Commander Connect Owners Manual
39
Manager / Secretary
The Manager/Secretary feature is a set of programming options used to maximise the efficiency
with which two people work together. It is typically used for a manager/secretary partnership.
To activate the Manager/Secretary feature it is necessary to first combine the Manager and
Secretary Stations. When the Manager/Secretary combinations are programmed the Secretary
may answer calls ringing on the Manager's Station by pressing a key on which the number is
programmed.
Other standard features include programming a Dedicated Line for the Manager, so that no
other Station may make or receive calls on that Line. You can program the Manager's Station
with a key for paging, or calling the Secretary’s Station, and you can program the Manager’s
Station to ‘Divert All Calls’ to the Secretary.
To set up Manager/Secretary combinations
•
From the Programming Station, press the PROGRAM Key
•
Press the Scroll Down Key (
) until ‘System programming’ is displayed
•
Select ‘System programming’
•
Enter the System Programming Password and select ‘Stations’
•
Press the Scroll Down Key (
) until ‘Manager/secretary’ is displayed
•
Select ‘Manager/secretary’
•
Select the Secretary Station. When selected, the menu changes to allow you to select
the Manager Station(s)
•
Select the Manager Station(s). Manager Stations will be indicated by a ‘
♦
’ alongside.
(If the Station has been combined previously with a Secretary the existing Manager
Stations will be indicated with a ‘
♦
’. Selecting a Station with a ‘
♦
’ will remove that
Station as a Manager of that Secretary.)
Press the Hands-free Key to finish programming.
To program a key to answer the Manager’s calls
With this feature set, the Secretary can answer calls ringing on the Manager’s Station by
pressing a key. The Manger / Secretary combination must be programmed for this to operate.
The key will also offer the standard features available when a Programmable Key is
programmed to ring a Station. That is, the Secretary can call the Manager, while the Manager’s
Station is idle, by pressing the key. Also, the Secretary can see the status of the Manager’s
Station from the key light – lit if the Station is busy, and flashing if ringing.
•
From the Secretary's telephone, press the PROGRAM Key
•
Press the Scroll Down Key (
) until ‘Key Programming’ is displayed
•
Select ‘Key programming’
•
Select the Programmable Key you want to program
•
Select ‘Stations’
•
Enter the Manger’s Station number
•
Select ‘Confirm’.
Press the Hands-free Key to finish programming.
