Develop D 162F, Instruction Manual

Page 1: ...TELECOM Instruction booklet 252988361A_ENG LFF LFFn ...

Page 2: ...uded to use the multifunction device as a printer Besides you can scan edit and save documents through your PC If you have a WLAN adaptor optional you can communicate with a personal computer wirelessly WLAN is an optional working only with a specific adaptor that you can obtain from your retailer Thanks to its navigator and its multitask access it is powerful user friendly and easy to use The mul...

Page 3: ... printing margins setup 16 Format paper setup 16 Fax 17 Fax transmission 17 Print a header page depending on model 17 Immediate transmission 17 Delayed transmission 17 Transmission with auto redial 18 Fax reception 18 Relay broadcast 18 Fax answering machine 19 Saving an access code 19 Activating Deactivating the answering machine 19 Printing fax messages stored in the memory 19 Fax rerouting 19 A...

Page 4: ...xt 40 Scan to FTP 41 Simply put the file in an FTP server 41 Connection configuration 41 Standard settings 41 Selecting the connection type 41 Selecting the transmission type 41 Modifying the connection period Periodic type 41 Modifying the connection time s Set Times type 42 Selecting the print mode for the deposit notice 42 Printing the Internet settings 42 Mail sorting 42 F X Only mode 42 PC On...

Page 5: ... an SMS 61 Follow up of SMS 61 The outbox 61 The outbox log 62 The sent item memory items sent 62 SMS Parameters 62 Access to SMS parameters 62 Description of the tab Logs and reports 62 Maintenance 63 Service 63 General information 63 Toner cartridge replacement 63 Issues with smart cards 63 Cleaning 64 Scanner reading system cleaning 64 Printer cleaning 64 Printer external cleaning 64 Printer is...

Page 6: ...ty measures your device shall be connected to a power outlet located nearby The outlet shall be easily accessible Your device is delivered with a grounded power cord It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing For installation conditions and safe use precautions refer to chapter Installation page 6 Repairs maintenance Repairs and mainten...

Page 7: ...h IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF Declaration of conformity Notice to Users in EU Countries The tagging attests to the product s compliance with the demands of the R TTE 1999 5 CE directive For users security in accordance with the 73 23 CE directive For electromagnetic disturbances in accordance with the 89 336 CE directiv...

Page 8: ...ies or rechargeable batteries these shall be disposed of at the designated collecting centers The product The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family Therefore according to European regulations you are requested to dispose of it at the selected collection areas to distribution centers in case of equivalent equipment purchase to th...

Page 9: ... them This license will automatically be canceled in case you do not respect the terms of this license If the license is rendered invalid you agree to destroy all copies of the program and the associate documentation Warranty The Software is provided as is with no warranties what so ever whether expressed or implied including without limitation any warranties of merchantability or fitness for a pa...

Page 10: ...o here are registered trademarks of Adobe Systems Incorporated PaperPort11SE is a registered trademark of ScanSoft Microsoft Windows 98 Microsoft Windows Millennium Microsoft Windows NT Microsoft Windows 2000 Microsoft Windows XP Microsoft Windows Vista and any other Microsoft product referred to here are registered trademarks of Microsoft Corporation registered and or used in the United States an...

Page 11: ...idity without condensation with a maximum amplitude of 20 per hour Terminal The section below describes the precautions to be taken when using the machine Never turn the machine off and never open the lids while printing Never use gas or flammable liquids or objects generating magnetic field close to the machine When you unplug the power cord always hold the connector without pulling the cord A da...

Page 12: ...ams Adding paper in the pile must be avoided because it may cause double feeding When withdrawing the cassette from the main unit always support it with both hands to avoid doing drop it If you use paper already printed by your machine or another printer the printing quality may not be optimal Handling of paper Curling must be corrected before printing Curls must not exceed 10 mm Care must be take...

Page 13: ...ss cover Manual paper feed setup guides input tray USB key Smart card insertion point Fold down stop for paper delivery connection Slave USB connection for PC On Off switch Power supply cord connection Paper jam cover Telephone cable socket Additional telephone cable socket Master USB connection USB key model network LAN Connection model standard ...

Page 14: ... 27 26 1 Screen 2 Digital keypad 3 Alphabetical keypad 4 Key Í deletes the character to the left of the cursor 5 Key input or line feed 6 Key access to special characters 7 Key Shift 8 Key SCAN document analysis to the PC or a media USB key 9 Key COPY local copy 10 Key STOP PRINT stops the current PC printing 11 Key sending of an SMS Short Message Service 12 Key sending of a fax 13 Key access to d...

Page 15: ...this booklet 3 Remove all stickers from the machine 4 Remove the plastic protection film from the screen 5 Place the control panel in front of the machine insert the control panel in its back slots A 6 Push the front side of the control panel B to clip it Installing the document feeder 1 Secure the document feeder by fitting the two clips B in the notches A provided for this purpose Feed cassette ...

Page 16: ...per stack in the feed cassette ex 200 sheets of 80 g m paper 6 Put the feed cassette back in its location Cartridge installation 1 Stand in front of the machine 2 Push the left and right sides of the cover and pull it towards you at the same time 3 Unpack the new cartridge Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge Thoroughly rolling the cartridge wi...

Page 17: ...f your fax machine and the other end into your local network port dedicated to your fax machine 3 Make sure that the On Off switch is on Off O position 4 Connect the power cord to the device Plug the power cord to outlet on the wall 5 Press the On Off button to turn on the device I position 6 After initialisation WAITING FOR INIT CARD appears on the screen Insert the initialisation card provided i...

Page 18: ...eed cassette refer to the paragraph Consumable specifications page 68 Only one sheet or envelope can be fed at a time 1 Spread the manual feed guides to the maximum 2 Insert a sheet or an envelope in the manual input tray 3 Adjust the paper guides against the right and left edges of the sheet or the envelope Before inserting paper refer to the paragraph Paper recommendations page 7 You can use pap...

Page 19: ...ace the document to be copied face down on the glass respecting the indications around the glass 2 Press the button 3 Enter the number of copies that you want and confirm with the OK button 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons or then confirm with the OK button 5 Choose with the buttons or the printing option see examples below depending on the copy mode that you want Combi...

Page 20: ...By entering new values for X and Y in mm X 209 and Y 280 you move the analysed area as shown on the diagram below 844 ADVANCED FCT COPY ORIGIN 1 Select the X and Y coordinates with the buttons or 2 Setup the desired coordinates with the digital keyboard or the buttons and confirm your choice by pressing on the OK button Contrast setup The CONTRAST parameter allows to choose the photocopy contrast ...

Page 21: ...rinting margins setup If you want to you can offset the lateral margins of the document to the left or right during printing 855 ADVANCED FCT SCAN PRINT PRINTER MARG 1 Setup the left right margins offsets by 0 5 mm steps with the buttons and 2 Confirm by pressing the OK button 3 Quit this menu by pressing the button Top and bottom printing margins setup If you want to you can offset the lateral ma...

Page 22: ...d of transmission the initial screen is displayed Delayed transmission This function allows you to transmit a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your document 1 Place the document to be copied in the automatic document feeder face printed on the t...

Page 23: ...oth have the relay function To relay you need to supply the remote fax with the document and the relay list number The remote fax will then transmit this document to all subscribers on the list Once the relay is activated by your fax and as soon as the document is received by the remote fax the document is printed before relaying to all subcribers on the list To activate relay from your fax machin...

Page 24: ... answering machine enter it and validate with OK 2 Select the required option WITH or WITHOUT answering machine and confirm you choice with OK 3 Quit this menu by pressing the button Printing fax messages stored in the memory 381 FAX FAX ANSW PRINT 1 If you have defined an access code for your fax answering machine enter it and press OK Documents received and stored in the memory are printed Fax r...

Page 25: ...deposit POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands SMS SMS transmission Immediately perform a transmission from the waiting queue Print a document in storage waiting to be transmitted or in deposit Print the waiting queue in order to get the status of each document in the queue by either queue order number document name or number scheduled transmission time fax operati...

Page 26: ...X only if the MBX is initialised and empty print the the list of your fax machine s MBX s You may receive and send through an MBX in complete confidentiality When depositing a document into your MBX the access code is not needed All documents deposited in a MBX are added to the ones already present In polling the MBX s are only accessible with an MBX code You may perform MBX deposits or polls by d...

Page 27: ...ion request to a remote MBX fax by pressing key In the case of an immediate transmission the document is sent immediately If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time MBX polling from a remote fax 36 FAX MBX POLLING 1 Enter your subscriber s number for MBX polling or choose your dialling mode and confirm with OK 2 Ente...

Page 28: ...the type of poll you should Menu Procedure Simple 1 Select FEEDER or MEMORY 2 If necessary adjust the contrast and confirm with OK 3 Enter the number of pages that you wish to deposit Multiple 1 If necessary adjust the contrast and confirm with OK 2 Enter the number of pages that you wish to deposit Menu Procedure Immediate poll 1 Press Delayed poll 1 Press OK 2 Next to the current time enter the ...

Page 29: ...t your disposal for upper case letters use the Ï key to move inside the data entry field use and to move in the text from one word to another press CTRL and one of the navigator keys or to go to the next line use to delete a character by moving the cursor to the left use Í or C 3 Validate with OK 4 Dial the number of the recipient mobile phone or any other SMS compatible device in one of the follo...

Page 30: ...X You must select the network which is in use To select the type of network 251 SETUP TEL NETWORK NETWORK TYPE 1 Select option PABX or PSTN then confirm your choice with OK 2 To exit this menu press Geographical settings These settings will enable you to use your machine in different preset countries using different languages Country By choosing a country you initialise the settings for the public...

Page 31: ...e between more than one criteria for printing reports WITH a report is given when the transmission was properly performed or when it is completely abandoned but there is only one report per request WITHOUT no transmission report however your fax will note all transmissions that took place in its log ALWAYS a report is printed with each transmission ON ERROR a report is printed only if the transmis...

Page 32: ...ur printer is unavailable no paper If your fax printer is unavailable you may choose between two modes of reception reception mode WITHOUT PAPER your fax saves the incoming messages in the memory reception mode WITH PAPER your fax refuses all incoming subscribers To select the reception mode 242 SETUP RECEPTION REC PAPER 1 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with ...

Page 33: ...documents For a quality telephone line compatible no echo communications occur at maximum speed However it may be necessary to restrict the transmission speed for some calls 4 Echo protect If this parameter is on the on line echo will be reduced during long distance calls 6 EPT mode For some long distance calls satellite the on line echo may disturb the call 7 COM display Choice between transmissi...

Page 34: ...lt PCL font The possible values are included between 5 and 128 inclus The default value is 0 Courier Parameter Signification 82 Form lines This parameter lets you set the number of lines per page This variable is linked to the PJL variables PAPER and ORIENTATION If you modify one of these variables the Form Lines variable is automatically updated only for the print job in progress to respect the s...

Page 35: ...e To print PCL fonts 57 PRINT PCL FONTS To print SG Script fonts 58 PRINT SGSCRIPT FONTS Lock the machine This function prevents non authorized people from accessing the machine An access code will be required every time someone wants to use the device After each use the device will lock automatically Before that you have to enter a lock code 811 ADVANCED FCT LOCK LOCKING CODE 1 Press on enter 811...

Page 36: ... keyboard 2 The number of sent pages appears on the screen 3 Quit this menu by pressing the button Received pages counter To view the number of pages received on your machine 822 ADVANCED FCT COUNTERS RECEIVED PG 1 Press on enter 822 with the keyboard 2 The number of received pages appears on the screen 3 Quit this menu by pressing the button Scanned pages counter To view the number of pages scann...

Page 37: ... directly under the root of the FTP server for example server name Durand Confirm with OK Define the attachment format Image or PDF then confirm with OK Refer to step 5 5 Select W ASSOC KEY if you want to assign a shortcut key letter to your subscriber record The first available letter appears use or to choose another letter Confirm with OK 6 Select the appropriate transmission RATE to send faxes ...

Page 38: ...d select the record or list you want to delete by pressing OK 3 Press on OK to confirm the deletion 4 Repeat the operations for each record or list you want to delete Printing the directory To print the directory 15 DIRECTORY PRINT 1 Press on enter 15 with the keypad The printing of the directory starts in alphabetical order The printing is not possible on A5 paper format ...

Page 39: ...TERMEDIATE LEVEL DIFFICULT LEVEL EVIL LEVEL using the or button 6 Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK 11 The number of copies of the grid requested is printed Print the solution to a grid 1 Press 5 and OK 2 S...

Page 40: ...al configuration To configure your terminal manually you should obtain the usual information used to set a peripheral device IP address sub network mask network and gateway address To configure the local network setting manually 271 SETUP LAN ETHER IP CONFIG 3 Choose Manual and press OK to confirm IP address 272 SETUP LAN ETHER IP ADDRESS 1 Enter the IP address of your terminal and press OK to con...

Page 41: ...ependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings Radio networks WLAN Three steps are necessary to incorprate your machine into a radio network WLAN 1 Configure the network to your PC 2 Set up the parameters for your machine so that it can function in a network 3 Having set up the parameters your device install the Companion S...

Page 42: ...on your network 8 IP CONF MANU or IP CONF AUTO appear on the screen If you choose to set up the system manually go to the next paragraph and enter the parameters IP ADDRESS SUBNET MASK and GATEWAY 9 At the end of this procedure you return to the main menu of CONFIG ASS 10 Exit this menu by pressing the key Referring to or changing your network parameters Each of the parameters of your network may ...

Page 43: ... Type in select the menu SETUP using the keys or and confirm with OK 2 Select WLAN using the keys or and confirm with OK 3 Select PARAMETERS using the keys or and confirm with OK 4 Select MODE using the keys or and confirm with OK 5 The symbol tells you that your network is in active mode 6 Select one of the modes and confirm with OK If you choose the AD HOC MODE the sub menu CHANNEL will appear e...

Page 44: ... 6 SSID appears on the screen enter house using the numerical keypad and confirm with OK 7 Select the mode AD HOC MODE and confirm with OK 8 Enter 1 in the field CHANNEL and confirm with OK 9 Select WITHOUT SECURITY and confirm with OK 10 Select IP CONF MANU and confirm with OK 11 Enter 169 254 0 2 in the field IP ADDRESS and confirm with OK 12 Enter 255 255 0 0 in the field SUBNET MASK and confir...

Page 45: ...ent feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass 2 Enter the addressee s E mail address or choose your dialling mode 3 Enter the address of who you want to receive a copy of the document CC and press OK to confirm 4 Enter the object for mail 80 characters max and press OK 5 Enter the text with the alphabetical ...

Page 46: ...e to scan select NEXT and validate with OK Connection configuration The settings are divided into several categories the standard settings define the connection type and frequency to the local network as well as the transmission type for your documents the E mail sorting defines treatment for all stored E mail messages received Standard settings Your machine has two types of settings that let you ...

Page 47: ...e the fax as a printer for E Mails for the PC 96 E MAIL SORT MESSAGES F X Only mode 1 Select option F x only and press OK to confirm All E Mails are polled and printed PC Only mode 1 Select option PC only and press OK to confirm The E mails are neither polled nor printed and they may be used with a computer At each connection the number of E mails in your mailbox is displayed on the screen PC shar...

Page 48: ...RINT DOC FILE 1 Insert the USB memory key on the front side of the machine respecting the way of insertion MEDIA ANALYSIS appears on the screen 2 Select PRINT DOC with the or buttons and confirm with OK 3 Select FILE with the or buttons and confirm with OK 4 You have three possibilities to print your files ALL to print all the files located in the USB memory key Select ALL with the or buttons and ...

Page 49: ...eh series to delete and confirm with OK A star Ä appears on the left side of the file Press the button You come back to the previous menu SELECTION to delete only one or several files located in the USB memory key Select with the or buttons the file to delete and confirm with OK A star Ä appears on the left side of the file Repeat this step for each file you want to delete Press the button You com...

Page 50: ...th the or buttons then confirm with the OK button To deactivate this option proceed as follows 0621 MEDIA DELETE AUTOMATIC SCAN MODE 1 Select WITHOUT with the or buttons then confirm with the OK button You can also access this function in two other ways by pressing the SCAN button of the machine deck then by selecting SCAN TO MEDIA By pressing the button from the screen saver then by typing 03 on ...

Page 51: ...98SE and ME environments 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 An installation procedure is automatically run Auto run 3 A screen titled COMPANION SUITE PRO LL appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on PRODUCT INSTALLATION and confirm with left cli...

Page 52: ...C 9 To continue you need to accept the proposed license agreement 10 Click on the YES button 11 Click on the NEXT button 12 The final installation is ready to be executed 13 Click on the INSTALL button 14 A screen informs you of the installation progress 15 The Companion Suite Pro software is installed on your PC 16 Click on the CONTINUE button to copy the utilities and PaperPort SE software that ...

Page 53: ...he location where the system shall look for the driver Only the CD ROM DRIVES checkbox has to be ticked Click on the NEXT button The search takes a few moments 11 A window informs that the driver has been located Click on the NEXT button 12 A screen informs you that the COMPANION SUITE PRO F X ACTIVITIES software has been installed Click on the FINISH button You can now use the multifunction machi...

Page 54: ...model network with a LAN connection you must choose one printer among the list Nota the PCL printer is more fast in the most case 6 The next window lists the different features of the printer that are about to be installed Click on the NEXT button 7 The window indicating that the installation procedure was successful pops up Click on the FINISH button Uninstall the software from your PC Run the pr...

Page 55: ...C and the multifunction machine To check if the connection between the devices is good run the MF MONITOR software from the icon located on the desktop and check that the same information is displayed on the multifunction machine for instance the date MF Director This graphical Interface allows you to run the utilities and the software to manage your multifunction machine Graphical presentation Ru...

Page 56: ...wing information will be available from the Consumables tab current consumables status number of printed pages number of scanned pages Scan To The setup of this tab becomes the default setup for the scanner Remark The function SCAN TO can only be used if the application is running If this is not the case activate it 1 Select the Scan To tab 2 Select one of the possible choices colour grayscale bla...

Page 57: ... instance by outlining it Given your machine environment and the character recognition from your machine the OCR is done with a Drag drop of a document from the PaperPort to the Notepad icon Printing You have the possibility to print your documents via the USB connection or the Wifi connection During the installation of the software the LASER PRO LL printer driver will be installed automatically o...

Page 58: ...ata is displayed 4 Enter the contact name as well as the fax or GSM telephone number the fax transmission rate with this person the associated quick dial key the E mail address and the default transmission format Pdf or Image Click on OK The new contact is added to the list Add a group to the terminal address book 1 Click the link ADDRESS BOOK of the window MF DIRECTOR 2 Select the terminal addres...

Page 59: ...AB files are automatically generated during export 1 Select IMPORT in the menu FILE of the window ADDRESS BOOK 2 Select the file to import click on OPEN Save your address book This operation lets you save your address book to a file in EAB format 1 Select EXPORT in the menu FILE of the window ADDRESS BOOK 2 Enter the name of the file and select the destination directory then click on SAVE Fax comm...

Page 60: ...ns send later and resolution in the tab ADVANCED OPTIONS 6 To add a cover sheet select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover sheet you want to add from the pop down menu or create a new one For more information refer to paragraph Cover sheet page 58 7 Click OK to send your fax to all contacts in your list of contacts Your send request can then be checked if nec...

Page 61: ...an outbox an inbox a sent item memory an outbox log an inbox log These services enable you to always know exactly what communications are taking place on the terminal whether sending or receiving The outbox and inbox logs are automatically printed when their contents fill an A4 page After automatic printout the terminal creates a new log The outbox In the fax outbox there are the following the req...

Page 62: ...printed when it fills an A4 page Automatic printing of a sent document The fax is automatically printed when it is sent Printing of an outbox report An outbox report is printed after each fax is sent Printing of the outbox log The log is automatically printed when it fills an A4 page Field Description Transmission speed Fax default transmission speed Line number Number of the line where your termi...

Page 63: ...documents sent Your terminal offers the possibility of creating and customizing some model cover sheets which you can choose when sending a fax Creating a cover sheet 1 From the tab COVER PAGE click on the button NEW 2 Select the model cover sheet you have created using the menu FILE A window with the model cover sheet you have created is displayed 3 Click on the icon to display the available fiel...

Page 64: ...ordpad Draw the background image then print this document in the printer named Companion Suite Fax At that point the MFSendFax dialog is displayed Add any recipient to the recipient list click on the tab ADVANCED OPTIONS select resolution FINE as shown below Finally click on the button SAVE AS DRAFT in the lower right corner this is the button with the floppy disk icon The background image is crea...

Page 65: ...w window with the title CREATION OF THE COVER PAGE c Press the button OPEN in the toolbar change the file filter to fax and browse to the directory C Program Files Companion Suite Pro LM Documents FAX Temporary that contains the background image that you have created in the First step d Click on the button FIELDS in the toolbar a window pops up allowing you to add the fields on top of the backgrou...

Page 66: ...request can then be checked if necessary in the outbox Follow up of SMS SMS communications are monitored by means of an outbox a sent item memory an outbox log These services make it possible to have complete information on the terminal activity with regard to communications The outbox log is automatically printed when its contents fill an A4 page After this automatic printing the terminal creates...

Page 67: ...he SMS recipient the date of creation of the SMS the date of sending of the SMS the size of the SMS SMS Parameters Access to SMS parameters 1 Click the icon SMS of the window MF DIRECTOR 2 Select TOOLS OPTIONS SMS 3 Make any adjustments required in relation to the description of the parameters above and validate with OK Description of the tab LOGS AND REPORTS The button DELETE deletes the entire l...

Page 68: ...Press OK 2 Stand in front of the device 3 Push on the left and right sides of the cover and pull it towards you 4 Raise and remove the toner cartridge from the machine 5 Unpack the new cartridge and insert it into the slot as indicated in the diagram below 6 Close the cover The following message appears 7 Press OK 8 When this message appears insert the smart card provided with the new toner cartri...

Page 69: ...he machine the following message appears 1 Open the paper jam cover located at the back of the machine 2 Remove the jammed sheet of paper and close the cover 3 Open and close the consumable cover The printer starts again automatically UNKNOWN CARD REMOVE CARD ACTION CANCELLED REMOVE CARD Message Action CHECK TONER Check the presence of a toner cartridge in the machine TONER NEAR END Indicates that...

Page 70: ... the screen At the start and during scanning REMOVE DOCUMENT appears on the screen 1 Remove the document or press key 2 Check the thickness of the document 50 sheets of paper of 80 g m2 3 Iron out the sheets if needed 4 Help the sheets along The terminal does not receive any faxes 1 Check that the telephone line cable is correctly plugged in 2 Check that there is a tone signal on the telephone lin...

Page 71: ...u sent was not well received Contact your subscriber to see if you need to send again Code 0A No document to be polled You tried to poll a document from a subscriber who had not prepared his document no deposit or the password entered was incorrect Code 0B Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pag...

Page 72: ... specifications software applications connection modes LAN USB or WLAN paper formats as well as file types and sizes Preheating time 21 sec First page out time 13 sec Type Autonomous Black and White Copy speed 16 ppm maximum Resolution 600 dpi Multiple copies 99 pages maximum Zoom range 25 to 400 Type Color scanner Color depth 36 bits Resolution 600 dpi optical 2400 dpi interpolated Software compa...

Page 73: ... 68 12 Maintenance Consumable specifications Reference paper Specifications are subject to changes for improvement without notice Scanner Inapa tecno SPEED A4 Printer Ricoh T6200 A4 ...