Gestetner F540, Operating Instructions Manual

Page 1: ...y Information in the Basic Features manual before you use it Introduction Getting Started Using Scan to E mail Functions Using Internet Fax Functions Using IP Fax Functions Using LAN Fax Functions Usi...

Page 2: ...ne before reading this manual For details see Chapter 1 Machine Types Basic Features Type 1 NIC FAX Unit optional Type 2 NIC FAX Unit standard Important Contents of this manual are subject to change w...

Page 3: ...ax Reception 11 LAN Fax Functions 12 LAN Fax Precautions 12 Network Delivery Scanner Functions 13 Using ScanRouter V2 Lite Server 14 Using ScanRouter V2 Professional Server 15 Functions Not Supported...

Page 4: ...r RGB 66 Scanning a Monochrome Original 68 4 Using Internet Fax Functions E mail Server Settings by Network Administrator 73 Mail Server Settings 73 E mail Servers That Have Been Confirmed to Work 73...

Page 5: ...ifying by Groups Group Code 120 Specifying by Groups Quick Dial 120 Specifying by Redial 120 Specifying Using the Number Keys 121 Routing Received Fax Documents 122 Setting up ScanRouter V2 Profession...

Page 6: ...NIC FAX Display Messages 159 Web Browser Initial Display Messages 163 LAN Fax Operation Messages 164 User Parameters 166 11 Appendix Reports and Lists 171 Transfer Result Report 171 Error Mail Notific...

Page 7: ...ocuments sent with a SUB code to my computer through NIC FAX using an e mail address p 91 Routing Received Documents to route all documents sent without a SUB code to the specified e mail address p 91...

Page 8: ...instructions under this symbol Be sure to read the instructions all of which are described in the Safety Information section in the Basic Features manual The statements above are notes for your safety...

Page 9: ...er function Internet Fax function IP Fax function and LAN Fax function Note NIC FAX Unit is an option for Type 1 NIC FAX Unit CD ROM Manual Introduces the contents of the NIC FAX CD ROM and the necess...

Page 10: ...4...

Page 11: ...Scanner Functions Scanned documents are sent as e mail messages with an attached image Black and white documents are converted into PDF or TIFF F and color documents into PDF or JPEG images You can s...

Page 12: ...smission for monochrome originals Memory Transmission for color originals Confidential Transmission SUB Code Transmission SEP Code Polling Reception Polling Transmission Polling Reception Transfer Req...

Page 13: ...se of this a MIME compatible e mail reader is required in order to view documents received on a computer To view an attached image software capable of display ing TIFF F formatted images is required N...

Page 14: ...recommend you use the telephone network for confidential communications Voice communication is not supported over a LAN Internet fax delivery might be delayed due to network congestion Use a stan dard...

Page 15: ...llowing functions are supported with standard fax reception but not with Internet faxing ID Reception Confidential Reception Memory Lock Reception Polling Reception SEP Code Polling Reception Authoriz...

Page 16: ...th destination fax machines connected to the same network directly The transmission speed is higher than when using G3 1 Transmission by specifying the destination with the IP address of VoIP gate way...

Page 17: ...ou cannot transmit any data to other networks where a firewall is installed The level of security for Internet communications is low We recommend use of the telephone network for confidential communic...

Page 18: ...s LAN Fax allows NIC FAX to be used for printing out and saving documents in TIFF F file for proof checking Note NIC FAX must be connected to a LAN and set up correctly in order to use LAN Fax functio...

Page 19: ...CD ROM which comes with your NIC FAX ScanRouter V2 Professional is optional Please contact your service represen tative if you want to use ScanRouter V2 Professional For brevity ScanRouter V2 Lite and...

Page 20: ...Tray B The designated folder on the same network as the ScanRouter V2 Lite server Scanned documents are 1 saved in Fax In Tray 2 received with ScanRouter V2 Link 3 viewed or picked up by DeskTopBinde...

Page 21: ...ScanRouter V2 Professional server C The specified e mail address es set on the Fax In Tray Faxed or scanned documents are 1 saved as files in Fax In Tray 2 received with ScanRouter V2 Link 3 delivered...

Page 22: ...Transmission for monochrome originals Memory Transmission for color originals Confidential Transmission SUB Code Transmission SEP Code Polling Reception Polling Transmission Polling Reception Transfer...

Page 23: ...thout Using Quick Dial Keys or Speed Dials p 133 Registering Addresses for Scan ner Applicable Applicable Describes the procedure for de livering scanned documents or registering a destination These p...

Page 24: ...e advanced functions as well as settings for key operators ScanRouter V2 Lite Setup Guide 1 ScanRouter V2 Lite Management Guide 2 ScanRouter V2 Lite Setup Guide describes the setup procedure for ScanR...

Page 25: ...arameters switch 16 bit 2 A Install ScanRouter V2 Lite from the CD ROM that comes with NIC FAX See ScanRouter V2 Lite Setup Guide B Register the IP address or the host name of the ScanRouter V2 Lite s...

Page 26: ...he IP address or the host name of the ScanRouter V2 Professional server with NIC FAX and then assign the Scanner Scan to E mail function to a user function key If your machine is Type 2 the Scanner Sc...

Page 27: ...delivery You need to adjust the necessary settings of NIC FAX in order to use the Fax Delivery function in addition to the settings of ScanRouter V2 Profes sional To specify the destination of the Fax...

Page 28: ...te You need to connect NIC FAX to a LAN and make Network settings in or der to make fax settings through a Web browser See p 23 Getting Started See p 153 Making Settings through a Web Browser for info...

Page 29: ...ed to the F4 key Internet FAX function to the F5 key JPEG function key to the F9 key and the Scanner Scan to E mail function to the F10 key If your machine is Type 1 and assign the E mail Message Inte...

Page 30: ...layout see Chapter 7 Key Layout Advanced Features 4 E mail Template key You can register letter strings under this key and extract them entering e mail ad dresses subjects and messages You can registe...

Page 31: ...e A LAN cable is not supplied with NIC FAX A A A A Attach the ferrite core Loop the cable and attach the fer rite core as shown Note The LAN cable loop should be about 5 1 cm 2 inches L from the end B...

Page 32: ...entering a subject This key also enables you to regis ter subjects messages on the Tem plate Subject display Note On Type 2 machines the E mail Message function is pre as signed to the F4 key Referenc...

Page 33: ...Network Delivery Scanner to a ScanRouter V2 Lite server or a ScanRouter V2 Professional server press the user function key to spec ify the server registered destina tions Note On Type 2 machines the...

Page 34: ...nner E mail transmission POP reception SMTP reception POP reception of error mail SMTP reception of error mail IP Address 1 Required Re quired Re quired Re quired Re quired Re quired Subnet Mask 1 Req...

Page 35: ...ror mail SMTP Server 1 Required Required Required Required Required POP Server 1 Required Required Mail Address Required Required Required Required Required Account Name Required Optional Required Pas...

Page 36: ...ceive e mail from an IMAP4 server set IMAP4 See p 166 User Parame ters switch 17 bit 6 Mail to Admin Mail to administrator Optional Optional Optional Optional Optional Backup Mail TX Backup mail trans...

Page 37: ...OP to Yes with user parameters See p 166 User Parame ters switch 18 bit 1 SMTP authenti cation SMTP authentication SMTP AUTH is an SMTP function that authenticates users to pre vent e mail transmissio...

Page 38: ...either of the Scanner function Internet Fax function IP Fax function and LAN Fax function can be used When Network Boot is set to DHCP and the NIC FAX runs the IP ad dress of the NIC FAX may be change...

Page 39: ...the computer name host name This function searches for NIC FAX using the name from your computer You cannot inquire the computer name from NIC FAX with the WINS server Only the scope ID allocated by...

Page 40: ...ey to display 15 Network Note The number of the function dif fers depending on the options installed H H H H Press the OK key I I I I Press the 0 0 0 0 or 1 1 1 1 key to display the item you want to s...

Page 41: ...Clear Stop key to try again B Press the OK key The display returns to the TCP IP settings menu Gateway Address Enter the default gateway address This is the IP address of the router through which con...

Page 42: ...operative you can find the IP ad dress within the host name Consult your systems administra tor if you are unsure about this set ting A Enter the primary DNS server address using the number keys Note...

Page 43: ...that can be connected based upon the access control setting Example In this case addresses in the range 192 168 XXX XXX can connect Consult your systems administra tor if you are unsure about this se...

Page 44: ...press the Cancel key to try again You can enter and with the Quick Dial key in each ad dress setting Pressing the Sym bols key enables entering symbols Pressing the ABC abc key switches be tween upper...

Page 45: ...can enter up to 127 char acters for a domain B Press the OK key The display returns to the Mail Server settings menu Mail Address Enter the mail address of NIC FAX Consult your systems administra tor...

Page 46: ...ver settings menu Time Zone Enter the time difference between your time zone and Greenwich Mean Time A Press the 0 0 0 0 or 1 1 1 1 key to adjust the time difference Note The time zone set up in this...

Page 47: ...the display cursor and then press the Clear Stop key to try again B Press the OK key The display returns to the Mail Server settings menu Max Mail Size Maximum Mail Size Make this setting when you wan...

Page 48: ...ail origina tors as illustrated by the following examples When the limit address is set to nic fax com abc nic fax com accepted nic fax com not accepted abc fax com not accepted Note No Error Report i...

Page 49: ...uto Mail RX Auto Mail Reception If Auto Mail Reception function is set to On the machine automatically receives e mail according to the Mail Reception Interval setting See p 40 Mail RX Interval Mail R...

Page 50: ...en press the OK key G G G G Press the 0 0 0 0 or 1 1 1 1 key to display 16 IP Fax Parameter Note The number of the function dif fers depending on the options installed H H H H Press the OK key I I I I...

Page 51: ...a telephone number When using gatekeeper Own Fax Number needs to be specified on NIC FAX A Enter Own Fax Number Note You can enter up to 127 dig its You can enter digits 0 to 9 and If you make a mista...

Page 52: ...ift key until your computer loads the CD ROM and access is complete If you click Cancel before installa tion is complete the process stops Restart the installer to complete in stallation Screen displa...

Page 53: ...greement and then click Next F F F F Click NIC FAX UNIT G G G G Click Install The following display appears and installation starts The Installation Completion dialog box appears Note The following di...

Page 54: ...he printer name on the Start menu point to Settings and then click Printers Next right click the printer icon you want to edit the name of and then click Rename Installing the Driver and Utilities Ind...

Page 55: ...Next H H H H Double click Printer Name LAN Fax F3 I I I I Click Port and then Add J J J J Select SmartDeviceMonitor and then click OK Note With Windows 2000 or Win dows XP do not select Stan dard TCP...

Page 56: ...the following settings to search for NIC FAX by host name When you use the DNS server The DNS server settings must be made on the com puter on which LAN Fax Driver is being installed When you use the...

Page 57: ...nd utilities are available only after you restart the computer To edit the printer name on the Start menu point to Settings and then click Printers Next right click the printer icon you want to edit t...

Page 58: ...Make sure you read it carefully and then click Yes I I I I Follow the steps displayed on the screen to complete the installa tion of SmartDeviceMonitor for Client SmartDeviceMonitor for Admin A A A A...

Page 59: ...and then click Next The Welcome dialog box appears G G G G Click Next Software License Agreement ap pears H H H H Make sure you read it carefully and then click Yes I I I I Follow the steps displayed...

Page 60: ...anRouter V2 Lite A A A A Before beginning installation exit all other applications B B B B Insert the CD ROM that contains NIC FAX Driver and Utilities into the CD drive on the server com puter The Se...

Page 61: ...N Fax Driver for Windows NT 4 0 DRIVERS LAN FAX NT4 LAN Fax Driver for Windows 2000 XP Windows Server 2003 DRIVERS LAN FAX WIN2000 CD ROM SETUP EXE Software installer DRIVERS LAN Fax WIN9X_ME LAN Fax...

Page 62: ...ss Book Address Book allows you to program destinations for fax transmissions using LAN Fax functions Note Address Book is saved as a CSV file You can register 2000 addresses in a CSV file and specify...

Page 63: ...rtDeviceMonitor for Client is stored in the following directory on the CD ROM NETWORK DEVMON CLIENT Operating System Microsoft Windows 95 98 Me Microsoft Windows NT4 0 Microsoft Windows 2000 XP SmartD...

Page 64: ...scanner or view the documents in the Fax In Tray saved using ScanRouter V2 Lite Professional Note See DeskTopBinder Lite Help for the detailed instructions File Location DeskTopBinder Lite is stored...

Page 65: ...d inboxes and send them to designated client folders Note See ScanRouter V2 Lite Help for detailed instructions File Location ScanRouter V2 Lite is stored in the following directory on the CD ROM UTIL...

Page 66: ...cording error logs Note Administration Utility can be installed on client computers as well as the delivery server To install it click Administration Utility on the ScanRouter V2 Lite display of the i...

Page 67: ...ns mitting or receiving end NIC FAX You cannot specify an Internet fax machine as destination You cannot specify both an e mail address for the Scan to E mail function and a destination on the Network...

Page 68: ...send originals in color See p 133 Registering Addresses for Scanner The Color Scanning feature is not available with Backup Transmis sion You need to select a format of transmitted files with user par...

Page 69: ...1 key to select the original size and then press the OK key D D D D Make any settings for Mail Op tions if necessary Note Proceed to step F if you do not want to make any Mail Options settings Using T...

Page 70: ...ss the OK key If you enter only a subject you can enter up to 150 char acters If you enter only a message or both subject and message you can enter up to 148 char acters for message since space for tw...

Page 71: ...to the F10 key You do not need to press the user function key in the fol lowing cases When the e mail address is stored in either Quick Dial key Speed Dial or Group Dial When specifying the ad dress...

Page 72: ...ep J J J J J Press the Start key The transmission begins Note To cancel transmission of a Scan to E mail follow the same pro cedure as for canceling an Inter net fax See p 96 Canceling Transmission of...

Page 73: ...H H H H Press the 0 0 0 0 or 1 1 1 1 key to display the color you want to adjust I I I I Press the OK key J J J J Press the 0 0 0 0 or 1 1 1 1 key to make ad justments and then press the OK key The di...

Page 74: ...ssage func tion to a user function key be forehand See p 25 Assigning User Function Keys On Type 2 machines the E mail Message function is pre assigned to the F4 key If you send e mail without set tin...

Page 75: ...Trans in dicator is lit Note If the Memory Trans indicator is not lit press the Memory Trans key B B B B Make any settings for Mail Op tions if necessary Note Proceed to step D if you do not want to...

Page 76: ...enter up to 150 char acters If you enter only a message or both subject and message you can enter up to 148 char acters for message since space for two characters is used by pressing the E mail Messa...

Page 77: ...making this setting see p 166 User Parameters switch 20 bit 2 F F F F Press the user function key F1 to F10 assigned to the Scanner Scan to E mail function The display for entering the scan ner destin...

Page 78: ...F F F F to H H H H Note If you do not want to add any other addresses proceed to step J You can also specify destina tions of faxes using public tele phone line In this case omit step F J J J J Press...

Page 79: ...r details on the procedure required for setting up accounts and passwords Be sure to provide the NIC FAX s IP address or host name to NIC FAX users who need to input this information when establishing...

Page 80: ...ction Keys On Type 2 machines the E mail Message function is pre assigned to the F4 key If you send e mail without set ting a subject message in Sub ject Message under Mail Options the subject is auto...

Page 81: ...tion does not support color transmis sion For information about Color Scanning see p 61 Scanning a Color Original When you transmit an Internet Fax specifying a user code and the e mail address is set...

Page 82: ...1 it automatical ly appears on the display above If you want to enter another subject message press the Clear Stop key to delete it and then enter the subject message To enter a subject message regist...

Page 83: ...OK key Viewer URL Information A Press 0 0 0 0 or 1 1 1 1 key to select Yes or No B Press the OK key D D D D Set the original and adjust any scan settings as necessary Note Original images are sent at...

Page 84: ...want to enter other symbols Use the ABC abc key to shift between uppercase and lower case characters To enter texts registered in Template Address press the key press the 0 or 1 key to display the de...

Page 85: ...rence Chapter 3 Own Name Fax Head er Own Fax Number Basic Fea tures Chapter 1 User Code Transmis sion Advanced Features When using NIC FAX with Broadcasting and Sequential Broadcasting Broadcasting is...

Page 86: ...firmation message indicating an error E appears in the Result column and will not be overwritten even if you subse quently receive a reception confir mation message as OK following the error message R...

Page 87: ...er To leave the error e mail on the server set Leave mes sage on POP server after receiving them to Save only errors with user parameters beforehand See p 166 User Parameters switch 16 bit 1 0 If you...

Page 88: ...transmissions transfer request by e mail and transfer request by fax standard transfer request transmission The following are some terms you must be familiar with in order to perform the following pro...

Page 89: ...is trans mitted to the Transfer Requester by e mail when Transfer Station completes all transmissions to the End Receivers You can specify IP Fax destinations as Transfer Station making a Transfer Re...

Page 90: ...t press the Memory Trans key to change back to Memory Transmission B B B B Set the original and adjust the scan settings as necessary Note Originals are sent at Detail reso lution even if 300dpi Super...

Page 91: ...also specify the IP Fax destination See p 100 Trans mitting IP Fax Entering an E mail Address Stored in a Quick Dial Key A Press the Quick Dial key in which the recipient s mail ad dress is stored Ent...

Page 92: ...Sta tion Reference p 86 Specifying End Receiv ers J J J J Press the OK key K K K K Press the 0 0 0 0 or 1 1 1 1 key to select No and then press the OK key Note If you want to add End Receiv ers select...

Page 93: ...ial 012 in the Transfer Station enter p p p p 0 1 2 Note If the Transfer Station only sup ports 2 digits for the Speed Di als enter the number with two digits like p p p p 1 2 Group Dial Enter p p p p...

Page 94: ...Recep tion function to a user function key and specifying On or Off The interval between checks is re ferred to as Mail RX Interval Mail Re ception Interval You can specify the interval to any value b...

Page 95: ...l be printed C C C C Press the Job Information key The standby display reappears Receiving E mail with the Job Information Function A A A A Press the Job Information key B B B B Press the 0 0 0 0 or 1...

Page 96: ...Dial keys Speed Dials or Groups in the Transfer Station this machine You can specify e mail address es as End Receivers The transferred originals are printed in the Transfer Station NIC FAX can recei...

Page 97: ...machine regardless of man ufacturer Before routing received documents you must set up a Personal Box and rout ing address See Chapter 7 Programming changing Personal Boxes Ad vanced Features Transfer...

Page 98: ...are forwarded as e mail Note You need to specify the Forwarding destination in advance See Chapter 7 Forwarding Advanced Features You can select whether the machine prints out the messages it forwards...

Page 99: ...ed on the DNS server mail sent from the SMTP server will not be received and NIC FAX reports an error if SMTP re ception is set to Off with user parameters Also the SMTP server sends an error notifica...

Page 100: ...aram eters switch 17 bit 1 Note If a mail transfer request is received when the Route documents received with SMTP with user parameters is set to No NIC FAX responds with an error message to the SMTP...

Page 101: ...Dial Destination fax Quick Dial key number host name of NIC FAX domain name Example to transfer to the destination registered under Quick Dial key 01 fax 01 nicfax abc company com Speed Dial Destinat...

Page 102: ...in the file list have been already sent See Chap ter 2 Printing a List of Files in Memory Print TX File List Ad vanced Features A A A A Press the Job Information key B B B B Confirm 1 Cancel TX RX Ca...

Page 103: ...on of an Internet Fax 97 4 Standby documents under forwarding Although received transfer request documents and standby documents under forwarding are displayed in the display of step C you cannot de l...

Page 104: ...Using Internet Fax Functions 98 4...

Page 105: ...he receiving end must be connected directly to the Internet The equipment is not accessible if it is connected to an network which is protected by installing Firewall You can specify IP Fax destinatio...

Page 106: ...ng the user function key Quick Dial Speed Dial or Group Dial assigned to the destination IP address The Redial function Reference Chapter 2 Dialing Basic Fea tures Chapter 3 Redial Advanced Features I...

Page 107: ...ress press the key press the 0 or 1 key to display the desired text and then press the OK key See p 147 Registering Template Addresses D D D D Press the 0 0 0 0 or 1 1 1 1 key to display 2 IP Fax Addr...

Page 108: ...0 0 0 or 1 1 1 1 key to display 2 IP Fax Address B Press the OK key C C C C Enter the G3 fax number of the re ceiver using the number keys and then press the OK key When the Network Transmission Auto...

Page 109: ...t using the gatekeeper you need to program the destinations for the Quick Dial or Speed Dial again Normal IP Fax transmission is not possible without performing this procedure A A A A Set the original...

Page 110: ...ay does not appear Proceed to step F See p 166 User Parameters switch 32 bit 1 E E E E Press the OK key F F F F Confirm Yes is selected and then press the OK key The display for entering the VoIP gate...

Page 111: ...not cancel a transmission that has already been performed If a file is not in the List of Files in Memory it has already been trans mitted See Chapter 2 Printing a List of Files in Memory Print TX Fil...

Page 112: ...Using IP Fax Functions 106 5 G G G G Press the Job Information key The standby display reappears...

Page 113: ...re sults of transmission See p 176 Communication Result Report A A A A On the File menu click Print B B B B Click LAN Fax F3 in Printer Name and then click OK The LAN Fax dialog box appears Note The...

Page 114: ...eat step C C C C Specifying a Destination from Address Book A Click the T T T T button to the right of the Select from Address Book selector select a destination in the list that appears and then clic...

Page 115: ...ding it Managing Transmissions from LAN Fax Driver You can manage transmissions from LAN Fax Driver using SmartDevice Monitor for Admin and SmartDevice Monitor for Client You can check the following i...

Page 116: ...in groups Click Group to start the procedure Storing a New Destination A Enter the destination Note You can enter data for the following items Company Name Department Name Contact Name and Fax Number...

Page 117: ...log box C C C C Click Close D D D D If you have made any changes to entries in the list the confirma tion message appears To save the changes you made click Yes If you do not want to save the changes...

Page 118: ...ments they can be received by NIC FAX A A A A On the File menu click Print B B B B Click LAN Fax F3 in Printer Name and then click OK The LAN Fax dialog box appears Note Setting procedures may vary de...

Page 119: ...ify file name when sav ing or Automatically create a new file Note If you select Automatically cre ate a new file the file name is created in Ric hours min utes and seconds tif format For example if y...

Page 120: ...r with Windows 98 A A A A On the task bar click Start point to Settings and then click Print ers Click LAN Fax F3 so that it is high lighted and then click Properties on the File menu The LAN Fax F3 P...

Page 121: ...Fax Cover Sheet Editor allows you to edit the format of fax cover sheets See LAN Fax Cover Sheet Ed itor Help for detailed instructions Note To start LAN Fax Cover Sheet Edi tor click Start on the Wi...

Page 122: ...Using LAN Fax Functions 116 6...

Page 123: ...ne by I O device settings for Scan Router V2 Lite Professional It is recommended that you pro gram destinations in Quick Dial keys or Speed Dials beforehand so that the operation will be easy and trou...

Page 124: ...ods other than Quick Dial or Speed Dial See p 120 Specifying Destinations With out Using Quick Dial Keys or Speed Dials F F F F To add one or more destinations press the OK key and then re peat step E...

Page 125: ...to specify another destination press the OK key and repeat step C You can perform fax transmis sion as well as Scanner Delivery by entering a fax number as the destination D D D D Press the Start key...

Page 126: ...to a ScanRouter V2 Lite server or ScanRouter V2 Profes sional server on the network and fax number destinations Specifying by Groups Group Code A A A A Press the user function key F1 to F10 assigned t...

Page 127: ...function is pre assigned to the F10 key B B B B Press the q q q q key C C C C Enter the Short ID three digits for the user or group using the number keys For example if the Short ID is 001 enter q q...

Page 128: ...ork Note To use ScanRouter V2 Profession al settings must be made by a cus tomer engineer Contact your nearest dealer You may need to perform the pro cedure described under For a De vice for Fax Deliv...

Page 129: ...the OK key I I I I Confirm 1 On Off appears and then press the OK key J J J J Press the 0 0 0 0 or 1 1 1 1 key to select On K K K K Press the OK key Note After you set the Forwarding to On make sure...

Page 130: ...ditions for forwarding re ceived documents to ScanRouter V2 Professional server Normally all re ceived documents are forwarded to ScanRouter V2 Professional server but you can filter forwarded docu me...

Page 131: ...1 1 1 key to display 4 Key Op Tools E E E E Press the OK key F F F F Press 2 2 2 2 and then press the OK key G G G G Press the 0 0 0 0 or 1 1 1 1 key to display 10 User Parameters Note The number of t...

Page 132: ...vering ID or register the destinations that correspond to the sender s Own Name RTI or Own Fax Number The choice of method depends on the func tions available for the fax machine at the transmission e...

Page 133: ...fy destinations using the Confidential Transmission ID Override function If you cannot specify the end receiver you cannot send the document us ing Fax Delivering ID Send the document using Own Name R...

Page 134: ...according to Own Name RTI or Own Fax Number registered to the fax machine at the transmitting end A Register Own Fax Number and End Receivers 2121234001 Client Computer B B Send documents by specifyi...

Page 135: ...to make settings for the destinations of Backup File Trans mission following the procedure de scribed below Once you make these settings the Backup File Transmis sion is activated automatically when...

Page 136: ...key to select On K K K K Press the OK key L L L L Press the OK key M M M M Press the user function key F1 to F10 assigned to the Scanner Scan to E mail function The Scanner display appears Note On Ty...

Page 137: ...by display appears If the standby display appears See Chapter 1 Standby Display Basic Features B B B B Press the 0 0 0 0 or 1 1 1 1 key to display 2 Fax Features C C C C Press the OK key D D D D Press...

Page 138: ...Using Network Delivery Scanner Functions 132 7...

Page 139: ...y beforehand If you fail to do so you cannot enter the necessary data when registering a destination See p 25 Assigning User Function Keys On Type 2 machines the Scanner Scan to E mail function is pre...

Page 140: ...w e mail address You cannot assign an address to a Quick Dial key which another function is already pro grammed into G G G G Press the user function key F1 to F10 assigned to the Scanner Scan to E mai...

Page 141: ...Router V2 Lite Profes sional appears on the dis play I I I I Press the OK key J J J J Enter the name of the receiver Note To edit the currently registered name press the Clear Stop key deleting the na...

Page 142: ...tion under Deliv ery Table The list of users and groups is displayed Check the Short ID of the desired ad dress Using ScanRouter V2 Professional A Click Destination List under Delivery Table B Click S...

Page 143: ...estination The only difference is that you enter an e mail address in stead of a fax number The following example describes how to register a destination as a Quick Dial destination Preparation You ne...

Page 144: ...whose destination you want to edit is programmed into Press the Quick Dial key or press 0 or the 1 key to select the desti nation and then press the OK key Note If an e mail address is already registe...

Page 145: ...ols You can shift between upper and lower case by pressing the ABC abc key To enter texts registered in Template Address press the key press the 0 or 1 key to display the desired text and then press t...

Page 146: ...ress the User Tools key The standby display reappears Transmission Using a Quick Dial Destination Follow these steps to send a fax docu ment to a Quick Dial destination A Make sure that the Memory Tra...

Page 147: ...ollowing example describes how to register a destination as a Quick Dial destination Preparation You need to assign the Internet FAX function to a user function key beforehand If you fail to do so you...

Page 148: ...ion in to or the destination you want to edit is programmed into Press the Quick Dial key or press the 0 or 1 key to select the desti nation and then press the OK key Note If an IP address is already...

Page 149: ...stina tion using IP address you may need to give the port number too depending on network settings at the re ceiving end For example if the destination IP address is 192 168 1 100 and the port number...

Page 150: ...ax Address Note If the Network Transmission Auto Check function is turned off the display does not appear Proceed to step E See p 166 User Parame ters switch 32 bit 1 D Press the OK key E Press the 0...

Page 151: ...ias Fax Number G Press the OK key I I I I Press the OK key J J J J Enter the name of the receiver Note To edit the currently registered name press the Clear Stop key to delete the name shown and then...

Page 152: ...P Fax us ing Quick Dial keys A Set the original and then make necessary adjustments to scan the settings B Press the Quick Dial key the desti nation is programmed into The name IP address host name or...

Page 153: ...n to E mail Func tions p 74 Transmitting Internet Fax p 100 Transmitting IP Fax A A A A Press the User Tools key The User Tools main menu ap pears Note Start this procedure when the standby display is...

Page 154: ...play Basic Features B B B B Press the 0 0 0 0 or 1 1 1 1 key to display 2 Fax Features C C C C Press the OK key D D D D Confirm 1 Program Delete ap pears and then press the OK key E E E E Press the 0...

Page 155: ...e E mail Message function key is pressed If you send e mail without setting a subject message in Mail Op tions when a subject message is already registered as No 1 on the Template Subject display the...

Page 156: ...gram or edit using the number keys Note If you are selecting a number that is not registered proceed to step O To browse press the 0 or 1 key N N N N Press the OK key O O O O Enter a subject Note If y...

Page 157: ...Note Start this procedure when the standby display appears If the standby display is not shown make it reappear See Chapter 1 Standby Display Basic Fea tures B B B B Press the 0 0 0 0 or 1 1 1 1 key...

Page 158: ...ttings of the machine L L L L Press the OK key M M M M Enter the number of the subject or message you want to delete using the number keys Note To browse press the 0 or 1 key N N N N Press the OK key...

Page 159: ...s NT4 0 Microsoft Windows 2000 Microsoft Windows XP Web Browser Applications That Have Been Confirmed to Work Microsoft Internet Explorer 6 0 Netscape Communicator 4 78 Netscape 6 2 Limitation The mon...

Page 160: ...C FAX For details consult your network administrator If you use the Network Boot function the NIC FAX IP address may change Pay attention to this If you use dynamic DNS specify the host name See p 32...

Page 161: ...ed in the Properties Settings in the Administra tor Mode See p 157 Using Online Help Note When checking status or making settings with the buttons in the Menu area Top Page appears but the Language me...

Page 162: ...ocument Journal Transmission Reception Quick Dial destinations Speed Dial destinations Group Dial destinations Forwarding destinations Forwarding options Boxes Setup General TCP IP E Mail IP Fax Backu...

Page 163: ...ng Help one of the buttons in the Header area Location of the Help File Help files in each language are stored in the folder listed above on the CD ROM To use Help copy it to your comput er s hard dis...

Page 164: ...enter file D help in dex htm If the Help file is stored in the http server and open to public access enter http URL of the server that stores the Help file in dex htm Note If you specify the saved Hel...

Page 165: ...browser See p 153 Making Settings through a Web Browser Check that the LAN cable is correctly connected to NIC FAX See p 25 Connecting to a LAN Consult your network administrator 10 46 Network Error N...

Page 166: ...MTP server s IP address is set Check the SMTP server s host name IP address is correct using the Web browser See p 153 Making Settings through a Web Browser Consult your network administrator 10 70 Ne...

Page 167: ...Web browser See p 153 Making Settings through a Web Browser Check the LAN cable is correctly connected to NIC FAX See p 25 Con necting to a LAN Consult your network administrator 12 52 Network Error T...

Page 168: ...le memory space Note If the troubleshooting procedure takes a long time you can select to tempo rarily terminate a transmission and print out the document using NIC FAX See p 131 Temporarily Terminati...

Page 169: ...c Features See Chapter 9 Loading Paper in the Optional Paper Tray Unit and Loading Pa per in the Bypass Tray Advanced Features Paper Misfeed A paper jam has occurred in NIC FAX Remove jammed paper See...

Page 170: ...ed during a LAN Fax transmis sion Click Cancel to cancel the transmission and then divide the document you want to send into parts for multiple transmis sions If there are any documents in memory wait...

Page 171: ...want to retry or cancel the job message appears Device cannot be opened because there is no re sponse from the device This message appears when trying to display the Status List by double clicking th...

Page 172: ...an eight bit binary num ber Each bit is referred to by its relative position with bit 0 on the far right and bit 7 on the far left Each bit can be either 0 or 1 and the status of each function is dete...

Page 173: ...mitation If you select Yes the fol lowing limitations are ap plied to the fax features Destinations such as 001 or 002 cannot be specified as e mail addresses because they are recognized as desti nati...

Page 174: ...0 TIFF F monochrome JPEG color 1 PDF p 68 6 Protocol for e mail recep tion 0 POP3 1 IMAP4 p 28 18 0 Print LAN Fax Error Re port 0 No 1 Yes p 178 1 Use APOP 0 No 1 Yes p 28 2 Execute SMTP authenti cati...

Page 175: ...On Note If you select On network transmissions are automati cally checked according to the setting made with switch 32 bit 0 If you select not to use the gatekeepers IP addresses and host names are u...

Page 176: ...setting specifies whether or not a partial image of the transmitted docu ment should be attached to the Com munication Result Report at the time of LAN Fax transmission if you set the user code in Op...

Page 177: ...o indicate the e mail transmission addresses in those reports and lists Transfer Result Report When NIC FAX receives a transfer request by e mail the Transfer Result Report is sent by e mail to the re...

Page 178: ...e is specified Note You can select to send Error Mail Notification with user parameters See p 166 User Parameters switch 16 bit 3 If Error Mail Notification cannot be sent the Error Report Mail is pri...

Page 179: ...ification Server Generated Error E mail The transmitting server sends this error e mail to the originator of e mail that cannot be transmitted successfully due to reasons such as specifying an incor r...

Page 180: ...tically printed out after each 50 transmissions and or receptions You can also print it out manually See Chapter 2 Printing the Journal Advanced Features 1 DATE Date of transmission or reception 2 TIM...

Page 181: ...7 RESULT Describes results of transmission or re ception 8 USER NAME The user name is printed with User Code Transmission or if Restricted Access is activated 9 FILE File number document control numbe...

Page 182: ...d G in dicates a Group Dial destination 1 Data and time of printing 2 Names registered as Fax Header 1 and Fax Header 2 Communication Result Report When a fax is sent a Communication Result Report is...

Page 183: ...Report begins with Transmission Result Error Reference p 68 Scanning a Monochrome Original p 73 Using Internet Fax Functions p 99 Using IP Fax Functions p 107 Using LAN Fax Functions RESULT Indicates...

Page 184: ...printed on the LAN Fax Error Report according to the cause of the error Error messages consist of two parts A and B respectively in the table be low Type Error Messages 1 A LAN FAX ERROR THIS FILE HA...

Page 185: ...nt CSV file is not left on NIC FAX Note To transmit the Journal it is necessary to make settings with user parameters See p 166 User Parameters switch 18 bit 5 Reference To set the administrator e mai...

Page 186: ...transmit ted When e mail is specified for Re ception Confirmation in Mail Options and a reception confir mation message has been re ceived from the receiver OK is displayed E Indicates the transmissio...

Page 187: ...P IP E mail format Single Multi part MIME Conversion Attached file forms TIFF F MH compression JPEG Trans mission only PDF Transmission only DCX Reception only Compatible models Machines that are equi...

Page 188: ...documents made using an application on the com puter as fax documents from NIC FAX connected to a net work You can use NIC FAX as a printer to print those documents Scan to E mail functions Converts...

Page 189: ...ity and subject specified in Mail Options at the time of transmission If no subject is specified one is automatical ly assigned in the format shown in 1 above From Own Fax Number Own Name Fax Message...

Page 190: ...he Dial Option Key 6 8 16 Display Area 155 DNS 36 DNS Address 1 36 DNS Address 2 36 Document Size 181 Domain Name 36 E ECM 8 ECM Error Correction Mode 6 16 E mail Addresses Registering 133 E mail Form...

Page 191: ...Precautions 12 LAN Fax Properties Setting 114 M Mail Address 39 Mail Options 23 26 Mail Reception 23 26 Mail Reception Interval 40 Mail Server Settings 38 Mail to Administrator 40 Making Settings thr...

Page 192: ...Admin 52 57 SmartDeviceMonitor for Client 51 57 SMTP authentication 31 SMTP Reception 93 SMTP Server 38 Specifications 181 Specified Tray 9 Specifying End Receivers 86 Specifying Mail Transfer 95 E ma...

Page 193: ...Copyright 2004...

Page 194: ...COLOR NIC FAX UNIT TYPE410 Operating Instructions EN USA H231 8480...