Settings to Color Original 5 Set the Output Format to JPEG This instructs the software to save the image file in JPEG format 6 Set the Barcode to Barcodes This instructs the software to scan for 1 dimension barcode 7 Click Scan in the Ribbon A JPEG file is created in ...

Page 35: ...l 5 Set the Output Format to Excel This instructs the software to export the scanned codes in an EXCEL file without image file 6 Set the Image Settings to Color Original 7 Set the Sort by to Serial number or Date Time 8 In the Camera scanner toolbar select Manual Cropping Crop the image by selecting the MRZ code only 9 Click Scan in the Ribbon 10 Swap ID cards and fit the MRZ code into the croppin...

Page 36: ...olumns Follow the wizard instructions For further details consult the Excel help If you need to repeat this operation often you can record a macro in Excel from the View tab For more details on macros consult the Excel help Split a single column of text into multiple columns TIP If you need to repeat this operation often you can record a macro in Excel from the View tab For more details consult th...

Page 37: ...ht one to make the search in the PDF work properly 6 Place your ID card in the center of the ScanPad 7 Click on the Webcam icon in the camera scanner toolbar to open a webcam window your computer must be equipped with a webcam 8 Drag drop the webcam window beside the ID card not compulsory 9 Place yourself or the person in front of the webcam 10 Click Scan in the Ribbon A PDF file is created in th...

Page 38: ...e you can manipulate the temporary images in the Preview thumbnails 4 Set the Scan Interval to your favorite choice 5 Set the Output Format to PDF image If you choose PDF searchable do not forget to also set the Language of the OCR to the right one 6 Set the Image Settings to Color Original 7 Place your ID cards in the center of the ScanPad 8 Click Scan in the Ribbon A new page is added in the Pre...

Page 39: ...t to demonstrate under the scanner 4 Click on the Webcam icon in the camera scanner toolbar to open a webcam window your computer must be equipped with a webcam 5 Drag drop the webcam window on your screen where desired 6 Place yourself or the person that will give explanations in front of the webcam 7 Click Record in the Ribbon Demonstrate and explain 8 Click Stop when finished A video file is cr...

Page 40: ...er hiding Book mode For better results make sure you keep black edges around the book you keep up and down edges symmetrical Finger hiding Up and down edges are symmetrical the document has a margin in which your fingers can fit Indeed without margin the result of the option Finger hiding cannot be guaranteed because the fingers that overlap text or image are not detected to avoid pages with color...

Page 41: ...r yellowish if white is not the dominant color in your image images with large color blocks When this happens you can try to insert A4 white paper in the background of the document which helps to correct the color as much as possible White balance bluish result for white color White balance correction of white color with added white in background Video recording Zoom in or Zoom out is not register...

Page 42: ...er Enter 3 Make sure no exclamation mark appears besides one component especially the Universal Serial Bus USB controller configuration Windows device manager 4 If some exclamation mark appears it means you need to update your Windows OS To do so see the Windows instructions Also see the System requirements for minimum Windows version 5 If your Windows seems up to date visit our website for furthe...

Page 43: ...43 User Guide IRIScan Desk 5 Pro 5 7 3 Product Support To get further product support visit our website at www irislink com support ...

Page 44: ... 10 5 x 3 34 x 8 71 in Weight 780 gr 1 71 lbs Recommended daily scanning volume Up to 500 pages daily IRIScan Desk PRO 5 Scanning technology 12 Megapixel CMOS Sensor Max resolution 4032 x 3024 pixels Document size A3 420 x 297mm Landscape Scanning speed 1 5 sec scan per A4 page in color mode 30PPM Focus Auto focus Video Record Resolution 2048x1546 QXGA 1600 x 1200 UXGA 1280 X 1024 SXGA 640 x 480 V...

Page 45: ...indows 10 are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries All other products mentioned in this documentation are trademarks or registered trademarks of their respective owners Warranty I R I S makes no warranty of any kind with regard to this material including but not limited to the implied warranties of fitness for a particular ...

Page 46: ...r an experienced radio TV technician for help This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Changes and modifications to this equipment not specifically approved by IRIS may void ...