Fujitsu ScandAll PRO, How To Use Manual

Page 1: ...How to use ScandAll PRO P2WW 2410 01ENZ0 ...

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Page 3: ...er Driver Setup Dialog Box 5 Chapter 2 HOW TO SCAN DOCUMENTS 7 2 1 Scan 8 2 2 Batch Scan 13 2 2 1 Creating Editing Profiles 13 2 2 2 Scanning Documents 16 Chapter 3 SCANNING VARIOUS TYPES OF DOCUMENTS 21 3 1 Saving Scanned Images in PDF Format 22 3 2 Scanning by Pressing the Scan Button on the Scanner 26 3 3 Splitting Documents by Patch Code 29 3 4 Scanning Using Barcodes 32 INDEX IN 1 ...

Page 4: ...Bitmap JPEG or Tiff format Scanned images can be directly output to PDF files or PDF A files Searchable PDF files and high compression PDF files can be created as well Linked with FTP server or Microsoft SharePoint Server ScandAll PRO can store image data auto matically Linked with e mail program ScandAll PRO can send scanned images as attached files Batch scan operation is available with a Hot Ke...

Page 5: ...trademarks of EMC Corporation in the United States Adobe the Adobe logo and Acrobat are either registered trademarks of Adobe Systems Incorporated in the United States and or other countries Other product names are the trademarks or registered trademarks of the respective companies How Trademarks Are Indicated in This Manual Operating systems OS are indicated as follows Where there is no distincti...

Page 6: ...ate by following the actual displayed screen while referring to the User s Manual of the scanner application you are using The screenshots in this manual were captured from the FUJITSU TWAIN32 scanner driver ScandAll PRO Image Capturing Utility Software FUJITSU ISIS scanner driver and Adobe Acrobat ATTENTION This symbol alerts operators to particularly important information Be sure to read this in...

Page 7: ... operating system OS or the scanner model used Also when the FUJITSU TWAIN32 or FUJITSU ISIS scanner driver is updated the screens and operations noted in this chapter will differ slightly In such case refer to the relevant manuals or materials which are to be supplied when updating the driver 1 1 Launching ScandAll PRO 2 1 2 Selecting a Scanner Driver 3 1 3 Selecting a Scanner 4 1 4 How to Displa...

Page 8: ...2 1 1 Launching ScandAll PRO This section describes how to launch ScandAll PRO 1 From the Start menu select All Programs D Fujitsu ScandAll PRO D Fujitsu ScandAll PRO ScandAll PRO starts up ...

Page 9: ...wing explains how to select a scanner driver with ScandAll PRO how to switch between the FUJITSU TWAIN and ISIS scanner drivers 1 From the Tool menu select Preferences The Setup dialog box appears 2 On the Scan tab under Device Driver select either of drivers To use FUJITSU TWAIN 32 Scanner Driver select TWAIN To use FUJITSU ISIS Scanner Driver select ISIS 3 Click the OK button to close the Setup ...

Page 10: ...e to select its name from the list beforehand The following explains how to select a scanner to use 1 From the Scan menu select Select Scanner 2 Select a scanner you want to use Select a scanner you want to use and click the Select button FUJITSU TWAIN 32 FUJITSU ISIS ...

Page 11: ... Box You can configure settings for scanning documents with the selected scanner in the setup dialog box of a scanner driver Select the Scan menu and then select Setting to display the setup dialog box For information about setting items you can configure refer to the section on the scanner driver settings in the Operator s Guide provided with the scanner ...

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Page 13: ...er in either of two ways Scan You have to configure settings such as the file format destination and scanning parameters every time you scan a document Use Scan when you want to scan a small amount of documents as necessary Batch Scan You may want to use the same settings repeatedly You can configure settings such as the file format destination and scanning parameters image related properties and ...

Page 14: ...scanning 1 Place the document on the scanner 2 From the Scan menu select Scan Settings Or select the Scan Settings button on the toolbar The Scan Settings dialog box appears 3 In the Scan Settings dialog box configure various settings for saving scanned document images HINT For launching ScandAll PRO refer to 1 1 Launching ScandAll PRO ...

Page 15: ...the Name Rule button to display the Name Rule dialog box and change the naming rule When creating multiple image files at a scan you can specify how to name those files Clear this checkbox when you want to specify a file name on this dialog box File Format You can select a file format to save image files Bitmap bmp TIFF tif JPEG jpg j2k PDF pdf or PDF A pdf can be selected When you select a multi ...

Page 16: ... the Show confirmation when there is no paper on ADF checkbox Display the scanned document image immediately after the scan Checkbox Specify whether to preview a scanned document image or not By default this checkbox is marked If memory becomes insufficient because the file size of a scanned document image is too large to display clear this checkbox Only when the Save to file checkbox is marked th...

Page 17: ...yed on the ScandAll PRO window and then the image is saved to file HINT When you use the FUJITSU TWAIN 32 Scanner Driver clicking the Scan button may display the scanner driver s setup dialog box If so you can also change settings in the dialog box displayed Click the Scan button to scan documents Click the Close button when you finish scanning If you do not want to display the scanner driver s di...

Page 18: ...out the features of ScandAll PRO refer to ScandAll PRO Help HINT If you do not mark the Save to file checkbox in the Scan Settings dialog box scanned document images are not saved To save the files from the File menu select Save As To scan the next document with the same settings from the Scan menu select Scan Or click the Scan button on the toolbar ...

Page 19: ...you to scan documents by using those profiles 2 2 1 Creating Editing Profiles Creating editing and deleting profiles are described as follows 1 From the Scan menu select Batch Scan Settings Or click the Batch Scan Settings button on the toolbar The Batch Scan Setting dialog box appears HINT For launching ScandAll PRO refer to 1 1 Launching ScandAll PRO ...

Page 20: ...file you want to change settings from the profile list and click the Edit button The selected profile appears in the Profile Editor dialog box Go to step 3 To delete an existing profile from the profile list Select a profile you want to delete and then click the Delete button When you see a con firmation message click the Yes button The selected profile is deleted 3 In the Profile Editor dialog bo...

Page 21: ...ment separator Tab You can select how to separate documents Each separated document is counted according to the set Name Rule Filter Tab You can select a filter to use for scanning Linking Tab You can select what to do with scanned document images after scanning send by e mail upload to the FTP server or Microsoft SharePoint Server print with a printer or open with an application Note For details ...

Page 22: ...use 3 Click the Start Batch Scan button on the toolbar A document is scanned with the scanner and the scanned document image is displayed on the ScandAll PRO window and then the image is saved to file Depending on the settings of ScandAll PRO images may not be displayed on the Scan dAll PRO window 2 Scanning by selecting a profile from the menu bar 1 Place the document on the scanner 2 From the Sc...

Page 23: ...ed on the ScandAll PRO window and then the image is saved to file Depending on the settings of ScandAll PRO images may not be displayed on the Scan dAll PRO window 3 Scanning by selecting a profile from the drop down list 1 Place the document on the scanner 2 From the Scan menu select Batch Scan Settings The Batch Scan Settings dialog box appears ...

Page 24: ... the Scan button A document is scanned with the scanner and the scanned document image is displayed on the ScandAll PRO window and then the image is saved to file Depending on the settings of ScandAll PRO images may not be displayed on the Scan dAll PRO window ...

Page 25: ...2 2 Batch Scan How to use ScandAll PRO 19 HOW TO SCAN DOCUMENTS 2 ...

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Page 27: ...candAll 21 with ScandAll PRO In this chapter Windows XP screenshots are illustrated The screens and operations may differ slightly depending on the operating system OS or the scanner model used Also when the FUJITSU TWAIN32 or FUJITSU ISIS scanner driver is updated the screens and operations noted in this chapter will differ slightly In such case refer to the relevant manuals or materials which ar...

Page 28: ...les compressed to a desired size by changing compression rates 1 Place the document on the scanner 2 Launch ScandAll PRO From the Start menu select All Programs D Fujitsu ScandAll PRO D Fujitsu Scan dAll PRO in the order presented Then ScandAll PRO starts up 3 In ScandAll PRO select PDF File SinglePage PDF File PDF A File or SingleP age PDF A File to save scanned document images When you want to p...

Page 29: ... enhance the security of created PDF files by adding a password to Basic Tab Change the compression rate for creating PDF files from scanned document images HINT PDF File and SinglePage PDF File are saved in format compatible with Adobe Acrobat 4 0 PDF 1 3 PDF A File and SinglePage PDF A File are saved in PDF A lb format format for an archive of digital documents based on PDF 1 4 SinglePage PDF Fi...

Page 30: ... the image quality of highly compressed photographs and figures is degraded Marking this checkbox increases the system load which may cause the scanner to take a very long time to scan OCR Tab You can configure settings so that PDF files are converted into searchable text when they are created from scanned document images Unless OCR optical character recognition is turned on scanned document image...

Page 31: ...passwords cannot be set If this checkbox is marked the Password dialog box appears immediately after scanning Password protected PDF files cannot be opened with ScandAll PRO Open pass word protected PDF files with Adobe Acrobat Use a fixed password Checkbox If this checkbox is marked all PDF files are protected with the fixed password you type in in this dialog box so that the Password dialog box ...

Page 32: ...ows XP and Windows Server 2003 right click the icon of the scanner driver For Windows 2000 and Windows Vista double click the icon of the scanner driver 4 Select the Events tab 5 Select a button to use for an event The following events can be selected Scan Button Press the Scan button Send to 1 to 9 With a number from 1 to 9 displayed on the Function Number Display press the Send to button 6 Selec...

Page 33: ...rt menu select All Programs D Fujitsu ScandAll PRO D Fujitsu ScandAll PRO and then ScandAll PRO starts up 9 From the Tool menu select Preferences The Setup dialog box appears 10 Select the Event tab 11 Click the action of the Event you selected in step 5 and then select a profile from the list you want to use for scanning HINT To link another button perform steps 3 to 7 again ...

Page 34: ...create profiles refer to 2 2 Batch Scan HINT Use the Send to button following the procedure below 1 Press the Function button and change a number displayed on the Function Number Display 2 When the displayed number and the event number you have selected in step 5 Send to 1 9 matches stop pressing the Func tion button 3 Press the Send to button Example of the operator panel 1 Function Number Displa...

Page 35: ...h Code Letter and then print a PDF file of either Patch Code A4 or Patch Code Letter as many as you need Patch Code A4 Image data of a patch code sheet with A4 size Patch Code Letter Image data of a patch code sheet with Letter size 2 Create a new batch profile on ScandAll PRO and open the Profile Editor window For information about how to create profiles refer to 2 2 Batch Scan 3 Click on the Doc...

Page 36: ...form the batch scan For how to perform the batch scan refer to 2 2 Batch Scan HINT To suppress scanning the patch code sheet images check the Remove separation sheet checkbox In duplex scan mode you can disable scanning of the rear side of the patch code sheet by selecting the Delete the next page of a separation sheet checkbox ...

Page 37: ...in separate folders change the settings in the Name Rule dialog box opened by clicking the Name Rule button on the File format and Name scheme tab in the Profile Editor dialog box Mark the Create Directories Separately checkbox in the Name Rule dialog box The created folder is named with the title of the document counter and is used to store the scanned data Example of storing data in folders ...

Page 38: ... of detecting the following types of barcodes The following lists the barcode detection conditions Code Character set Digit number UPC EAN JAN Numbers UPC 12 UPC A only includes check digit EAN JAN 8 or 13 includes check digit CODE39 Numbers Alphabets 7 symbols 1 to 32 excludes start stop codes CODABAR 4 start stop character numbers 10 alphabets and symbols 1 to 32 excludes start stop codes CODE12...

Page 39: ...n settings are made Check the document carefully in advance to see if it has extra barcodes outside the barcode scanning area It is recommended that you reduce the number of barcode types to sense and narrow the barcode area to detect Using the same patch code sheets repeatedly may decrease the recognition accuracy due to the dirt contaminated on the document If the patch code sheets are not recog...

Page 40: ... appears HINT To suppress scanning the patch code sheet images check the Remove separation sheet checkbox In duplex scan mode you can disable scanning of the rear side of the patch code sheet by selecting the Delete the next page of a separation sheet checkbox ...

Page 41: ...ify the created batch profile and then perform the batch scan For how to perform the batch scan refer to 2 2 Batch Scan ATTENTION If scanning performance deteriorates when barcode is used reduce the detected barcode types or narrow the barcode area to improve the scanning performance If there are multiple barcodes in the barcode detecting area the one recognized first will be enabled ...

Page 42: ...ttings in the Name Rule dialog box opened by clicking the Name Rule button on the File format and Name scheme tab Select the Use Barcode Characters radio button and mark the Create Directories Separately checkbox in the Name Rule dialog box The created folder is named with the barcode recognition character string and is used to store the scanned data Example of storing data in folders ...

Page 43: ...rator Tab 15 F File Format 9 File format and Name scheme Tab 15 File Name 9 File Overwrite Warning 10 Filter Tab 15 Folder Name 9 G General Tab 15 L Language 24 Launching ScandAll PRO 2 Linking Tab 15 M Make only the first page searchable Checkbox 25 N Number of pages to scan 10 O OCR Tab 24 S Save to file Checkbox 9 Saving Scanned Images in PDF Format 22 Scan 7 8 Scan Tab 15 Scanner Driver Setup ...

Page 44: ...IN 2 Show TWAIN dialog before each batch scan process Checkbox 10 Splitting Documents by Patch Code 29 U Use a fixed password Checkbox 25 ...

Page 45: ...se of this scanner and procedures described in this manual profit loss due to defects and any claims by a third party z Copying of the contents of this manual in whole or in part and copying of the scanner application is prohibited under the copy right law How to use ScandAll PRO P2WW 2410 01ENZ0 Issue Date October 2007 Issued by PFU LIMITED ...