Cisco Webex Board CE9.8, User Manual

Page 1: ...All rights reserved Cisco Webex Board User Guide CE9 8 The Cisco Webex Board can be used as a stand alone device as well as be controlled from the Touch10 Using the Webex Board with the Touch10 gives you more control than when using it as stand alone Both ways of operating the device are covered in this user guide ...

Page 2: ...nces 17 Disconnect a Participant From a Conference Using a Touch10 18 About Video Conferences 18 Video Calls Using a Webex Board Place Call Using the Webex Board 20 About Placing Calls 20 Receive Calls Using the Webex Board 21 If Someone Calls You 21 Intelligent Proximity On the Cisco Proximity Ultrasound Signal 23 About Proximity 23 Content Sharing Using Touch10 Sharing Content In a Call Using a ...

Page 3: ...D1543002 Cisco Webex Board Room Series User Guide Produced September 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 3 Extension Mobility Webex Board Touch10 ...

Page 4: ... and running under CUCM Cisco Unified Communications Manager may allow you to log in to the video system with your own personal credentials CUCM will then route all incoming calls destined for you to that specific video system Once you log out from Extension Mobility your list of Recents will be cleared from the system Extension Mobility is also referred to as Hot desking About Extension Mobility ...

Page 5: ...D1543002 Cisco Webex Board Room Series User Guide Produced September 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 5 Video Calls Using a Touch10 Webex Board Touch10 ...

Page 6: ...ou You may add the entry to the list of Favorites edit aspects of the entry before calling change the call rate and remove the entry from Recents Place Call From Contact List Using a Touch10 Video Calls About the Lists of Contacts Key in the name number or IP address Matches will appear as you type Tap the Call button To find someone in a specific list Favorites Recents or Directory tap that list ...

Page 7: ...he call There may be a need to add a prefix a suffix or otherwise alter the entry to ensure success Edit a Contact Before Calling Using a Touch10 Video Calls About Entry Edits 1 2 3 4 Tap the Call button Tap the Search or Dial field or scroll through any of the lists as shown on the previous page Once you have located the entry tap it to show the Call menu In the Call menu tap More and then Edit a...

Page 8: ...ged to enter numbers during a call typically to reach extensions or to provide a pin code Tap Touch Tones this button appears as soon as the call is placed to invoke the keypad needed for this Note that Recents can be cleared from the web interface only Place Call Using Name Number or IP Address Using a Touch10 Video Calls About Placing Calls Tap the Call button Tap the Search or Dial field This w...

Page 9: ...ling party If you ignore the call the calling party will perceive this as if you were absent you did not pick up the call Your video infrastructure may allow you to receive multiple incoming calls Consult your video support team if needed Receive Calls When not In a Call Already Using a Touch10 Video Calls If Someone Calls You An incoming call may be answered or declined If your system allows you ...

Page 10: ...tember 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 10 If you already are in a call you may accept another incoming call under certain circumstances Receive Calls While in Another Call Using a Touch10 Video Calls If Someone Calls You ...

Page 11: ...nly this will then terminate the call In a conference call with multiple participants tapping End will terminate your participation only if you are a regular participant However if you are the host of such a conference tapping End will for some types of conferences cause the entire conference to terminate Disconnect Yourself From Call Using a Touch10 About Disconnecting Yourself To disconnect your...

Page 12: ...tial step when transferring someone to another person but it may also be used when you need to consult a person or as an alternative to muting where you will also include stopping the video transmission Put Call on Hold and Resume a Call on Hold Using a Touch10 About Putting on Hold 1 2 Video Calls Assume that you are in a call Tap Hold Tap Resume to go back to the one you were in call with to und...

Page 13: ...transferred is still on hold Search for whom to call in the usual way Tap Complete Transfer You may transfer an ongoing call to another person Transfer is always consultative i e you will be able to talk to the person you are going to transfer a call to before you actually transfer the call Transfer an Ongoing Call Using a Touch10 About Transfer 1 2 3 4 Tap the Transfer button This will cause the ...

Page 14: ...ve disabled access to the set of menus and options shown Using Room Kit Mini as a USB camera If you have registered your Room Kit Mini you may still use it as a USB camera together with a PC and a third party video client To avoid conflicts due to overlapping calls the system will automatically be put in Do Not Disturb Mode This cannot be changed by you If you choose to use the Room Kit Mini as an...

Page 15: ...mail and a receiver appointed by you If you tap Forward all calls the familiar Call menu will appear letting you specify whom to receive your calls Note that your video support team may have disabled access to the set of menus and options shown About Forwarding Calls Automated Forwarding of All Calls Using a Touch10 Video Calls Tap in the upper left corner as shown You may now choose to forward al...

Page 16: ...call you may get prompted to submit numbers to be able to reach an extension or otherwise gain entrance to something for example by means of a PIN code To be able to submit this you will need to invoke the keypad on the touch screen View Keypad While in a Call Using a Touch10 Video Calls Using Keypad in a Call In a call tap Keypad to invoke the dial pad ...

Page 17: ...nd on system configuration and the video infrastructure If in doubt contact your video support team If you want to initiate a video conference you must call each participant one by one Add Additional Participants to Existing Call Using a Touch10 Video Calls About Video Conferences 1 2 3 Assume that you already are in a call This call may have been initiated by you or by someone else someone called...

Page 18: ...l feature that may or may not be available for your system Note that you must be the host of the conference to be able to disconnect others from a conference Disconnect a Participant From a Conference Using a Touch10 Video Calls About Video Conferences Tap Drop Tap the one you want to disconnect from the conference 1 2 3 In a call tap the Participants icon in the upper right corner as shown to inv...

Page 19: ...D1543002 Cisco Webex Board Room Series User Guide Produced September 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 19 Video Calls Using a Webex Board Webex Board ...

Page 20: ...se keep typing Place Call Using the Webex Board Video Calls Anyone listed in your phonebook or that you have previously called or who has called you will appear in the suggested list of possible matches which appears as you type The Webex Board does not discriminate between Recents Favorites or Phonebook entries but treats them all in the same way Recents Favorites Phonebook functionality requires...

Page 21: ...re already in a call Tap the green button left to accept and the red button right to reject Receive Calls Using the Webex Board Video Calls If someone calls you you may accept decline or ignore the call If you decline the call busy information will be sent to the calling party If you ignore the call the calling party will perceive this as if you were absent you did not pick up the call Tip To make...

Page 22: ...D1543002 Cisco Webex Board Room Series User Guide Produced September 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 22 Intelligent Proximity ...

Page 23: ...ore from the loudspeaker For Cisco WebEx Boards the ultrasound sound pressure level is below 75dB at a distance of 20cm or more in front of the display The level can be slightly higher right below the display due to the downward facing loudspeakers In most practical cases the level at the ear of the user will be much lower than these max levels due to loudspeaker directivity distance attenuation a...

Page 24: ...D1543002 Cisco Webex Board Room Series User Guide Produced September 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 24 Content Sharing Using Touch10 ...

Page 25: ...lable outside calls only If you attempt to share content through this specific video connector while in a call no content sharing will take place Instead the part of the screen normally allocated to content sharing will turn black in order to maintain the HDCP regime This will apply to any content you attempt to share in a call via this input connector be it HDCP protected or not Sharing Content I...

Page 26: ... connected is wirelessly connected then cabled connections may follow If you do it the other way around you may experience that the inital connection gets disconnected HDCP Your system may have been configured to let one of the video input connectors of your video system share HDCP protected content thus allowing you to watch video through Google ChromeCast AppleTV or a HD TV decoder etc See also ...

Page 27: ...howing the presenter and showing the presenter as either a PiP Picture in Picture or PoP Picture outside Picture The layout options available on your system may differ from those shown here but the layouts shown are always those you may choose between Change Presentation Layout In a Call Using a Touch10 Content Sharing About Presentation Layout 1 2 Tap the Layout icon as shown Tap the layout you w...

Page 28: ...D1543002 Cisco Webex Board Room Series User Guide Produced September 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 28 Content Sharing on Webex Board Webex Board ...

Page 29: ...s as large as you want We call this infinite pages To save your whiteboard drawings you may send them as emails to the recipient of your choice To be able to do this your video support team must have configured your Webex Board to make use of a mail server The format used is PDF About Whiteboard Undo Select the Pen tool Select Eraser tool Select Color to draw with Use the pen or your finger Home b...

Page 30: ...gle ChromeCast AppleTV or a HD TV decoder etc This feature is available outside calls only If you attempt to share content through this specific video connector while in a call no content sharing will take place Instead the part of the screen normally allocated to content sharing will turn black in order to maintain the HDCP regime This will apply to any content you attempt to share in a call via ...

Page 31: ...oximity on your device let your device pair with the Webex Board and you will be able to share content wirelessly Sharing Content Outside a Call Using the Webex Board Content Sharing on Webex Board About Content Sharing Tap Share screen Connect your presentation source via cable or Proximity You will now be able to share the selected content of your presentation source Tap Start sharing If you cho...

Page 32: ...ur video team has configured you Webex Board to make use of a mail server The format used is PDF Annotating Shared Content On the Webex Board Content Sharing on Webex Board About Annotation Outside calls share a presentation as described on the previous page and make sure you display the image you want to annotate Tap the screen if needed to produce the Annotation icon and then tap the Annotation ...

Page 33: ...o the recipient s of your choice provided that your video team has configured you Webex Board to make use of a mail server The format used is PDF Note that this is the only way to preserve the whiteboard pages after your whiteboarding session is over About Annotation Tap the Upload icon If you have more than one whiteboard page select the one to send by e mail Then tap the Next arrow Once you have...

Page 34: ...D1543002 Cisco Webex Board Room Series User Guide Produced September 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 34 Scheduled Meetings ...

Page 35: ... management system capable of scheduling video meetings Any meetings scheduled will then appear as shown at left Tap Join to participate in the meeting Should the meeting have started already you may still join Join a Scheduled Meeting Scheduled Meetings Joining a Meeting When time is due you will be prompted to join the meeting Tap Join Use Touch10 below left or Webex Board below right ...

Page 36: ...D1543002 Cisco Webex Board Room Series User Guide Produced September 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 36 Contacts ...

Page 37: ...es will typically be someone you call frequently or otherwise need to access in a swift and convenient manner from time to time Directory will typically be a corporate directory installed on your system by your video support team Recents is a list of calls you have placed received or missed earlier Note that removing entries from Recents can only be done from the web interface Favorites Recents an...

Page 38: ... as from manual entries Add Someone to Favorites While in a Call Touch10 Only Contacts About Favorites 1 2 3 In a call tap the Participants icon in the upper right corner as shown to invoke the list of participants 4 The participant is now a member of the list of Favorites the star has turned golden To remove an entry from the list of Favorites go to Favorites in the Contact lists and repeat the p...

Page 39: ... the above screen to be shown A Favorite is denoted by a golden star as indicated To remove an entry from the list of Favorites repeat the procedure To exit this menu tap the X as shown Add Someone to Favorites Outside a Call Touch10 Only Contacts The Favorites is your own shortlist of contacts you frequently call or otherwise want to have easy access to Favorites may be populated from the Recents...

Page 40: ... as shown Then tap Favorites to gain access to the list of Favorites Tap the Favorite to be edited This will produce the options shown Now tap More Edit the Favorite entry and tap Save to exit putting changes into effect Otherwise tap Cancel Editing an Existing Favorite Touch10 Only Contacts This feature allows you to update a Favorite at all times About this feature 1 2 3 4 Tap Edit Favorite ...

Page 41: ...D1543002 Cisco Webex Board Room Series User Guide Produced September 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 41 Camera ...

Page 42: ...ff feature has been designed to let you control the video transmission from your camera on systems that do not have the option of mechanically blocking the camera Turning the Camera On or Off Using Touch10 Camera About Video Off The icon turns red to indicate that no video is sent from the system Tap again to deactivate the feature 1 2 Tap Turn video off as shown ...

Page 43: ...esigned to let you control the video transmission from your camera on systems that do not have the option of mechanically blocking the camera Turning the Camera On or Off Using the Webex Board Camera About Video Off 1 2 Tap anywhere on screen to produce the buttons shown along the bottom of the screen if needed Tap the Camera button as shown Tap again to set the outgoing video back on ...

Page 44: ...ew PiP can be changed anytime be it in a call or outside a call For details on this see two pages ahead About Editing Presets If you want to turn the selfview off while in a call tap the Selfview avatar as shown To turn the selfview on in a call do as explained above Outside a call In a call or outside a call shown here tap Camera Tap Selfview to turn it on You may now resize the selfview image se...

Page 45: ... during the meeting You may want to zoom pan or tilt your camera to provide a better view for the other participant s To get a better view yourself you may want to maximize the selfview Why Resize Selfview If you want to turn the selfview off while in a call tap the Selfview avatar as shown To turn the selfview on in a call do as explained above Outside a call In a call or outside a call shown her...

Page 46: ...sition Move the Selfview PiP Using Touch10 Camera Selfview shows what others see from your video system You will normally use it to confirm that they see what you want them to see The selfview appears as a PiP Picture in Picture From time to time you may want to have the selfview activated during the meeting This could for example be to ensure that you remain seen on the screen It may happen that ...

Page 47: ...on of the selfview blocks important parts of the image on your screen You may therefore want to move it Making the Selfview Sticky Tap the screen to produce the selfview image Tap the selfview image itself Then tap the text telling you to pin the selfview image To unpin repeat the procedure You cannot use this procedure if a Touch10 has been connected to the Board Why Move the Selfview Unless you ...

Page 48: ...D1543002 Cisco Webex Board Room Series User Guide Produced September 2019 for CE9 8 All contents 2010 2019 Cisco Systems Inc All rights reserved 48 Settings ...

Page 49: ...n on IP address MAC address SIP Proxy software version installed and device name In addition it contains a set of wizards to help you set useful things Note that your video support team may have disabled access to the set of menus and options shown here at left and far left About Settings 1 2 If you need to go further into the settings you must access the system via its web interface for which you...

Page 50: ...es A listing of Cisco s trademarks can be found at www cisco com go trademarks Third party trademarks mentioned are the property of their respective owners The use of the word partner does not imply a partnership relationship between Cisco and any other company 1005R Americas Headquarters Cisco Systems Inc San Jose CA Asia Pacific Headquarters Cisco Systems USA Pte Ltd Singapore Europe Headquarter...