Post installation setup
Cisco TMS Extension for IBM Lotus Notes – Installation and getting started guide
Page 27 of 45
Post installation setup
Calendar options in the Cisco TMS mail template
Using the calendar to request a meeting does not change from standard Lotus Resource booking,
therefore that process is not covered in this document. Please refer to your Lotus Notes help for
information on using the Calendar and Address Book.
The mail template supplied by Cisco TelePresenceis based on the standard Lotus Mail template
(corresponding to Lotus version), but includes an additional button on the Calendar page. This button
gives access to a window in which users can:
Define external participants for the meeting (both dial-in and dial-out).
Request a web conference from Cisco TMS.
Specify conference parameters such as bandwidth and layout.
This functionality is not required to be able to book meetings from Lotus in Cisco TMS, but if you
intend to give users the ability to override the conference defaults or use one of the additional
features, you must update the user’s template.
After it has been updated, the template includes a new button Video Conference Advanced Options
in the New Calendar Entry document.
Figure 16: The Video Conference Advanced Options button
When a user clicks this button, a new pop-up window opens (see figure below) in which you can set
conference-specific parameters, or add external participants to the meeting. You can define audio or
video sites that are not defined as Integrated rooms in your setup to be External Dial-Out sites (audio
or video) and they will be called automatically when the meeting starts. In addition, you can reserve
