Room Scheduling System • Microsoft Extchange Setup
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Microsoft Exchange
Setup
The Extron Room Scheduling System works with the following Microsoft Exchange versions:
•
Exchange 2007, Service Pack 1
•
Exchange 2010
•
Exchange 2013
•
Exchange 2016
In Exchange servers, the Room Scheduling System uses the Exchange Web Services (EWS)
protocol to tie in to the server room mailboxes; no plugins or additional software are required
on the server.
The Room Scheduling System subscribes to the room mailboxes. The EWS protocol
includes push notifications. The server pushes change notifications to the Room Scheduling
System whenever calendar changes occur.
Calendar Setup
NOTES:
•
When you use Google, Microsoft Exchange, or Office 365 calendars, you can
create private meetings. For these meetings, the subject title defaults to Private
Meeting and the meeting organizer is hidden.
•
Room Agent provides an additional feature when you use the Microsoft Exchange
or Microsoft Office 365 calendar. In the Panel Design Layout tab (see page 27), the
drop-down lists contain an additional Custom Field option, which displays up to 50
characters from the body of the meeting invitation.
•
With Microsoft Exchange, each conference room is assigned a unique Room
Mailbox. This is a special type of mailbox that is restricted so that it cannot be used
for interactive logons (the ability to send or receive emails).
•
The fully qualified domain name (name@domain.com) must be entered as the user
ID.
•
As part of the Room Agent configuration process, the Microsoft Exchange user ID
and password for each room are entered by the administrator and sent as part of
the configuration file to the panel. No other user IDs or passwords are used.
•
The software encrypts the password; when displayed on the user interface it is
obscured, and it is encrypted when stored on the administrator PC.
•
The administrator can choose to save the panel configurations, including the panel
passwords, on their PC. This file is password protected.
