Canon Scan Kiosk II, Setup And Administration Manual

Page 1: ...18001 20 UD1 003 Version 2 0 Setup and Administrator s Guide ...

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Page 3: ...ecifications 16 1 2 2 Hardware Requirements 17 1 2 2 1 Scanner Specifications 17 1 2 2 2 Windows 10 Enterprise Features 17 1 2 2 3 Network Environment 18 1 2 2 4 Directory Service Support 18 1 3 Parts and Their Functions 19 1 4 Entering Characters 20 1 4 1 Entering Characters Using the Virtual Keyboard 20 1 4 2 Entering Characters Using a USB Keyboard 23 Chapter 2 Setting Up Scan Kiosk II 25 2 1 I...

Page 4: ...onfiguring a Fax Server 155 4 3 3 Configuring an Authentication Server 159 4 3 4 Configuring an Address Book Server 168 4 3 5 Configuring an FTP Server 172 4 3 6 Configuring an HTTP Proxy Server 175 4 3 7 Configuring an FTP Proxy Server 178 4 4 Configuring the Address Book Settings 181 4 4 1 Creating a New Address 181 4 4 2 Modifying an Address 194 4 4 3 Copying an Address 199 4 4 4 Deleting an Ad...

Page 5: ...1 Importing a Root Certificate 281 4 8 2 Viewing the Detailed Information of a Certificate 287 4 8 3 Deleting a Root Certificate 290 4 9 Showing the Operation History 294 4 9 1 Viewing the Device s Operation History 294 4 9 2 Exporting the Device s Operation History 299 4 9 3 Deleting the Device s Entire Operation History 303 4 10 Registering and Deleting an SFTP Private Key 306 4 10 1 Registering...

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Page 7: ...tructions on using Scan Kiosk II see the Scan Kiosk II User s Guide Symbols Used in This Manual The following symbols are used in this manual to explain procedures restrictions handling precautions and instructions that should be observed for safety WARNING Indicates a warning for operations that may lead to death or injury to people if not performed correctly To use the tablet PC safely always pa...

Page 8: ...s are marked with a circle as shown below When multiple keys buttons can be pressed all keys buttons are marked Example 1 Press Address Book Settings Hyperlinks When this manual is in its native PDF form the blue underlined text represents a hyperlink to the corresponding sections of this manual or to external Web sites For example See Chapter 1 Introduction on p 15 Likewise all entries in the Tab...

Page 9: ... or may be the trademarks of their respective owners Copyright Copyright 2020 by Canon U S A Inc All rights reserved No part of this publication may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying and recording or by any information storage or retrieval system without the prior written permission of Canon U S A Inc Disclaimers The informatio...

Page 10: ...io or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and the receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected The...

Page 11: ... as set out in the Interference causing equipment standard entitled Digital Apparatus ICES 003 of the Industry Canada RÈGLEMENT SUR LE BROUILLAGE RADIOÉLECTRIQUE Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur Appareils Numériques NMB 003 édictée par l Industrie Canada ...

Page 12: ...ation Avoid locations where a considerable amount of dust accumulates Avoid warm or humid locations such as in the vicinity of a water faucet water heater or humidifier Avoid locations where the fumes from ammonia paint thinner or other volatile chemicals may be present Avoid locations that are subject to vibration Avoid exposing the product to rapid changes in temperature If the room in which the...

Page 13: ...dify it in any way as this is extremely dangerous The power cord and AC adapter may become damaged if they are often stepped on or if heavy objects are placed on them Continued use of a damaged power cord and AC adapter can lead to an accident such as a fire or electrical shock Do not use the power cord while it is coiled Do not pull directly on the power cord When disconnecting the power cord gra...

Page 14: ...ay Never try to take the AC adapter apart or modify it in any way When cleaning the product turn the power OFF and disconnect the power cord from the power outlet Do not allow water or flammable substances alcohol paint thinner or benzene to spill on the product Do not use the product with a power supply voltage other than 120V 220V to 240V AC CAUTION Do not install the product on a surface that i...

Page 15: ...to administrators by switching between the Kiosk and Maintenance modes Maintenance Mode This is also called the Windows Admin Mode It provides the System Administrator with full access to the Windows 10 Enterprise OS on the tablet PC IMPORTANT Only use this mode if you want to change the network configuration or apply Windows updates to the tablet PC Be careful when you perform operations in the W...

Page 16: ...s 10 Enterprise IoT Supported Web Browser Microsoft Internet Explorer 11 or higher Firefox 6 4 or higher Chrome 7 1 or higher System Resources Intel Core i5 CPU 128 GB storage 16 GB RAM Network Compatibility Ethernet 10 100 1 000Base T RJ 45 port x2 Interface Two 2 Network ports Four 4 USB 3 0 ports Options USB Keyboard Power Consumption Maximum While in Operation Approximately 28 6 W Sleep Mode A...

Page 17: ...hat you do not specify or change settings in Windows Changing the Windows settings may affect the operation of Scan Kiosk and cause it to malfunction IMPORTANT Windows Automatic Updates are disabled DR G1100 DR G1130 DR X10CII DR G2090 USB Only DR G2110 and USB Only DR G2140 and USB Only Monochrome Speed 100ppm 200ipm 130ppm 260ipm 130ppm 260ipm 90ppm 180ipm 110ppm 220ipm 140ppm 280ipm ColorSpeed ...

Page 18: ...to 1000Base T Ethernet However communication may be slower than the communication speed of the network depending on the number of devices connected to the network and the type of hub SMTP E mail Server Support If you set up an SMTP Simple Mail Transfer Protocol server you can send scanned image files directly from a supported scanner to an e mail address 1 2 2 4 Directory Service Support The Scan ...

Page 19: ...ection Tablet PC Stand Provides a stable platform to which the tablet PC must be attached Touch Panel Display Touch this screen to operate the Scan Kiosk II application Bottom View Serial Ports Not used in this configuration Network Ports Connect an Ethernet cable to configure your network for the Scan Kiosk II solution USB 3 0 Ports Connect up to four USB peripherals such as a USB keyboard mouse ...

Page 20: ...ptional USB keyboard that is attached to the Windows tablet PC 1 4 1 Entering Characters Using the Virtual Keyboard If you touch a text box and the pop up virtual keyboard appears enter characters using the keys displayed on the touch panel display IMPORTANT Certain keys on the keyboard such as CTRL and ALT only work in the Maintenance Windows Administrator mode ...

Page 21: ...ough the symbols press To go to the next field on the screen press Tab To change the layout of the keyboard press To fix the keyboard to the bottom of the screen press To enable a floating keyboard so that you can drag it anywhere on the screen press NOTE If you make a mistake when entering characters press Backspace or press or to position the cursor press Backspace to delete the characters The m...

Page 22: ...22 Scan Kiosk II V2 0 Setup and Administrator s Guide 2 When you have entered all characters press to close the keyboard ...

Page 23: ...u can enter characters using that keyboard 1 Press the text boxes into which you want to enter characters make sure the cursor is focused in the text box enter characters If a virtual keyboard appears press to close the virtual keyboard IMPORTANT The ENTER key on the USB keyboard is only used to enter line breaks and to log in on the Log In screen ...

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Page 25: ... different network setup to connect the device to the network such as 802 1x configuration press Maintenance Mode in the upper right corner of the Welcome screen The Administrator Settings and Maintenance mode can be accessed from the Scan Kiosk II Windows tablet PC directly or remotely 2 1 Initial System Startup This section describes how to enter a Kiosk Maintenance Mode password assign the devi...

Page 26: ...s on p 20 3 Enter a unique name different from all devices on your network in the Please name your device No spaces text box for the Scan Kiosk II Windows tablet PC IMPORTANT The device s name can be a combination of letters A Z a z numbers 0 9 and hyphens up to 15 characters long The device s name must begin with a letter and have no spaces You cannot end the device s name with a hyphen From the ...

Page 27: ...ccess the Windows Admin Mode log on screen from the Administrator Settings button on the Home screen If this is your first time logging on to the device you must enter a new password to access the Administrator Settings See Logging On for the First Time on p 37 IMPORTANT Be careful when you perform operations in the Windows Admin Mode Any procedures that are not mentioned in this guide may disable...

Page 28: ...ss OK If you do not want to enter the Windows Admin Mode press Cancel A confirmation message appears 3 Press Yes The Windows Admin Mode log on screen red screen appears If you do not want to log out of the Kiosk Mode press No 4 Press the Password text box enter the Kiosk Administrator s password ...

Page 29: ...s in this section to enable the Auto Login Mode Auto Login enables you to boot the Scan Kiosk II device directly into the Kiosk Mode IMPORTANT Be careful when you perform operations in the Windows Admin Mode Any procedures that are not mentioned in this guide may disable the Scan Kiosk II device 1 Log on to the Windows Admin Mode For instructions see Logging On to the Windows Admin Mode on p 27 2 ...

Page 30: ... II V2 0 Setup and Administrator s Guide 3 Right click the Auto_Login_KioskUser reg file select Merge A confirmation message appears 4 Press Yes A confirmation message appears If you do not want to continue press No ...

Page 31: ...d starts the Scan Kiosk II application IMPORTANT If the KioskUser password changes you must update the Auto_Login_KioskUser reg file with the new password 1 Right click the Auto_Login_KioskUser reg file select Edit 2 Replace the DefaultPassword value with the new password in quotes 3 Click the File menu click Save close the file 4 Right click the Auto_Login_KioskUser reg file select Merge ...

Page 32: ... device name was changed after the initial setup and the device certificate was not updated browsers will have security issues connecting to the Scan Kiosk II device To avoid this the device certificate must be updated If the Administrator prefers to use the self signed certificate use the procedure below to update that certificate IMPORTANT Be careful when you perform operations in the Windows Ad...

Page 33: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 33 3 Execute the gen_selfsigned_cert bat file 4 Reboot the device The device certificate is updated ...

Page 34: ...the device you must disable the Auto Login mode For instructions see step 3 below IMPORTANT Be careful when you perform operations in the Windows Admin Mode Any procedures that are not mentioned in this guide may disable the Scan Kiosk II device 1 Log on to the Windows Admin Mode For instructions see Logging On to the Windows Admin Mode on p 27 2 From the Desktop open the Windows Update Process fo...

Page 35: ...bed in your Microsoft Windows 10 documentation IMPORTANT Some Windows updates require multiple reboots to complete Make sure that the full Windows Update process is complete before you re enable the Auto Login mode 5 Open the Windows Update Process folder right click the Enable_Auto_Login_KioskUser reg file select Merge 6 Reboot the Scan Kiosk II device The device automatically logs you on to the ...

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Page 37: ...assword has been set previously it is preserved and you do not have to change your password You can access the Administrator Settings from the touch panel display or remotely from a supported Web browser To access the device remotely from your supported Web browser enter https device IP address or name chorin webapp 3 1 Logging On for the First Time This section describes how to log on to the devi...

Page 38: ...38 Scan Kiosk II V2 0 Setup and Administrator s Guide 1 When the Scan Kiosk II device is powered ON for the first time the Change Password screen appears as shown below ...

Page 39: ...ew Password text box enter a unique password for the Administrator account enter the same password in the New Password Confirmation text box press OK You can also enter the e mail address for the Administrator in the Administrator Address text box The device reboots ...

Page 40: ... describes how to log on to the device after the initial Administrator password has been set and after the Administrator has logged on to the machine 1 From the Main screen press Administrator Settings If you are logging on to Scan Kiosk II remotely the Home screen does not appear Press Administrator Settings proceed to step 2 ...

Page 41: ...dministrator password in the Password text box press OK If you do not want to enter the Administrator password press Cancel To change the Administrator s password see Configuring the System Administration Settings on p 267 The Administrator Settings screen is displayed ...

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Page 43: ...ngs This section describes how to configure the User Administration Settings and how to add a new user modify delete delete by server synchronization export or import users for the Scan Kiosk II application IMPORTANT You can access the Administrator Settings from the touch panel display or remotely from a supported Web browser To access the device remotely from your supported Web browser enter htt...

Page 44: ...y the User Administration settings 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 45: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 45 3 Press User Administration To go back to the previous screen press Back ...

Page 46: ...46 Scan Kiosk II V2 0 Setup and Administrator s Guide 4 To add a new user press Edit New User The New User screen is displayed ...

Page 47: ...signation is the server used to authenticate the user account This must be set up by the Administrator For instructions see Configuring an Authentication Server on p 159 IMPORTANT The new user accounts and domain user accounts that are created inherit the Default User s settings 4 2 In the Password field enter the password for the new user that matches the user password on the authentication serve...

Page 48: ... the Mail Address field enter the user s e mail address If SMTP POP Before SMTP Authentication or POP before SMTP Authentication has been selected as the protocol for the E mail Server settings enter your User Name and Password to authenticate to the Mail Server ...

Page 49: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 49 4 4 Press to go to page 2 of the User Administration settings ...

Page 50: ...r Shared Address Book The default address book is My Address Book which is stored on the device The Shared Address Book is stored in the Scan Kiosk II application Any user who logs on to Scan Kiosk II can use the Shared Address Book You must configure a shared folder For more information see Configuring an Address Book Server on p 168 ...

Page 51: ... drop down list select My Job Button or Shared Job Button The default job button screen is My Job Button screen which is stored in the Scan Kiosk II application The Shared Job Button is stored in the Scan Kiosk II application Any user who logs on to Scan Kiosk II can use the Shared Job Button ...

Page 52: ...creen The default screen after a user logs on to the Scan Kiosk II application is the Home screen If you want a user s initial screen to be the Job Button screen select Job Button screen IMPORTANT If you have already restricted the use of the Home screen only the Job Button screen is displayed for the Screen after Login setting ...

Page 53: ...the logged on user s e mail address to be selected by default and displayed at the top of the address list The user s e mail address is displayed even if it has not been registered in the address book The default Send to my mailbox setting is OFF 4 9 Press to go to page 1 of the User Administration settings ...

Page 54: ...e 5 If necessary press Custom file name to create a custom file name that is appended to the user s scanned files IMPORTANT You must fill out all fields on the New User screen before you can specify a custom file name The Custom File Name screen appears ...

Page 55: ...separator between character strings in the file name and then select to use a hyphen or underscore character from the drop down list The default separator is Hyphen String Specify a text string to include in the file name User Name Select the Enable check box to include the user s name in the file name Date Select the Enable check box to include the date in the file name and then select a format f...

Page 56: ...well as enable items on the Custom file name screen 5 1 2 To change the order position of an item in the file name select the item press Up or Down The file name changes as you make your selections as shown at the bottom of the item list NOTE The String check box is always selected You cannot clear the check box All other check boxes can be cleared ...

Page 57: ...ator is Hyphen You can change this to Underscore on the Custom File Name screen 5 1 4 If you want to reset the order of the items to the default order press Reset to default order The order of the items returns to the default order 5 1 5 Press OK to return to the Custom File name screen If you do not want to specify these settings press Cancel ...

Page 58: ... Separator select Hyphen or _ Underscore from the drop down list The Enable check box may have already been selected from the Set the order of information screen See step 5 1 3 Next to Custom file name at the top of the screen the file name changes as you make your selections To change the order of any of the items in the file name see step 5 1 2 ...

Page 59: ...ing For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 Next to Custom file name at the top of the screen the file name changes as you make your selections To change the order of any of the items in the file name see step 5 1 2 NOTE You cannot use these characters in the text string ...

Page 60: ...ce to the file name press the User name check box The Enable check box may have already been selected from the Set the order of information screen See step 5 1 3 Next to Custom file name at the top of the screen the file name changes as you make your selections To change the order of any of the items in the file name see step 5 1 2 ...

Page 61: ... date format The Enable check box may have already been selected from the Set the order of information screen See step 5 1 3 Next to Custom file name at the top of the screen the file name changes as you make your selections To change the order of any of the items in the file name see step 5 1 2 5 6 Press to go to the next page of the Custom File Name settings ...

Page 62: ...t a time format The Enable check box may have already been selected from the Set the order of information screen See step 5 1 3 The time set on the device is used 5 8 If you want to add the device s name to the file name press the Device check box The Enable check box may have already been selected from the Set the order of information screen See step 5 1 3 ...

Page 63: ... setting only works when there is a single page or when the Batch Separation function is set to On 5 9 1 Press the Start number text box enter the starting value of the counter 5 9 2 Press the Number of digits text box enter the amount of digits you want to set for the counter You can specify from 1 to 9 digits for the counter 5 10 Press OK The Custom File Name is set If you want to cancel specify...

Page 64: ...ress Index settings to specify the content of index files metadata that is attached to the user s scanned image files IMPORTANT You must enter a name in the User name field on the New User screen before you can specify the Index settings The Index Settings screen appears ...

Page 65: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 65 6 1 Press XML or CSV to select the file format of the index files CSV is the default file format ...

Page 66: ...V2 0 Setup and Administrator s Guide 6 2 Press the button next to Set the order of information to configure the order of the items that are included in the index file and enable Index items on the Index settings screen ...

Page 67: ...as enable items on the Index settings screen 6 2 2 To change the order position of an item in the index file select the item press Up or Down The items are added as you make your selections as shown at the bottom of the item list NOTE The Index string check box is always selected You cannot clear the check box All other check boxes can be cleared ...

Page 68: ...o the index file press the Index string text box enter the text string press the Field name text box enter a name for the Index String field For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 String is the default Field name Next to Order of information at the top of the screen the index items appear in the order that you set in step 6...

Page 69: ...cters from the virtual keyboard or USB keyboard see Entering Characters on p 20 The Enable check box may have already been selected from the Set the order of information screen See step 6 2 1 User is the default field name Next to Order of information at the top of the screen the index items appear in the order that you set in step 6 2 2 as you make your selections To change the order of any of th...

Page 70: ... field For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 The Enable check box may have already been selected from the Set the order of information screen See step 6 2 1 Date is the default field name To change the order of any of the index items see step 6 2 2 6 7 Repeat step 6 6 to specify the Time settings The time set on the device...

Page 71: ...t box enter a name for the Device Name field For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 The Enable check box may have already been selected from the Set the order of information screen See step 6 2 1 Device is the default field name To change the order of any of the index items see step 6 2 2 ...

Page 72: ...er a name for the File Name field File Size Press the File Size check box to include the file size in the index file Then enter a name for the File Size field Number of Pages Press the Number of Pages check box to include the number of pages that are in the scanned image in the index file Then enter a name for the Number of Pages field Destination Path Press the Destination Path check box to inclu...

Page 73: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 73 7 Press OK The User Administration settings are complete ...

Page 74: ... Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 75: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 75 3 Press User Administration To go back to the previous screen press Back ...

Page 76: ...strator s Guide 4 Select the check box next to the user you want to modify press Edit Modify 5 Modify the User Administration settings as shown in steps 4 1 to 7 of Creating a New User and Specifying the User Administration Settings on p 44 ...

Page 77: ...m the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 78: ...78 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press User Administration To go back to the previous screen press Back ...

Page 79: ...t to restrict press Edit Restriction IMPORTANT If you restrict the functions of the Default User the function restrictions are applied to new users and users registered automatically by server authentication If multiple users are selected the function restrictions are set for all of the selected users ...

Page 80: ...nt to disable the user from scanning from the Home screen and only display the Job Button screen after the user logs on to the device press Yes next to Use only Job Buttons If you want to permit the user to scan from the Home screen press No The default setting is No ...

Page 81: ...der Restriction to Send select the destinations to where the user can send images Clear the check mark next to the destination to disable it The destinations that are grayed out are disabled for Scan Kiosk II 7 Press to continue restricting the user functions ...

Page 82: ...her the user can edit the My Address Book My Job Button Shared Address Book or Shared Job Button settings Clear the check mark next to the setting to disable it If you set to permit the user to edit these settings only the existing addresses and job buttons are going to be available to the user ...

Page 83: ...address book server is enabled Press No if you do not want to restrict the use of the LDAP address book 10 Under Restriction to Hide Send Buttons make sure there is a check mark in the Hide Restricted Buttons check box to hide the restricted Send buttons Restricted Send buttons are not displayed 11 Press OK The Restriction settings are complete ...

Page 84: ...er cannot be deleted 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 85: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 85 3 Press User Administration To go back to the previous screen press Back ...

Page 86: ...sk II V2 0 Setup and Administrator s Guide 4 Select the check box next to the user you want to delete press Edit Delete A confirmation message appears IMPORTANT If multiple users are selected they are all deleted ...

Page 87: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 87 5 Press Yes If you do not want to delete the user press No The user is deleted ...

Page 88: ...e user list This section shows how to delete a user by server synchronization 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Ch...

Page 89: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 89 3 Press User Administration To go back to the previous screen press Back ...

Page 90: ...istrator s Guide 4 Select the check box next to the user you want to delete by server synchronization press Edit Delete by Server Synchronization A confirmation message appears IMPORTANT If multiple users are selected they are all deleted ...

Page 91: ...rator s Guide 91 5 Press Yes If you do not want to delete the user press No When the user list is synchronized with the one on the LDAP server and if there are any users in the user list who do not exist on the LDAP server they are deleted ...

Page 92: ...n you want to back up the data or move the data to a different server 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 ...

Page 93: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 93 3 Press User Administration To go back to the previous screen press Back ...

Page 94: ...ess Edit Export You can export multiple users at the same time If you are accessing Scan Kiosk II remotely a dialog box opens Proceed to the next step If you are on the Local UI the Export screen appears For detailed instructions on specifying the Export settings from the Local UI see Exporting a Job Button on p 128 ...

Page 95: ...ide 95 5 To open the csv file press Open To save the file press Save or Save as navigate to the location where you want to save the file press Save If you do not want to open or save the user s csv file press Cancel The Export settings are complete ...

Page 96: ...an Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 97: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 97 3 Press User Administration To go back to the previous screen press Back ...

Page 98: ... Administrator s Guide 4 Press Edit Import The Import screen appears If you are importing a user from a Web browser remotely proceed to the next steps If you are importing a user from the Local UI see Importing a Job Button on p 135 ...

Page 99: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 99 5 Press Browse next to Users Setting file navigate to the location where the user data is saved select the user file press Open ...

Page 100: ...w to write data drop down list select Overwrite the file or Abort sending Overwrite the file Select this setting to overwrite the currently registered users with the imported user data Abort sending Select this setting to cancel importing users if a user already exists ...

Page 101: ... do not want to specify the Import settings press Cancel If you selected Overwrite the file in step 6 the confirmation message shown below appears Press Back If you selected Abort sending in step 6 and there is a user that already exists the screen below appears Press OK The Import settings are complete ...

Page 102: ...eb browser enter https device IP address or name chorin webapp 4 2 1 Creating a New Job Button and Specifying the Job Button Settings This section shows how to create a new job button and specify the job button settings 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configurin...

Page 103: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 103 3 Press Job Button Settings To go back to the previous screen press Back ...

Page 104: ...104 Scan Kiosk II V2 0 Setup and Administrator s Guide 4 Press Edit New Job Button The New Job Button screen appears ...

Page 105: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 105 5 Specify the Job Button Settings 5 1 To specify on which device this job button appears select the device from the Device drop down list ...

Page 106: ...acters from the virtual keyboard or USB keyboard see Entering Characters on p 20 If you want the job button name to be on two lines press ENTER on the keyboard to insert a line break NOTE Job buttons are sorted and displayed by job button name If you want to display job buttons in a particular order insert sequential letters or numbers before the name ...

Page 107: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 107 5 3 If necessary from the Color of Job Button drop down list select a color for the job button Blue is the default job button color ...

Page 108: ...n you select this Job button drop down list press the desired action for the job button Skip Scan Setting Screen After the job button is pressed scanning starts automatically Display Scan Setting Screen After the job button is pressed the Scan Settings screen is displayed ...

Page 109: ...ile Name Settings for scanned image files press Modify next to Custom file name Settings 5 5 1 Press the File name text box enter baseline name for the scanned image file For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 ...

Page 110: ... you select this Job Button drop down list select the desired action for the job button Display the file name entry screen Select to provide the user the option to change the file name Skip the file name entry screen Select if you do not want the user to change the file name ...

Page 111: ... file Select None if you do not want to add the date to the image file IMPORTANT Select Custom to configure additional custom file name settings For instructions see step 5 of Configuring the User Administration Settings on p 54 5 5 4 Press OK The Custom File Name Settings are complete If you do not want to specify the Custom File Name Settings press Cancel ...

Page 112: ...and Send Settings for the job button press OK For instructions on specifying the Scan and Send settings see the Scan Kiosk II V2 0 User s Guide The Scan and Send settings are complete 5 7 To specify the Index Settings for scanned image files press Modify next to Index settings ...

Page 113: ...and Administrator s Guide 113 5 7 1 Press ON to attach index files metadata to the scanned image file after you press the job button and to activate the When you select this Job Button drop down list OFF is the default setting ...

Page 114: ...ndex string entry screen Enables the user to change the index string Skip the index string entry screen Select if you do not want the user to change the index string IMPORTANT To configure additional Index settings press or For instructions see step 6 of Configuring the User Administration Settings on p 64 5 7 3 Press OK The Index Settings are complete If you do not want to specify the Index Setti...

Page 115: ...115 6 Press OK If you want to return the job button settings to their default settings press Default If you do not want to specify the job button settings press Cancel The Job Button settings are complete and the Job Button Settings screen is displayed ...

Page 116: ...rom the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 117: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 117 3 Press Job Button Settings To go back to the previous screen press Back ...

Page 118: ...ministrator s Guide 4 Select the check box next to the job button you want to modify press Edit Modify 5 Modify the job button settings as shown in steps 5 to 6 of Creating a New Job Button and Specifying the Job Button Settings on p 102 ...

Page 119: ... button 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 120: ...120 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Job Button Settings To go back to the previous screen press Back ...

Page 121: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 121 4 Select the check box next to the job button you want to copy press Edit Copy The Copy screen appears ...

Page 122: ...122 Scan Kiosk II V2 0 Setup and Administrator s Guide 5 Press OK A duplicate job button with the same name as the copied button is created ...

Page 123: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 123 6 If you want to modify the copied job button select the copied job button press Edit Modify ...

Page 124: ...n settings as necessary press OK For instructions on specifying the Job Button Settings see Creating a New Job Button and Specifying the Job Button Settings on p 102 The new job button appears on the Job Button Settings screen as shown below The Job Button Settings are complete ...

Page 125: ...e Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 126: ...126 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Job Button Settings To go back to the previous screen press Back ...

Page 127: ...uide 127 4 Select the check box next to the job button you want to delete press Edit Delete A confirmation message appears 5 Press Yes to delete the job button If you do not want to delete the selected job button press No The job button is deleted ...

Page 128: ...t job buttons when you want to back them up or move them to a different server 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see C...

Page 129: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 129 3 Press Job Button Settings To go back to the previous screen press Back ...

Page 130: ... 4 Select the check box next to the job button you want to export press Edit Export You can export multiple job buttons at the same time If you are configuring the settings remotely a CSV file opens automatically It you are at the device proceed to step 5 ...

Page 131: ...re the shared folder resides Press Connection test to check that the host name connected to the network successfully If the connection is successful OK is displayed If the connection failed NG No Good is displayed For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 ...

Page 132: ... who has access to the server Press the Password text box enter the user s password For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 7 Press the Fully Qualified Domain Workgroup text box enter the user s fully qualified domain name or workgroup name ...

Page 133: ...r path text box enter the folder path directly or press Browse to navigate to the folder path If you press Browse and have entered invalid user credentials you must enter the user credentials again to gain access to the folder on the server and then press OK as shown below ...

Page 134: ...134 Scan Kiosk II V2 0 Setup and Administrator s Guide 9 Press OK The Job Button Export settings are complete ...

Page 135: ...can Kiosk II application 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 136: ...136 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Job Button Settings To go back to the previous screen press Back ...

Page 137: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 137 4 Press Edit Import The Import screen appears ...

Page 138: ...re the shared folder resides Press Connection test to check that the host name connected to the network successfully If the connection is successful OK is displayed If the connection failed NG No Good is displayed For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 ...

Page 139: ...ser who has access to the server Press the Password text box enter the user s password For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 7 Press the Fully Qualified Workgroup text box enter the user s fully qualified domain name or workgroup name ...

Page 140: ...to the job button settings file directly or press Browse to navigate to the file If you press Browse and your user credentials are not found you must enter the correct user credentials and the domain of the folder on the server and then press OK as shown below If you do not want to correct your user credentials press Cancel ...

Page 141: ...rop down list select the action to perform when importing the job button setting file Replaces the whole data Deletes all currently registered job buttons and overwrites them with the imported job buttons Appends data Adds the imported job buttons to the currently registered job buttons ...

Page 142: ...142 Scan Kiosk II V2 0 Setup and Administrator s Guide 10 Press OK The Job Button Import settings are complete ...

Page 143: ...ely from a supported Web browser To access the device remotely from your supported Web browser enter https device IP address or name chorin webapp 4 3 1 Configuring an E Mail Server This section shows how to configure an e mail server 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured...

Page 144: ...144 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Server Settings To go back to the previous screen press Back ...

Page 145: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 145 4 Press E mail Server If you do not want to configure the Server Settings press Close The E mail Server screen appears ...

Page 146: ...STARTTLS IMPORTANT You must import a certificate when SMTPS or STARTTLS is selected as the protocol to send encrypted e mail files For more information see Importing Root Certificates on p 280 If you select SMTPS or STARTTLS you can only select SMTP Authentication as the Mail Server Authentication Method setting ...

Page 147: ...s of the SMTP server Press Connection test to check that the host name connected to the network successfully If the connection is successful OK is displayed If the connection failed NG No Good is displayed For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 ...

Page 148: ...tor s Guide 7 Press the Port number text box enter a different SMTP server s port number if necessary For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 The default port number is 25 ...

Page 149: ...m the Divided E mail Size drop down list select a file size into which the scanned image file is divided before it is sent IMPORTANT This setting is only for servers that support it If your server does not support this setting select None from the drop down list ...

Page 150: ...st text box enter the e mail domains separated by a semi colon to accept for outgoing e mail messages For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 IMPORTANT Make sure to separate each e mail domain by a semi colon ...

Page 151: ...m size up to 99 MB for sent e mail messages For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 If an e mail message exceeds the set size it is not sent The default e mail message size is 25 MB 11 Press to continue specifying the E Mail Server settings ...

Page 152: ...sers must use their credentials to authenticate to the SMTP server For local or default users if there are no SMTP credentials set these users must use their SMTP credentials that were set on the E mail Server settings screen to authenticate to the SMTP server 12 1 If you selected SMTP as the Mail Server Authentication Method press OK The E Mail Server settings are complete ...

Page 153: ...it in milliseconds before the user is disconnected from the POP server after POP authentication Press Connection test to check that the host name connected to the network successfully If the connection is successful OK is displayed If the connection failed NG No Good is displayed For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 ...

Page 154: ...the SMTP server press the Register Change Public Password check box next to Password enter a new Public User Name password For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 If you do not want to specify the E mail Server settings press Cancel 13 Press OK The E Mail Server settings are complete ...

Page 155: ...e a fax server 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 156: ...156 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Server Settings To go back to the previous screen press Back ...

Page 157: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 157 4 Press FAX If you do not want to configure the Server Settings press Close The FAX screen appears ...

Page 158: ...ective text boxes select the Register Change password check box enter a password for the user specified in the User name text box These settings are optional 6 In the To Subject and E mail Message fields enter the necessary information for sending a fax press OK If you do not want to specify the FAX settings press Cancel ...

Page 159: ...entication server IMPORTANT The domain server must be compatible with Active Directory or OpenLDAP 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an...

Page 160: ...160 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Server Settings To go back to the previous screen press Back ...

Page 161: ...strator s Guide 161 4 Press Authentication Server The Authentication Server screen appears 5 From the Authentication Server drop down list select an authentication server to configure You can configure up to four 4 authentication servers ...

Page 162: ... Enable authentication server to enable the selected authentication server and permit users who are registered on this server to log on to Scan Kiosk II 7 If you want to use a secure connection to communicate with the authentication server press the Use SSL check box ...

Page 163: ...163 8 From the Authentication Method drop down list select Simple not shown in the screen shot below or Active Directory Select Simple if the authentication server uses OpenLDAP Select Active Directory if the authentication server uses Active Directory ...

Page 164: ... box enter the search base to use for finding e mail addresses that are registered on the authentication server For example enter cn users dc country dc domain ou org_unit For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 ...

Page 165: ...st name connected to the network successfully If the connection is successful OK is displayed If the connection failed NG No Good is displayed For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 11 Press the Domain text box enter the domain associated with the host name 12 Press to continue specifying the Authentication Server settings ...

Page 166: ...Port number text box enter the port number used for the LDAP protocol The standard port number is 389 If the Use SSL check box is selected the port number changes to 636 For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 ...

Page 167: ...authentication server press the Enable check box next to Register Change password enter a new User Name password IMPORTANT If the user credentials are not set in the step above the user s log on credentials are used if available 15 Press OK If you do not want to specify the Authentication Server settings press Cancel The Authentication Server settings are complete ...

Page 168: ...ver 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 169: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 169 3 Press Server Settings To go back to the previous screen press Back 4 Press Address Book Server The Address Book Server screen appears ...

Page 170: ...170 Scan Kiosk II V2 0 Setup and Administrator s Guide 5 From the Address Book Server drop down list select an address book server to configure You can configure up to four 4 address book servers ...

Page 171: ...thentication Server settings Server for the Address Book Server settings Another Server from Select to specify a different server from the Authentication Server authentication server If you select this setting the other settings on the screen become active For instructions on specifying the server settings see steps 7 to 14 of Configuring an Authentication Server on p 159 7 Press OK If you do not ...

Page 172: ...P server 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 173: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 173 3 Press Server Settings To go back to the previous screen press Back 4 Press FTP Server The FTP Server screen appears ...

Page 174: ... Guide 5 Select the Enable check box next to Make End of Batch log file to create the End of Batch log file in the same directory with the same file name as the image file 6 Press OK If you do not want to enable the End of Batch log file press Cancel ...

Page 175: ...r 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 176: ...176 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Server Settings To go back to the previous screen press Back 4 Press HTTP Proxy Server The HTTP Proxy Server screen appears ...

Page 177: ... address For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 6 Press the Port number text box enter the proxy server s port number press OK If you do not want to specify the HTTP Proxy Server settings press Cancel The HTTP Proxy Server settings are complete ...

Page 178: ... 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured See Configuring an E Mail Server on p 143 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 179: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 179 3 Press Server Settings To go back to the previous screen press Back 4 Press FTP proxy Server The FTP proxy Server screen appears ...

Page 180: ...k successfully If the connection is successful OK is displayed If the connection failed NG No Good is displayed For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 6 Press the Port number text box enter the FTP proxy server s port number press OK If you do not want to specify the FTP Proxy Server settings press Cancel The FTP Proxy Serv...

Page 181: ...rted Web browser enter https device IP address or name chorin webapp 4 4 1 Creating a New Address This section shows how to create a new address IMPORTANT Up to a total of 1 000 address can be registered in the Shared Address Book My Address Book and Shared Job Button My Job Button Up to 100 addresses can be registered in a group The available settings vary depending on the type of address selecte...

Page 182: ...dministrator s Guide 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 3 Press Address Book Settings To go back to the previous screen press Back ...

Page 183: ...up and Administrator s Guide 183 4 From the Address Book Type drop down list select the address book type Shared Address Book or My Address Book from the Address Type drop down list select the address type you want to create ...

Page 184: ...184 Scan Kiosk II V2 0 Setup and Administrator s Guide 5 Press Edit New The New Address screen appears ...

Page 185: ... Setup and Administrator s Guide 185 5 1 If you selected E mail in step 4 press the Name text box enter a name for the sender s e mail address press the E mail address text box enter the sender s e mail address press OK ...

Page 186: ...settings 5 2 1 From the Protocol drop down list select the protocol to use when sending files to shared folders You can select SMB WebDAV or WebDAV over SSL IMPORTANT Select WebDAV or WebDAV over SSL to activate the Port number and Use HTTP proxy settings 5 2 2 Press the Name text box enter the name to appear in the address book ...

Page 187: ...he Host Name FQDN text box enter the name of the computer that contains the publicly shared folder If necessary press Connection test to test the connection to the computer If the connection is successful OK is displayed If the connection failed NG No Good is displayed ...

Page 188: ...nistrator s Guide 5 2 4 If WebDAV or WebDAV over SSL was selected in step 4 press the Port number text box enter the port number for the HTTP connection The standard WebDAV port number is 80 The standard WebDAV over SSL port number is 443 ...

Page 189: ... s name directly or press Browse to navigate to the folder If you press Browse you must enter the user credentials and then press OK IMPORTANT You must add a backslash to the end of the folder path This enables users to create folders on the root of the share 5 2 6 Press to continue to specify the Shared Folder settings ...

Page 190: ...word of a user account that has Write permissions for the shared folder If you want to save the password of the user account press the Save password check box IMPORTANT If the user credentials are not set the user s log on credentials are used if available 5 2 9 If SMB was selected in step 4 enter the Fully Qualified Domain or Workgroup name that is associated with the user in the Fully Qualified ...

Page 191: ... Kiosk II V2 0 Setup and Administrator s Guide 191 5 3 If you selected Group in step 4 enter a name for the group in the Name text box 5 3 1 To add addresses to the group press Add The address list appears ...

Page 192: ... 3 2 From the Address Book type drop down list select the address book that contains the addresses you want in the group from the Address type drop down list select the address types only E mail and Shared folders are supported you want displayed in the list ...

Page 193: ...t the addresses you want to include in the group press OK The addresses are added to the group 5 3 4 Press OK The Address Book Settings screen appears 6 Press OK The New Address settings are complete If you do not want to specify the New Address settings press Cancel ...

Page 194: ...ust be changed This section shows how to modify an address 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 195: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 195 3 Press Address Book Settings To go back to the previous screen press Back ...

Page 196: ...p and Administrator s Guide 4 From the address type drop down list select the address type to modify 5 Select the address you want to modify from the list press Detail Info The Detailed Information screen for the address appears ...

Page 197: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 197 6 Check the detailed information for the selected address determine what information needs to be changed press Back ...

Page 198: ...tup and Administrator s Guide 7 Make sure that the user you want to modify is still selected press Edit Modify 8 Modify the address For information on modifying the address see steps 5 1 to 6 of Creating a New Address on p 181 ...

Page 199: ...opy addresses between a Shared Address Book and My Address Book 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 200: ...200 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Address Book Settings To go back to the previous screen press Back ...

Page 201: ...p and Administrator s Guide 201 4 From the Address Book Type drop down list select the Address Book Type Shared Address Book or My Address Book from the Address type drop down list select the kind of address you want to copy ...

Page 202: ...202 Scan Kiosk II V2 0 Setup and Administrator s Guide 5 Select the address you want to copy from the list press Edit Copy The Address Copy screen appears ...

Page 203: ...or s Guide 203 6 From the Copy to drop down list select the address book destination to where you want to copy the address 7 Make sure a check mark appears by the address you selected in step 5 press OK The copied address appears in the list ...

Page 204: ...I V2 0 Setup and Administrator s Guide 8 If you want to modify the copied address select the copied address press Edit Modify Depending on the address type you selected the settings screen for that address type appears ...

Page 205: ...tup and Administrator s Guide 205 9 Modify the address as necessary press OK For instructions on specifying the address settings see Creating a New Address on p 181 The new address appears in the address list as shown below ...

Page 206: ...the selected address book 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 207: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 207 3 Press Address Book Settings To go back to the previous screen press Back ...

Page 208: ...etup and Administrator s Guide 4 From the Address Book Type drop down list select the Address Book Type Shared Address Book or My Address Book from the Address type drop down list select the kind of address you want to delete ...

Page 209: ... and Administrator s Guide 209 5 Select the address you want to delete press Edit Delete A confirmation screen appears 6 Press Yes If you do not want to delete the address press No The address is deleted from the address book ...

Page 210: ...the selected address book 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 211: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 211 3 Press Address Book Settings To go back to the previous screen press Back ...

Page 212: ...tup and Administrator s Guide 4 From the Address Book Type drop down list select the Address Book Type Shared Address Book or My Address Book from the Address type drop down list select the kind of addresses you want to export ...

Page 213: ... to export press Edit Export You can export multiple addresses at the same time If you are exporting the addresses from the Local UI proceed to the next step If you are exporting the addresses remotely follow the instructions to save the data For instructions see Exporting a User on p 92 ...

Page 214: ...and Administrator s Guide 6 Enter the necessary information for each item press OK For instructions see Exporting a Job Button on p 128 The Export starts and a confirmation message appears Press Yes The Export settings are complete ...

Page 215: ... a selected address book 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 216: ...216 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Address Book Settings To go back to the previous screen press Back ...

Page 217: ...osk II V2 0 Setup and Administrator s Guide 217 4 From the Address Book Type drop down list select the Address Book Type Shared Address Book or My Address Book to where you want to import the address book data ...

Page 218: ...ide 5 Press Edit Import You can import multiple addresses at the same time If you are importing the addresses from a Web browser remotely proceed to the next steps If you are importing the addresses from the Local UI see Importing a Job Button on p 135 ...

Page 219: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 219 6 Press Browse next to Address Book file navigate to the location where the address data is saved select the Address Book file press Open ...

Page 220: ...laces the whole data or Appends data Replaces the whole data Select this setting to overwrite the entire address book with the imported address data Appends data Select this setting to add the imported address book data to the current address book If you do not want to specify the Import settings press Cancel ...

Page 221: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 221 8 Press OK A confirmation message appears 9 Press Back to return to the Address Book Settings screen The Import settings are complete ...

Page 222: ...ly from a supported Web browser To access the device remotely from your supported Web browser enter https device IP address or name chorin webapp 4 5 1 Specifying the SMB Settings This section shows how to specify the SMB settings of the device 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been ...

Page 223: ... II V2 0 Setup and Administrator s Guide 223 3 Press Device Configuration The Device Configuration screen appears To go back to the previous screen press Back 4 Press SMB Settings The SMB Settings screen appears ...

Page 224: ...olders make sure there is a check mark in the Enable check box next to Allow SMBV1 The Enable check box is selected by default If you do not want to use the SMBv1 protocol clear the check mark in the Enable check box IMPORTANT If you disable the use of the SMBv1 protocol you must use shared folders that support SMBv2 ...

Page 225: ...INS server to resolve NetBIOS names if necessary Press Connection test to check the network connection to the WINS server If the connection is successful OK is displayed If the connection failed NG No Good is displayed 7 Press OK The SMB Settings are complete If you do not want to specify the SMB settings press Cancel ...

Page 226: ...n the device If you want to specify these settings you must specify them in the Windows Maintenance mode 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging...

Page 227: ... 0 Setup and Administrator s Guide 227 3 Press Device Configuration The Device Configuration screen appears To go back to the previous screen press Back 4 Press Language Time Zone The Language Time Zone screen appears ...

Page 228: ...228 Scan Kiosk II V2 0 Setup and Administrator s Guide 5 Verify the language time zone and daylight saving time setting on the device press OK ...

Page 229: ...ify these settings you must specify them in the Windows Maintenance mode 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 230: ...n Kiosk II V2 0 Setup and Administrator s Guide 3 Press Device Configuration The Device Configuration screen appears To go back to the previous screen press Back 4 Press Date Time The Date Time screen appears ...

Page 231: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 231 5 Verify the date and time set on the device press OK The date set on the device is applied to custom file names ...

Page 232: ...at can pass before a user is logged out of the device 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 233: ...k II V2 0 Setup and Administrator s Guide 233 3 Press Device Configuration The Device Configuration screen appears To go back to the previous screen press Back 4 Press Auto Logout The Auto Logout screen appears ...

Page 234: ...234 Scan Kiosk II V2 0 Setup and Administrator s Guide 5 From the Device drop down list select the target device ...

Page 235: ...or s Guide 235 6 From the Waiting Time till Logout drop down list select the amount of idle time that can pass until the user is logged out of the device press OK The default idle time is After 60 minutes The Auto Logout settings are complete ...

Page 236: ...rm operations in the Windows Admin Mode Any procedures that are not mentioned in this guide or in Microsoft Windows documentation may disable the Scan Kiosk II device 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logg...

Page 237: ...d Administrator s Guide 237 3 Press Device Configuration To go back to the previous screen press Back The Device Configuration screen appears 4 Press Windows Admin Mode The Enter the Maintenance Password pop up dialog box appears ...

Page 238: ... the Windows Maintenance password press OK If you do not want to enter the Windows Maintenance password press Cancel A confirmation message appears 6 Press Yes If you do not want to continue press No IMPORTANT You must reboot the system to return to the Kiosk Mode ...

Page 239: ...TANT Device certificates must be in the X 509 PFX format 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 240: ...I V2 0 Setup and Administrator s Guide 3 Press Device Configuration To go back to the previous screen press Back The Device Configuration screen appears 4 Press Device Certificate The Import Certificate screen appears ...

Page 241: ...rver certificate file text box enter the path to the new device certificate file directly or press Browse navigate to the new device certificate that you want to import press Open 7 In the Password text box enter the password that is associated with the new device certificate press OK If you do not want to import a device certificate press Cancel A confirmation message appears ...

Page 242: ...242 Scan Kiosk II V2 0 Setup and Administrator s Guide 8 Press OK If you do not want to continue press Cancel The device restarts and the device certificate is imported and activated ...

Page 243: ... address books and job buttons Always back up the data on the Scan Kiosk II tablet before you initialize the settings Do not turn OFF the Scan Kiosk II tablet PC before the initialization is complete 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Admin...

Page 244: ...iosk II V2 0 Setup and Administrator s Guide 3 Press Device Configuration To go back to the previous screen press Back The Device Configuration screen appears 4 Press Reset Settings A confirmation screen appears ...

Page 245: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 245 5 Press Yes If you do not want to initialize the settings press No The device restarts The Home screen appears when the initialization is complete ...

Page 246: ...browser To access the device remotely from your supported Web browser enter https device IP address or name chorin webapp 4 6 1 Backing Up All Data This section shows how to back up all Scan Kiosk II data to a shared folder on the network 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been config...

Page 247: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 247 3 Press System Settings The System Settings screen appears To go back to the previous screen press Back ...

Page 248: ...248 Scan Kiosk II V2 0 Setup and Administrator s Guide 4 Press Backup All Settings The Backup screen appears If you do not want to back up all settings press Close ...

Page 249: ...ou want to save the back up file Press Connection test to check that the host name connected to the network successfully If the connection is successful OK is displayed If the connection failed NG No Good is displayed For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 ...

Page 250: ... who has access to the server Press the Password text box enter the user s password For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 7 Press the Fully Qualified Domain Workgroup text box enter the user s fully qualified domain name or workgroup name ...

Page 251: ...r path text box enter the folder path directly or press Browse to navigate to the folder path If you press Browse and have entered invalid user credentials you must enter the user credentials again to gain access to the folder on the server and then press OK as shown below ...

Page 252: ...252 Scan Kiosk II V2 0 Setup and Administrator s Guide 10 Press OK The Backup settings are complete IMPORTANT You can back up the settings remotely The backup file is downloaded to a local location ...

Page 253: ...cked up from a shared folder on the network 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 254: ...254 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press System Settings The System Settings screen appears To go back to the previous screen press Back ...

Page 255: ...nistrator s Guide 255 4 Press Restore All Settings The Restore screen appears If you do not want to restore all settings press Close 5 From the Device drop down list select the device on which you want to restore the Scan Kiosk II data ...

Page 256: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 6 Press the File name text box enter the file name directly or press Browse to navigate to the file 7 Press OK The data is restored to the selected device ...

Page 257: ...he Scan Kiosk II version information 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 258: ...258 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press System Settings The System Settings screen appears To go back to the previous screen press Back ...

Page 259: ...Administrator s Guide 259 4 Press Version Info The Version Information screen appears If you do not want to display the version information press Close 5 Verify the version information press Back The System Settings screen appears ...

Page 260: ...a remote connection IMPORTANT To access the device remotely from your supported Web browser enter https device IP address or name chorin webapp 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as...

Page 261: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 261 3 Press System Settings The System Settings screen appears To go back to the previous screen press Back ...

Page 262: ...262 Scan Kiosk II V2 0 Setup and Administrator s Guide 4 Press Logging Settings The Logging Settings screen appears If you do not want to specify the Logging Settings press Close ...

Page 263: ...rity level The default severity level is INFO Severity Level Definition INFO Messages that provide some visibility into the functional process DEBUG Messages only of concern to the developer ERROR Current operation cannot proceed from this error FATAL Application cannot recover from this error TRACE Report the application s state ...

Page 264: ...ystem Log Level drop down list select the appropriate severity level Severity Level Definition ERROR Current operation cannot proceed from this error INFO Messages that provide some visibility into the functional process DEBUG Messages only of concern to the developer ...

Page 265: ...strator s Guide 265 7 Make sure you are connected to the device remotely via a Web browser click Export Error Log An Open Save dialog box appears 8 Open or save the error log If you do not want to open or save the error log click Cancel ...

Page 266: ...an Kiosk II V2 0 Setup and Administrator s Guide 9 Click Apply Settings A confirmation message appears 10 Click OK If you do not want to change the logging level press Cancel The Logging Settings are complete ...

Page 267: ...ely from a supported Web browser To access the device remotely from your supported Web browser enter https device IP address or name chorin webapp 4 7 1 Specifying the Log On Type This section shows how to specify how a user logs on to the Scan Kiosk II device There are two log on screen types 1 List Type A user can select their user name from a list of registered users 2 Key in Type A user enters...

Page 268: ...2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 3 Press System Administration The System Administration screen appears To go back to the previous screen press Back ...

Page 269: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 269 4 Press Login Type Settings The Login Type Settings screen appears ...

Page 270: ...select List type or Key in type press OK IMPORTANT The List type of log in is used when there is no authentication server enabled If an authentication server is enabled the Key in log in type is used If you do not want to specify the Login Type Settings press Cancel The Login Type Settings are complete ...

Page 271: ...n the Scan Kiosk II device and other devices on the network 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 272: ...272 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press System Administration The System Administration screen appears To go back to the previous screen press Back ...

Page 273: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 273 4 Press Network Test The Network Test screen appears ...

Page 274: ...er the NetBIOS name Fully Qualified Domain Name or IPv4 network address of a device press Connection test If the connection is successful OK is displayed If the connection failed NG No Good is displayed 6 Press Back to return to the System Administration screen ...

Page 275: ...he Administrator s password and e mail address 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 276: ...276 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press System Administration The System Administration screen appears To go back to the previous screen press Back ...

Page 277: ...up and Administrator s Guide 277 4 Press Administrator Settings The Administrator Settings screen appears 5 To change the Administrator s password select the Change Password check box The New Password fields become activated ...

Page 278: ...ator s Guide 6 In the New Password text box enter a new password in the New Password Confirmation text box enter the same password For instructions on entering characters from the virtual keyboard or USB keyboard see Entering Characters on p 20 ...

Page 279: ...ss text box enter the e mail address for the Administrator IMPORTANT This e mail address is used when an error notification is delivered from the mail server 8 Press OK If you do not want to change the Administrator s password or e mail address press Cancel The Administrator Settings are complete ...

Page 280: ...SMTPS the SMTP server sends its server certificate which in turn may be signed by a root CA certificate Scan Kiosk II needs the root CA certificate to verify that the SMTP server certificate is valid and can be trusted Without the root CA certificate the SMTP connection fails IMPORTANT You can access the Administrator Settings from the touch panel display or remotely from a supported Web browser T...

Page 281: ...t certificates are applied when the LDAP SMTP i e SMTPS or STARTTLS or WebDAV over SSL protocol is being used Root certificates must be in the cer format You can import up to 50 certificates 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator ...

Page 282: ...282 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Certificates The Certificates screen appears To go back to the previous screen press Back ...

Page 283: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 283 4 Press Edit Import The Import Certificate screen appears ...

Page 284: ...284 Scan Kiosk II V2 0 Setup and Administrator s Guide 5 Next to File name press Choose File navigate to the root certificate that you want to import press Open 6 Press OK The import starts ...

Page 285: ... Guide 285 7 If the certificate imports successfully press Back If the certificate does not import successfully an error screen appears Press OK and then try to import a valid root certificate again The certificate appears in the certificate list ...

Page 286: ...286 Scan Kiosk II V2 0 Setup and Administrator s Guide 8 Press Restart The device restarts and the certificate is activated ...

Page 287: ...ed information of an imported root certificate 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 288: ...288 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Press Certificates The Certificates screen appears To go back to the previous screen press Back ...

Page 289: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 289 4 Select the root certificate that you want to view press Detail Info 5 View the information press Back The Certificates screen appears ...

Page 290: ... root certificate 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 291: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 291 3 Press Certificates The Certificates screen appears To go back to the previous screen press Back ...

Page 292: ... and Administrator s Guide 4 Select the certificate that you want to delete press Edit Delete A confirmation screen appears 5 Press Yes If you do not want to delete the certificate press No The certificate is removed from the list ...

Page 293: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 293 6 Press Restart The device restarts Operations are complete ...

Page 294: ...ay or remotely from a supported Web browser To access the device remotely from your supported Web browser enter https device IP address or name chorin webapp 4 9 1 Viewing the Device s Operation History This section shows how to view the detailed Scan Kiosk II device s operation history for all users or per user The operation history list is in order by the most recent date and time 1 From the Sca...

Page 295: ... Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 3 Press Show Operation History The Show Operation History screen appears To go back to the previous screen press Back ...

Page 296: ...296 Scan Kiosk II V2 0 Setup and Administrator s Guide 4 From the User Name drop down list select All Users or an individual user to view their device use The user s history appears ...

Page 297: ...Select the check box next to the date and time of the desired operation that you want to view press Detail Info You can select only one operation at a time To scroll through the history list press or If you do not want to view the operation history press Back ...

Page 298: ...298 Scan Kiosk II V2 0 Setup and Administrator s Guide 6 View the detailed information press Back The Show Operation History screen appears ...

Page 299: ...tion history for all users or per user The operation history list is in order by the most recent date and time IMPORTANT You must log on to Scan Kiosk II remotely to export the Operation History file 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured ...

Page 300: ... Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 3 Click Show Operation History The Show Operation History screen appears To go back to the previous screen click Back ...

Page 301: ...inistrator s Guide 301 4 From the User Name drop down list select All Users or an individual user The user s history appears 5 Press Export A dialog box appears If you are using a remote connection the file is downloaded automatically ...

Page 302: ... as navigate to where you want to save the Operation Info file click Save If you want to open the file click Open If you do not want to export the Operation Info file click Cancel The file is exported to the specified location The Show Operation History screen appears ...

Page 303: ...history The operation history list is in order by the most recent date and time 1 From the Scan Kiosk II Home screen press Administrator Settings IMPORTANT The E mail button only appears on the Home screen if an e mail server has been configured 2 Log on to the device as an Administrator For instructions on logging on to the device as an Administrator see Chapter 3 Logging On on p 37 ...

Page 304: ...304 Scan Kiosk II V2 0 Setup and Administrator s Guide 3 Click Show Operation History The Show Operation History screen appears To go back to the previous screen click Back ...

Page 305: ...k II V2 0 Setup and Administrator s Guide 305 4 Press Delete All A confirmation screen appears 5 Press Yes If you do not want to delete the entire operation history press No The operation history list is cleared ...

Page 306: ...tings from the touch panel display or remotely from a supported Web browser To access the device remotely from your supported Web browser enter https device IP address or name chorin webapp 4 10 1 Registering an SFTP Private Key This section shows how to register an SFTP private key 1 Open a supported Web browser enter https device IP address or name chorin webapp in the Address bar Enter the devi...

Page 307: ...e 307 3 Enter your Administrator password in the Password text box click OK If you do not want to enter the Administrator s password click Cancel 4 Click SFTP Private Key The SFTP Private Key screen appears To go back to the previous screen press Back ...

Page 308: ...308 Scan Kiosk II V2 0 Setup and Administrator s Guide 5 To register a new SFTP Private Key click Choose File 6 Navigate to the file click Open ...

Page 309: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 309 7 Verify that the correct file was selected click OK The SFTP private key is registered 8 Click Back ...

Page 310: ...TP Private Key This section shows how to delete a registered SFTP private key 1 Open a supported Web browser enter https device IP address or name chorin webapp in the Address bar Enter the device s IP address in place of device IP address or name 2 Click Administrator Settings ...

Page 311: ...e 311 3 Enter your Administrator password in the Password text box click OK If you do not want to enter the Administrator s password click Cancel 4 Click SFTP Private Key The SFTP Private Key screen appears To go back to the previous screen click Back ...

Page 312: ...312 Scan Kiosk II V2 0 Setup and Administrator s Guide 5 Next to Registered click Delete A confirmation dialog box appears ...

Page 313: ...Scan Kiosk II V2 0 Setup and Administrator s Guide 313 6 Click Yes If you do not want to delete the SFTP Private Key file click No The SFTP Private Key file is deleted 7 Click OK ...

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Page 315: ...e message An error occurred in the communication with the scanner Please try to start the scan again is displayed Remedy Make sure that the scanner is powered ON and that the scanner s cables are inserted properly Problem A System Error message from the chorin_webapp log displays java lang OutOfMemoryError Java heap space exception This error message occurs when a large document for example a 2 5 ...

Page 316: ...trator s Guide Problem A Fax error occurred and the fax is not sent from the MFP Multi Function Device Remedy Check the MFP s Scan settings and make sure to set the scan settings to Black White up to 400 dpi and select TIFF as the file format ...