Grundig Digta 420, User Manual

Page 1: ...ENGLISH DIGTA 420 www grundig gbs com ...

Page 2: ...tchover from Easy Mode Menue Mode 20 PIN PUK 20 Entering the four digits PIN 21 Entering the eight digits PUK 21 Saving dictations on remova ble memory cards 22 Recording 22 Saving dictations selecting a folder 23 Dictation 23 New dictation 24 Recording pause 24 End recording 24 Modifying the dictation 26 Inserting a part of a dictation 27 The info function and the index function 27 Inserting an i...

Page 3: ...Date format 73 Display ID 74 Version 75 DSS Pro 76 Time date 77 Dictation counter 78 Modifying the PIN 79 Formatting 80 Default settings 81 Language 82 Operation with Digta Station 82 Digta Station 82 USB interface 82 Foot control 82 Charging unit power supply 83 Communication with the PC 83 The Grundig Business Systems PC software 83 System requirements 84 Connecting and separating the dictation ...

Page 4: ...Setting the Digta Scan bar code reader 101 Restoring the default settings 102 RFID reader Digta RFID 414 102 Using RFID codes 102 Connecting and removing the RFID reader 103 Turning the RFID Reader on and off 104 Scanning a RFID code for a new dictation 105 Additional functions 106Messages error numbers ...

Page 5: ...en language Protect your machine from expos ure to moisture rain splashing liquids Never lay your dictation machine down near a heater or directly into sunlight Note You must not open the dictation machine under any cir cumstances Opening the machine will invalidate the warranty repair Open only the lid to the compartment of the battery Use a dry cloth to clean the machine Do not use chemical clea...

Page 6: ...www grundig gbs com The performance features described by Grundig Business Systems only apply to genuine Grundig Business Systems accessories Please make sure to choose only genuine accessories from Grundig Business Systems Product liability and warranty service are provided only in this case The use of non Grundig Business Systems accessories or those which are not recom mended and approved by Gr...

Page 7: ...nge Insert pause jittering orange PC transfer jittering red Charging of rechargeable batte ries blinking green Display Recording button Slide switch for fast forward stop start record play back and rewind Selection buttons Navigation buttons new button new dictation labeled in the bottom display line Green indicator for USB connection Yellow indicator for charging Digta Station 446 Special extras ...

Page 8: ... 8 Rear view________________________________________ On Off switch Keylock Battery com partment Slide switch for fast forward stop start record play back and rewind Card slot for MMC SD cards ...

Page 9: ...ophone sensitivity Current function Play Back Recording Recording pause _ _Insert Play Back End Fast forward Rewind Encryption Dictation position number Note The displays of the further operation manual will figure in black type against a clear background to be better recognized Time Menu Mode Easy Mode To switch between Menu MODE and Easy MODE keep on pressing the NEW button after having switched...

Page 10: ...cally switches off Rechargeable battery operation To allow a smooth operation of the rechargeable battery you should always switch off your dictation machine after you have finished dictations and connect it to the Digta Station to be recharged Display when operating with rechargeable batteries Inserting rechargeable battery With the Digta Station 446 you only may recharge the Akku Pack 466 rechar...

Page 11: ...wer supply into the mains socket Connect the USB plug of the power supply cable to the PC USB socket of the dictation machine After a short time the display indicates that the batte ries are recharged and the green recording indicator will be blinking The flat rechargeable battery will be fully recharged after about 4 hours The charging indicator and the recording indicator then go out Pull the po...

Page 12: ...tch upwards to the OFF HOLD position With the dictation machine switched off plug it into the Digta Station Shortly afterwards the load indicator appears on the Digta display and the LED indicator blinks green The yellow indicator of the DIGTA Station flashes yellow during the loading process After approx 4 hours the flat rechargeable battery is recharged The charging indicators and the recording ...

Page 13: ...harging state is displayed Before the rechargeable battery is completely flat a short warning beep will sound and the rechargeable battery symbol will flash on the display There won t be a warning signal in the recording mode You will still be able to dictate and play back for a few minutes before the dictation machine automatically switches off However we recommend either starting the charging pr...

Page 14: ... right selection button Select the symbol for dictations in PC power supply mode with the navigation buttons and confirm with the right selection button Now your dictation machine is supplied with power by the PC the battery in the device is not discharged and you can use it for recordings and play back like under battery operation PREPARATION____________________________________ Mains operation If...

Page 15: ...PC to PC This can result in data loss If a full memory card e g with over 300 dictations is inserted into the dictation machine with factory default settings or with a reset dictation counter it takes up to 20 seconds to create a new dictation This time is required for the dictation machine to search for the first free dictation number starting from dictation number 1 This time also varies dependi...

Page 16: ...a non formatted memory card is inserted confirm this with the right selection button The Format delete all display should also be acknow ledged with the right selection button The memory card may not be formatted as a removable disk using a PC formatting function New memory cards may only be formatted using the Formatting menu function It is essential that the notes in the THE MENU Formatting chap...

Page 17: ...ctations with the author s recognition selected and confirmed by the user when he she swit ched on the machine This ensures that other dictations are not accidentally edited or worse deleted We recommend you to adjust now time and date To do this select year month day hours and minutes with the navigation buttons and confirm each selection with the right selection button End your adjustments with ...

Page 18: ...The keys are now locked and the HOLD symbol appears in the display If you wish to unlock the keys again push the On Off switch back to ON You can stop your recording or play back again If you press the On Off button in a different function the device will turn off Navigation in the menus You may select desired menu items or functions set tings with the navigation buttons You activate menu items an...

Page 19: ...restore counter insert info index are excluded All device settings e g microphone sensitivity length of display illumination which have been set in the Menu Mode remain after switching over to the Easy Mode Note GRUNDIG Business Systems recommends to perform all set tings in the Menu Mode to activate the desired workflow func tions and then switchover to the Easy Mode Switchover from Easy Mode Men...

Page 20: ...ge your PIN via the menu functions described in the chapter THE MENU Modifying the PIN You may confirm your entry via the navigation buttons or you move the slide switch to REW smaller figures or to FFWD higher figures and confirm the figures with the recording but ton DICT Each figure you entered in will appear as a star symbol to screen from view Having entered the fourth figu re you will access...

Page 21: ...ee times you have to wait for 30 seconds to try again Entries may be done as often as you like The PUK is generated from the device s specific serial number and will be supplied to you or to your system administrator when you buy the machine Having entered the PUK the PIN will be reset to 0000 Saving dictations on removable memory cards Dictations on external removable memory cards Digta Card can ...

Page 22: ...display There are six folders available for this purpose one main folder and five subfolders labeled A B C D and E This allows you to sort your dictations for example to separate private from business dictations Selecting a folder Activate the menu with the right selection button Select the Folder menu command with the navi gation buttons and confirm by pressing the right selection button Now you ...

Page 23: ...with the next highest number availa ble is created display DICT0008 for example The dictation position number and total number of dictations increase The time and date are saved together with each new dictation displayed only on the PC The red recording indicator starts blinking the white Disc symbol appears in the display as well as the Pause symbol Move the slide switch to START The recording in...

Page 24: ...difying the dictation During play back you can record over the previously recor ded text at the current position or append a recording to the current dictation Pay attention to the remaining free memory space In Easy Mode the free memory space is displayed firstly after the capacity falls below a value of 60 minutes Please note the time you have left in memory this is dis played in hours and minut...

Page 25: ...cording indicator lights up the white Disc symbol starts to spin in the display and the Pause symbol turns into the recording symbol Caution This will overwrite your old dictation starting at this point At the end of the dictation move the slide switch to STOP Press the red recording button DICT or the left selection button The recording is turned off Note If you press the recording button immedia...

Page 26: ...to listen to the dictation During play back move the slide switch to STOP once you have reached the dictation position at which you wish to insert the text Press the red recording button DICT the red recording indicator starts blinking the white Disc sym bol and the Pause symbol appear in the display Confirm the insert function with the right selection but ton Insert recording Select the Insert Pa...

Page 27: ... can insert a new info at the current dictation position during recording Move the slide switch to STOP Press the red recording button DICT The red recording indicator starts blinking the white Disc symbol and the Pause symbol appear in the display Move the slide switch to START The recording indicator lightens up the Disc symbol starts to spin in the display and the Pause sym bol turns into the r...

Page 28: ...o blink the white Disc symbol and the Pause symbol appear in the display Move the slide switch to START The recording indicator lightens up the Disc symbol startstospininthedisplayandthePausesymbol turns into the recording symbol The symbols for Info i and Index are displayed in the bar for the key functions Press the right selection button The next highest info number briefly appears in the displ...

Page 29: ...supply mode with the navigation buttons and confirm with the right selection button The switches on the foot control are designed for hands free dictation default setting If the Playback set ting transcription mode is activated you first have to change to Recording in the Foot control menu item See chapter SETTINGS IN THE MENU Foot control Left pedal Rewind Middle pedal Press shortly to switch rec...

Page 30: ...dictation name is displayed as text possibly abbreviated Move the slide switch to START TheblackDiscsymbol startstospininthedisplay the play back symbol appears on the left in the display and the status bar begins to move Play back starts at the beginning of the dictation Note If after you have turned on the dictation machine no new dictation is selected the last edited dictation will be played ba...

Page 31: ...can alternatively jump to the start and end of a dictation Note If an info or index was inserted during dictation the next info start info end or index is jumped to If you are at the end of a dictation you will jump to the beginning of this dictation Fast play back Press the right selection button 1 5x during play back The dictation will be played back with about 1 5 times the normal speed To retu...

Page 32: ...navigation buttons see Select dictation and listen to it Move the slide switch to START to listen to the dic tation Move the slide switch to STOP during play back when you have reached the dictation position where you want to insert your info message Press the red recording button DICT the red recording indicator flashes the white Disc symbol and the Pause symbol appear in the display Confirm the ...

Page 33: ... Select the desired dictation with the navigation buttons see Select dictation and listen to it Move the slide switch to START to listen to the desired dictation Move the slide switch to STOP during play back when you have reached the position where you want to insert your index Press the red recording button DICT the red recording indicator flashes the white Disc symbol and the Pause symbol appea...

Page 34: ...ndex Move the slide switch to REW or press the FFWD button At an index and at the beginning of every info mes sage the winding briefly stops and you will hear one signal At the end of an info message you will hear two signals The message is shown in the display e g i2 or 2 Note It is easier to find short messages and indexes in the play back mode PLAY BACK________________________________________ ...

Page 35: ...n Note If the automatic computer connection is activated the dictation machine will log on to the computer in USB parallel mode Call up the menu with the right selec tion button With the navigation buttons select the symbol for power supply operation and confirm by pressing the right selection button The pedals on the foot control are designed for hands free dictation in the default setting For tr...

Page 36: ...back begins the current position is rewound by the specified time and play back begins from there This means that the part of the dictation most recently listened to is played back Automatic backspace is available in the following steps Off 1 2 4 6 8 10 seconds see menu item Auto Backspack in the Settings menu Note Automatic backspace is only possible in conjunction with the Digta Station and the ...

Page 37: ...de switch to STOP Select the desired dictation with the navigation buttons see Select dictation and listen to it Press the left selection button to enter the modify menu Select between the Delete Insert Data list Priorityon PR Postpone or Lock functions According to your selection you will be guided to the menu items described in the Deleting a dictation or Recording chapters Press the left select...

Page 38: ...lect and listen to a dictation Press the left selection button in the Menu Mode to enter the modify menu Select from the display the data set function A dictation which already includes data is highlighted with the ID symbol It is displayed on the right side above the dictation time indicator The symbols appear on the display Show or change data set of the dictation Confirm with the right selectio...

Page 39: ... means of the left navigation button and the individual data by means of the right navigation button Confirm the data set which shall be entered in the active dictation by means of the right selection button or press the button if you only like to read the data Delete a data set of the dictation A prompt appears and you will be asked whether you really want to delete the entire dictati on If so co...

Page 40: ...software Transfer your author name together with a maximum priority smaller than 16 to your dictation machine The installation of the dictation machine software configuration within a network is carried out by a system administrator Move the slide switch to STOP Select the chosen dictation with the navigation buttons see Select and listen to a dictation Press the left selection button to go to the...

Page 41: ...ce by connecting the dictation machine via USB Move the slide switch to STOP Select the chosen dictation with the navigation buttons see Select and listen to a dictation Press the left selection button to go to the Modify menu Select the function postponed on with the navi gation buttons and confirm with the right selection button The dictation name is displayed inversely The dictation is postpone...

Page 42: ... or delete a dictation if this attribute is deactivated on the PC or in the dictation machine Move the slide switch to STOP Select the folder in which your dictation is located see Saving a dictation selecting a folder Select the desired dictation using the navigation but tons The selected dictation name appears in the display Press the left selection button to change the menu Select the dictation...

Page 43: ...tions selecting a folder Select the desired dictation with the navigation buttons The selected dictation name appears in the display Press the left selection button to change the menu Confirm the Deleting function to change the menu with the right selection button Confirm the function in the submenu with the right selection button to delete the selected dictation Confirm the query for final deleti...

Page 44: ...ls will appear in the display Delete selected dictation Delete selected folder Delete all folders Note If there are more than one author the symbols for Delete folder and All folders are not dis played This ensures that dictations from another user are not accidentally deleted Using the navigation buttons select the icon for the desired function and confirm by pressing the right selection button C...

Page 45: ...ange the menu Confirm the Deleting function to change the menu with the right selection button Select the symbol in the submenu that now appears and confirm by pressing Press the right selection button to set the starting position of the text to be deleted Using the slide switch now search for the desired end position of the text to be deleted Press the right selection button to set the end positi...

Page 46: ...ying back the dictations stored in the various folders Data list functions are only available when the data list was monitored or read in Delete data list Search for the data set by means of the scanner Select a data set for a new dictation Enable data list in the workflow Scanner functions only with DIGTA Scan 404 or DIGTA RFID 414 available Delete barcode RFID Scan barcode RFID Search for the co...

Page 47: ...ff the speakers for play back with ear phones in the Digta Station Changing the fast forward rewind speed Selects the functions of the foot control for recording or play back Changing the automatic backspace time Set an index or 1 5 fold play back speed with the right selection button during play back Dictation position number indicator on off Time indicator on off Modify date and time format Disp...

Page 48: ...or dictation file transfers Additional USB audio and USB HID Activate the dictation machine as PC micro phone without recording when connected to a PC for example for direct dictation to the Grundig Business Systems PC software or to a voice recognition system USB powered The PC doesn t recognize the device for record play back like under rechargeable battery operation Note If there are more than ...

Page 49: ...e values are separated through commas semicolons The first line contains the field names These values may be inside of quotation marks Search for the data set by means of the scanner If an identification number ID exists as barcode or RFID tag e g on an x ray photograph or on an envelope folder your dictation machine is able to display the corresponding text information and to allocate them to a d...

Page 50: ... like to read the data Select data set for a new dictation Select with the navigation buttons the menu item data list and confirm it with the right selec tion button Select with the navigation buttons the menu item Select and confirm it with the right selection button Select with the navigation buttons the desired data set and confirm it with the right selection button in order to view additional ...

Page 51: ...ata list functions are unavailable afterwards until a new data list has been read in Select with the navigation buttons the menu item data list and confirm it with the right selec tion button Select with the navigation buttons the menu item Delete and confirm it with the right selection but ton Confirm the cancellation with the right selection button ...

Page 52: ...t On request No entry or Automa tic On request a group may be selected for each new dictation No entry no group selected Automatic each new dictation has the same group Confirm your selection with the button Note For a new dictation or if you have selected the Automatic function you select your group from the list No entry appears in the display if no groups were defined Confirm with the button Yo...

Page 53: ...ection of transcribers will be offered for each new dictation No entry no typist is chosen for the dictation Automatic each new dictation will be assigned to the same transcriber Confirm your choice with the button Note If you have a new dictation or if you have selected the Automatic function you select your transcriber from the list with the navigation buttons No entry appears in the display if ...

Page 54: ... entry or Automatic On request A selection of formats will be offered for each new dictation No entry no dictation type was chosen Automatic each new dictation shows the same dictation type Confirm your choice with the button Note For a new dictation or if you have selected the Automatic function you select your dictation type from the list with the navigation buttons No entry appears in the displ...

Page 55: ...rity for the author Dict is 15 The dictation machine should be configurated with the corresponding PC software Transfer your author name together with a maximum priority smaller than 16 to your dictation machine The installation of the dictation machine software configuration within a network is carried out by a system administrator Go in the menu item workflow lists and confirm it with the right ...

Page 56: ... for each new dictation No entry no number reference has to be selected for each new dictation When having chosen the function On request in a new dictation an empty display field will be shown for the first time When having entered a no reference in the pre vious dictation then this will be displayed also in the next dictation You can either accept it or delete it Press the navigation button in o...

Page 57: ...h the button Notes Numerics and special characters are available in the second subdirectory of the reference set For this purpose select by means of the navigation button the sign and confirm it with the button Select the same sign again to return to the last directory Select by means of the navigation button the sign and confirm it with the _ _ button in order to delete the last adopted character...

Page 58: ...y of your microphone using the naviga tion buttons Recommended for loud speakers Prevents overmodulation for dictations which are pro cessed by a voice recognition system Normal setting for dictations Conferencing The machine can still record accurately if it is positioned on a conference table Confirm with the Menu_ ________________________________________ ...

Page 59: ...ictation machine does not turn off select a lower microphone sensitivity for example for nor mal dictation or persons who speak loudly As soon as the speaker starts to speak again the recording will continue Go to the menu command and confirm with Select Voice Activation ON or Voice Acti vation OFF Confirm with the menu_ ________________________________________ ...

Page 60: ...y If you don t switch off the machine manually it will switch off itself after about 30 minutes Move the On Off switch to OFF HOLD and then again to ON to switch on the device again Select the menu item and confirm with the right selection button Using the navigation buttons select the time Never or to determine after which time the device shall turn to the power saving sleep mode Confirm with the...

Page 61: ...ur choice with the right selection button Note If all signals are switched off you will not hear a signal when the memory is full or the rechargeable battery is flat If you dictate without looking at the display the device may switch off with no signal tone and you may not notice If only the warning signals are switched on there won t be any special blips neither the readiness signal after switchi...

Page 62: ...etting the time period of the dis play illumination brightness The illumination is dimmed after a few seconds to save battery Go in the menu item Dimmed and confirm it with the button Select now always dimmed or the number of seconds you prefer to have a bright illumination Confirm it with ...

Page 63: ...allel ope ration and confirm with the right selection button The dictation machine remains in dictation mode when USB connected The PC supplies it with power Select AUTO CONNECT automatic USB parallel operation and confirm with the right selection button If the dictation machine is already switched on when connected to USB the USB parallel operation sets up automatically The computer identifies th...

Page 64: ...t to listen to your dic tations via headphones connected to the Digta Station Select the menu item and confirm with the right selection button Select Speakers ON or Speakers OFF Confirm with the right selection button Note The speaker of the dictation machine automatically switches off if an earphone with earphone connection is plugged on Special extras ...

Page 65: ...w and fast Go to menu item FFWD Rewind and confirm with Use the navigation buttons to select the speed The selected function turns black Very slow FFWD Rewind speed approx 1 3 of the fast setting Slow FFWD Rewind speed approx 2 3 of the fast setting Fast FFWD Rewind Confirm with Settings in the menu_ ______________________ ...

Page 66: ...ft pedal Rewind Middle pedal Pressbrieflytoswitchrecordingonoroff samefunc tion as the red recording button DICT on the dictation machine Hold down approx 1 5 seconds for a new dicta tion The red recording indicator lights up and a new dictation name e g DICT0002 displayed same function as the new button on the dicta tion machine Right pedal Start stop recording and play back same function as the ...

Page 67: ...___________________________ Foot control assignment during play back The pedals on the foot control are designed for tran scription operation Left pedal Rewind Middle pedal Fast forward Right pedal Start stop play back accessory ...

Page 68: ... in the Digta Station The automatic back space function is only available when the foot control is set to play back In hands free dictation mode foot control set to record the right pedal does not perform automatic backspace Go to menu item Auto Backspace and confirm with Use the navigation buttons to select the duration of the automatic backspace The selected function turns black Automatic backsp...

Page 69: ...hange the speed or sets an index during play back Select the menu item Index While Play and con firm with the right selection button Select the Index function or Change Speed function 1 0 1 5 1 5 and confirm with the right selection but ton THE menu_ ________________________________________ ...

Page 70: ...number of dictations in the folder This function allows you to switch off the position indicator to improve overview on the display during recording or playback To activate deactivate the indicator proceed as follows Select the menu item and confirm with the right selection button Select Dict No on or Dict No off Confirm with the right selection button Note The dictation position number is not dis...

Page 71: ...time indicator to improve overview on the display during recording or playback To activate deactivate the indicator proceed as follows Select the menu item and confirm with the right selection button Select Time on or Time off Confirm with the right selection button Note The time is not displayed in the Easy Mode ...

Page 72: ...date format and confirm it with the button Select by means of the navigation button bet ween the following formats European date format with 24 h display European date format with 12 h display American date format with 24 h display American date format with 12 h display Confirm the selected date format with the right selec tion button ...

Page 73: ... format Go to the menu item Display ID and confirm it with Select by means of the navigation button bet ween the 2 display possibilities Display as symbol ID Alphanumeric display of ID based on the dictation name for example barcode in numerics Confirm the selected display format with the right selec tion button ...

Page 74: ...e s software is displayed Go to the menu item and confirm with The serial number of your dictation machine and the version number of the firmware software appear in the display Note For information on new software versions call the Configuration Update Server function in the PC software or visit us on our Website www grundig gbs com ...

Page 75: ...the typing department File ending DSS Select the DSS standard menu point and confirm with Select between DSS and DSS Pro and con firm with More setting options are only available eg quality encryption if you select DSS Pro DSS Pro dictations are not displayed in the DSS mode Select between quality and encryption then and confirm with These settings affect the recording quality of the dictati on Se...

Page 76: ...o to the menu command and confirm with You can now enter or change the year month day hours and minutes successively using the navigation buttons The current function is shown on white background Confirm each of your settings with The setting is saved and the next point is activated End your settings with To change your settings go back to the menu com mand ...

Page 77: ...ounter The dictation counter is able to count till 9999 You should not reset the counter too often to avoid conflicts with dictations having the same name and being stored on the PC Go to the menu item and confirm with The and symbols appear in the display Confirm with The next new dictation then has the lowest free number for eg DICT0005 ...

Page 78: ... each time you switch on the dictation machine as well as each time you reactivate it from the Sleep mode Select the PIN menu item and confirm with the right selection button Enter the old PIN via the navigation buttons confirm the digits with the right selection button Each entered PIN will be overwritten through a symbol for protection reasons Enter the new PIN via the navigation buttons with th...

Page 79: ...enu item in the settings menu and confirm with the right selection button Note Make sure an external memory card is plugged in if you do not want to delete the internal memory Confirm the complete formatting of the memory or the memory card with the right selection button An egg timer appears during the formatting process the progress is illustrated by means of a status bar Directories and files w...

Page 80: ...ll be reset to the following settings Easy Mode Folder main folder Microphone sensitivity Dictation normal setting for dictations Voice Activation off Switch off automatically after 5 minutes Audio signals all audio signals on Lighting 15 seconds Date Time 01 01 2009 00 00 Workflow lists Typist dictation type group No refe rence automatic priority off USB connection automatic Speaker on FFWD rewin...

Page 81: ... deleted Preallocation for the dictati on accompanying note will be reset to No entry The author s name will be set to DICT Language This function makes for the language of the menu display Select the language menu item and confirm with the right selection button Select the desired language with the navigation but tons and confirm with the right selection button ...

Page 82: ... the Digta Station of the PC Additionally you may use a USB audio HID function to dictate into the Grundig Business Systems PC software or in voice recognition systems Foot control It s possible to plug in a foot control for hands free dicta tions Charging unit power supply When plugging the power supply yellow indicator at the Digta Station the rechargeable battery is charged in the Digta The foo...

Page 83: ...ems the Digta and the PC software will make you a mobile member on the dictation network You have all author and transcriber addresses at your fingertips for sending dictations Your typing pool is perfectly organized with dictations identified by dictation type deadline and priority If all of your dictations have the same priority simply connect the USB cable to your Digta All dictations will be s...

Page 84: ... Business Systems PC software can only be connected to one dictation machine at a time If you connect a second dictation machine to the USB interface the PC will not detect it i e Windows will only display one removable disk drive USB parallel operation PC file transfer Connect the dictation machine to the PC via the USB interface If the dictation machine is already switched on the USB parallel op...

Page 85: ...der Start the recording in your sound program and speak the message The red LED at the dictation machine lights up the disc symbol is spinning Press the button and hold on pressing it to mute the microphone No signal is transferred to the recording software i e a voice recognition system no longer recognizes any sounds The red LED is blinking and the disc symbol stops spinning If play back is runn...

Page 86: ...r dictations with the same information you can configure your dictation machine accordingly If you are a member of a pre installed dictation network you will find all available settings in the PC software under Configuration If you are a single user without connection to a local network you can create users dictation types and groups in the PC software in the Settings menu with the function Genera...

Page 87: ...the PC Switch on the dictation machine The symbol appears on the display of the device and the dictation machine is identified by the PC as a removable disk You will find the gh0420 hex file on the www grundig gbs com website under Service Download Firmware Digta420 ZIP as well as in the Firmware Digta0420 folder on the provided CD Copy this file to the System folder in the dictation machine drive...

Page 88: ...ton Do not interrupt the loading process for any reason This could make the dictation machine inoperative Then format the memory in the dictation machine see The menu Formatting Note If you wish to load an old firmware once again press the new button and the right selection button simultaneously when switching the DigtaSonic 420 on ...

Page 89: ...software that analyzes the DSS header e g a database system The detected codes are displayed by the PC software supplied with the portable dictation machine and by the desktop software in the overview of the accompanying note for the dictation see also Dictation accompanying note in the program help in the dictation list if the Topic field is enabled see Sorting in the program help Note We offer a...

Page 90: ...y as a memory card Note Only plug in or unplug the Digta Scan when the port able dictation machine is switched off Plug the Digta Scan into your dictation machine as depicted below Note Make sure that the latch on the back of the Digta Scan snaps securely in Digta Scan 404 BARCODE READER______ KLICK KLICK ...

Page 91: ...e locking screw if present Press the latch on the back of the Digta Scan The Digta Scan is unlocked and you can now pull it out of the memory card slot See the illustration on previous page Digta Scan 404 BARCODE READER______ ...

Page 92: ...on buttons to select the sub menu and then press the button Use the navigation buttons to select or and then press when you create dictations with the new but ton you are prompted to scan You can now scan in a barcode and store it in the dictation accompanying note when you create dictations with the new button you are not prompted to scan even though the Digta Scan is plugged in Note The selected...

Page 93: ... with your dictation as usual If you want to scan a barcode point the barcode reader at the barcode as pictured and press the button The device now scans the code with a red laser beam The machine acknowledges the successful reading of the code with a single signal tone and the laser beam shuts off The scanned barcode appears in the display If you want to include the barcode as displayed in the di...

Page 94: ... Barcodes that you have scanned and included in dictations with are stored in the Topic field in the new dictation s accompanying note Displaying a barcode for a dictation Push the slide switch to STOP Use the navigation buttons to select the dicta tion If the dictation has a barcode ID is displayed Press the button Use the navigation buttons to select the main menu and then press the button Use t...

Page 95: ...ct and then press the button and appear in the display along with the number of the dictation Point the reader at the barcode and press the button The device now scans the code with a red laser beam The machine acknowledges the successful reading of the code with a single signal tone and the laser beam shuts off The scanned barcode appears in the display If you want to include the barcode as displ...

Page 96: ...en press the button Use the navigation buttons to select and then press the button Point the reader at the barcode and press the but ton The scanned barcode appears in the display Press to confirm the barcode The number of the dictation is shown under the bar code To listen to the dictation press again and push the slide switch to START Digta Scan 404 BARCODE READER______ ...

Page 97: ...ct the dicta tion whose barcode is to be deleted Press the button Use the navigation buttons to select and then press the button Use the navigation buttons to select and then press the button The barcode and the dictation number are displayed Press to delete the barcode Digta Scan 404 BARCODE READER______ ...

Page 98: ...recognition accuracy Programming code table We provide a table with programming codes in barcode format You can open this PDF table with Acrobat Reader You can print the required programming codes and then use them to configure the barcode reader If the table is not supplied with your Digta Scan or you need codes it does not contain please visit our Internet download centre http www grundig gbs co...

Page 99: ...quired programming codes from the programming code table There are usually two programming codes displayed for the usable barcode symbologies the upper for activation ENABLE and the lower for deactivation DISABLE Use a laser printer for example in order to obtain a legible printout Digta Scan 404 BARCODE READER______ ...

Page 100: ...he button Use the navigation buttons to select The Programming menu function appears in the display Note see also Restoring the default settings Scan in the programming code with the button The machine acknowledges the successful reading of the code with a single signal tone You can scan any number of programming codes consecutively with the button Note If the machine cannot read a code it emits a...

Page 101: ...he dictation machine Switch on the dictation machine Push the slide switch to STOP Press the button Use the navigation buttons to select and then press the button Use the navigation buttons to select The Programming menu function appears in the display Press the button Deactivate all barcodes appears in the display Press the button to leave only symbology EAN 13 enabled Press the button if you wou...

Page 102: ...dictations according to the scanned codes The detected codes are displayed by the PC software included with the portable dictation machine and by the desktop software in the overview of the accompanying note for the dictation see also Dictation accompanying note in the program help in the dictation list if the Subject field is enabled see Sorting in the program help Connecting and removing the RFI...

Page 103: ...ns to select and then press the button Use the navigation buttons to select or and then press OK when you create a dictation with the new button you will be prompted to it You can now scan a RFID code and store it in the dictation accompanying note when you create a dictation with the new button you will not be prompted to scan it although the RFID Reader is connected Note The selected setting is ...

Page 104: ...nd press the button The device will now scan the RFID code If the RFID code was successfully scanned the device will ack nowledge this by emitting a single tone The RFID code appears in the display If you want to include the RFID code as displayed in the dictation press the button If you do not want to include the RFID code in the dic tation press the button and continue with your dictation as usu...

Page 105: ...ing note Additional functions The RFID Reader has the same functions as the barcode reader See the chapters on the barcode reader for further informa tion on operation The menu is located under Displaying the RFID code for a dictation Scanning the RFID code for an existing dictation Searching for a dictation belonging to RFID code Deleting the RFID code from a dictation RFID READER Digta RFID 414_...

Page 106: ...is DSS format cannot be played back Remedy Play back the dictation on another dictation machine or on the PC If available load new firmware which is able to play back this DSS format 1585 NOT SUPPORTED DSS FORMAT The folder you selected doesn t contain a dictation in the supported DSS format Remedy Select another folder with the dictation in another DSS format Play back the dictation on another di...

Page 107: ...ng The individual data is limited to a maxi mum of 256 characters The columns of the data set are limited to 128 1613 Data list too long The data list cannot be read in because the size of the data list is too large Remedy Check the size of the ids csv file The maximum file size is 16 K Bytes The number of columns is limited to 128 2821 Duplicate name after renaming A dictation is to be renamed Th...

Page 108: ...ne powered from the USB port on your PC 9734 FILE READ ONLY Dictation lock write erase protection activated Remedy Disable dictation lock in the Delete menu Disable write erase protection in the accompanying note of the dictation 9746 STARTBMP ERROR Defective start logo Remedy The start logo file is unlike startbmp bmp or it contains errors Use another revised startbmp bmp file 9749 DELETE NOT POS...

Page 109: ...T TO DELETE Partial deletion is not possible Remedy Select a section for deletion 9762 FILE READ ONLY Erasure protected dictations are in the folder to be deleted Remedy Disable the dictation lock in the Delete menu Disable write erase protection in the accom panying note for the dictation 9782 DEL PART WITH INDEX The dictation section marked for deletion contains an index For this rea son this se...

Page 110: ...e a Digta Card by Grundig Business Systems 17936 UPDATE FILE ERROR Error of the firmware update Remedy File error of the firmware gh0420 hex false check sum Update with another gh0420 hex file 17937 UPDATE VERSION ERROR This version of the firmware file is not loadable on this Digta Remedy Update with another version of the gh0420 hex file 17940 FAT Error The directory of the files could not be st...

Page 111: ...ore than 2 GB Remedy Use a Digta Card by Grundig Business Systems 17992 MEDIA DAMAGED The internal memory or external memory card is faulty Remedy Replace old MMC SD cards with new Digta Cards If the internal memory is faulty the machine has to be repaired 17993 CARD NOT SUPPORTED If you use MultiMediaCards SecureDigital Cards MMC SD with a too low writing speed card not supported appears in the d...

Page 112: ... found Remedy Copy a file with the name gh0420 hex into the SYSTEM folder and start the load of the old ver sion afterwards All messages with different numbers and the display UNKNOWN ERROR Turn the dictation machine off and then back on If the machine does not turn on normally take out the batteries and then reinsert them Turn the machine then back on If the error message still appears please con...