Dictaphone Connections Series, Operating Instructions Manual

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Page 9: ...e connected to Connexionsdisplay recorders andto a Dictaphoneapprovedpersonal computer It can also be usedwith any Dictaphonecentral system recorderfor dictation or transcription NOTICE For your single line Connexionstelephone you will needto provide your local telephone companywith FCC RegistrationnumberAAM95B 71321 MA E Ringer Equivalence0 2B If your system includesthe Multi Line Access Module M...

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Page 11: ...unctions Programmingthese keys with features you are most likely to use allows quick single key accessto any of the features offered by the telephone or your PBX system Typicalfeatures might be speed dialing for frequentlycalled numbers storage accesscode for long distance dialing MCI Sprint call forwarding automatictelephone answering automatic telephone recording etc Quick access keys 1 8 permit...

Page 12: ...ume Turnthe dial towardsthe symbolto increasethe ring volume and towardsthe symbolto decreasethe ring volume Dictation Controls Your telephone handsetor handmicrophonecan be usedto recorddictationon to an attachedConnexionsvoice processingsystem recorderor to a Dictaphone systems recorder SeeSection 7 DictationFeatures Status lndlcator Lights Status indicatorlights illuminatewhen the associated ke...

Page 13: ...compartmentof the machine Plugthe other end of cord intothe telephone wall jack Connectthe power supplyto the jack insidethe back compartmentof the machine Insertthe AC plug into a groundedAC outlet NOTE If the Connexionstelephone is attachedto a recorder power is supplied from the recorder V ...

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Page 15: ...1 CONTENTS 1 SET UP FUNCTIONS 1 3 Programming Line Select Keys 1 3 Setting Up or ChangingYour Security Code 1 3 Setting Up or Changing Your Author ID 1 5 Changingthelime 1 5 Changingthe Date 1 6 1 1 ...

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Page 17: ...grammedfeatures If you enter an invalidcode you will be returnedto the Main Menu NOTE 68 SUf8 tO WritedOWn YOUf S8CUfity Cod8 Case YOU forget it To set up or change your SecurityCode Inthe prompt sequences shown inthis manual prompts inboldtype highlight the feature you are currently settingup Press DisplayPrompts 1 PROGM 2 lD TlME 3 YES PROGRAM KEYS lD TlME TEL SECURITY REVISE YES NO ENTER SECURI...

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Page 19: ...terM i g i t ID ENTER SECURITY if required PROGRAM KEYS IDfllME TEL SECURITY REVISE YES NO AUTHOR ID REVISE YES NO ENTER AUTHOR ID Digitsyou are entering TIMEprompt Changingthe Time To change the time Press Displayprompts 1 PROGM 2 ID TIME 3 NO 4 NO 5 YES 6 Enterhours minutes 4 digits and 2 for A M or7 for P M EX Enter 03457for 3 45 PM ENTER SECURITY if required PROGRAM KEYS IDfllME TEL SECURITY R...

Page 20: ...ME 3 NO 4 NO 5 NO 6 YE 7 Enter montWday 4 digits EX Enter 0207for February 7 Display prompts PROGRAM KEYS lD TlME TEL SECURITY REVISE YES NO AUTHOR ID REVISE YES NO l ME AM PM REVISE YES NO DATE I REVISE YES NO ENTER DATE I Date you are entering Main Menu 1 6 ...

Page 21: ...phone Operation 2 3 Screen Display Information 2 3 UsingtheSpeakerphone 2 3 Mutingthe Speakerphone 2 3 Putting a Call on Hold 2 4 Adjusting Ring Tone Volume 2 4 Automatic Redialing 2 4 Memory Redialing 2 5 Changingfrom Dial Pulse to Tone Dialing 2 5 2 1 ...

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Page 23: ...s To place a call using your speakerphone pressthe SPEAKEWMUTE key When you hearthe dial tone usethe keypadto dial the desired number If you have a multi line set pressSPEAKER MUTE to useyour primary line see Custom Line Selectionin Section5 Pressthe STOP key to end a speakerphonecall To answer a call usingyour speakerphone pressthe SPEAKERIMUTE key on a single line telephone or the appropriate li...

Page 24: ...the line key before lifting the handsetto go backto a previouscall if you are changingfrom speakerphoneto handset mode If you have placedyour primaryline on hold liftingthe handset will automaticallyconnect you to that line To resumeyour conversation Press the key associatedwith the flashing LED Adjusting Ring Tone Volume The ringtone volume control is locatedon the undersideof the telephone Turn ...

Page 25: ...ancelledby any other telephonefunction Redialpromptdisplayedandline disconnected Memory Redlaling Your Connexionstelephone remembersthe last five numbers dialed To use the memory redialfeature pressthe DIALkey The last name or number dialed will display Press BACK to scrollthroughthe lastfive numbers Press DIAL a secondtime to placethe call ChangingFrom Dial Pulse to Tone Dlallng If you needto cha...

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Page 27: ...3 CONTENTS 3 USINGYOUR DIRECTORY 3 3 Adding to Your Directory 3 3 Editing Your Directory 3 4 Saving Your Directory on Cassette 3 6 Dialing from Your Directory 3 7 Automatic Directory Entry 3 7 3 1 ...

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Page 29: ...IRECTORY ADD EDIT CASS 2 ADD ENTER NAME 3 Enterfirst letterof name SELECT key on keypad Enter second letterof name SELECT key on keypad Alphacharacteryou entered Alpha character you entered To place a comma betweenthe last and first names press 0 Operator key once and pressSELECT For a space betweenwords press 0 Operator key twice and press SELECT Continuethe above procedure untilthe full name is ...

Page 30: ...the nameand number or change either the name or number To locate directoryentry for editing Press 1 DIRCTY 2 EDIT 3 Key containingfirst letterof entry you want to edit 4 Holddownthat keyto scroll to desiredentry pressBACK keyto go back one entry at a time 5 SELECT DisplayPrompts DIRECTORY ADD EDIT CASS Lastentry accessed First entrywith that letter Eachname in alphabetic sequence Nameof entry DELE...

Page 31: ...ectory 1 Locateand selectthe entry as describedabove in Steps 1 5 2 REVISE 3 Entereach letterof name followedby SELECTkey on keypad 4 SELECT key on keypad 5 a NO if number remains the same b YES to enter new number followedby SELECT key on keypad Nameof entry DELETE REVISEOK ENTER NAME Alpha charactersyou entered NUMBER REVISE YES NO Fulldirectory entry ENTER NUMBER Fulldirectory entry 3 5 ...

Page 32: ...ress Display prompts 1 DIRCTY 2 CASS DIRECTOR ADD EDIT CASS LOADCASS DECK 1 READ WRITE 3 WRITE PLEASEWAIT To copy a directoryfrom a cassetteto your telephone loadthe cassette containingthe directoryintothe display recorder 1 DIRCTY 2 CASS DIRECTORY ADD EDIT CASS LOADCASS DECK 1 READ WRITE 3 READ ADD REPLACE 4 a ADD to add cassette PLEASE WAIT contentsto existing directory 5 b REPLACE to replace ex...

Page 33: ...o scroll backward At this point you may press DIAL leavingthe handset onhook to remain in Speakphonemode or you may lift the handsetto carry on your conversation As a number is dialed andthroughout a call the name and elapsedtime of the call are displayed Lengthof call remainson the display for approximately 15 seconds afterthe call ends AutomaticDirectoryEntry Automatic DirectoryEntrypermitsyou t...

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Page 35: ... PROGRAM KEYS 4 3 Setting Up the Quick Access Keys 4 3 Setting Up Buried Quick Access Keys 4 3 Chained Quick Access Keys 4 4 Revisingthe Contents of a Quick Access Key 4 5 Dialing Your Quick Access Keys 45 Featurecodes 4 5 4 1 ...

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Page 37: ...f required 2 EnterSecurity Code PROGRAM 3 KEYS SELECT PROGMKEY 4 Any one of the keys labeled 1 through21 keys 17 21 can be usedif not in use for telephone lines usingthe telephone keypad or anotherquickaccesskey if required KEYS lD TlME TEL ENTER NUMBER 5 Enterthe desirednumber The digitsyou are entering 6 SELECTkey SELECT PROGM KEY To set up another quick access key repeatthe same procedure To ex...

Page 38: ...recommended that the Bill Timer feature code be programmedinto a buried key See above Setting Up BuriedQuick Access Keys Example Let s say Key 8 has been programmedwith a longdistance accesscode You want to program Key 2 with a frequently called longdistance number which also requiresyour accesscode When programming Key 2 first press Key 8 then enter the area code and the 7 digit number The conten...

Page 39: ...revise Digitsor code you are Dialing Your QuickAccess Keys Once you haveset up a quick access key simply pressthat key to activatethe function Feature Codes Featurecodes can be programmedinto quick access keys to provideyour telephonewith additionalfeatures that may not be availablethroughthe menu keys Featurecodes may also be usedfor single key access to features availablethrough the menu keys Ea...

Page 40: ...e lines connected to the optional rnulti line linetelephone Quick access key LED illuminatedwhen function active Auto Answer Remote Dictation Auto Record Causessingle deckhelephonecombinationto be placed in auto answer remotedictation mode Quick access key LED illuminatedwhen function active See Section6 for details Electronic Lock Preventsunauthorizeduseof the telephone Dialingcan be totally disa...

Page 41: ...ey LED illuminatesfor approximatelyone second FlashLengthTable Feature Code OS n n 07 n 071 072 073 074 075 076 077 070 079 0 250sec 0 500sec 0 750sec 1 OOO sec 1 250sec 1 500sec 1 750sec 2 000sec 2 250sec HeadsetAnswer I 1 When a key is programmedwith the 11 code and activatedbeforetranscriptionbegins it allows a transcriptionistto answer the telephone without removingthe headset With the handset...

Page 42: ...atingInstructionsfor the ConnexionsB Computer and Network ManageP Software When pressedduring a call the personal computer automatically billstelephone time for the call in progress upon hang up to the name on the telephonedisplay If this quick access key is pressedwhen no directoryentry is displayed the callwill be markedfor later billing Presswhile Timer see FeatureCode 16 is displayedto bill no...

Page 43: ...e entry and then pressthe F2 key Intra Telephone Message Delivery Permitstext messagesto be sent from one telephoneto another inthe network providing the FeatureCodewas programmedand the message was enteredat the PC SendingPriority Mossages If you enter a P after entering 30 53 the networkwill send your message as priority Example Entering 32 P sends the message as priorityto the designatedphone 3...

Page 44: ...h a bar code reader however the bar code digitswill not appearon the display This code turns on all foot control and keypad transcribecontrols Bar Code Reader This Quick Access code letsthe display show all of the digits enteredwith the bar code reader The display will not show other job information 18 1807 4 1 0 ...

Page 45: ...FEATURES 5 3 Turningthe EledronicLock On or Off 5 3 Setting a Digit Limit 5 3 Setting Delayed Ring 5 4 Choosing a Ring Tone 5 4 Setting Up Toll Saver for Auto Answer 5 5 Choosing a Dialing Format 5 6 Custom Line Selection Option 5 6 5 1 ...

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Page 47: ...CTRONICLOCK ON OFF 4 ON to turn on OFF toturn off or DIGITLIMIT99 default leaveoff REVISE YES NO Press STOPto returnto MainMenu Youcan also program FeatureCode 05 into a quick access keyto implementthe ElectronicLockfeature see FeatureCodes in Section4 SettingaDigit Limit To prevent unauthorizedlongdistance calls you can limit the number of digits that can be dialed out from the keypad To set the ...

Page 48: ...equired KEYS lD TlMETEL 3 TEL 4 OFF 5 NO 6 YES ELECTRONICLOCK DIGITLIMIT REVISE YES NO LINE 1RINGON 1 REVISE YES NO ENTER LINE 1 RINGON ON OFF 7 Enternumber 0 9 Number you enteredfollowedby RINGTONE REVISE YES NO Press STOP to returnto MainMenu You can also program FeatureCode 06 into a quick access key to implement the delayed ringfeature see FeatureCodes in Section 4 NOTE In multi line installat...

Page 49: ... set upthe Toll Saver feature The first incomingcall will be answeredafter the number of rings you designate all subsequentcallswill be answeredafterthe first ring When calling into retrievemessages if the telephone rings morethan once you will know that you have no messagesand can hang up saving a toll charge See Section 6 Auto Telephone Answering Press Display Prompts 1 PROGM 2 EnterSecurity Cod...

Page 50: ... ELECTRONIC LOCK ON OFF DIGITLIMIT REVISE YES NO LINE 1 RING ON 1 REVISE YES NO RINGTONE 1 REVISE YES NO ANSWER ON RINGS REVISE YES NO TOLL SAVER YES NO DIALING TONE REVISE YES NO DIALINGFORMAT TONE PULSE PRIMARY LINE 1 REVISE YES NO CustomLine Selection Multl llne telephones only With a multi line telephone system you can customizeline selection which means that when you place a call the telephon...

Page 51: ...ROGM ENTER SECURITY 2 EnterSecurity Code PROGRAM ifrequired KEYS ID TIMETEL 3 TEL ELECTRONIC LOCK 4 OFF DIGITLIMIT 5 NO LINE 1 RING ON 1 6 NO RINGTONE 1 7 NO 8 NO TOLL SAVER 9 NO DIALING ITONE 10 NO PRIMARY LINE 1 11 YES ENTER If you press NO the next prompt is PICK UP RINGING 12 EnterLine PICK UP RINGING YES NO 13 YES MainMenu if required ON OFF REVISE YES NO REVISE YES NO REVISE YES NO ANSWER ON...

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Page 53: ...6 CONTENTS 6 AUTO TELEPHONEANSWERING 6 3 Setup 6 3 Operation 6 5 Options 6 6 Automatic Telephone Recording 6 7 6 1 ...

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Page 55: ... your announce message Then program a quick accesskey for Auto Answer access Recording anAnnounce Message To set up your systemfor Auto Answer operation you must first record an announce message To recordan announce message Press Dispiay Prompts 1 MSG 2 AUTOANS 3 YES NO REM AUTO AUTO DlCT ANS REC ANSWER ONLY YES NO ANNOUNCE MESSAGE RECORD If your installationhas multiplelines the previous and foll...

Page 56: ... KEY Press STOP to returnto the Main Menu NOTE Whenever you reconfigureyour system inany way other than to change your announcement you will needto reprogramAuto Answer FeatureCode 03 Listeningto YourAnnounceMessage To listento your current announcemessage playbackis audiblethroughthe handset or throughthe speaker of the recorder if SPEAKER is on Press Display Prompts 1 MSG 2 AUTOANS 3 YES NO 4 PL...

Page 57: ...ugh the last message After the last message has beenplayed the recorderwill stop automatically At this point pressSTOP on the telephoneto go back to the Main Menu Pressthe appropriatequick access key or TELEPHONEonthe recorder to reactivateAuto Answer mode The disappearsfrom the telephone display The AUTO ANS messagecounter is reset to zero and incoming messages recordover old messages For single ...

Page 58: ...Answer mode to speak to the caller 0 Press the TELEPHONE buttonon the recorderor the key programmedfor AUTO ANSWER Toll Saver To use the toll saverfeature see Setting Up Toll Saver for Auto Answer in Section5 RemoteListening To retrieveyour messagesfrom a remotetelephone 1 Dialthe appropriatetelephone number Anytime duringthe announce message enter your 4 digit Author ID see Author ID in Section 1...

Page 59: ...ce message then hangup Subsequent callerswill hear the new announce message After you change your announce message new incomingmessageswill recordover any old incomingmessages Automatic TelephoneRecording Your Connexionstelephone and recorder can be set up to recordtwo way conversationsfrom the telephone line Auto Record If desiredthe systemcan be set up to generate beeptones every 15 seconds To s...

Page 60: ...D lights or pressthe quick access key programmedfor Auto Record 03 See FeatureCodes in Section4 AUTO REC will appear on the display and remain as longas Auto Recordis in progress Recordingbeginswhen you liftthe handset to placeor answer a call When you hang up the handset a short tone markingthe end of that conversationwill be recordedon the tape To place a call on hold Pressthe HOLD button Record...

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Page 63: ...ss a deck for dictation a cassette must be loadedinthe recorder If the telephone is connectedto twodictating machines the machineon the left will be turned on If one machineis intelephone mode the otherwill beturned on Thetelephone handset shouldbe onhook andthe MainMenudisplayed Lift the handset Pressthe DICTATUPAUSE key on the keypad To begindictating Pressthe Recordbuttonon either side of hands...

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Page 65: ...At the point where you want to recorda Category3cue pressthe CUE 2 menu key Two tones will be recorded The word Cue appearson the counterlstatus indicatorof your recorder NOTES Recordingany cue within 10 secondsof anothercue is not recommended If you wish to stop after recordinga cue wait at least 2 secondsafter the tone stops before pressingSTOP or hangingup the handset When you pressthe FINISHbu...

Page 66: ...beginningof insertedmaterial and stops LED extinguishes You can now fast fotwardto point of last dictationto continue NOTE To prevent accidentalerasure of an insert an alert tone will sound if you attempt to recordan insert previousto one already recorded Hands Free Recording To dictate using a foot controlto start and stoptape movement With the handsetonhook pressthe DICTATUPAUSEfunctionkey Press...

Page 67: ...f in use the LEDwill be illuminated 3 If required pressthe quick access key programmedwith your Author ID or enter your Author IDusingthe telephone keypad Your Author IDwill display on the telephonescreenfor verification If you make an error pressthe BACK keyto make corrections Whenthe ID is correct press SELECTto send it to the system recorder display pressthe Recordbuttonto begindictating 4 Pick...

Page 68: ... 3 When dictation is complete press STOP then hangup the handset Other operationssuch as markingend of document designating priority fast forward etc are performedusingthe appropriatecommands on the Connexions telephone keypad DICTATEappears on the telephone screen Answering Telephone Calls During Dictation ConnexionsRecorder Pressthe SPEAKEWMUTEkey or the key for the line that is ringing To resum...

Page 69: ...ems recorderor through telephone lines The hand microphonecontrolscan be usedfor all dictation functions includingfast forward and Alert indexing Dictation to a ConnexionsDisplay Recorder To access a deck for dictation a cassette must be loadedinthe recorder Ifthe telephone is connectedto twodictating machines the machine on the left will be turned on If one machine is intelephone mode the otherwi...

Page 70: ...N A N A To recorda Category 1 letter cue tone At the end of your letter or document press and releasethe L cue buttonon the handmicrophoneto recorda Category 1cue The word Cue appearson the counter status indicatorof your recorder To record a Category3 cue instructionor note for the transcriptionistto preview before startingto transcribe At the point where you want to recorda Category3cue press an...

Page 71: ...r LED illuminates Tape will move briefly Wait for tape 3 Recorddictation inthe normalmanner ReleaseRECORDto stop tape Cue To review an insert while still in Insert mode movement to stop beforebeginningyour dictation tones cannot be recordedwhile in Insert mode Press REWIND controlon hand microphoneuntil Inserttone is reached releaseto listento dictation To exit Insertmode makesure tape is not movi...

Page 72: ...recorder To exit Dictate mode Pressthe STOP key on the telephone Dictationtoa SystemsRecorder Option You canuse your Connexionssystemto dictate into a single systems recorder or with a Multiple Dictate Moduleconnected you can access as many as eight recorders Single RecorderAccess 1 Programa quick accesskey with FeatureCode 01 See FeatureCodes in Section4 2 If required pressthe approprlatequick ac...

Page 73: ...y for the ringing line Whencallends hangupthe handset 2 To resumedictation 1 2 Pressthe DICTATUPAUSE key Systems Recorder Liftthe OpticMicW HandMicrophone Pressthe HOLDkeyto placethe recorderon hold LED associatedwith recorderselect or quick access keyflashes andthe top level menu appears onthe display On a single line telephone or if Pick Up Ringingis enabled ina muttHineenvironment liftthe hands...

Page 74: ...hold Press1 3 1to cancelholdand returnto dictation PHONE IN REMOTE DICTATION Withone ConnexionsQDrecordersconnected the telephonecan be usedas a remoteor phone in dictationrecorder Remote Dictateoperation Ina multi line installation the screenpromptsare repeatedfor each line giving you the opportunityto designatewhich linesyou want availablefor phone in dictation NOTE Remte Dictationcan alsobe set...

Page 75: ...phone in dictation PressTELEPHONEfor one half second onthe appropriaterecorder before leavingthe office or pressthe quick access key programmedfor Phone ln Dictation Phone In Dictation Controls You can havefull controloverdictationfunctionsfrom any tonetelephone usingthe followingproceduresandkeypadcommands Dialthe appropriatetelephonenumber When you heara low continuous tone beginspeakingto start...

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Page 77: ...Readerfeaturecode 1807 To programafeaturecode PressKEYS Pressthe Select button Press PROGM andenteryour securitycode if needed Selecta programkey press it Enterthe featurecode iK 1807 Labelthe button and you re done Section4 Quick Access ProgramKeysn listsand explainsallof the feature codes for the ConnexionsaPtelephone Single RecorderAccess 1 2 3 Programa quick access keywith Feature Code 01 See ...

Page 78: ...successful scan If you programmedthe bar code reader featurecode intothe ConnexbnsQD telephone thenthe bar code numberswill appear onthe display UNSUCCESSFULSCAWf you do not hear a singlebeepafter a scan you will haveto Scanthe code again If you stillcannot readthe code afterseveraltries thenenterthe digitsthroughthe telephone keypad NOTE Your OpticMiP readercan be set toplay an eflor tone a short...

Page 79: ...to put telephonelineon hold If Pick Up Ringingisenabled pickupthe handsetor pressthe SPEAKEWMUTEkey Othewise pressthe lineselect keyfor the ringing linebeforepickingupthe handset To resumedictating 1 2 3 4 Intercom Hangup handset and pressthe SPEAKEWMUTE key Lift the OptiMicTM HandMicrophone Pressthe keyfor the lineyou are usingfor telephonedictation Press REWIND PLAYonthe OptiCMiCTM HandMicrophon...

Page 80: ...k Fastforwardto lastword didated Disconnectrecorder Rewindto beginningof document End Report Category 1 marker Impression Category3 marker Signaltranscriptionistfor intercomcall Withdisp aymoduleattached toa recorder press 8 twice to mark a Cafegory7 cue Press9 twice to mark a Cafegory 3 cue 7 20 3 9 1 L 1252 ...

Page 81: ...8 TRANSCRIPTIONFEATURES 8 3 Transcribing 8 3 PreviewingTape Contents 8 3 Transcribing Procedures 8 4 AnsweringTelephone Calls DuringTranscription Telephone Remote Transcription 8 5 HeadsetAnswer 8 5 8 1 ...

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Page 83: ...ts Proceduresfor previewingthe contentsof the tape vary dependingon whether you have a Connexionsdisplay moduleconnectedto your Connexionsrecorder Recorder withdisplay module To scanthe tape 1 Brieflypressthe DISPLAY button Or if tape has already been rewound pressthe DISPLAY buttonfor more than one half secondto fast forward scan 2 Press CUE SELECTto select the desiredcue type 3 Pressthe REWINDSE...

Page 84: ...sthe center PLAY pedalof the foot controlto listento dictation 2 Adjust the VOLUME TONE SPEED and AUTO BACKSPACE see below 3 To stopplayback releasethe PLAY pedal To remove the job from the display if a display module is attachedto your recorder Press FINISH controlsas desired TranscribingInsetted Material If you encounter insertedmaterial an insert tone sounds and the amber Insert LED illuminates...

Page 85: ... appropriatequick access key beforebeginningtranscription 3 Whenthe telephonerings pressthe SPEAKER MUTEkey on a single line telephone or if Pick Up Ringingis enabled or pressthe appropriate line key on a multi line telephone Audio comes through the headset respondby speaking into the speakerphone Section4 To resumetranscribing Pressthe STOP key on telephone or hangup the handset Pressthe DICTATUP...

Page 86: ...anpreventdisconnect by pressing any pedalon the foot controlor any tonwenerating key onthe telephone keypad See wallet card Proceduresfor Usinga ConnexionsTelephonefor Remote Transcription L 806 To answer a telephonecall on another linewhiletranscribingfrom a remote recorder 1 Pressthe HOLD key to put the remote recorderon hold 2 Pressthe appropriate line key to answer incomingcall when your conve...

Page 87: ...ages 9 3 Time Accounting 9 6 Telephone Call Accounting 9 5 Appointment Calendar 9 6 Quick Access to Network Manager 9 7 Telephone Directory Management 9 8 Quick Access Program Key Management 9 8 DictatioWVoiceMessaging Logs 9 8 Remote Printing 9 8 9 1 ...

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Page 89: ... Network Managersystem an additionalfunction is available Dictationand auto answer message monitoring Manv of the additionalfeatures availablewith the NetworkManager are accessedvia FeatureCodes See Section4 Quick Access ProgramKeys for instructionson programming FeatureCodes on the telephone FeatureCodes may also be programmedat the personalcomputer PC Seethe Network Managem Software OperatingIns...

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Page 91: ...key If the telephone handset is offhook or if the speakerphoneis in use after the beepsounds pressthe quick access key previouslyprogrammedfor MessageRetrieval FeatureCode 15 to receivethe message ReceivingPriorityMessages When a prioritymessageis sent to your telephone a beep sounds If the Main Menu is displayed the message will automaticallyappear on the display If the Main Menu is not displayed...

Page 92: ... billtime to a client account number 1 Before startingthe timer display the client s name from the directory 2 Press the quick access key programmedfor BillTimer to start the timer The The billtimer TO0 OO appearson the display if the Main Menu the CallTimer or a telephone number is displayed In all other cases the billtimer runs inthe background 3 Pressthe quick access key programmedfor Billing F...

Page 93: ...ram For one key accessto the NetworkManager programat the Main Menu At Telephone Address 00 programa quick accesskeywith FeatureCode 2 1 Deliver Message Forone key accessto the NetworkManager programat the Message Deliver menu At Telephone Address 00 programa quick accesskey with FeatureCode 22 View Directory Entry Forone key accessto the NetworkManager programat the Directory ManagementTelephone ...

Page 94: ...canbe performedby the operatorat the PC terminal DictatioWoice MessagingLogs NetworkManagersoftware can maintainlogs of dictationactivity andtelephone auto answer messages DictationLog When an author dictatingfrom an inside telephone displayrecorder ends dictationwith a cue tone that job identifiedby the telephone address from which it was dictated will be entered inthe DictationLog VoiceMessaging...

Page 95: ...10 CONTENTS 10 CALCULATOR 10 3 10 1 ...

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Page 97: ...appearsto the left of a negative number To enter Calculatormode Press Display Prompts 1 2 3 4 CALCELIEARfunctionkey CALC 0 orlast value entered Enternumbersand operationssymbols CALCKLEARonceto 0 clear last entry CALCKLEARtwiceto 0 clearcalculation Numbersyou entered The last value displayed is retainedin memory and appearswhen CALCKLEAR is reentered To exit Calculatormode PressSTOP key on telepho...

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Page 99: ...dingMessage 11 4 Changing Message 11 4 Operation 11 4 Digital Cassette Module with Connexions Telephone 11 5 Setup 1 1 5 Recording Message 11 5 ChangingMessage 11 5 Operation 11 6 Remote Dictation 11 6 Setup 11 6 Recording Message 11 6 ChangingMessage 11 7 Operation 11 7 Remote Message Retrieval 11 7 Remote Message Change 11 8 11 1 ...

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Page 101: ...gth The DigitalCassette module can be installedin your single or multi line Connexionstelephone Digital CassetteModule with ConnexionsTM Telephone DesktopRecorder Setup To set up your Connexionstelephone desktoprecorderas an auto answer answer onlymachine Beginningat the Main Menu PROGM MSG DIRCTY pressthe appropriate menu key and respondto the prompts as shown If you have a multi line telephone y...

Page 102: ...o recordedon tape you will hear audiblefeedback and the telephonewill display PLEASEWAIT until recordingcan begin To change your announce message after initialsetup beginby pressingMSG at the Main Menu then Press 1 AUTOANS 2 NO auto answerwith record or YES answer only or PLAY to listento the previousthe message before changingit 4 YES to rerecord your announce message or NO to save previous messa...

Page 103: ... begin speaking When recording is complete hangupthe handset To savethis announcemessage programa quick access key on your Connexionstelephone with FeatureCode 03 See Connexions Telephone OperatingInstructions L 940 Section4 ChangingMessage To changeyour announcemessageduring setup as many times as you wish pressthe Recordbuttonon the handset To change your announcemessage after initialsetup begin...

Page 104: ...l be promptedto select line s to be answered Press Display 1 MSG 2 REM DlCT 3 RECORD NO noannounce message needed REM AUTO AUTO DlCT ANS REC ANNOUNCE MESSAGE RECORD NO PLEASEWAIT then READY FOR RECORD MainMenu In Remote Dictatesetup a beep is heardthroughthe handset after PLEASE WAIT appears on the display RecordingMessage To recordan announcemessage Pressthe Recordbuttononthe Connexionstelephone ...

Page 105: ... activatethe systemfor remotedictation Pressthe quick accesskey on your Connexionstelephone programmedwith FeatureCode 03 REM DlCTappearson the telephone display RemoteMessageRatrleval To retrieve messagesfrom a remote locationwhen a DigitalCassette moduleis installedina Connexionstelephone desktoprecorder withAuto Answer set up 1 Dialtelephone number 2 Wait for the announce message to finish play...

Page 106: ...r new announce message To reviewyour new announce message press 3 or 7 on the keypad or releasethe Recordbuttonon the Connexionshandset To rerecord your announce message repeat step5 handset or press 5 to disconnect 5 Press I on the telephonekeypad or pressthe Recordbuttonon a 6 When you havefinishedrecordingyour announce message hangupthe NOTE After a remote messagechange telephone messages must ...

Page 107: ...APPENDIX CONTENTS APPENDIX OptionalAccessories A 4 Specifications A 4 Notices A A 1 ...

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Page 109: ...ervork OptionAllowsthe ConnexionsrHtelephoneto be connectedto a Dictaphonepersonalcomputeror other compatiblecomputer Mult eDictate Module PIN869911 Allows automaticaccessto as many as 8 Dictaphonesystems recorders SystemTranscribe Module PIN 869962 Allows access to a systems recorder for transcription Hands Free Dictate Kit PIN 184940 Containsa foot control andtelescoping microphonefor handsfree ...

Page 110: ...ne Connection Single Line FCC Registrationnumber AAM 95571321 MA E Ringerequivalence 0 20 Telephone Connection Multi Line FCC Registrationnumber AAM8DX19268 KH E approvedfor dired mini plug connecting utilizingan RJ 14jack Ringerequivalence0 56 Canada CSA DOC DOC 401 1943A LOAD 4 ...

Page 111: ...If in your opinion we have lapsedin any way regardingthis guaranteeand policyof product quality and customer satisfaction please callthe officeof the Presidentat 800 443 5838 We won t be satisfieduntilyou re satisfied NOTICES LlMKED WARRANTY For equipmentother than portables Dictaphonewill a for a periodof ninety 90 days from the date of delivery make at its expenseall necessary adjustments repair...

Page 112: ...nt and receiver are on different branchcircuits If necessary the user shouldconsultthe dealer or a Dictaphoneservice representativefor additionalsuggestions The user may find helpfulthe followingbooklet preparedby the FederalCommunicationsCommission How to Identifyand Resolve Radio lV InterferenceProblems This booklet is availablefrom the U S Government PrintingOffice Washington 4D C 20402 Stock N...

Page 113: ...plaintwith the FCC Inthe event repain are ever needed they shouldbe performedby Dictaphone Corporationor an authorizedrepresentativeof DictaphoneCorporation For informationcontact your localService representative DOC Notice The Canadian Departmentof Communications DOC label identifiescertified equipment This certification meansthat the equipment meetscertain telecommunicationsnetwork protective op...

Page 114: ...ptto make such connectionsthemselves but should contact the appropriateelectric inspectionauthority or electrician as appropriate DOC LOAD NUMEER The Load Number LN assignedto eachterminaldevice denotesthe percentageof the total loadto be connectedto a telephone loop which is used by the device to prevent overloading The terminationon a loop may consist of any combinationof devices subject only to...