Fuji Xerox DocuCentre-IV 2060 User Manual Download

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E-mail Options/Filing Options

295

Scan

File Name (Specifying a Name for the File to be Sent)

When using the E-mail, Scan to PC, Network Scanning, or Store & Send Link service,

you can specify a name for the file to be sent.

Auto Name

The file name is "img-xxx-yyy.zzz" (where xxx is the date and time, yyy is the page

number, and zzz is the extension).
The extension depends on the setting in [File Format].

When [TIFF] is selected in [File Format]: tif

When [JEPG] is selected in [File Format]: jpeg

When [PDF] is selected in [File Format]: pdf

When [XPS] is selected in [File Format]: xps

When [DocuWorks] is selected in [File Format]: xdw

To set the file name

Select [File Name].

Enter a file name using the displayed keyboard.

For information on how to enter characters, refer to "Entering Text" (P.63).

Note

•

When each page is saved as one file, the page number is added to the end of each file
name.

•

Up to 128 characters can be entered as a file name for the Scan to PC service.

•

Up to 28 characters can be entered as a file name for the E-mail service.

•

Up to 28 characters can be entered as a file name for the Store & Send Link service.

•

Up to 40 characters can be entered as a file name for the Network Scanning service.

Reply To (Specifying a Reply Address)

When using the E-mail service, you can specify the address for reply.

Select [Reply To].

Enter an address for reply.

Reply To

Select the [Reply To] box to display the

keyboard screen on which you can enter an

address for reply.

Clear

Deletes the address entered in [Reply To].

Summary of Contents for DocuCentre-IV 2060

Page 1: ...DocuCentre IV 3065 DocuCentre IV 3060 DocuCentre IV 2060 User Guide ...

Page 2: ... Ltd DocuWorks is a trademark of Fuji Xerox Co Ltd In this manual safety instructions are preceded by the symbol Always read and follow the instructions before performing the required procedures The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data los...

Page 3: ...lation 27 Radio Frequency Emissions Class B 27 Product Safety Certification UL CB 27 Environment 28 About License 29 RSA BSAFE 29 Heimdal 29 JPEG Code 29 Libcurl 30 FreeBSD 30 OpenLDAP 31 DES 33 AES 33 TIFF libtiff 33 ICC Profile Little cms 33 XPS XML Paper Specification 33 EDICT and COMPDIC 33 Cyrus SASL 34 Legal Notice 35 2 Product Overview 37 Machine Components 38 Power Source 47 Switching the ...

Page 4: ...7 2 Pages per Side Copying Two Pages onto One Sheet 77 1 Staple 78 Copy 79 Reduce Enlarge Making Enlarged Reduced Copies 79 Paper Supply Selecting the Paper for Copying 82 2 Sided Copying Making 2 Sided Copies 85 Copy Output Specifying Finishing Options 85 Pages per Side Copying Multiple Pages onto One Sheet 85 Lighten Darken Adjusting the Copy Density 86 Image Quality 87 Original Type Selecting t...

Page 5: ...nk Sheets between Transparencies 124 Copy Output Specifying Finishing Options 125 ID Card Copy Copying Both Sides of an ID Card 129 Job Assembly 131 Build Job Processing Documents Scanned with Different Settings as One Job 131 Sample Job Checking the Finished Output of the Copy 135 Combine Original Sets Adding Originals 136 Form Overlay Making Copies to Overlay Documents 138 Delete Outside Delete ...

Page 6: ...ting Fax Density 180 2 Sided Scanning Transmitting 2 sided Originals 181 Original Type Selecting the Document Type 182 Resolution Specifying the Scanning Resolution 183 Layout Adjustment 184 2 Sided Scanning Transmitting 2 sided Originals 184 Original Size Specifying the Scan Size for the Original 184 Mixed Sized Originals Scanning Different Size Documents Simultaneously 185 Book Faxing Scanning F...

Page 7: ...ive 222 Using Manual Receive 222 Using Folder Receive 223 Facsimile Information Services 224 Using the Receiver 224 When Not Using a Receiver 224 5 Scan 227 Scanning Procedure 228 Step 1 Loading Documents 228 Step 2 Selecting the Features 230 Step 3 Starting the Scan Job 233 Step 4 Confirming the Scan Job in Job Status 234 Step 5 Saving the Scanned Data 235 Operations during Scanning 236 Stopping ...

Page 8: ...66 2 Sided Scanning Scanning Both Sides of a Document 266 Original Type Selecting the Document Type 266 Preview Previewing the Scanned Images during a Scan Job 266 Store to USB 267 Save in Specifying a Storage Location in the USB Memory Device 271 Details Displaying the Details of a Storage Location in the USB Memory Device 272 Preview Previewing the Scanned Images during a Scan Job 272 Color Scan...

Page 9: ...ientation of the Loaded Documents 291 E mail Options Filing Options 292 Quality File Size Specifying an Image Compression Ratio When Scanning 293 Read Receipts Specifying Read Receipts 293 Split Send Sending in Sections 294 File Name Specifying a Name for the File to be Sent 295 Reply To Specifying a Reply Address 295 File Name Conflict Setting the Action to be Taken for File Name Conflict 296 Fil...

Page 10: ...Entering Changing a Stored Program Name 327 Assigning Changing Icons for Stored Programs 327 Calling a Stored Program 329 Calling a Stored Program for Build Job 330 9 Media Print Text 331 Media Print Overview 332 Supported File Formats 332 Notes and Restrictions on Media Print 333 Inserting USB Memory Device 334 Selecting Files 337 Select From List Screen 338 Selecting the Printing Options 339 Med...

Page 11: ...l Printing 366 Setup 366 Sending E Mail 366 Sending Fax 368 Registering Destinations 368 Importing Scanned Data 370 Importing to a TWAIN Compatible Application 370 Importing Using Stored File Manager 3 372 Importing Using CentreWare Internet Services 374 Importing Using EasyOperator 376 CentreWare Internet Services 378 12 Appendix 383 Glossary 384 Index 391 ...

Page 12: ...10 ...

Page 13: ...s how to use this guide as well as safety notes and legal notice you should read before using the machine z Preface 12 z Types of Manuals 13 z Using This Guide 14 z Safety Notes 16 z Regulation 27 z Environment 28 z About License 29 z Legal Notice 35 ...

Page 14: ...hat you are knowledgeable of computer networks When you need additional information refer to the manuals provided with the personal computer operating system and network products For information on how to configure your network environment refer to the Administrator Guide For information on optional components for the print feature also refer to the guide provided with each optional component Afte...

Page 15: ... Manual HTML The manual describes installation and configuration procedures for print drivers and the printer environment This manual is included in the Driver CD Kit Print Driver Help The help describes print features and operations CentreWare Internet Services Help The help describes how to change various settings of the machine using a web browser and how to import scanned data to a computer fr...

Page 16: ...features for the Copy service 4 Fax Describes the basic operations and features for the Fax services 5 Scan Describes the basic operations and features for the Scan services 6 Send from Folder Describes the basic operations and features to use folders 7 Job Flow Sheets Describes the operations to use a job flow created on a remote system 8 Stored Programming Describes the Stored Programming servic...

Page 17: ...on the control panel key Keys on the keyboard of the computer Path to a certain item within a procedure on the control panel For example When you see the procedure select Tools Setup Create Folder this means that you need to select Tools select Setup and then select Create Folder Path to a certain item within a procedure on a computer For example When you see the procedure to search for files and ...

Page 18: ...re information Used for item that if not followed strictly can lead death or severe or fatal injuries and the possibility to do it is comparatively high Used for items that if not followed strictly can lead to severe or fatal injuries Used for items that if not followed strictly can cause injuries to user or damages to machine A symbol for items to pay attention to when handling machine Follow ins...

Page 19: ... rear panel of this product for its rated ampere and voltage Never touch the power cord with wet hands It may cause electric shock Do not place an object on the power cord Always keep the plug connection free of dust The dusty and damp environment may bring about minute electric current in a connector It may generate heat and eventually cause a fire accident To avoid the risk of electric shock and...

Page 20: ...n or trip over the power cord Friction or excessive pressure may generate heat and eventually cause electric shock or a fire accident Never locate this product in the following places z Near radiators or any other heat sources z Near volatile flammable materials such as curtains z In the hot humid dusty or poorly ventilated environment z In the place receiving direct sunlight z Near cookers or hum...

Page 21: ...y fall over and cause injuries Locate this product in a well ventilated area Do not obstruct ventilation openings of the product Keep the minimum clearance as follows for ventilation and an access to the power plug Unplug the product if an abnormal condition is noted 929 8 965 8 1547 6 70 640 407 6 100 100 400 1099 8 Unit mm With the document cover 929 8 974 3 1547 6 70 640 407 6 100 100 400 1099 ...

Page 22: ... 10 degree angle Otherwise it may fall over and cause injuries 400 407 6 640 100 70 50 1692 8 1547 6 1572 8 With Finisher B1 optional Unit mm 400 397 408 651 100 70 50 1693 1548 1572 8 With Booklet Maker Unit for Finisher B1 optional Unit mm 10 10 10 10 Front Back Back Front Left Right Left Right ...

Page 23: ...s The hazard areas are isolated from operators by covers or protectors which require a tool to remove To prevent electric shock and injuries never remove those covers and protectors To avoid the risk of electric shock and a fire accident switch off and unplug the product promptly in the following conditions then contact your local Fuji Xerox representative z The product emits smoke or its surface ...

Page 24: ...o light exposure hazard The product has no hazardous light emission as it features light protection components and covers to shut in all light beam during operation and maintenance Always follow all warning instructions marked on or supplied with this product To avoid the risk of burn injuries and electric shock never touch the area with the High Temperature or High Voltage marks on Keep electrica...

Page 25: ...itch to the position to switch the main power off 5 Press the TEST button lightly with a sharp edge such as a pen tip When the RESET button pops up the Ground Fault Interrupter is properly operating When the RESET button remains in pressed state the Ground Fault Interrupter is in trouble 6 Press the RESET button back to the depressed position TEST button RESET button RESET button ...

Page 26: ... operation or mass copying It may affect the office air environment due to odor such as ozone in a poorly ventilated room Provide proper ventilation to ensure the comfortable and safe environment Consumable Store all consumables in accordance with the instructions given on its package or container Use a broom or a wet cloth to wipe off spilled toner Never use a vacuum cleaner for the spills It may...

Page 27: ... and water If you get toner particles in your eyes wash it out with plenty of water for at least 15 minutes until irritation is gone Consult a physician if necessary If you inhale toner particles move to a fresh air location and rinse your mouth with water If you swallow toner spit it out rinse your mouth with water drink plenty of water and consult a physician immediately Fusing Unit Safety When ...

Page 28: ...chine 1 Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product To avoid the risk of burn injuries and electric shock never touch the area with the High Temperature or High Voltage marks on ...

Page 29: ...terference will not occur in a particular installation If this product does cause harmful interference to radio or television reception which can be determined by turning this product off and on the user is encouraged to try to correct the interference by one or more of the following measures z Reorient or relocate the receiving antenna z Increase the separation between this product and the receiv...

Page 30: ... resources Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts recycle materials or energy recovery z Proper disposal is required for toner cartridges and drum cartridges no longer needed Do not open toner cartridges and drum cartridges Return them to your local Fuji Xerox representative ...

Page 31: ...distribution 3 Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR P...

Page 32: ...ct contains the part of FreeBSD codes The FreeBSD Copyright Copyright 1994 2006 The FreeBSD Project All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer Redistributions i...

Page 33: ... parties and or subject to additional restrictions This work is derived from the University of Michigan LDAP v3 3 distribution Informa tion concerning this software is available at http www umich edu dirsvcs ldap ldap html This work also contains materials derived from public sources Additional information about OpenLDAP can be obtained at http www openldap org Portions Copyright 1998 2006 Kurt D ...

Page 34: ...nd or other materials provided with the distribution and 3 Redistributions must contain a verbatim copy of this document The OpenLDAP Foundation may revise this license from time to time Each revision is distinguished by a version number You may use this Software under terms of this license revision or under the terms of any subsequent revision of the license THIS SOFTWARE IS PROVIDED BY THE OPENL...

Page 35: ...ay be found at http go microsoft com fwlink LinkId 52369 EDICT and COMPDIC The Japanese English dictionaries EDICT and COMPDIC edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the searchable PDF kit option of Fuji Xerox These Japanese English dictionary files are licensed to customers under t...

Page 36: ...istributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution 3 The name Carnegie Mellon University must not be used to endorse or promote products derived from this software without prior written permission For permission or any other legal details please contact...

Page 37: ...items that may be illegal to copy or print in your country z Currency z Banknotes and checks z Bank and government bonds and securities z Passports and identification cards z Copyright material or trademarks without the consent of the owner z Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of dou...

Page 38: ...1 Before Using the Machine 36 Before Using the Machine 1 ...

Page 39: ...machine components how to switch the machine on and off and how to use the touch screen z Machine Components 38 z Power Source 47 z Ground Fault Interrupter 51 z Energy Saver Mode 53 z Control Panel 55 z About the Services Home Screen 59 z Entering Text 63 z Installing the Tray Attachment on the Finisher B1 64 ...

Page 40: ...it 2 tray Outputs are delivered here by separating the center tray into two levels Note When the Exit 2 Tray is installed select Installed in Extra Center Tray in the System Administration mode For more information refer to 5 Tools Common Service Settings Other Settings Extra Center Tray in the Administrator Guide 5 Center tray Stacks up copies and prints with the face downward 6 Power switch Swit...

Page 41: ...en 13 Stylus pen Used for touching the touch screen on the control panel to configure settings Note You can directly touch the touch screen not only with the stylus pen but also with a finger No Component Function 1 Top left cover E Open this cover to clear paper jams 2 Top left cover A Open this cover by lifting up the release lever to clear paper jams 3 Top left cover D Open this cover by liftin...

Page 42: ...nterface connector Connects a USB cable for fax Important This connector can be used for fax only It cannot be used for other purposes 11 USB 2 0 interface connector Connects a USB cable for printing 12 USB 2 0 interface connector Connects a USB cable for a maintenance port Important By factory default this port is covered with a metal plate 13 EP Interface Interface for using EP Electronic Partne...

Page 43: ...r to Power Source P 47 3 Drum cartridges Contains photoconductors and development units 4 Fusing unit Fuses toner on paper Do not touch this unit as it is extremely hot No Component Function 1 Confirmation indicator Lights up when a document is loaded correctly 2 Lever Turn this lever to clear paper jams 3 Left cover Open this cover to clear paper jams 4 Inner cover Open this cover to clear paper ...

Page 44: ...2 Product Overview 42 Product Overview 2 Tandem Tray Module Model No Component Function 1 Tray 4 optional Load paper here 2 Tray 3 optional Load paper here 2 1 ...

Page 45: ...ephone receiver connected to TEL only the line connected to LINE 1 is available LINE 2 and LINE 3 are not available No Name marked on the cover of the machine Name displayed on the touch screen Function 1 TEL Enables you to connect the machine to a telephone device 2 LINE 1 Line 1 Use this connector to connect to a telephone line 3 LINE 2 Line 2 Use this connector to connect to a telephone line 4 ...

Page 46: ...er No Component Function 1 Center tray Copies or prints are delivered here 2 Finisher A1 optional Staples copies or prints 3 Staple cartridge Contains staples Remove this cartridge when replacing or adding staples or clearing staple jams 4 Front cover Open this cover when replacing staples or clearing staple jams 5 Top cover Open this cover to clear paper jams 3 2 1 4 5 ...

Page 47: ... replacing the booklet staple cartridge 4 Booklet staple cartridge Contains staples Remove this cartridge when replacing or adding staples or clearing staple jams 5 Top cover Open this cover to clear paper jams 6 Finisher tray Stapled or creased outputs are delivered here 7 Creaser unit Creases outputs in half 8 Staple cartridge Contains staples 9 Front cover Open this cover when clearing paper ja...

Page 48: ...the puncher 13 US 2 3 Hole Punch Kit US standard optional 2 4 Hole Punch Kit optional Hole punches outputs Note The distance between the two holes made with the US 2 3 Hole Punch Kit US standard is 70 mm which is different from the 80 mm distance made with the 2 4 Hole Punch Kit 14 Center tray Top transport cover Copies and prints are delivered here when they are unable to be delivered to the outp...

Page 49: ...ept when you connect a cable to the machine or clean the machine Switching off the main power may erase the data in the memory when using the Fax service Switching the Main Power On The following describes how to switch the main power on Important Do not switch off the main power immediately after switching on the main power This may damage the hard disk and the memory or cause a machine malfuncti...

Page 50: ...rgy Saver feature to save power consumption while the machine is not in use For information on the Energy Saver feature refer to Energy Saver Mode P 53 Important If the power is switched off all the services of the machine will stop When using the machine throughout the day for jobs such as receiving fax do not switch the power off 1 Press the power switch to the position to switch the power on z ...

Page 51: ...hile data is being received While a job is being printed While a job is being copied While a job is being scanned When switching the power off wait 5 seconds after outputs have been delivered 2 Press the power switch to the position z When the Finisher B1 optional is installed Important Power off processing is performed internally on the machine for a while after the power is switched off Therefor...

Page 52: ... disk and the memory or cause a machine malfunction Switch the main power off first when unplugging the power cord Unplugging the power cord with the main power on may damage the hard disk and the memory or cause a machine malfunction 1 Make sure that the power is switched off 2 Make sure that the touch screen is blank and the Energy Saver button is not lit 3 Open the front cover 4 Press the main ...

Page 53: ...fault interrupter works properly at least once a month If you have any problems with the ground fault interrupter contact our Customer Support Center The following describes how to check the ground fault interrupter 1 Press the power switch to the position to switch the power off 2 Make sure that the touch screen is blank and the Energy Saver button does not light up 3 Open the front cover 4 Press...

Page 54: ...edge such as a pen tip When the RESET button pops up the Ground Fault Interrupter is properly operating When the RESET button remains in pressed state the Ground Fault Interrupter is in trouble 6 Press the RESET button back to the depressed position TEST button RESET button RESET button ...

Page 55: ...ions such as using the touch screen and opening or closing of the document cover you can make the devices necessary to activate the machine to exit the Energy Saver mode and make the machine ready to start exiting the Energy Saver mode When you make the machine exit Energy Saver mode by pressing the Energy Saver button the machine does not immediately identify the movements such as opening or clos...

Page 56: ...2 Product Overview 54 Product Overview 2 Exiting the Energy Saver Mode The following describes how to exit the Energy Saver mode 1 Press the Energy Saver button 1 2 3 4 5 6 7 8 9 0 C Energy Saver button ...

Page 57: ...ncel the current job to check or print stored jobs or to check completed jobs 5 Machine Status button Press this button to check the machine status and meters to check the status of consumables and to print reports 6 Energy Saver button When the machine is not used for a while it enters the Energy Saver mode to reduce power consumption When the Energy Saver mode is active the Energy Saver button l...

Page 58: ...ings Other Settings Data Indicator in the Administrator Guide 14 Speed Dial button Press this button to specify a recipient with an address number when sending a fax or e mail 15 C Clear button Press this button to cancel a numerical value you have entered with the numeric keypad 16 Dial Pause button Press this button to insert a pause into a destination number 17 Numeric keypad Use the numeric bu...

Page 59: ... how to change the settings registered to the one touch buttons refer to 5 Tools Common Service Settings Screen Button Settings in the Administrator Guide 23 One touch buttons Only available for machines with the Fax service Allows you to specify a recipient by simply pressing one button You can use the buttons for fax and Internet fax jobs There are two ways in which address numbers and stored pr...

Page 60: ... Clear Assigning Services to the Custom Buttons You can assign services to the Custom buttons on the control panel Custom 1 to Custom 3 By assigning frequently used services to the Custom buttons you can switch to the services without returning to the Services Home screen Note By default Copy is assigned to the Custom 1 button and Review is assigned to the Custom 3 button No service is assigned to...

Page 61: ... Log In Out button on the control panel to enter the Authentication mode To exit the Authentication mode select the login information field in the upper right corner of the touch screen or press the Log In Out button on the control panel and from the pop up menu displayed select Logout For information on the Authentication or Accounting mode refer to 13 Authentication and Accounting Features in th...

Page 62: ...65 Send from Folder You can operate files stored in a folder on the machine For more information refer to Send from Folder P 299 Stored Programming You can operate stored programs Stored Programming is a service that allows you to store settings that you expect to use frequently and call them with a single button operation For more information refer to Stored Programming P 321 Network Scanning You...

Page 63: ...7 Additional Feature Buttons Allows you to set the additional features that are not related to jobs Language You can select the language to be displayed on the touch screen The setting here will be reset when the power is switched off and on Important When you select English only ASCII characters can be used When you set Language to English on the Services Home screen and an address book entry or ...

Page 64: ...o 5 Tools Common Service Settings Screen Button Settings in the Administrator Guide Setup You can create or update folders job flows and the Address Book For more information refer to 5 Tools Setup in the Administrator Guide Activity Report You can print an Activity Report to check if a transmission is successfully completed For information on the contents listed in the Activity Report refer to 15...

Page 65: ...s and symbols Item Description Entering alphabets and numerals To enter uppercase letters select Shift To return to the lowercase letters select Shift again Entering symbols Select More Characters Note Depending on the keyboard you can select a symbol from the pull up options displayed on the bottom left of the screen Entering a space Select Space Deleting characters Select Delete Text to delete a...

Page 66: ...4 or B5 paper to the finisher tray without stapling you can stack the outputs more neatly by installing the tray attachment supplied with the finisher tray 1 Remove the tray attachment from the rear of the finisher tray 2 Install the tray attachment onto the middle of the finisher tray as shown in the diagram ...

Page 67: ...scribes the basic operation and features for the Copy service z Copying Procedure 66 z Operations during Copying 72 z Simple Copy 75 z Copy 79 z Image Quality 87 z Layout Adjustment 90 z Output Format 104 z Job Assembly 131 ...

Page 68: ...ur Customer Support Center For information on document sizes that can be detected automatically and how to enter a non standard document size refer to Original Size Specifying the Scan Size for the Document P 95 The standard document sizes that can be detected automatically depend on Paper Size Settings in the System Administration mode For information on Paper Size Settings refer to 5 Tools Commo...

Page 69: ...cument glass The document glass automatically detects standard size documents For non standard size documents enter the size on the Original Size screen For information on document sizes that can be detected automatically and how to enter a non standard document size refer to Original Size Specifying the Scan Size for the Document P 95 The standard document sizes that can be detected automatically...

Page 70: ... basic features to copy documents Copy Allows you to make detailed settings to copy documents The following procedure uses Copy to describe how to select features For information on Simple Copy refer to Simple Copy P 75 The following describes how to select features on the Copy screen Note The features displayed on the screen depend on your machine configuration When the Authentication or Accounti...

Page 71: ...Job Assembly P 131 Step 3 Entering a Quantity The following describes how to enter the number of copy sets You can enter up to 999 sets 1 Enter the number of copies using the numeric keypad The number of copies entered appears on the upper right of the touch screen 2 If you have entered an incorrect value press the C Clear button and then enter the correct value 1 2 3 4 5 6 7 8 9 0 C Clear All but...

Page 72: ...g scanned This allows you to scan the documents as a single set of data 2 Select Next Original while scanning is in progress Note When using the document feeder load the next document after the machine has finished scanning the first document When Next Original is displayed on the screen shown on the right and no operation is performed for a certain period of time the machine automatically assumes...

Page 73: ...e job may be in pending status Use the following procedure to confirm the job status 1 Press the Job Status button 2 Confirm the job status Note Select to return to the previous screen or to move to the next screen From the drop down menu you can select and display the desired type of jobs 1 2 3 4 5 6 7 8 9 0 C Job Status button ...

Page 74: ...2 Changing the Number of Copies 73 Interrupting the Copy Job 74 Stopping the Copy Job To cancel a copy job in progress use the following procedure 1 Press either the Stop button on the control panel or Delete on the touch screen 2 Select Delete If Delete does not appear on the screen 1 Press the Job Status button 1 2 3 4 5 6 7 8 9 0 C Stop button 1 2 3 4 5 6 7 8 9 0 C Job Status button ...

Page 75: ...screen or to move to the next screen 3 Select Delete 4 Select Delete Changing the Number of Copies To change the number of copy sets during scanning or copying use the following procedure 1 Press either the Stop button on the control panel or Delete on the touch screen 1 2 3 4 5 6 7 8 9 0 C Stop button ...

Page 76: ...the Interrupt button only after all the documents have been scanned The machine does not accept another job while it is scanning the documents or when Next Original has been selected 1 Press the Interrupt button The Interrupt button lights up to indicate that the machine is in the Interrupt mode 2 Load a document and set features if necessary 3 Specify the number of copy sets with the numeric keyp...

Page 77: ...d Copies 76 2 Sided Copying Making 2 Sided Copies 77 Lighten Darken Adjusting the Copy Density 77 2 Pages per Side Copying Two Pages onto One Sheet 77 1 Staple 78 1 Select Simple Copy on the Services Home screen 2 Select a feature on the Simple Copy screen Paper Tray Selecting the Paper Tray for Copying This feature allows you to select the paper tray for copying 1 Select Paper Supply 2 Select a p...

Page 78: ...he Remaining Amount of Paper in a Tray The icons displayed in a tray allows you to check the remaining amount of paper loaded in the tray Reduce Enlarge Making Enlarged Reduced Copies This feature allows you to select a copy ratio to enlarge or reduce the size of copies 1 Select Reduce Enlarge 2 Select a copy ratio 100 Copies at the same image size as the original document Indicates that the remai...

Page 79: ...sity level 2 Pages per Side Copying Two Pages onto One Sheet This feature allows you to copy two pages of a document together onto one side of a single sheet of paper When you select 2 Pages per Side Auto is automatically selected in Reduce Enlarge The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper Note When you deselect Auto in Redu...

Page 80: ... are Plain 64 105 gsm Recycled 64 105 gsm Plain Reload 64 105 gsm Punched 64 105 gsm Letterhead 64 105 gsm Transparency Lightweight 60 63 gsm Bond 170 215 gsm Heavyweight 106 169 gsm Extra Heavyweight 170 215 gsm Labels Envelope Pre printed 64 105 gsm Custom Paper 1 to 5 and Other Note This feature does not appear for some models An optional component is required For more information contact our C...

Page 81: ...ayed on the Copy screen For more information refer to 5 Tools Copy Service Settings Copy Tab Features Allocation in the Administrator Guide 1 Select Copy on the Services Home screen 2 Select a feature on the Copy screen Reduce Enlarge Making Enlarged Reduced Copies This feature allows you to select a copy ratio to enlarge or reduce the size of copies 1 Specify a copy ratio You can use the numeric ...

Page 82: ...pecify a value Variable Specify a ratio in the range from 25 to 400 in 1 increments To specify a value use the numeric keypad or and Specifying 100 allows you to make copies at the same image size as the original document When you make enlarged reduced copies from standard sized documents on standard sized paper the following copy ratios will be applied How to load a document depends on the size a...

Page 83: ...document may get dirty or the image loss may occur You can set Edge Erase on the Layout Adjustment screen For more information refer to Edge Erase Erasing Edges and Margin Shadows of the Document P 97 When Independent X Y is Selected You can specify reduction enlargement ratios for the width and length individually 1 Select any option Variable z Width X Length Y Allows you to specify reduction enl...

Page 84: ... refer to Original Size Specifying the Scan Size for the Document P 95 For information on how to select a paper tray refer to Paper Supply Selecting the Paper for Copying P 82 1 Enter the width of the original document in Original Size of Width X using the numeric keypad 2 Enter the width of the output copy in Copy Size of Width X using the numeric keypad 3 In the same way enter the length for Ori...

Page 85: ... you to check the remaining amount of paper loaded in the tray Paper Supply Screen This screen allows you to select a paper tray from all trays available on the machine 1 Select a paper tray Tray Allows you to select a paper tray When Bypass is selected the Tray 5 screen is displayed where you can specify a paper type other than plain paper and non standard size paper For more information refer to...

Page 86: ...tings Paper Tray Settings Paper Tray Attributes in the Administrator Guide Size Detection Displays how the machine detects a paper size For information on how to set refer to 5 Tools Common Service Settings Other Settings Paper Size Settings in the Administrator Guide Tray 5 Screen Set the paper loaded in Tray 5 The Tray 5 screen appears when you load paper For information on papers that can be lo...

Page 87: ...per specify the size in the range from 140 to 432 mm for the X width direction and from 128 to 297 mm for the Y length direction 1 Enter a paper size using and or the numeric keypad 2 Select a paper type Note Select to return to the previous screen or to move to the next screen 2 Sided Copying Making 2 Sided Copies This feature is the same as 2 Sided Copying on the Layout Adjustment screen For mor...

Page 88: ...en Adjusting the Copy Density This feature allows you to select a copy density level from seven levels Note Lighten Darken on the Copy Image Quality and Simple Copy screens is the same 1 Use and to select from seven density levels ...

Page 89: ...eature on the Image Quality screen Original Type Selecting the Document Type This feature allows you to select the type of documents such as text and photos By selecting a document type you can make copies at optimum image quality 1 Select Original Type 2 Select any option Photo Text Select this option to make copies of documents containing both text and photos The machine automatically distinguis...

Page 90: ...xt on See Through Paper in the Administrator Guide Image Options Adjusting Copy Density Sharpness of Images This feature allows you to adjust the copy density and sharpness levels Note Lighten Darken under Image Options is the same as Lighten Darken on the Copy screen 1 Select Image Options 2 Adjust the copy density and sharpness Lighten Darken Allows you to select from seven copy density levels b...

Page 91: ...f documents such as newspaper and colored paper Note Background Suppression is not available when Original Type is set to Photo 1 Select Background Suppression 2 Select Auto Suppression No Suppression Scans the document backgrounds with no filtering Auto Suppression Suppresses the background of a document printed on colored paper such as newspaper ...

Page 92: ...in Shadows of the Document 97 Image Shift Adjusting the Image Position 98 Invert Image Making Reversed Copies of Images 101 Original Orientation Specifying the Orientation of Loaded Documents 101 Image Rotation Changing the Orientation of Images 102 1 Select Copy on the Services Home screen 2 Select a feature on the Layout Adjustment screen Note Select to return to the previous screen or to move t...

Page 93: ...to Toe Select this option when the front and back sides of the document are in opposite orientations Copies This option is displayed when 1 J 2 Sided or 2 J 2 Sided is selected z Head to Head Select this option when you want the orientation of the front and back sides of the copy to be the same as that of the document z Head to Toe Select this option when you want the orientation of the front and ...

Page 94: ...copy facing pages of a document on separate sheets of paper in page order This is useful when you need to make separate copies of facing pages of a bound document such as a booklet Note You cannot use the document feeder with this feature A non standard size document or undetectable size document may not be separated into two accurately 1 Select Book Copying 2 Select any option Off Does not copy a...

Page 95: ...tom is selected Binding Edge Erase Erases the shadow from the center section of the document You can set the binding erase width in the range from 0 to 50 mm in 1 mm increments 2 Sided Book Copying Making 2 Sided Copies of Facing Pages This feature allows you to assign pages when making copies of facing pages in a bound document such as a booklet so that pages face each other in the same way as th...

Page 96: ... the shadow from the center section of the document You can set the binding erase width in the range from 0 to 50 mm in 1 mm increments Starting Ending Page Screen This screen allows you to set the starting and ending pages to be copied 1 Set Starting Page and Ending Page Starting Page z Left Page Right Page You can select these options when Left Page then Right or Right Page then Left is selected...

Page 97: ...e Settings Other Settings Paper Size Settings in the Administrator Guide Standard Size Select a document size from preset options You can change the sizes displayed on the screen For information refer to 5 Tools Copy Service Settings Original Size Defaults in the Administrator Guide Variable Size Enter the desired scan size when scanning a non standard size document or when making copies at a size...

Page 98: ...e This feature does not appear for some models An optional component is required For more information contact our Customer Support Center 1 Select Mixed Size Originals 2 Select On Off Select this option when copying documents of the same size On When documents of different sizes are copied the machine automatically detects the size of each document Original Orientation Allows you to specify the or...

Page 99: ...is set to 0 mm full page copying cannot be made For information on the areas that can actually be printed refer to 15 Appendix Printable Area in the Administrator Guide 1 Select Edge Erase 2 Select any option Normal The edge width to erase is set to 2 mm for the top and bottom and left and right edges All Edges Erases the shadows of the four edges of a document as well as the shadow in the center ...

Page 100: ...inal Orientation setting differs from the actual document orientation the machine may not detect the top of the document correctly z Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder z Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or doc...

Page 101: ...ation refer to Image Shift Side 2 Screen P 100 z Mirror Side 1 Select this check box when you want the positioning of Side 2 to match the positioning of Side 1 Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document Note If the Original Orientation setting differs from the actual document orientation the machine may not de...

Page 102: ...ge from 0 to 50 mm in 1 mm increments Margin Shift Allows you to specify the amounts of the top and bottom and left and right margins in the range from 0 to 50 mm in 1 mm increments Image Shift Side 2 Screen This screen allows you to set the image shift for Side 2 1 Select any option Off Does not shift the position of document image Auto Center Shifts document images so that they are placed in the...

Page 103: ...e Erase are set simultaneously the edge erase area turns to white 1 Select Invert Image 2 Select any option Mirror Image Reverses the left and right sides of the document image Negative Image Reverses the density contrast of the document image Original Orientation Specifying the Orientation of Loaded Documents This feature allows you to specify the orientation of a document so that the machine can...

Page 104: ...utomatically rotates the document image so that the orientation of the image matches that of the paper You can also select a reference position for image rotation if documents are of mixed orientations This feature is available only when you make copies on A4 8 5 11 or smaller size paper 1 Select Image Rotation 2 Select any option Off Copies documents as they are even if the orientation of the ima...

Page 105: ...sher is installed If documents are of mixed orientations the images will be rotated to match the stapling edge specified in the settings of the Staple feature Portrait Original Left Edge If documents are of mixed orientations the images will be rotated so that the top edge of landscape documents is aligned with the left edge of portrait documents Portrait Original Right Edge If documents are of mi...

Page 106: ... Numbers to Copies 113 Watermark Printing Control Numbers on the Background of Copies 119 Folding Outputting Bi Folded 122 Preset Repeat Image Making Multiple Copies on a Single Sheet 123 Transparency Options Inserting Blank Sheets between Transparencies 124 Copy Output Specifying Finishing Options 125 ID Card Copy Copying Both Sides of an ID Card 129 1 Select Copy on the Services Home screen 2 Se...

Page 107: ...r pages of the document onto one sheet of paper If the number of pages in the booklet is not a multiple of four the remaining pages will be output as blank pages If Auto Select is selected in Paper Supply a tray specified in Auto Paper Off is automatically selected Change the setting if necessary For information refer to 5 Tools Copy Service Settings Copy Control in the Administrator Guide This fe...

Page 108: ...pied onto the last page of the last subset Note Depending on the number of pages in the original document a blank page may be inserted before the last page of a booklet Binding Shift Displays the Booklet Creation Binding Shift screen For more information refer to Booklet Creation Binding Shift Screen P 107 Divide Output Displays the Booklet Creation Divide Output screen For more information refer ...

Page 109: ...crements Note When you specify the folding feature specify the dividing number of sheets in the range from 1 to 15 1 Select On 2 Specify the number of sheets using and or the numeric keypad Booklet Creation Fold Staple Screen When the Booklet Maker Unit for Finisher B1 optional is installed Fold Only and Fold Staple become available 1 Select any option Off No finishing is carried out Fold Only Thi...

Page 110: ...ch covers to copies You can use different types of paper such as colored paper and heavyweight paper as the front and back covers of copies Important When you select this feature if the number of pages scanned by the machine exceeds the maximum the machine will not print the already scanned data In that case follow the instructions of the message displayed on the screen to cancel the job The maxim...

Page 111: ...e front and back sides of the back cover Paper Supply Displays the Covers Paper Supply screen Select a tray to be used z Front Cover Tray Select the tray used for front covers z Back Cover Tray Select the tray used for back covers z Main Body Tray Select the tray used for the body pages of the document When you use the bypass tray select Bypass on the Covers Paper Supply screen When Tray 5 is sele...

Page 112: ... Select a tray other than Auto Select in Paper Supply on the Copy screen If Auto Select is selected in Paper Supply a tray specified in Auto Paper Off is automatically selected Change the setting as necessary For information refer to 5 Tools Copy Service Settings Copy Control Auto Paper Off in the Administrator Guide 1 Select Pages per Side 2 Select any option Off Disables this feature 2 Pages Cop...

Page 113: ...s are provided with a paste margin so that they can be pasted together The paste margin is fixed to 10 mm Important Ensure that the actual orientation of the original document matches the Original Orientation setting on the Layout Adjustment screen Note You cannot use the document feeder with this feature 1 Select Poster 2 Select any option Off No enlarged copies are made Output Size Allows you to...

Page 114: ...are reduced to fit on the selected paper You can also specify how the repeated copies of the image are arranged Note When making copies at the same size as the document image the number of repeats is specified so that the copies fit on the paper If Auto Select is selected in Paper Supply a tray specified in Auto Paper Off is automatically selected Change the setting if necessary For information re...

Page 115: ...en to cancel the job The maximum number of pages that the machine can scan is 999 pages per job Note The setting in Reduce Enlarge does not affect the annotation image and text sizes If you specify a comment date and page numbers together make sure that their print positions do not overlap before making copies When Pages per Side is set an annotation is added to the combined image When Repeat Imag...

Page 116: ...ct this option when placing the top edge of the document against the top side of the document glass or document feeder z Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder Comment Screen This screen allows you to select a comment style and its position 1 Select any option Off No comment is added On A comment i...

Page 117: ...e document You can change the date format For more information refer to 5 Tools Common Service Settings Watermark Date Format in the Administrator Guide 1 Select any option Off No date is added On A date is added Apply To Displays the Apply Date To screen You can select whether to add a date onto the first copy page only or onto each copy page Position Displays the Date Position screen You can sel...

Page 118: ...ach page number Example 1 50 2 50 When you select 1 N 2 N 3 N the value specified in Total Page N is used z 1 N 2 N 3 N Adds page numbers followed by the total number of pages and hyphens before and after the numbers Example 1 50 2 50 When you select 1 N 2 N 3 N the value specified in Total Page N is used z Page 1 N Page 2 N Adds page numbers followed by the total number of pages and the text Page...

Page 119: ...ing Page Number Allows you to specify the start page to add a page number in the range from 1 to 999 Note Use and or the numeric keypad to enter the start page number Ending Page Number Allows you to specify the end page to add a page number in the range from 1 to 999 The start page is fixed to 1 Note Use and or the numeric keypad to enter the end page number Start End Page Numbers Allows you to s...

Page 120: ... For more information refer to Apply Bates Stamp To Screen P 118 Position Displays the Bates Stamp Position screen You can select a prefix and page number position from six options For side 2 of copy sheets you can select Same as Side 1 or Mirror Side 1 Font Size Displays the Bates Stamp Font Size screen You can select a prefix and page number size from three options or can directly specify a size...

Page 121: ...ge If you set 1 as the starting number 1 is printed on each page of the first copy set and 2 is printed on each page of the second set To prevent for instance the duplication of confidential documents that are to be distributed at a conference you can use this feature to add sequential numbers to the copies and associate the numbers with the conference members Important When you select this featur...

Page 122: ...ate and time when the copy job started For information on the date format refer to 5 Tools Common Service Settings Watermark Date Format in the Administrator Guide Serial Number Allows you to select whether to print the serial number of the machine Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document Note If the Origina...

Page 123: ... copy When you copy a document that has been copied with Watermark Effect the text embedded in the background is printed as embossed or outline text depending on the option you select on the Watermark Effect screen Note This feature does not appear for some models An optional component is required For more information contact our Customer Support Center 1 Select any option Off Prints the text spec...

Page 124: ...s have been delivered Note The supported paper orientation is only Select the tray whose orientation is set to This feature does not appear for some models An optional component is required For more information contact our Customer Support Center 1 Select Folding 2 Select any option Off Does not fold copies Single Fold This option is displayed when the Booklet Maker Unit for Finisher B1 optional i...

Page 125: ...one sheet from 2 Times 4 Times or 8 Times Note When you select an option other than Auto in Reduce Enlarge image loss may occur depending on the image size of the document 1 Select Preset Repeat Image 2 Select any option Off Disables this feature 2 Times Makes two copies of the document image on a single sheet of paper 4 Times Makes four copies of the document image on a single sheet of paper 8 Ti...

Page 126: ... Separators Handouts Inserts a separator each time a transparency is copied At the same time the required number of copies is made for handouts Transparency Set Handouts Makes copies on transparencies At the same time the required number of copies is made for handouts Transparency Tray Allows you to select the paper tray to be used for the transparencies Select More to display the Paper Supply Tra...

Page 127: ...Auto Paper Select feature is not available The paper tray that you selected for Transparency Tray cannot be selected for Separator Handout Tray at the same time When Bypass is selected the Tray 5 screen is displayed For more information refer to Tray 5 Screen P 84 Handout Tray Allows you to select the paper tray to be used for the handouts Select other than Auto Detect for Paper Size on the Tray 5...

Page 128: ...een Staple Specify the position for stapling The number of sheets that can be stapled is 2 50 when 80 gsmpaper is used Available paper types are Plain 64 105 gsm Recycled 64 105 gsm Plain Reload 64 105 gsm Punched 64 105 gsm Letterhead 64 105 gsm Transparency Lightweight 60 63 gsm Bond 170 215 gsm Heavyweight 106 169 gsm Extra Heavyweight 170 215 gsm Labels Envelope Pre printed 64 105 gsm Custom P...

Page 129: ... when you select Center Tray Lower for the output destination When an optional finisher is installed this option is displayed when you select Right Middle Tray The offset is a function for slightly offsetting and outputting each paper stack to allow you to distinguish the separations You can select from Offset per Set Offset per Job Offset Every N Pages Offset Every N Sets and System Default Note ...

Page 130: ...nch Kit and is 80 mm with the 2 4 Hole Punch Kit which is normally used z 3 holes z 4 holes 1 Staple Left 1 Staple Right 2 Staples Left 2 Staples Top 2 Staples Right A4 B5 7 25 10 5 8 10 8 5 11 16K A4 A3 B4 8 5 11 8 5 13 8 5 14 11 15 11 17 8K 2 Holes Left 2 Holes Top 2 Holes Right A4 B5 7 25 10 5 8 10 8 5 11 16K A4 A3 B4 8 5 x 11 8 5 13 8 5 14 11 15 11 17 8K 3 Holes Left 3 Holes Top 3 Holes Right ...

Page 131: ...ges of the image are missing slightly move the card inward on the document glass so that the whole image can be scanned When the reduced size is specified to copy an ID card the machine may copy the ID card in a different orientation from the original orientation depending on the magnification ratio specified For information on the copy magnification ratio for ID Card Copy refer to 5 Tools Copy Se...

Page 132: ...3 Copy 130 Copy 3 4 Select On Off Disables ID card copying On Enables ID card copying ...

Page 133: ...utside Delete Inside Deleting Outside or Inside of the Selected Area 139 Stored Programming Calling a Stored Program for Build Job 140 1 Select Copy on the Services Home screen 2 Select a feature on the Job Assembly screen Build Job Processing Documents Scanned with Different Settings as One Job This feature allows you to apply different copy settings to each document page or each document stack a...

Page 134: ... For more information refer to Booklet Creation Creating a Booklet P 105 Covers Important The machine does not copy on a cover when using the Build Job feature For more information refer to Covers Attaching Covers to Copies P 108 Annotations For more information refer to Annotations Adding a Comment a Date Page Numbers to Copies P 113 Segment Separators For more information refer to Segment Separa...

Page 135: ...er a stored program refer to Registering Stored Programs for Build Job P 326 Delete Clears the document data stored by the Build Job feature and cancels the job Note You can also press the C Clear or Clear All button on the control panel to perform the same operation While the machine is scanning the loaded document Delete is displayed Select Delete to pause scanning Select Start on the touch scre...

Page 136: ...ote You can specify different settings for each stack of documents If you do not specify particular settings for each stack of documents the previously specified settings are applied 1 Select any option No Separators Does not insert any separators Blank Separators Inserts blank separators If you select this option load documents and press the Start button the blank separators are inserted before t...

Page 137: ...en loading the multiple sheet documents select No Separator in Build Job Separators If you do not select No Separator the machine processes these two documents separately under different separator settings the single sheet document is copied onto a separator and the first page or first two pages of the multiple sheet documents is copied onto another separator Segment Separator Tray Allows you to s...

Page 138: ...s the job Change Settings Displays the Change Settings screen To cancel the settings you have made deselect the check box for the feature you want to cancel Delete The remaining copies are canceled Start The remaining copies are made Note You can also press the Start button on the control panel to perform the same operation Combine Original Sets Adding Originals Use this feature when you copy a do...

Page 139: ...he document Note If the Original Orientation setting differs from the actual document orientation the machine may not detect the top of the document correctly z Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder z Sideways Images Select this option when placing the top edge of the document against the left side ...

Page 140: ...After loading the next document select this button to scan the next document Note You can also press the Start button on the control panel to perform the same operation Form Overlay Making Copies to Overlay Documents This feature scans the first page of a document as a form image and overprints it on the copies of the subsequent pages 1 Select Form Overlay 2 Select ON Off Does not overprint a form...

Page 141: ...ecify up to three areas For more information refer to Delete Outside Delete Inside Area 1 Area 2 or Area 3 Screen P 140 Originals When the original document is a 2 sided document specify from which side the specified area is to be deleted z Both Sides Applies the settings to both sides of the document z Side 1 Only Applies the settings to Side 1 of the document z Side 2 Only Applies the settings t...

Page 142: ...the specified area will be reduced or enlarged accordingly 1 Select Area 1 Area 2 or Area 3 2 Enter the value for X1 in X1 and enter the value for X1 using the numeric keypad 3 Enter the value for Y1 in Y1 and enter the value for YI using the numeric keypad 4 Enter the value for X2 in X2 and enter the value for X2 using the numeric keypad 5 Enter the value for Y2 in Y2 and enter the value for Y2 u...

Page 143: ...r Fax 165 z Simple Fax 167 z Fax Internet Fax 172 z Layout Adjustment 184 z Fax Internet Fax Options 189 z More Options 208 z Broadcast 213 z Receiving Faxes 221 z Facsimile Information Services 224 Note LINE 2 Line 2 and LINE 3 Line 3 and SIP are optional The Fax services are not available for some models An optional component is required For more information contact our Customer Support Center ...

Page 144: ... standard size widths Note The document feeder is optional For more information contact our Customer Support Center The standard document sizes that can be detected automatically depend on Paper Size Settings in the System Administration mode For information refer to 5 Tools Common Service Settings Other Settings Paper Size Settings in the Administrator Guide The sizes on the left are detected as ...

Page 145: ...n 3 Adjust the document guides to match the size of the document loaded 4 Open the document stopper Document Glass The document glass supports a single sheet a book or other similar documents with sizes from 15 15 mm to 297 432 mm Standard size A3 11 17 Important Always close the document cover after using the document glass The document glass automatically detects standard size documents The stan...

Page 146: ...two services are available to send faxes Simple Fax Allows you to only select basic features to send faxes Fax Internet Fax Allows you to make detailed settings to send faxes The following procedure uses Fax Internet Fax to describe how to select features You can select the Fax or Internet Fax service or the Server Fax service on the Services Home screen For information on the Simple Fax service r...

Page 147: ...e section for each tab Fax Internet Fax P 172 Layout Adjustment P 184 Fax Internet Fax Options P 189 More Options P 208 Step 3 Specifying Destinations Three methods are available to specify recipients by phone number by address number and by group dial number The following shows input methods supported by each method O Available X Not available Numeric Keypad One Touch buttons Address Book Phone N...

Page 148: ...t when prior to the specified time When using a redial resend or delayed start send transmission job or authentication feature to send to the same address from different users then Batch Send is not possible Important Confirm recipients before sending a fax For information on Broadcast Send refer to Broadcast Send Transmitting to Multiple Recipients P 213 To specify a line to send a fax when the A...

Page 149: ...ave more documents to fax select Next Original on the touch screen while the current document is being scanned This allows you to send the documents as one set of data 2 While documents are being scanned select Next Original Note When using the document feeder load the next document after the machine has finished scanning the first document When Next Original is displayed on the screen shown on th...

Page 150: ... Select to return to the previous screen or to move to the next screen From the drop down menu you can select and display the desired type of jobs If undelivered faxes exist You can confirm undelivered faxes on the Job Status screen or in an Activity Report For information on how to resend or delete undelivered faxes refer to Job Status P 341 1 2 3 4 5 6 7 8 9 0 C Job Status button ...

Page 151: ...n Stopping the Fax Job 149 Changing the Scan Settings 150 Stopping the Fax Job To cancel scanning a fax document use the following procedure 1 Press either the Stop button on the control panel or Delete on the touch screen 2 Select Delete If Delete does not appear on the screen 1 Press the Job Status button 1 2 3 4 5 6 7 8 9 0 C Stop button 1 2 3 4 5 6 7 8 9 0 C Job Status button ...

Page 152: ...hanging the Scan Settings You can change the scan settings while scanning a document 1 Select Next Original 2 Select Change Settings 3 Set Resolution and Original Size For each setting refer to Resolution Specifying the Scanning Resolution P 183 Original Size Specifying the Scan Size for the Original P 184 or Lighten Darken Adjusting Fax Density P 180 ...

Page 153: ...Operations during Faxing 151 Fax 4 4 Select Save 5 Press the Start button ...

Page 154: ...s TIFF format attachments to Internet Fax compatible machines Important The TIFF file profiles that can be processed differ depending on the Internet Fax compatible machine of the recipient Confirm the profile that can be processed by the recipient s Internet Fax compatible machine before specifying a profile For more information refer to Sending Internet Fax P 154 For information on profiles refe...

Page 155: ...s via a relay station P 157 Precautions when sending Internet Fax The message Files Sent displayed on the Job Status screen of the machine a Job History Report and a Transmission Report indicates that the transmission to the SMTP server configured on the machine has been successful The Internet Fax transmission to the recipient may not complete if there is a problem on the Internet In such case th...

Page 156: ...eceived faxes by folder Folder Selector z Direct Fax If you are using the fax gateway feature you can set Starting Rate and F Code For more information on the fax gateway feature refer to Sending Internet Fax to regular fax machines via a relay station P 157 Sending Internet Fax The following describes how to send Internet Fax Important The Cc Bcc and Reply To features are not available for Intern...

Page 157: ... If TIFF J is specified for the profile the recipient s computer may not be able to display the attached TIFF file properly In this case specify the TIFF S or TIFF F profile If the Internet Fax compatible machine of a recipient is not the same model as this machine it may not print data received from this machine Confirm the Internet Fax features supported by the destination machine before sending...

Page 158: ...ed at the point in time when the machine runs out of hard disk space Restricting incoming e mail The machine can be configured to accept or reject e mails received from specified domains This feature is called Domain Filtering You can register up to 50 domains as permitted or rejected domains When receiving an e mail the machine checks the Domain Filtering settings If the domain is registered as a...

Page 159: ... not support the Internet Fax service via a network This feature enables the machine to first send a document to an Internet Fax compatible machine fax gateway by e mail via the Internet The e mail document is then converted to a fax document on the Internet Fax compatible machine and is forwarded to its destinations If you locate the fax gateway and regular fax machines within an area where the s...

Page 160: ...print or delete files received in a folder refer to Checking Operating Files in a Folder P 303 For information on how to set the Folder Selector feature refer to 5 Tools Fax Service Settings Fax Received Options in the Administrator Guide Forwarding Internet Fax The machine can automatically forward faxes received in a folder or faxes stored in a folder by using the Folder Selector feature to the ...

Page 161: ...forwarding destination is set to TIFF F the image is converted into MH format when forwarding Also if the Internet Fax profile is TIFF S the fax image is forwarded as is without changing the size and resolution settings If the hard disk in the machine becomes full while the machine is receiving an Internet fax the reception is canceled and the partly received file is deleted If there is a problem ...

Page 162: ...e in the IP network and register the address in the database registrar server z Relays request and response from the SIP client proxy server VoIP Gateway VoIP gateway allows the machine to relay fax communications between the IP network and the public telephone network A VoIP gateway is required for communicating with a G3 Fax device Note Cisco MCS7816H3 Cisco Unified Communications Manager 6 1 is...

Page 163: ... Fax SIP device using a SIP server in an IP network Intranet communication with a G3 Fax device which does not have a IP Fax SIP features is possible using a VoIP gateway Since SIP server utilizes address translation an IP Fax SIP can be sent to an IP Fax SIP device by designating the SIP user name or telephone number For G3 Fax device IP Fax can be sent by designating telephone number For example...

Page 164: ...orted in IP Fax SIP is G3 Direct Fax You can use the Direct Fax feature to fax documents created with your computer applications directly in the same manner of printing For the Direct Fax feature refer to Sending Fax P 368 Forwarding feature registered in job flow sheet By registering job flow you can forward documents in stored folder or scanned documents via IP Fax SIP Registrating in the Job Me...

Page 165: ...t displayed on the control panel Sending IP Fax SIP The following describes the procedure of sending IP Fax SIP 1 Select IP Fax SIP from the options for fax type 2 Configure features as necessary For available features refer to Fax Internet Fax P 172 Features Regular Fax 1 IP Fax SIP IP FAX SIP only SIP server VoIP Gateway Redial O O O O Relay Broadcast O X X X 2 Local Name O O O X Starting Rate O...

Page 166: ...ortant If the document has been loaded in the document feeder do not hold down the document while it is being conveyed Fax cannot be sent if a copy protection code is detected Note Depending on the settings a screen to reenter the recipient may be displayed after you specify the recipient In such case re enter the recipient If a problem occurs an error message appears on the touch screen Solve the...

Page 167: ...and the manual included in the Driver CD Kit Important While the Server Fax service is enabled the Fax service is detected as not installed even if the Fax Kit 2 is installed on the machine During that time therefore fax transmission and reception are disabled and printed reports show that the machine does not support the Fax service Note The Server Fax service cannot be used together with the Fax...

Page 168: ...specify the following settings of the Server Fax service under Tools System Settings Scan Service Settings Scan Defaults z Background Suppression z Lighten Darken z Sharpness Features Available for Sending Server Fax When SMTP is Used When the SMTP protocol is used the Server Fax service is compliant with the E mail settings configured in the System Administration mode The following E mail setting...

Page 169: ...on the Services Home screen when the Server Fax service is enabled 2 Select a feature on the Simple Fax screen Note For the Simple Fax service you can only set Resolution Original Type and 2 Sided Scanning In addition when you use this service Mixed Sized Originals is set to On and Transmission Header Text is set to Display Header If you want to set the other options use Fax Internet Fax on the Se...

Page 170: ...rator Guide Note If you have entered an incorrect value press the C Clear button and enter the correct value You can specify only fax recipients using address numbers for the Simple Fax feature The numbers registered for the Internet Fax IP Fax SIP cannot be specified 1 Press the Speed Dial button and enter a 4 digit address number Note If you have entered an incorrect value press the C Clear butt...

Page 171: ...uttons 1 to 45 are used for address numbers and they correspond to the registered address numbers 0001 to 0045 while the buttons 46 to 54 are used for stored programs and they correspond to the registered stored programs 1 to 9 1 Press a one touch button Confirm that the recipient fax number specified with the one touch button is displayed on the touch screen Important The one touch buttons have a...

Page 172: ...ess number For information on how to register address numbers refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide 1 Select Resolution Standard 200 x 100 dpi Select this option when transmitting standard documents 200 100 pels 25 4 mm Fine 200 dpi Select this option when transmitting documents with small text or detailed images 200 200 pels 25 4 mm Superfine 400 dpi Select this...

Page 173: ...ank Pages in 2 Sided Scanning when the Skip Blank Pages feature is enabled image loss may occur on the fax document depending on the recipient s machine For example when you select 2 Sided Skip Blank Pages to send an A4 fax document image loss may occur in the area where the edge erase amounts is set when the fax is printed on an A4 document by the recipient s machine When you select 2 Sided Skip ...

Page 174: ...a Line Port 178 Entering Specific Symbols 179 Removing Confirming a Recipient 180 Lighten Darken Adjusting Fax Density 180 2 Sided Scanning Transmitting 2 sided Originals 181 Original Type Selecting the Document Type 182 Resolution Specifying the Scanning Resolution 183 You can customize the layout of features displayed on the Fax Internet Fax screen For more information refer to 5 Tools Fax Servi...

Page 175: ...P 55 When using Broadcast Send the Cover Page and Remote Folder features are not available even if they are enabled on the control panel If you want to use Cover Page and Remote Folder set them when registering each recipient in an address number You cannot specify Confirmation Options Show Fax No E mail Address If you select this check box the recipient s name will not be displayed in the recipie...

Page 176: ...tion on the Network settings refer to 5 Tools Connectivity Network Setup Remote Authentication Directory Service LDAP Server Directory Service Settings in the Administration Guide You can sort recipients in alphabetical order or address number order Important When specifying an address from the Address Book for Internet Fax IP Fax SIP check if the address contains a domain that is not permitted fo...

Page 177: ...f which details you want to check and select the button Chain Dial Allows you to combine the fax numbers registered in one touch button speed dial and address book respectively and the numbers entered using the numeric keypad to specify as one recipient You do not use the Add button Show Fax No E mail Address When you select this check box the names of recipients will not be displayed in the recip...

Page 178: ... address number Repeat this step for each additional recipient Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify recipients One touch buttons correspond to the address numbers from 0001 to 0052 or 0001 to 0045 For example when the number you want to dial is registered to the address number 0001 press one touch button 1 For information on how to register...

Page 179: ...ying a Destination Using the Keyboard Screen You can specify recipients using the keyboard screen Important When transmission to a certain recipient is prohibited in the System Administration mode the New Recipients button cannot be used 1 Select New Recipients 2 Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen Note When the Server Fax service is used ...

Page 180: ...t You can specify lines using the keyboard screen When the Additional G3 Port Kit 2 optional is installed you can specify the line port and send faxes Local terminal information can be registered to each line You can use each line for a different purpose Important When transmission to a certain recipient is prohibited in the System Administration mode the New Recipients button cannot be used For i...

Page 181: ... 199 and Broadcast P 213 Feature Button Function Input method Enter pause or Pause Used to enter a pause One pause is 3 seconds You can enter pauses of 6 seconds 9 seconds etc with additional button presses Press the Pause button Example 0 123 0 123 Transmit using a password S When a password has been set transmission will start only if the password matches the ID number on the remote terminal 1 S...

Page 182: ...Remove Removes the recipient Details Displays the Details screen You can confirm recipients or address numbers Close Menu Hides the pop up menu Details Screen This screen allows you to confirm recipients Starting Rate Allows you to select a communication mode according to the features of a recipient s machine Lighten Darken Adjusting Fax Density You can adjust fax density from seven levels 1 Use a...

Page 183: ...re in opposite orientations More Displays the 2 Sided Scanning screen For more information refer to 2 Sided Scanning Screen P 181 2 Sided Scanning Screen 1 Select whether the document is one sided or two sided When 2 Sided or 2 Sided First Page 1 Sided is selected also select the orientation of the document 1 Sided Select this option to scan one side of the document 2 Sided Select this option to s...

Page 184: ...dows the machine may not determine the page as a blank page 2 Sided Skip Blank Pages is displayed only when Skip Blank Pages is enabled For more information refer to 5 Tools Fax Service Settings Fax Control Skip Blank Pages in the Administrator Guide Originals Select Head to Head when both sides of the documents are in the same orientation Select Head to Toe when the front and back sides of the do...

Page 185: ...perfine 400 dpi or lower Only Fine 200 dpi is available for the Server Fax service You can specify the resolution for each address number For information refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide 1 Select the resolution Standard 200 x 100dpi Select this option when transmitting standard documents Approx 200 100 pels 25 4 mm Fine 200 dpi Select this option when transm...

Page 186: ...ct a feature on the Layout Adjustment screen 2 Sided Scanning Transmitting 2 sided Originals This feature is the same as 2 Sided Scanning on the Fax Internet Fax screen For more information refer to 2 Sided Scanning Transmitting 2 sided Originals P 181 Original Size Specifying the Scan Size for the Original You can specify the scan size for fax transmission Use this feature when a document is a no...

Page 187: ...e or a single size of paper To use this feature load the documents in the document feeder Important Load documents in landscape orientation However always load A5 and B5 documents in portrait orientation so that the machine can detect the size of the documents automatically When loading documents align the top left corners of the documents properly Otherwise a paper jam may occur The recommended d...

Page 188: ...zes the machine automatically detects the size of each document Book Faxing Scanning Facing Pages onto Separate Sheets You can scan the left and right pages of a bound document separately to fax them This feature is useful if you want to separately scan facing pages of a bound document Note You cannot use the document feeder with this feature A non standard size document or undetectable size docum...

Page 189: ...when Left Page then Right or Right Page then Left is selected Top Page Only Scans the top page only You can select this option when Top Page then Bottom is selected Bottom Page Only Scans the bottom page only You can select this option when Top Page then Bottom is selected Reduce Enlarge Specifying a Scan Ratio This feature enlarges or reduces scanned images with a specified ratio Important Some d...

Page 190: ...ings Reduce Enlarge Presets in the Administrator Guide Stamp Adding a Stamp when Scanning a Document This feature stamps a circle mark at the bottom corner of each document page when it is fed through the document feeder This helps you easily check if each page of the documents has been scanned correctly Important Stamps cannot be affixed on the following documents Documents loaded on the document...

Page 191: ...igital Signature by S MIME 207 1 Select Fax Internet Fax on the Services Home screen 2 Select a feature on the Fax Internet Fax Options screen Note Only Delay Start is available for the Server Fax service Acknowledgement Report Confirming Transmission Results You can check fax and Internet Fax transmission results To receive fax transmission results select On in Confirmation Options on the Acknowl...

Page 192: ...on Options is set to On and the transmission completes unsuccessfully a Transmission Report Job Undelivered will be printed The following procedure uses the Read Receipts feature as an example The procedure is the same for the Delivery Receipts feature 1 Select Acknowledgement Report 2 Select any option Confirmation Options z Off No Transmission Report is printed z On A Transmission Report is auto...

Page 193: ...lly switches modes in the following order G3 Unique ECM J G3 Unique J ITU T G3 ECM J ITU T G3 Forced 4800 bps Select this mode when transmitting over noisy or poor telephone lines as can be the case with overseas calls Also select this mode when transmitting over noisy or poor telephone lines domestically G4 Auto G4 Auto is displayed when the Internet Fax Kit optional is installed This setting is ...

Page 194: ...rt feature allows you to specify when to send your fax This feature is useful for sending faxes when communication charges are low such as during night time Note Priority Send Delay Start is not available for Internet Fax The Priority Send feature is not available for Server Fax For Server Fax Delay Start is available when the FTP or SMB protocol is used but not when the SMTP protocol is used When...

Page 195: ...er to 5 Tools Setup Add Address Book Entry in the Administrator Guide If you use address numbers or group dial numbers to specify recipients for the Broadcast Send feature the Delay Start setting specified for each address number is invalid If the fax cannot be sent at the specified time because for example the telephone line is busy it will be sent as soon as the line becomes available Specific T...

Page 196: ...istered for the selected line is printed If you do not specify a line the sender name company logo of the machine is printed but not the sender name of the line For information on the sender name and G3 ID refer to 5 Tools Fax Service Settings Local Terminal Information in the Administrator Guide You can change the default value of Transmission Header Text in the System Administration mode For inf...

Page 197: ...plays the Cover Page Comments screen Refer to Cover Page Comments Screen P 195 Cover Page Comments Screen This screen allows you to select comments to be added to the recipient and sender fields 1 Select any option Recipient s Comment Displays the registered comments in the recipient field Select a comment to be used Select None when no comment is added to this field Sender s Comment Displays the ...

Page 198: ...ansmission date and time Remarks Prints remarks when the document is sent using Broadcast Folder Relay Broadcast or Redial Mode Internet Fax Subject Specifying the Internet Fax Subject You can specify an Internet Fax subject If no subject is specified the preset subject is automatically entered Note This feature is not available for some models An optional component is required For more informatio...

Page 199: ... Delete Text Deletes the comment displayed on the screen Keyboard Allows you to enter body text using the displayed keyboard Up to 256 characters can be entered You can also select Add Comment to select a registered comment and edit it For information on how to enter characters refer to Entering Text P 63 Add Comment Allows you to insert a registered comment Select this button to display the Add C...

Page 200: ...ng IP Fax SIP Pages per Side Combining Multiple Pages into One Sheet This feature allows you to send a fax by combining multiple pages of a document into one side of a single sheet of paper For example if you have a document of 12 pages and you select 3 Pages the machine combines the scan data into 4 pages You can specify a value for Pages per Side in the range from 2 to 9 Important If the length ...

Page 201: ...his feature allows you to retrieve a file from a folder on a remote machine by sending a polling request from your machine To use this feature you need the folder number and passcode of the remote folder The retrieved file is stored in a folder on the machine When a file is received in a folder the Data indicator lights up and a Folder Report is printed The Folder Report lists the folder number an...

Page 202: ...he Remote Folder Number box and enter a 3 digit folder number of the remote machine using the numeric keypad Folder Passcode Select the Folder Passcode box and enter the 4 digit passcode of the remote folder using the numeric keypad If a passcode is not set leave this box blank Secure Polling Fax Signal Method 1 Select More Options tab to display the More Options screen 2 Select Remote Polling 3 S...

Page 203: ...f the remote machine using the numeric keypad Folder Passcode Select the Folder Passcode box and enter the 4 digit passcode of the remote folder using the numeric keypad If a passcode is not set leave this box blank Format for Auto Send DTMF Method 1 Select New Recipients on the Fax Internet screen to display the keyboard on the touch screen and enter the destination and passcode in the following ...

Page 204: ...t s machine in advance If you perform Sending to Folder or Secure Polling between machines of this model we recommend that you use the fax signal method You can set the F Code and password for each address number For information refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide You can use the Relay Broadcast and Remote Relay Broadcast features with F Code transmission For i...

Page 205: ... Folder Report in the Administrator Guide For information on how to print files received in a folder refer to Printing Files in a Folder P 306 Sending to Folder F Code Method 1 Select F Code 2 Select On 3 Select the F Code box and enter an F code using the displayed keyboard or the numeric keypad Note You can enter up to 20 digits for the F code 4 If necessary select the Password box and enter a p...

Page 206: ...re Polling F Code Method 1 Select the More Options tab to display the More Options screen 2 Select Remote Polling 3 Select Poll a Remote Device 4 Select Save 5 Select the Fax Internet Fax Options tab to display the Fax Internet Fax Options screen 6 Select F Code 7 Select On 8 Select the F Code box and enter the F Code using the displayed keyboard or the numeric keypad Note You can enter up to 20 d...

Page 207: ...ation such as image resolution and paper size for transmissions between Internet Fax compatible machines Note The profiles that can be processed differ depending on the Internet Fax compatible machine of the recipient Before specifying a profile confirm the profiles the Internet Fax compatible machine of the recipient can process If inconsistency occurs between a profile and stored document size a...

Page 208: ...or the resolution or when you send A3 or B4 documents z Encoding method MMR z Stored document size A4 B4 A3 z Resolution Standard 200 100 dpi Fine 200 dpi Superfine 400 dpi Superfine 600 dpi Note When a fax is sent to a machine that does not support TIFF F the recipient s machine will not be able to display or print the images TIFF J Select this profile for sending documents in JBIG z Encoding met...

Page 209: ...ature Sending Internet Fax with a Digital Signature by S MIME You can send Internet Fax with a digital signature by S MIME Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed or whether the Internet Fax is sent from the proper sender Note To send Internet Fax with a digital signature by S MIME register certificates of the machine and the recipient s...

Page 210: ...ation on Facsimile Information Services refer to Receiving Faxes P 221 Note The Remote Polling feature may be not available depending on the remote machine This feature is not available for the Server Fax service When you specify polling in combination with Delay Start on the Fax Internet Fax Options screen you can retrieve a file at a specified time Remote Polling You can retrieve a file stored o...

Page 211: ...ote Device Enables the Remote Polling feature 3 Specify a destination and then press the Start button Secure Polling DTMF Method 1 Select New Recipients on the Fax Internet Fax screen to display the keyboard on the touch screen 2 Enter a format corresponding to Auto Send or Manual Send and then select Close 3 Select the More Options tab to display the More Options screen 4 Select Remote Polling ...

Page 212: ...s for the Secure Polling feature For information on how to register address numbers refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide Store for Polling Storing Files on the Machine that a Remote Machine can Retrieve Store for Polling is a feature that store a file on your machine so that a remote machine can retrieve it from your machine The following two methods are availab...

Page 213: ...lic Folder Screen P 211 z When Store for Secure Polling is selected The Private Folder button is displayed Selecting this button displays the Folder screen Select a folder to store files in for Secure Polling For information on how to select a folder refer to Selecting a Folder P 302 For information on how to check files for Secure Polling refer to Checking Operating Files in a Folder P 303 3 Pres...

Page 214: ...efer to 5 Tools Common Service Settings Audio Tones Line Monitor Volume in the Administrator Guide 1 Pick up the telephone receiver or select On hook Manual Send Receive 2 Select any option Manual Receive Manual Send Use the drop down menu to switch between Manual Send and Manual Receive z Manual Send Allows you to check if connection is established before sending a fax z Manual Receive Allows you...

Page 215: ...h buttons 1 52 or 1 45 For more information on the one touch buttons refer to Control Panel P 55 When using Broadcast Send the Cover Page and Remote Folder features are not available even if they are enabled on the control panel If you want to use Cover Page and Remote Folder set them when registering each recipient in an address number Confirmation Options is not available Check a Broadcast Multi...

Page 216: ...thod 1 Select an address number or group dial number to which a relay broadcast is registered and press the Start button To perform Multiple Relay Broadcast repeat this step DTMF Method The following two types are available in the DTMF method Auto Send and Manual Send Auto Send Transmitting without picking up the receiver 1 Select New Recipients to display the keyboard on the touch screen and ente...

Page 217: ...20 locations for relay recipients 3 Press the Start button Manual Send Transmitting with picking up the receiver or on hook 1 Select the More Options tab to display the More Options screen 2 Pick up the telephone receiver or select On hook Manual Send Receive 3 Select Manual Send from the drop down menu 4 Use the keyboard displayed on the touch screen to enter numbers in the following format Note ...

Page 218: ... station IDs and address numbers are three digits z Print Directive Printing not printing at the relay station 1 Printing at the relay station 0 Not printing at the relay station z Relay Station ID An address number for an initiating station registered at the relay station When the relay station ID is set the initiating station is notified of the results of a Relay Broadcast When the relay station...

Page 219: ... machines that support Manual Send can perform Remote Relay Broadcast for the machine F Code Method This method can be used among machines that support the F Code and the Relay Broadcast features Fax Signal Method Register the following information in the address numbers of initiating stations in advance For information refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide For i...

Page 220: ...rd is not set you do not need to enter one z Relay Station ID The last two digits of the initiating station address number registered at the primary relay station z Address Number The address number for the secondary relay station registered at the primary relay station You can register the above dialing format in an address number to send using the address number For information on how to registe...

Page 221: ... be used as both an initiating station and a relay station we recommend that you use the fax signal method 1 Select the Fax Internet Fax Options tab to display the Fax Internet Fax Options screen 2 Select F Code 3 Select On 4 Select the F Code box and enter the F Code with the numeric keypad Note You can enter up to 20 digits for the F Code z Relay Broadcast The number of digits of the primary rel...

Page 222: ... relay station When the primary relay station ID is set the initiating station is notified of the results of the Remote Relay Broadcast When the primary relay station ID is 00 or 000 the initiating station is not notified of the results of a Remote Relay Broadcast z Address Number The address number assigned to the secondary relay station 5 If necessary enter the password using the numeric keypad ...

Page 223: ...D contains a phone number and other information that are registered in the sender s machine Note For IP Fax SIP the Manual Receive mode is not available You can change the default value of Fax Receiving Mode in the System Administration mode For information refer to 5 Tools Fax Service Settings Fax Control Fax Receiving Mode in the Administrator Guide For information on how to reject faxes from sp...

Page 224: ...lect On hook on the screen displayed Note We recommend that you set the monitor volume to Loud when using the On hook feature For information on how to change the volume of the line monitor refer to 5 Tools Common Service Settings Audio Tones Line Monitor Volume in the Administrator Guide 1 When the machine rings the receiving screen appears If there is a telephone pick the receiver up If not sele...

Page 225: ...older to store the file in Note The DTMF method is available for Remote Folder The supported signals are numerals and only For IP Fax SIP fax signal method and F code method are available For IP Fax SIP in communicating via VoIP gateway the Sending to Folder with fax signal method is not available Only the Sending to Folder with F code method is available Depending on the report print settings a F...

Page 226: ...tones or to use the touch tone services while using a pulse line select Tone Some touch tone services may not be available even if you set your telephone to send tones 4 When the machine connects to the service you will hear voice prompts Follow the voice prompts to enter the required numbers 5 After entering the numbers press the Start button Note The Data indicator lights up on the control panel...

Page 227: ...se the keyboard displayed on the screen to specify the call destination Selecting More Characters on the screen displays symbols Note When the line type is set to a tone line Tone does not appear If you want to send tones or to use the touch tone services while using a pulse line select Tone Some touch tone services may not be available even if you set your telephone to send tones 5 When the machi...

Page 228: ...Fax 4 4 Fax 226 ...

Page 229: ...o use the Scan services network settings are required For information on the network settings refer to 9 Scanner Environment Settings in the Administrator Guide z Scanning Procedure 228 z Operations during Scanning 236 z E mail 239 z Network Scanning 257 z Scan to PC 259 z Store to Folder 265 z Store to USB 267 z Store Send Link 274 z Store to WSD 277 z Advanced Settings 280 z Layout Adjustment 28...

Page 230: ...r is optional For more information contact our Customer Support Center For information on document sizes that can be detected automatically and how to enter a non standard document size refer to Original Size Specifying a Scan Size P 287 The standard document sizes that can be detected automatically depend on Paper Size Settings in the System Administration mode For information on paper size setti...

Page 231: ...lass supports a single sheet a book or other similar documents with sizes from 15 15 mm to 297 432 mm Standard size A3 11 17 Important Always close the document cover after using the document glass The document glass automatically detects standard size documents For non standard size documents enter the size on the Original Size screen For information on document sizes that can be detected automat...

Page 232: ...vices network settings are required For information on the network settings refer to 9 Scanner Environment Settings in the Administrator Guide E mail Scans a document and sends the scanned data as an e mail attachment after converting the data to TIFF JPEG PDF DocuWorks or XPS XML Paper Specification Store to Folder Scans a document and saves the scanned data in a folder on the machine You need to...

Page 233: ...ce Pack 2 or later Note If you do not specify a file name for the document to be saved a file name is automatically assigned to each file or folder based on a particular rule For example the file name img 123123456 indicates that the document was scanned at 12 34 56 on January 23 X Y and Z represent October November and December respectively Scan Service File Format can be Selected When File Forma...

Page 234: ...to save the data in 5 Select each tab and configure features as necessary The following shows the reference section for each tab Store to Folder P 265 Advanced Settings P 280 Layout Adjustment P 284 E mail Options Filing Options P 292 When you use another Scan service Store to Folder is replaced with E mail Network Scanning Scan to PC Store to USB Store Send Link or Store to WSD Services Home butt...

Page 235: ...ou to scan the documents as a single set of data Up to 999 pages can be stored Note If the number of pages scanned by the machine exceeds the maximum the machine stops scanning Follow the message displayed on the screen and either abort the operation or save the already scanned data as a single set of data For information on how to set the maximum number of pages stored for a scan document refer t...

Page 236: ... Confirming the Scan Job in Job Status The following describes how to confirm the status of a scan job 1 Press the Job Status button 2 Confirm the job status Note Select to return to the previous screen or to move to the next screen From the drop down menu you can select and display the desired type of jobs 1 2 3 4 5 6 7 8 9 0 C Start button 1 2 3 4 5 6 7 8 9 0 C Job Status button ...

Page 237: ...er Refer to Importing to a TWAIN Compatible Application P 370 Import using Stored File Manager 3 Use Stored File Manager 3 Fuji Xerox application software Refer to Importing Using Stored File Manager 3 P 372 Import using CentreWare Internet Services Use CentreWare Internet Services Refer to Importing Using CentreWare Internet Services P 374 Import using EasyOperator Use EasyOperator Fuji Xerox app...

Page 238: ...reviewing the Scanned Images during a Scan Job 237 Changing Scan Settings 238 Stopping the Scan Job To cancel scanning a document use the following procedure 1 Press either the Stop button on the control panel or Delete on the touch screen 2 Select Delete If Delete does not appear on the screen 1 Press the Job Status button 1 2 3 4 5 6 7 8 9 0 C Stop button 1 2 3 4 5 6 7 8 9 0 C Job Status button ...

Page 239: ... during a Scan Job You can preview the scanned images while scanning the document Important You cannot preview the scanned images when MRC High Compression is set to On on the File Format screen Note You cannot preview the scanned images on the touch screen of the machine for Store to WSD 1 Select Next Original 2 Select Preview to display a preview screen The first page of the last scanned documen...

Page 240: ... Scanning Original Type Resolution Lighten Darken Original Orientation 2 Sided Scanning and Original Size The following shows the reference section for each feature Color Scanning Selecting an Output Color P 246 Original Type Selecting the Document Type P 248 Resolution Specifying a Scanning Resolution P 285 Image Options Adjusting Scan Density and Image Sharpness P 281 Original Orientation Specif...

Page 241: ...efer to 12 Encryption and Digital Signature Settings Configuration of E mail Encryption Digital Signature in the Administrator Guide You can customize the layout of the features displayed on the E mail screen For more information refer to 5 Tools Scan Service Settings First Tab in the Administrator Guide 1 Select E mail on the Services Home screen 2 Select a feature on the E mail screen Important ...

Page 242: ...Important When specifying an e mail address check if the address contains a domain that is not permitted for use In this case the address cannot be used List all public entries Displays the local address list Refer to When List all public entries is Selected P 241 Search Public Searches recipients in the local address list Refer to When Search Public or Search Network is Selected P 241 Search Netw...

Page 243: ...s with a recipient name as a keyword Selecting Keyword displays the screen for entering the keyword Up to 32 characters are allowed Example John Smith E mail Address Searches with an e mail address as a keyword Selecting Keyword displays the screen for entering the keyword Up to 128 characters are allowed Example myhost example com Custom Item Select this option to search with a keyword item other...

Page 244: ... New Recipient Entering an Address You can enter e mail addresses using the keyboard 1 Select New Recipient 2 Use the keyboard displayed on the screen to enter an e mail address with up to 128 characters To Cc Bcc Allows you to switch the recipient type To Cc Bcc from the drop down menu Add Allows you to add e mail addresses to send e mails to multiple recipients Broadcast button Searches for name...

Page 245: ... Recipient s Editing a Recipient You can confirm delete or edit recipients using the pop up menu displayed 1 From the Recipient s list select the recipient to be deleted confirmed or edited 2 Select any option from the pop up menu Remove Removes the selected recipient Edit Displays the Edit Recipient screen on which you can confirm or edit the recipient For more information refer to Edit Recipient...

Page 246: ...e For information on S MIME communication refer to 12 Encryption and Digital Signature Settings Configuration of E mail Encryption Digital Signature in the Administrator Guide From Setting the Sender s Address Specify a sender s e mail address You can specify only one address as a sender s address Note When the Authentication feature is enabled the e mail address registered in user information is ...

Page 247: ...he Subject You can specify the e mail subject using the following procedure Auto Set Automatically sets the subject to Scan data from XXX where XXX is the host name of the machine To set a user defined subject 1 Select Subject 2 Enter a subject with up to 128 characters using the displayed keyboard For information on how to enter characters refer to Entering Text P 63 Message Entering the E mail B...

Page 248: ... Color Scanning select any option Auto Detect The color of the document is determined automatically the machine scans in full color when the document is colored otherwise scans in monochrome Note When you select Auto Detect the available features on the Advanced Settings screen are the same as when you select Color in Color Scanning for color documents or the same as when you select Black White in...

Page 249: ...s option when both sides of the 2 sided document are in opposite orientations More Displays the 2 Sided Scanning screen For more information refer to 2 Sided Scanning Screen P 247 2 Sided Scanning Screen This screen allows you to select the status and orientation of original documents 1 Select any option 1 Sided Select this option to scan only one side of the document 2 Sided Select this option to...

Page 250: ...the document glass or document feeder z Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or the document feeder Original Type Selecting the Document Type When you select Black White in Color Scanning select the document type 1 From the menu displayed by selecting Original Type select any option Photo Text Select this option wh...

Page 251: ...s is Adobe Acrobat 4 0 PDF 1 3 DocuWorks Saves scanned data in DocuWorks format Note To browse or print DocuWorks files on a computer one of the following software is required DocuWorks 4 0 or later DocuWorks Viewer Light 4 0 or later DocuWorks Viewer Light for Web 4 0 or later More Displays the File Format screen For more information refer to File Format Screen P 249 File Format Screen This scree...

Page 252: ... Format you can select a compression method from MH MMR JBIG2 Arithmetic Encoded and JBIG2 Huffman Encoded under Black White Pages and one from JPEG and Flate under Grayscale Color Pages Selecting Flate saves the image data with higher compression than JPEG You cannot retrieve grayscale or color images in uncompressed Raw format MRC High Compression Allows you to save PDF DocuWorks and XPS files w...

Page 253: ...low Sheets or Network Scanning service files cannot be split PDF Security Displays the File Format PDF Security screen Allows you to configure security on the data saved as a PDF file to prevent unauthorized access For more information refer to File Format PDF Security Screen P 253 PDF Signature Displays the File Format PDF Signature screen A visible signature added to a file enables to detect alt...

Page 254: ...sible signature added to a file enables to detect alterations in the file or prevent impersonation of the sender z Off No visible signature is added z On Adds a visible signature using the certificate of the machine z Signature Location Select the position where the signature is displayed when you select On in DocuWorks Signature Note The certificate of the machine is used for DocuWorks digital si...

Page 255: ...e document is in different orientations If the text on the document is decorated italic hatching strike through etc If the document has background patterns or noise If the text on the document is handwritten File Format PDF Security Screen This screen allows you to encrypt a PDF file with a password and assign the access privileges for the file operation 1 Select any option Off The file is not enc...

Page 256: ... option Security Password Displays the PDF Security Security Password screen Security Password allows to assign access privileges to files The password is required to change the access privileges or to perform unauthorized operations You can enter a password with up to 32 characters Printing Displays the Permissions Printing screen Specify whether to allow printing the file If allowed select the p...

Page 257: ... the file by the 128 bit AES method using a certificate Files encrypted by this method can be opened with DocuWorks Ver 5 0 or later Select Certificate to set a certificate Important If you encrypt a file using a certificate without Basic Constraints you cannot use DocuWorks Ver 5 0 1 and Ver 6 0 1 to open the file To use such certificates use DocuWorks Ver 5 0 2 or Ver 6 0 2 or later Note When yo...

Page 258: ...h privileges are assigned Note You can specify up to 50 parties to whom the encrypted file is disclosed on the DocuWorks Security Certificate screen List all public entries Displays the local address list Search Public Searches recipients in the local address list Search Network Searches recipients in the remote address list Note To display Search Network prior settings are required in the System ...

Page 259: ...the Remote Access feature is available the scanned document can be transferred to a different destination according to an authenticated user Important When using the Scan to Home feature in computer environment earlier than Windows 98 NT a destination user name in the earlier format domain name user name will not be determined automatically Before scanning change the user name with which you can l...

Page 260: ...yed selecting Refresh will display the job template Preview Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document For more information refer to Preview Previewing the Scanned Images during a Scan Job P 246 Color Scanning Selecting an Output Color You can set the output color to scan a document For more information refer to Color Scanning Sel...

Page 261: ...ng you must create a shared folder on your computer to save scanned data in Furthermore if you use the FTP protocol you must set the FTP service For information on the computer settings refer to the documentation provided with your operating system For information on supported operating systems refer to 15 Appendix Specifications in the Administrator Guide You can customize the layout of the featu...

Page 262: ...the name of the user who can decrypt an encrypted file and other information from the Address Book For information on how to set the Address Book refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide 1 Select Address Book 2 Select the destination to store the data in 3 Select Add Important You can only use destinations configured for SMB or FTP Note Select to return to the previ...

Page 263: ...se 2 Select the destination to save the data in Select Previous or Next to move to another level Important You can specify recipients for SMB only Server Shows the current location in the hierarchy Add to Address Book Displays the Add to Address Book screen Refer to Add to Address Book Screen P 261 Previous Allows you to move to the upper directory Note This button is grayed out if there is no upp...

Page 264: ... can also select Address Book to enter information Fields displayed on the screen vary depending on the selected protocol 2 Enter information using the keyboard displayed on the screen For information on how to enter characters refer to Entering Text P 63 Note To delete characters select Backspace Server This option is displayed when you select FTP or SMB in Transfer Protocol Enter a server name o...

Page 265: ...n the save location is in the DFS namespace on Windows enter Domain Name Root Name Folder Name or Server Name Root Name Folder Name Up to 260 characters are allowed User Name Enter the user name of the computer you are forwarding to When a user name is not required for the destination this field can be skipped When you select FTP in Transfer Protocol up to 97 characters are allowed When you select...

Page 266: ...nning Scanning Both Sides of a Document You can automatically scan both sides of a 2 sided document By setting the binding style both sides are scanned in the same orientation For more information refer to 2 Sided Scanning Scanning Both Sides of a Document P 247 Original Type Selecting the Document Type You can select the type of the document For more information refer to Original Type Selecting t...

Page 267: ...lder refer to 5 Tools Setup Create Folder in the Administrator Guide You can customize the layout of the features displayed on the Store to Folder screen For more information refer to 5 Tools Scan Service Settings First Tab in the Administrator Guide 1 Select Store to Folder on the Services Home screen 2 Select a feature on the Store to Folder screen Note If a passcode is set for the folder the pa...

Page 268: ...inding style both sides are scanned in the same orientation For more information refer to 2 Sided Scanning Scanning Both Sides of a Document P 247 Original Type Selecting the Document Type You can select the type of the document For more information refer to Original Type Selecting the Document Type P 248 Preview Previewing the Scanned Images during a Scan Job You can preview the scanned images wh...

Page 269: ...his service For more information contact our Customer Support Center A USB memory device and the Memory Card Reader cannot be used simultaneously If they are connected simultaneously proper operation cannot be guaranteed A USB memory device encrypted with software is not supported Use the following USB memory devices A formatted USB memory device A USB 2 0 compliant memory device USB 1 1 is not su...

Page 270: ...Reader is used and it is left inserted all the time the machine does not detect media even when they are inserted into the slot of the Memory Card Reader Screen display stay the same when the inserted USB memory device or Memory Card is removed Press the All Servicrs button or do anything else to change the screen display before starting next operation When USB Device Detected Screen Appears 1 Sel...

Page 271: ... Screen Appears Select a feature on the Store to USB screen 1 Press the Services Home button 2 Select Store to USB on the Services Home screen 3 The Store to USB screen appears 4 Select a feature on the Store to USB Screen Services Home button ...

Page 272: ...Change 1 If any screen other than the Services Home screen is displayed press the Services Home button 2 Select Store to USB on the Services Home screen 3 The Store to USB screen appears 4 Select a feature on the Store to USB screen Services Home button ...

Page 273: ... either Folder names which include characters that the machine does not support may not be correctly displayed If you specify the folders as file storage locations an error occurs For more information on characters that the machine supports refer to Entering Text P 63 The machine does not distinguish between upper and lower cases of folder and file names that are created in Windows environment and...

Page 274: ...Images during a Scan Job You can preview the scanned images while scanning the document For more information refer to Preview Previewing the Scanned Images during a Scan Job P 246 Color Scanning Selecting an Output Color You can set the output color to scan a document For more information refer to Color Scanning Selecting an Output Color P 246 2 Sided Scanning Scanning Both Sides of a Document You...

Page 275: ...t Type P 248 File Format Selecting a File Format for Output Data You can select a file format for output data Important When you use the Media Print Text service to print scanned data stored with the Store to USB service the data cannot be printed if they are saved in DocuWorks format For more information refer to File Format Selecting a File Format for Output Data P 248 ...

Page 276: ...lly To strengthen security after retrieving the scanned data access the URL to delete the scanned data stored in the machine Note The Store Send Link service does not provide document management features such as backing up restoring files deleting all data at one time listing files and displaying available storage space The Store Send Link service allows you to retrieve scanned data without specif...

Page 277: ...s refer to Entering Text P 63 Message Entering the E mail Body You can enter the e mail body using the following procedure 1 Select Message 2 Enter a message with up to 512 characters using the displayed keyboard For information on how to enter characters refer to Entering Text P 63 Color Scanning Selecting an Output Color You can set the color mode to scan a document For more information refer to...

Page 278: ...Send Link service allows you to retrieve scanned data from a computer without password authentication To prevent other parties from viewing your scan data select PDF or DocuWorks in File Format and set a password in PDF Security or DocuWorks Security before scanning the document For more information refer to File Format Selecting a File Format for Output Data P 248 Note If you select TIFF JPEG Aut...

Page 279: ...lder OS Resolution file format and so on cannot be specified from the control panel of the machine Specify these settings in Scan Profiles of Windows For more information on how to specify the settings refer to Windows Help 1 Select Store to WSD on the Services Home screen 2 Select a feature on the Store to WSD screen Start Scan Job From Select from where to start a scan job z Computer Starts a sc...

Page 280: ... Scan at the bottom of the left pane and then click New Scan on the toolbar 3 In the New Scan dialog box click Change and then select the machine 4 Check that the machine model name is displayed to the right of Scanner Note If the machine model name is not displayed click Change and select the machine 5 Click the Profile list and then select Documents 6 Specify the settings as necessary and then c...

Page 281: ... the List of Computers Select destination from the list in accordance with the intended use List of Computers Lists destination and URL Note Select from among 5 kinds of processing methods Scan Scan for Print Scan for E mail Scan for Fax Scan for OCR in accordance with the intended use 3 Press the Start button 4 The scanned data will be forwarded to the specified destination Select Delete button t...

Page 282: ...the Services Home screen select E mail Store to Folder Network Scanning Scan to PC Store Send Link or Store to USB 2 Select a feature on the Advanced Settings screen Note To activate Color Space a prior setting must be made in the System Administration mode For information on the setting procedure refer to 5 Tools Scan Service Settings Other Settings Color Space in the Administrator Guide and Colo...

Page 283: ...tions 2 Select any option Lighten Darken You can select a scan density level from seven levels between Lighten and Darken Selecting an upper cell on the bar makes the scan density lighter and selecting a lower cell makes darker Sharpness You can select a sharpness level from five levels between Soften and Sharpen Selecting an upper cell on the bar makes the contours of images sharper and selecting...

Page 284: ...nning is set to Color the background of a document printed on white color paper will be suppressed Contrast Allows you to select a contrast level from five levels between Less and More Selecting an upper cell on the bar makes the difference between light and dark areas greater light areas become lighter and dark areas darker In contrast selecting a lower cell on the bar makes the difference betwee...

Page 285: ...hable on the File Format screen 1 Select Color Space 2 Select either sRGB or Device Color Space sRGB Uses the color space that conforms to sYCC Device Color Space Documents are scanned based on the original color representation color space of the machine Note You can find ICC profile data for Device Color Space in the Driver CD Kit ICC profile is useful when using color processing application and ...

Page 286: ...s of a Document 285 Book Scanning Scanning Facing Pages on Separate Sheets 285 Original Size Specifying a Scan Size 287 Mixed Sized Originals Scanning Different Size Documents Simultaneously 288 Edge Erase Erasing Edges and Margin Shadows in the Document 289 Reduce Enlarge Specifying a Scanning Ratio 290 Original Orientation Specifying the Orientation of the Loaded Documents 291 1 On the Services ...

Page 287: ...et to Searchable for PDF or DocuWorks files on the File Format screen 2 Sided Scanning Scanning Both Sides of a Document This feature is the same as 2 Sided Scanning on the E mail screen For more information refer to 2 Sided Scanning Scanning Both Sides of a Document P 247 Book Scanning Scanning Facing Pages on Separate Sheets This feature allows you to scan facing pages of a document onto separat...

Page 288: ...ect this option when Left Page then Right or Right Page then Left is selected Right Page Only Scans the right page only in page order You can select this option when Left Page then Right or Right Page then Left is selected Top Page Only Scans the top page only in page order You can select this option when Top Page then Bottom is selected Bottom Page Only Scans the bottom page only in page order Yo...

Page 289: ...ystem Administration mode For information on refer to 5 Tools Common Service Settings Other Settings Paper Size Settings in the Administrator Guide Standard Size Allows you to select from preset sizes Variable Size Allows you to enter the desired scan size when scanning a non standard size document or when scanning at a size different from the original document size You can specify a value in the ...

Page 290: ...ta is automatically reduced enlarged to the specified size However since the scanned image is not rotated the image will be reduced enlarged to fit the specified size while keeping its orientation For example when an A3 landscape original is loaded and the output size is set to A4 portrait the scanned image is reduced to A5 landscape and printed on A4 portrait paper If the document size is not aut...

Page 291: ...ttom and left and right edges Parallel Edges Allows you to adjust the edge erase amounts z Top Bottom Erases the shadows of top and bottom edges of the document according to the orientation of the loaded document You can specify the edge width to erase in the range from 0 to 50 mm in 1 mm increments z Left Right Erases the shadows of left and right edges of the document according to the orientatio...

Page 292: ... the File Format screen Reduce Enlarge is 100 1 Select Reduce Enlarge 2 Select any option Proportional Allows you to select a preset ratio or enter a value in the range from 25 to 400 in 1 increments Use the numeric keypad or and to enter a value z Variable Enter the scanning ratio Specifying 100 scans at the same image size as the original document z Preset Select from preset ratios You can chang...

Page 293: ...he document is displayed in the correct orientation when viewed on your computer screen Note If the Original Orientation setting differs from the actual document orientation the machine may not detect the top of the document correctly z Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder z Sideways Images Select ...

Page 294: ... 295 Reply To Specifying a Reply Address 295 File Name Conflict Setting the Action to be Taken for File Name Conflict 296 File Name Specifying a Name for the File to be Saved 296 Encryption Sending E mail Encrypted by S MIME 297 Digital Signature Sending E mail with a Digital Signature by S MIME 297 Login Name 297 Password 297 Meta Data 297 1 On the Services Home screen select E mail Store to Fold...

Page 295: ... is saved with low compression Image quality improves but the file size increases Read Receipts Specifying Read Receipts When using the E mail service you can receive read receipts from e mail recipients This feature is available only when recipients support the MDN feature Note Read Receipts is displayed only when Tools System Settings E mail Internet Fax Settings E mail Control Read Receipts is ...

Page 296: ...mation on Split Send refer to 5 Tools E mail Internet Fax Service Settings E mail Control Split Send Method in the Administrator Guide 1 Select Split Send 2 Select any option Split by Page The data is split at page breaks Note Split by Page is available only when File Format on the E mail screen is set to PDF DocuWorks or XPS or when File Format is set to TIFF with Single File for Each Page check ...

Page 297: ...le Name 2 Enter a file name using the displayed keyboard For information on how to enter characters refer to Entering Text P 63 Note When each page is saved as one file the page number is added to the end of each file name Up to 128 characters can be entered as a file name for the Scan to PC service Up to 28 characters can be entered as a file name for the E mail service Up to 28 characters can be...

Page 298: ... the destination 1 Select File Name Conflict 2 Select any option Do Not Save Cancels the job without saving the file Rename New File Automatically changes the file name by appending a number 0001 9999 to the file name and saves the file Overwrite Existing File Replaces the existing file with the new one File Name Specifying a Name for the File to be Saved When using the Store to Folder service you...

Page 299: ...on and Digital Signature Settings Configuration of E mail Encryption Digital Signature in the Administrator Guide Off Sends e mail without a digital signature On Sends e mail with a digital signature Login Name You can enter the login name for a destination server Note This is displayed only when Network Scanning is selected on the Services Home screen 1 Select Login Name 2 Enter the login name us...

Page 300: ...5 Scan 298 Scan 5 ...

Page 301: ...ce is not available for some models An optional component is required For more information contact our Customer Support Center z Folder Operating Procedure 300 z Selecting a Folder 302 z Checking Operating Files in a Folder 303 z Checking File Details 305 z Printing Files in a Folder 306 z Configuring Starting Job Flow 309 ...

Page 302: ...een 300 Step 2 Selecting a Folder 300 Step 3 Checking Selecting Files in a Folder 301 Step 4 Operating Files in a Folder 301 Step 1 Opening the Send from Folder Screen The following describes how to select features on the Send from Folder screen Note The features displayed on the screen depend on your machine configuration 1 Press the Services Home button 2 Select Send from Folder Step 2 Selecting...

Page 303: ...and Thumbnail 2 Select a file to send by e mail or to print For information on the File List screen refer to Checking Operating Files in a Folder P 303 Step 4 Operating Files in a Folder The following shows the reference sections for operations available on the Send from Folder screen Selecting a Folder 302 Checking Operating Files in a Folder 303 Checking File Details 305 Printing Files in a Fold...

Page 304: ...and Accounting Features Authentication for Job Flow Sheets and Folders in the Administrator Guide 1 Select a folder on the Send from Folder screen Note Select to return to the previous screen or to move to the next screen An arrow is displayed next to each folder which has a link to a job flow sheet and for which the auto start is set If the passcode entry screen appears enter the passcode and sel...

Page 305: ...le IP Fax SIP file Internet Fax file You can select up to 100 files separately or select all files at a time If you select files separately a number appears to the left of the icon indicating the order in which it was selected Files are processed in this order 4 Select any option Refresh Displays the updated information List Lists the files stored in the folder with their stored dates and pages Th...

Page 306: ...efer to Checking File Details P 305 Job Flow Settings Displays the Job Flow Settings screen on which you can create link and execute job flows For more information refer to Configuring Starting Job Flow P 309 Note Files stored in a folder by specifying Store in Remote Folder on a print driver are called print files Job flows are not available for print files If print files are included in the sele...

Page 307: ...00 You can select the view size from Whole Page and Enlarged View Note A small size of a document may not be enlarged even if you select Enlarged View You can rotate or enlarge the image of the file in a folder in preview but cannot save the file with the image rotated or enlarged No Rotation Allows you to select an angle to preview the image from Right 90 degrees Left 90 degrees and 180 degrees N...

Page 308: ...der of a print driver is printed the settings specified on the control panel or CentreWare Internet Services will override the settings specified on the print driver except the Pages Per Sheet N Up Skip Blank Page and print position settings Print Allows you to set printing Paper Supply Allows you to select paper 2 Sided Printing Allows you to set 2 sided printing Output Allows you to set stapling...

Page 309: ...x or Internet Fax or files for Secure Polling When the selected files contain fax or Internet Fax files the machine will not print the fax or Internet Fax files but only the scan and print files Paper Supply Allows you to select paper 2 Sided Printing Allows you to set 2 sided printing Output Allows you to set stapling and punching and a tray where the output is delivered The number of sheets that...

Page 310: ... of 1 Staple for stapling and 2 Holes for punching z For print files in a folder stored by specifying Store in Remote Folder on a print driver z For scan files stored in a folder Important Ensure that the actual orientation of the original document matches the Original Orientation setting in Edge Erase or in 2 Sided Scanning on the Layout Adjustment screen Original Stapling Position Punching Posit...

Page 311: ...d edited duplicated deleted through the folder where the job flow is created This type of job flow is not displayed on the Create Job Flow Sheet screen When the Authentication feature is enabled job flows whose owners are authenticated are displayed on the Create Job Flow Sheet screen To use the Job Flow feature the HDD optional is required For information on job flows that target scan files refer...

Page 312: ...the job flow confirm the Job Status screen or print a Job History Report to check the result For information on the Job History Report refer to 5 Tools Common Service Settings Reports Job History Report in the Administrator Guide Cut Link Cancels the link between a folder and the linked job flow sheet Create Change Link Displays the Link Job Flow Sheet to Folder screen For more information refer t...

Page 313: ...he link is canceled Note Select to return to the previous screen or to move to the next screen You can sort the list in ascending or descending order by selecting either Name or Updated 2 Select Job Flow Settings 3 Select Create Change Link 4 Select any option Refresh Displays the updated information Create Displays the Create New Job Flow Sheet screen For more information refer to 5 Tools Setup C...

Page 314: ...e machine searches through keywords that were registered upon each job flow creation Sheet Filtering Displays the Sheet Filtering screen Refer to Sheet Filtering Screen P 312 Sheet Filtering Screen This screen allows you to filter the job flow sheets displayed Displayed job flow sheets may vary depending on the Authentication feature For more information refer to 13 Authentication and Accounting F...

Page 315: ...gh keywords that were registered upon each job flow creation The entry can be up to 12 characters long You can select from preset keywords if they have been registered in the System Administration mode For information on how to enter characters refer to Entering Text P 63 Select Keyword Displays the Select Keyword screen Select a keyword registered in the System Administration mode to search for j...

Page 316: ...6 Send from Folder 314 Send from Folder 6 ...

Page 317: ...job flow sheet registered on the machine Job Flow Sheets is a service that allows you to register transfer settings for scanning data such as a transfer method and destination to simplify data transfer tasks z Job Flow Procedure 316 z Selecting Changing a Job Flow Sheet 318 ...

Page 318: ...perate a job flow Refer to the following section for each procedure To create and register a job flow sheet use a computer Step 1 Opening the Job Flow Sheets Screen 316 Step 2 Selecting a Job Flow Sheet 317 Step 3 Confirming Changing the Job Flow Sheet 317 Step 4 Starting the Job Flow Sheet 317 Note To create a job flow sheet use EasyOperator or Device Setup Tool EasyOperator is included in the Dr...

Page 319: ...Change Settings For information on how to check or change job flow settings refer to Selecting Changing a Job Flow Sheet P 318 Step 4 Starting the Job Flow Sheet 1 Load a document Note A job flow with an application linked does not require you to load a document 2 Press the Start button Important After executing the job flow be sure to print a Job History Report to check the result For information...

Page 320: ...ature For more information refer to 13 Authentication and Accounting Features Authentication for Job Flow Sheets and Folders Overview Job Flow Sheet Types and Overview in the Administrator Guide Select to return to the previous screen or to move to the next screen You can sort the list in ascending or descending order by selecting either Name or Updated Refresh Displays refreshed information Detai...

Page 321: ...ets displayed Refer to Sheet Filtering Screen P 320 Change Settings Screen 1 Select Change Settings 2 Select a group to be changed from Group of Items Note The screen as shown on the right does not appear if only one group is registered 3 Select the item to be changed Note A triangle icon appears at the left of each mandatory item 4 Select any option Items Displays the items set for the job flow s...

Page 322: ...n refer to 13 Authentication and Accounting Features Authentication for Job Flow Sheets and Folders Overview Job Flow Sheet Types and Overview in the Administrator Guide 1 Select Sheet Filtering 2 Select the filtering conditions and select Save Owner Select the owner of job flow sheets to filter Target Select the target of job flow sheets to filter Note Job flow sheets whose Target is Folder can b...

Page 323: ... This chapter describes the Stored Programming service that enables you to store customized job settings z Stored Programming Overview 322 z Registering Deleting Renaming Stored Programs 323 z Calling a Stored Program 329 ...

Page 324: ...ettings configured on multiple screens For example this service is available when you want to record a procedure starting from pressing the Machine Status button to displaying the screen under Print Reports to print a Job History Report In addition while Build Job is running this service can be used for the remaining document stacks For information on Build Job refer to Build Job Processing Docume...

Page 325: ...g Stored Programs P 324 Store Build Job Register a stored program for Build Job For more information refer to Registering Stored Programs for Build Job P 326 Delete Deletes a stored program Select the stored program number to be deleted For more information refer to Deleting Stored Programs P 326 Enter Change Name Enter or change the name of a stored program Refer to Entering Changing a Stored Pro...

Page 326: ...to 5 Tools Common Service Settings Screen Button Settings in the Administrator Guide Type 1 The buttons 1 to 52 are used for address numbers and they correspond to the registered address numbers 0001 to 0052 while the buttons 53 and 54 are used for stored programs and they correspond to the registered stored programs 1 and 2 Type 2 The buttons 1 to 45 are used for address numbers and they correspo...

Page 327: ...s Book or Job Flow Sheet If any optional components installed on the machine such as a finisher are changed and thereby the associated buttons become no longer available If the measurement unit millimeters or inches is changed If a job is selected from the list of the stored jobs in Secure Print Jobs More under Job Status z The following features and operations cannot be registered in Stored Progr...

Page 328: ...e machine sounds an audible tone while a stored program is being registered Press the Interrupt button to cancel registration You can change the volume of the sound that notifies that a stored program is being registered For information on the settings refer to 5 Tools Common Service Settings Audio Tones Stored Programming Tone in the Administrator Guide 4 Press the Start or Clear All button Note ...

Page 329: ...ed program s name For information on how to enter characters refer to Entering Text P 63 1 Select Enter Change Name 2 Select the number to register or change a name Note Select to return to the previous screen or to move to the next screen 3 Enter a name and select Save Assigning Changing Icons for Stored Programs The following describes how to assign or change an icon of a stored program You can ...

Page 330: ...d Programming 328 Stored Programming 8 3 Select an icon and select Save No Icon No icon is assigned to a registered stored program Icon Select an icon according to the content of the registered stored program ...

Page 331: ...elect registered numbers Select to return to the previous screen or to move to the next screen After the stored program has been called the machine sounds an audible tone If a failure occurs the machine sounds a fault tone For information on how to change the volume of the sound that notifies that a stored program has been called refer to 5 Tools Common Service Settings Audio Tones Stored Programm...

Page 332: ... Select a number of a stored program containing the features you want to use Note You can only select registered numbers After the stored program has been called the machine sounds an audible tone If a failure occurs the machine sounds a fault tone For information on how to change the volume of the sound that notifies that a stored program has been called refer to 5 Tools Common Service Settings A...

Page 333: ...hen the USB Media Print is installed Note This service is not available for some models An optional component is required For more information contact our Customer Support Center z Media Print Overview 332 z Inserting USB Memory Device 334 z Selecting Files 337 z Selecting the Printing Options 339 ...

Page 334: ...e Store to USB service is not available for some models An optional component is required For more information contact our Customer Support Center For using commercially available Memory Card Reader contact our Customer Support Center Commercially available Memory Card Reader with single slot 1 can be used for Media Print feature but its safe performance is not guaranteed When a Memory Card Reader...

Page 335: ...wait until printing is completed and then eject the medium by following the procedure described in this chapter z Always back up data in a medium before use z Printing data may take from a few minutes to several tens of minutes depending on the size and number of files in the medium z Before storing image files format the medium with a digital camera Before storing document files format the medium...

Page 336: ... message appears during operation and the operation is aborted The screen status will be one of the above when a commercially available Memory Card Reader is inserted into the USB memory slot of the machine It is the same if no media is inserted into the Memory Card Reader If a commercially available Memory Card Reader is used and it is left inserted all the time the machine does not detect media ...

Page 337: ... arising from or caused by such data loss Note If you do not specify the file storage location the scanned data is saved in the root directory When Store to USB Screen Appears 1 Press the Services Home button 2 Select Media Print Text on the Services Home screen 3 The Media Print Text screen appears When Media Print Text Screen Appears Select a feature on the Media Print Text screen Services Home ...

Page 338: ...g cases Make sure to back up the data in the device before use When ejecting the medium or switching the power off on by methods other than described in this guide When receiving the effect of electrical noise or an electrical discharge When a failure occurs or repairing When receiving damage resulting from a natural calamity We assume no responsibility for any direct and indirect damages arising ...

Page 339: ...ieving the files Note Index numbers from 001 to 900 are automatically assigned to the files retrieved 3 After the files are retrieved select either Select All or Select From List to specify files 4 After selecting the files to be printed select the printing options For more information on the printing options refer to Selecting the Printing Options P 339 Note On the pop up menu displayed when sele...

Page 340: ...om a list of files Note Select to return to the previous screen or to move to the next screen You can sort the list in ascending or descending order by selecting Name or Last Updated A check mark is placed in the check box for each file selected To deselect the file select the file again while the file is selected highlighted If a folder or file name exceeds 170 characters long the folder or file ...

Page 341: ...t Text Paper Supply Trays 1 5 Note Select Auto Select or the tray in which any of the following sizes of paper is loaded A3 B4 A4 A4 B5 B5 A5 A5 8 5 11 8 5 11 8 5 14 11 17 When you select Auto Select the machine automatically selects a tray that contains the same size of paper as the document and prints the document at its original size When the desired tray is not displayed select More and on the...

Page 342: ... you have specified for Media Print Text or Media Print Photos before selecting the Index Print check box will be effective To change these settings deselect the Index Print check box change the print settings and then perform Index Print The setting values return to the defaults if the machine is rebooted The following setting items are restricted when you select Index Print Setting Item Value Pa...

Page 343: ...to check the status of jobs and operate the jobs z Job Status Overview 342 z Checking Current Pending Jobs 343 z Checking Completed Jobs 344 z Printing and Deleting Stored Jobs 345 z Printing Pending Jobs 359 z Handling Error Terminations 360 ...

Page 344: ...urrent or pending jobs For more information refer to Checking Current Pending Jobs P 343 Checking completed jobs Displays the status of completed jobs and their details For more information refer to Checking Completed Jobs P 344 Checking stored jobs Prints or deletes jobs stored using the Charge Print Secure Print Private Charge Print Sample Set and Delayed Print features For more information refe...

Page 345: ...ing Jobs Prints the waiting or resumed jobs For more information refer to Printing Pending Jobs P 359 Delete Cancels the current or pending job Promote Job Preferentially executes the selected job If you select this button appears under the Status of the selected job Delete Stops processing the job Last Original Select this button to end scanning of documents The job is then executed Next Original...

Page 346: ...o the previous screen or to move to the next screen From the drop down menu you can select and display the desired type of jobs 3 Select a job to see the details 4 Select Close after the confirmation Group Parent Jobs Allows you to check the list or history of related jobs such as job flow jobs Show Children Jobs Displays a job list Print this Job History Report Prints the detailed information on ...

Page 347: ... Settings in the Administrator Guide Secure Print This feature allows you to temporarily store print data in the machine to print it with the print command from the machine The feature also enables you to set a passcode which is helpful to print confidential documents The following describes how to print or delete jobs stored with the Secure Print feature Note This feature does not appear when Rec...

Page 348: ... job to be printed or deleted Note You can select up to 100 files simultaneously to print or delete the files If you select multiple files they are printed in the selected order 5 Select any option 6 When printing specify the number of print sets using the numeric keypad Select All Selects all jobs To deselect all the jobs select this button again Delete Deletes the Secure Print job Note If jobs w...

Page 349: ...ts printing the job After printing the job is deleted Print and Save Starts printing the job After printing the job remains undeleted Cancel Cancels printing the job Sample Set Before printing multiple sets of a document you can first print one set for trial and then print the remaining sets from the machine The following describes how to print or delete jobs stored with the Sample Set feature For...

Page 350: ...es they are printed in the selected order 4 Select any option 5 When printing specify the number of print sets using the numeric keypad Select All Selects all jobs To deselect all the jobs select this button again Delete Deletes the Sample Set job For more information refer to When Delete is Selected P 348 Print Quantity Specify the number of print sets using the numeric keypad Print Prints the Sa...

Page 351: ...t specified time Up to 100 jobs can be stored queued simultaneously for the Delayed Print feature If the power is switched off when jobs are in queue before the specified print time the jobs whose print time has elapsed will automatically be printed immediately after the power is switched on again This following describes how to print or delete jobs stored with the Delayed Print feature For inform...

Page 352: ...ettings Print Job Confirmation Screen in the Administrator Guide Yes Starts printing the job After printing the job is deleted No Cancels printing the job Charge Print This feature authenticates users on the machine to prevent unauthorized users from operating print jobs When this feature is enabled the machine prints only the jobs of authenticated users You can also configure the machine to store...

Page 353: ...tor Guide The following describes how to print and delete a job stored with the Charge Print feature 1 Press the Log In Out button on the control panel or select the login information field on the touch screen 2 Enter the user ID and select Enter Note When the passcode is set enter the user ID and select Next Then enter the passcode and select Enter While a user is authenticated the Log In Out but...

Page 354: ... When Print is Selected 1 Specify how to process the job after printing Note The screen as shown on the right does not appear if Print Job Confirmation Screen is set to Disabled in the System Administration mode If Disabled is selected the machine automatically deletes the job after printing without displaying the confirmation screen For more information refer to 5 Tools Stored File Settings Print...

Page 355: ... use of the machine through either user ID authentication or card authentication only the IC Card Reader is available or the combination of both For information on the types of authentication refer to 13 Authentication and Accounting Features Authentication Types of Authentication in the Administrator Guide To delete a print job instructed with an invalid user ID display the list of print jobs aft...

Page 356: ...Specify the number of print sets using the numeric keypad Print Prints the Private Charge Print job After printing the job is deleted Refer to When Print is Selected P 354 When Delete is Selected 1 Select Delete Delete Deletes the job Important Once the job is deleted it cannot be restored Cancel Cancels deleting the job When Print is Selected 1 Specify how to process the job after printing Note T...

Page 357: ...ing Stored Jobs 355 Job Status 10 Print and Delete Starts printing the job After printing the job is deleted Print and Save Starts printing the job After printing the job remains undeleted Cancel Cancels printing the job ...

Page 358: ... For more information contact our Customer Support Center 1 Select Public Folder 2 Select the job to be printed or deleted Note Select Refresh to display the updated information Select to return to the previous screen or to move to the next screen 3 Select any option Select All Selects all jobs To deselect all the jobs select this button again Delete Deletes the selected job stored in the public f...

Page 359: ...mer Support Center 1 Select Undelivered Faxes 2 Select the job to be re sent or deleted Note Select Refresh to display the updated information Select to return to the previous screen or to move to the next screen 3 Select any option To re send to the previously specified fax number press the Start button Delete This Fax Deletes the undelivered fax job Refer to When Delete This Fax is Selected P 35...

Page 360: ...d fax job Besides the fax recipient the following features can be changed on the control panel Important If the fax recipient has been changed header information will not be added even if Transmission Header Text is set to Display Header For information on how to specify fax recipients refer to Step 3 Specifying Destinations P 145 z Fax type z Starting Rate ...

Page 361: ...me period to elapse If a job is paused by the Stop button and is waiting to be resumed you can also resume the job If there are multiple jobs subsequent jobs are printed after the paused job has been printed Note If there are no pending jobs the Print Waiting Jobs button is disabled For information on how to set Auto Print refer to 5 Tools Common Service Settings Machine Clock Timers Auto Print in...

Page 362: ... Transmission Report Job Undelivered in the Administrator Guide For more information on how to print the Transmission Report Job Undelivered automatically refer to 5 Tools Common Service Settings Reports Transmission Report Job Undelivered in the Administrator Guide For a Scan Job A Transmission Report Job Undelivered is printed For more information on the Transmission Report Job Undelivered refer...

Page 363: ...is chapter An optional component is required For more information contact our Customer Support Center The computer screen images shown in this chapter are as of May 2011 The procedures in this chapter may vary depending on the driver and utility software being used due to the upgrades z Features Overview 362 z Print 363 z E mail Printing 366 z Sending Fax 368 z Importing Scanned Data 370 z CentreW...

Page 364: ...machine For more information refer to E mail Printing P 366 Sending Fax Sends a fax directly from a computer For more information refer to Sending Fax P 368 Importing Scanned Data Imports files stored in a folder of the machine to a computer For more information refer to Importing Scanned Data P 370 CentreWare Internet Services Displays the machine status and job status The feature also allows you...

Page 365: ...Creation Performs 2 sided printing and page allocation for printing a booklet in correct page order Transparency Separators Automatically inserts a blank sheet of paper as a separator each time a transparency is printed Watermark Prints preset text such as Confidential over the print data Secure Print Temporarily stores the print data on the machine to print it with the print command from the mach...

Page 366: ...ormation on how to set Charge Print refer to 5 Tools Authentication Security Settings Authentication Charge Private Print Settings in the Administrator Guide For information on how to print a Charge Print job refer to Charge Print P 350 Private Charge Print This feature allows you to temporarily store print data in the machine for each authentication user ID and request on the machine s control pa...

Page 367: ...ies if necessary 3 Set the properties if necessary Note You can change the print feature in Job Type 4 Click OK 5 Click OK in the Print dialog box Note If the document monitor is installed and set to monitor the machine the notification screen is displayed when printing has been completed The document monitor is available in the CD ROM of the Driver CD Kit For information how to install the docume...

Page 368: ... Machine Configuring the required settings on the machine For information refer to 8 E mail Environment Settings in the Administrator Guide Sending E Mail The following describes how to send e mail from the computer or mobile handset to the machine using Outlook Express as an example 1 Use your e mail software to create an e mail body and then attach a document to the e mail if necessary Important...

Page 369: ...Emulations of CentreWare Internet Services PDF formatted attached file Settings of PDF Direct Print when Print Processing Mode is set to PDF Bridge in PDF Direct Print Default values of the logical printer configured under Language Emulations PostScript Logical Printer Number in CentreWare Internet Services when Print Processing Mode is set to PS in PDF Direct Print ...

Page 370: ...060 2060 in a single operation through a computer You can use the same procedure to register fax destinations from another machine DocuCentre IV 3065 3060 2060 to this machine Use CentreWare Internet Services to register fax destinations For information on CentreWare Internet Services refer to 6 CentreWare Internet Services Settings Configuring Machine Settings Using CentreWare Internet Services i...

Page 371: ...ress When specifying a port number add and the port number after the address The default port number is 80 When the Authentication feature is enabled on the machine enter a user ID and passcode in the User Name and Password fields respectively Ask your system administrator for the user ID and passcode If communications are encrypted you must specify an address that starts with https instead of htt...

Page 372: ...tall Network Scanner Utility 3 from the Driver CD Kit To import files stored in a folder prior settings are required such as enabling ports For more information refer to 9 Scanner Environment Settings Configuration of Store to Folder in the Administrator Guide For information on the operation of the application refer to the documentation provided with the application For information on how to inst...

Page 373: ... Folders Clicking Select Scanner returns to step 5 where you can reselect a scanner 7 Click Confirm 8 Select a file to be imported from the list and click Import Note You can select multiple files Import Refresh and Delete are available from the menu that appears when you right click on the list When the import starts the scan data is forwarded from the folder to the computer After being forwarded...

Page 374: ...the dialog box that appears Importing Using Stored File Manager 3 The following describes how to use Stored File Manager 3 to import files from a machine s folder Stored File Manager 3 is software to import files from a machine s folder to a computer without using any client side application To use Stored File Manager 3 your computer must have Network Scanner Utility 3 installed Note Install Netwo...

Page 375: ... the number of the folder 001 200 that contains the file to be imported In the Passcode field enter a passcode up to 20 digits Note You can also select a folder number from Registered Folders Clicking Select Scanner returns to step 2 where you can reselect a scanner 4 Click Confirm 5 Select a file to be imported from the list and click Import Note You can select multiple files When File Saving Opt...

Page 376: ...other networks Import settings for scanned files You can change the display and the import settings for files scanned from a folder To change the import method click Details from File menu in the file selection dialog box and configure the settings in the dialog box that appears Importing Using CentreWare Internet Services This following describes how to import files stored in a machine s folder u...

Page 377: ...ternet address is myhost example com Ask your system administrator for the IP address or Internet address When specifying a port number add and the port number after the IP address or the Internet address If the authentication feature is enabled on the machine enter a user ID and passcode in the User Name and Password fields Ask your system administrator for the user ID and passcode If communicati...

Page 378: ...ttings Configuration of Store to Folder in the Administrator Guide For information on the operation of the application refer to the documentation provided with the application The following describes how to import files stored in a machine s folder by using EasyOperator as an example 1 Click the Start menu and select Programs Fuji Xerox CentreWare EasyOperator EasyOperator Note If you used another...

Page 379: ...he added folder the file will be displayed in the right frame 5 Select Show Thumbnail in the View menu to display the file in thumbnail view 6 Check the thumbnails of the file to be retrieved and select the file 7 Select Retrieve from the Tools menu 8 Select a save destination in the Browse For Folder dialog box and click OK ...

Page 380: ...environment to connect to the internet The communication fee shall be borne by you Note For details on the setting items click Help at the upper right corner of the CentreWare Internet Services screen to see help Top Frame Displayed at the top of the window This frame includes the logo the machine model name a link to the help user information and tabs links leading to each feature For details on ...

Page 381: ...nters Displays the total number of pages used for each feature and cumulative numbers z Total Runtime Displays Output Device Runtime Scanner Runtime Standby Time Low Power Time Sleep Time Warm up Time and Power Off Time by minutes Jobs z Listing active jobs and allowing you to delete the jobs and displaying completed jobs and error information Print z Job Submission Allows you to specify and print...

Page 382: ... Port Number The following describes proxy server settings and a port number required for this service Proxy Server We recommend that you access this service directly not through a proxy server Note If using a proxy server specifying the machine s IP address in the browser results in slower responses and could prevent some screens from appearing In this case set the machine s IP address on the bro...

Page 383: ...he combination of the host name and the domain name For example if the host name is myhost and the domain name is example com then the Internet address is myhost example com Ask your system administrator for the IP address or Internet address When specifying a port number add and the port number after the IP address or the Internet address If the Authentication feature is enabled on the machine en...

Page 384: ...11 Computer Operations 382 Computer Operations 11 ...

Page 385: ...12 Appendix This chapter contains a glossary of terms used in this guide z Glossary 384 ...

Page 386: ...Scanning A feature that copies the left and right pages of an unfolded document onto two separate sheets of paper Border Limit Page split threshold value One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the receiving terminal A margin at the bottom of a received document can be eliminated so that the data can be printed on one page The amo...

Page 387: ... to describe printing resolution in terms of the number of dots printed in one inch Used as a unit to describe resolution ECM An abbreviation of Error Correction Mode A type of G3 transmission ECM transmission sends the document image data in segments and retransmits segments that the remote machine receives incorrectly ECM described on the Activity Report shows that the communication was processe...

Page 388: ... specified with domain name sub domain name and host name so that it is identified in network G3 A facsimile communication system standardized by the advisory committee for International Telecommunications CCITT now the ITU T Header A record of the sender It is printed on the top edge of a received document Image Enhancement A feature which makes the border between black and white smooth with roug...

Page 389: ...g printers developed by Hewlett Packard Polling A feature that allows you to retrieve a file from a remote machine POP3 An abbreviation of Post Office Protocol Version 3 One of the commonly used communications protocols used for receiving e mail It sets up a private mailbox on a provider s e mail server and receives messages when a communication is made POP3 is for receiving only SMTP is used for ...

Page 390: ...s displayed on the touch screen It displays messages and feature buttons Select In this document Select refers to highlighting a feature selection by touching the feature button on the touch screen with your finger Send Password This feature requires to enter an S and the ID of a remote terminal after entering its fax number This prevents transmission errors Sender Originator of a communication It...

Page 391: ...s a protocol for timely fax communication over IP network The protocol is also necessary for fax communication between existing public phone lines and IP network Transmission Interval The period between transmissions UNC An abbreviation of Universal Naming Convention UNC is a way to specify a path describing the location of a network resource such as shared folders or shared printers on a network ...

Page 392: ...12 Appendix 390 Appendix 12 ...

Page 393: ...0 Annotations 113 attaching covers to copies 108 Auto Detect 185 287 Auto Receive 221 B Background Suppression 282 Batch Print 307 Book Copying 92 Book Faxing 186 Book Scanning 285 Booklet 105 Booklet Creation 105 363 booklet staple cartridge 45 booklet unit 45 booklet unit side cover 45 bottom left cover 39 Broadcast 213 Broadcast Send 153 173 217 Browse 261 Build Job 131 C C Clear button 56 Calc...

Page 394: ...cument glass 38 41 67 143 229 document guides 41 document output tray 41 document stopper 41 DocuWorks 249 250 DocuWorks Security 252 DocuWorks Signature 252 drum cartridge 41 E Edge Erase 97 289 editing a recipient 243 editing the Internet Fax mail contents 197 E mail 239 E mail Printing 364 366 Encryption 207 297 Energy Saver button 55 Energy Saver mode 53 enlarged copies 79 Enter Output Size 29...

Page 395: ...3 Layout Adjustment 90 184 284 left cover 41 lever 41 license 29 Lighten Darken 86 88 180 Lighten Darken Simple Copy 77 LINE 1 43 LINE 2 43 LINE 3 43 loading documents 228 local terminal information 178 Lock Out Printer 62 locking casters 39 Log In Out button 55 login information field 59 Login Name 297 Low Power mode 53 lower center tray 38 M machine components 38 Machine Status button 55 Main Po...

Page 396: ...5 printing Charge Print jobs 352 printing control numbers on the background of copies 119 printing Delayed Print jobs 350 printing multiple sets at the remote machine 198 printing pending jobs preferentially 359 printing Private Charge Print jobs 354 printing Sample Set jobs 349 printing Secure Print jobs 347 printing stored jobs 345 Priority Send 192 Private Charge Print 353 364 processing docume...

Page 397: ...ces Home screen 59 setting the action to be taken for file name conflict 296 setting the sender s address 244 setting the subject 245 275 Setup 62 Shadow Suppression 282 Shared Name 263 Sharpness 88 281 Sideways Images 248 Simple Copy 75 Single File for Each Page 251 Sleep mode 53 specifying a destination PC by browsing your network 261 specifying a destination PC using the address book 260 specif...

Page 398: ...achine can retrieve 210 stylus pen 39 stylus pen holder 39 Subject 245 275 suppressing the document background 282 T TEL 43 Text 248 Text Compression 253 TIFF 249 TIFF JPEG Auto Select 249 TIFF F 206 TIFF J 206 TIFF S 206 toner cartridge 41 top cover 44 45 top left cover 39 top transport cover 46 touch screen 55 Transfer Protocol 259 Transmission Header Text 194 transmitting 2 sided originals 171 ...

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