Hand-In-Scan CDFZH4, User Manual

Page 1: ...User Guide v22 03 Semmelweis Scanner Not for medical use Read this manual before using the device Copyright 2022 HandInScan Zrt All rights reserved ...

Page 2: ...er supply 18 4 6 Switching On Off 18 4 7 Connecting to WiFi 19 4 8 Custom settings 20 4 9 Deploying new settings on the scanner 21 4 10 Offline WiFi settings 21 4 10 1 Required tools and conditions 22 4 10 2 Opening the graphical interface 22 4 10 3 Features of using the graphical interface 22 4 10 4 Description of the interface 22 4 10 5 Entering network information 23 4 10 6 WiFi network setup 2...

Page 3: ...r be used 32 7 2 7 Jewellery and watches 32 7 2 8 Using sunscreens 32 8 The Reporting System 33 8 1 Introduction 33 8 2 Getting started 33 8 2 1 Log in credentials 33 8 2 2 Default screen 33 8 3 Creating campaigns 34 8 4 Campaign data 34 8 4 1 Users 35 8 4 2 Scan results 35 8 4 3 Hand hygiene progress Average coverage 36 8 4 4 Top performers 36 8 4 5 Training suggested 36 8 4 6 Most frequently mis...

Page 4: ...ace 41 8 8 1 Administration hierarchy 41 8 8 2 Administration 41 8 8 3 Create new organizations 42 8 8 4 Create new departments 42 8 9 Card and user handling 43 8 9 1 Cards 43 8 9 2 Card User assignment 43 9 Support 45 9 1 Technical support 45 9 2 Software updates 45 9 3 General communication 45 10 Warranty and service 45 11 Appendix 46 ...

Page 5: ...le for any direct or indirect damage associated with the misuse of the Product the Semmelweis Scanner The Product should not be used in any other way than described in section 2 2 of this User Guide The Semmelweis Scanner is powered by HandInScan Zrt 4025 Debrecen Arany János u 55 This Product was developed in collaboration with Austrian Center for Medical Innovation and Technology http www acmit ...

Page 6: ...n and plays a major role in the control of Healthcare Associated Infections HAIs The Semmelweis Scanner has been designed manufactured and tested to comply with the standard requirements of EN 61326 2 6 2005 and EN 61010 1 2001 Safety Provisions Regarding Electric Measuring Control Equipment Conformity with the above mentioned standards is documented and proved by the Semmelweis Scanner s label Th...

Page 7: ...on the instrument s label followed by the CE number Symbol for refer to User Guide The symbol shall be accompanied by the name and address of the manufacturer adjacent to the symbol The device is designed only for indoor use This symbol shall be accompanied by the manufacturer s serial number Signs in the User Guide This symbol refers to notes It might cause irreversible damage or harm to the user...

Page 8: ... way which allows easy access for the users recommended at a height of 120 140 cm 4 4 5 feet of the hand insertion area above the ground The alcoholic hand rub to be used with the Semmelweis Scanner is flammable you must keep the product and its accessories away from fire Keep the product and its accessories away from fire extreme heat and direct sunlight Use of the Product does not substitute the...

Page 9: ...lt certain plastics Do not store the Product in cold areas When the Product returns to its normal temperature moisture condensed inside the Product may damage electronic circuit boards Do not attempt to open the Product Do not drop knock or shake the Product Rough handling can break internal circuit boards and fine mechanics Do not plug in the Product to a socket after removing the slide cover Tou...

Page 10: ...king care not to scratch the surface To clean use a soft clean cloth When cleaning foiled objects be aware the cleaning agent might soak the film Recommend cleaning agent alcohol based Clin Windows for cleaning the glass only Use the bottle at a foaming position It is forbidden to clean or touch the inner parts of the Product The glass cover of the monitor and the hand placement areas are most lik...

Page 11: ...transport and storage Rolling stand for easier transport between departments RFID cards Integration and database building for individual card use Uninterruptible power supply min 800 VA 500 W output power Anti theft steel cable lock for fixing the hardware to one location Extended warranty Other technical product support Kiosk display display holder Contact your distributor or manufacturer regardi...

Page 12: ...Semmelweis Scanner User Guide v22 03 12 Fig 1 Semmelweis Scanner front view Fig 2 Semmelweis Scanner right side view ...

Page 13: ... bottom view Parts of the Semmelweis Scanner 1 On Off touch button 2 RFID reader 3 Scanning area 4 Screen 5 SIM card slot 6 Ethernet port only for service 7 USB port only for service 8 DC input 9 Slide cover 10 Glass cover 11 Holes for mounting the device 12 CE mark ...

Page 14: ...t the integrated desktop stand 3 2 RFID Radio frequency identification For unique identification the Semmelweis Scanner uses radio frequency identification RFID The institutions also have the opportunity to use their own ID cards In this case the cards must meet the following criteria and should be tested with the Product by the manufacturer or distributor prior to use 13 56 MHz cards Mifare 1k Mi...

Page 15: ... Check whether your package contains all parts intact see 3 Product Package The box contains a packing list If everything has arrived as listed please sign it Lift out the Semmelweis Scanner by holding at the hollow centre Place on a horizontal surface with the glass cover facing up 4 2 Installation Installation of the device is performed by the manufacturer or the distributor s qualified personne...

Page 16: ...he supplier for optimal arrangement of the dispenser to maximize the benefit of the system 1 Integrated stand 2 Wall mounted position 3 Rolling stand 4 Semmelweis Kiosk The Semmelweis Kiosk is integrated with a digital signage solution WallBoard The content can be managed through a central web interface where scheduling translations event specific content and many more actions are supported ...

Page 17: ...tand needs to touch the surface you can adjust the height by pressing the button on the stand and lifting the scanner 4 4 Inserting the SIM card and connecting to the mobile network If a SIM card has been provided by the manufacturer then it is already in the Product You can skip this step The SIM card should be listed on the packing list If you purchase the SIM card please note that it must be a ...

Page 18: ...he network turn it off and unplug it for at least 10 seconds then plug it back in and turn it on again Always use tweezers for inserting or removing the SIM card 4 5 Connecting the Scanner to power supply Connect the power cable to the AC DC adapter You can find the plug for the power supply at the bottom of the scanner Note the orientation of the pins Plug in the AC DC adapter to a socket 110 230...

Page 19: ...ur finger on the power switch for at least 6 seconds 4 7 Connecting to WiFi The Semmelweis Scanner has built in WiFi connection capabilities for Sending measurement data to the Reporting System Remote support software update Diagnostics monitoring under a maintenance contract Network settings such as WiFi SSID and password are set up at the factory before shipping based on information provided in ...

Page 20: ...d 4 8 Custom settings Custom settings can be entered via the Reporting System under Administration and WiFi Settings tabs A table appears with all the configured WiFi networks These network settings can be viewed edited deleted by clicking on the appropriate button New WiFi networks can be added via clicking on the sign in the top right corner of the table On the form one can set up the security d...

Page 21: ...s the scanner need to have some kind of internet connection For this purpose we recommend using a mobile hotspot with the default wifi settings detailed above handinscan budapest The scanner tries to download the settings once a minute so we recommend the following steps 1 Set up the target WiFi settings in the Reporting System 2 Turn off the scanner 3 Create a mobile hotspot SSID handinscan passw...

Page 22: ...R the text you entered will not appear on the screen 4 After pressing the ENTER key the software controlling the measurement process will stop and after a while the WiFi network settings program will be displayed 4 10 3 Features of using the graphical interface On the interface press the TAB key on the keyboard to switch between each screen item Use the UP DOWN arrows to navigate through the list ...

Page 23: ...urite Checked if settings for that network have been previously saved on the scanner Auto connect Checked if settings for that network have been previously saved on the scanner Control buttons Refresh Refreshes the list of available WiFi networks Connect Initiates a connection to the network selected from the list Exit Closes the WiFi settings application and starts the software that controls the ...

Page 24: ...priate drop down list The USB drive must be prepared as follows Must be formatted on a FAT32 file system The certificate or key files must be placed in the root directory of the USB drive strictly with the following file names Certificate or Key Type File name on the USB drive CA certificate ca cert Client certificate client cert Client private key client key If the value in any of the drop down l...

Page 25: ... your distributor or manufacturer 4 13 Language settings The Product comes with pre installed regional packs Language settings can be changed from the Reporting System 4 14 RFID settings The Product can work with different types of RFID cards see Section 3 2 To use it with employee cards issued by the institution it must be configured through the administration interface of the Reporting System 5 ...

Page 26: ...is to teach the hand washing process Using the Glitter Bug Potion you can learn the process of washing your hands with soap and warm water according to the WHO regulations Glitter Bug Potion is a creamy product that contains UV fluorescent particles We can simulate the microorganisms found on the hand by distributing the cream on the hand The UV fluorescent particles in the cream should then be re...

Page 27: ...sing your RFID card and follow the instructions of Eric Ermine Eric introduces itself and calls the user by name if not available just says Hello Rub your hands as per the required protocol e g WHO 6 steps protocol Place your rubbed right hand with split fingers into the Semmelweis Scanner following the instructions on the screen After inserting your hand place your palm to fit into the shown outl...

Page 28: ... The Semmelweis Scanner provides feedback on areas missed during disinfection Areas properly covered with the trainingrub appear green on the screen while untreated areas are red The Semmelweis Scanner provides objective visual feedback on areas missed during rubbing Areas properly covered with the training rub appear green on the screen while untreated areas are red The success ratio of the hand ...

Page 29: ... WHO guidelines After this procedure the effectiveness of hand washing is checked with the Semmelweis Scanner In this mode the green areas on the result images represent the areas that have been properly washed while the red ones are those from which the special agent i e the dirt has not been properly removed The hand washing technique is perfect if the result is 100 6 3 Mixed mode In Mixed mode ...

Page 30: ...ct evidence of the dye coverage In order to provide the highest quality evaluation the HandInScan team has been committed to verifying all aspects of the Product These efforts have been documented and disseminated through peer reviewed scientific publications Listed in the Appendix Should you have a particular interest in any aspect of the validation please contact the Manufacturer 7 1 Microbiolog...

Page 31: ...aluation 7 2 1 Nails Artificial nails and nail polishes can cause false readings In accordance with WHO hand hygiene practice their use should be avoided 7 2 2 Skin type Skin tone and pores can have an effect on UV dye intensity after applied on the hands 7 2 3 Moving hands Hands must be held steady during the scan Accidental movements can result in image distortion or blurred images that we canno...

Page 32: ... and watches According to the current clinical protocols no jewellery can be worn by healthcare employees the only exception found in some institutions is the wedding ring Proper disinfection under rings cannot be achieved without removing them Trick William E et al Impact of Ring Wearing on Hand Contamination and Comparison of Hand Hygiene Agents in a Hospital Clinical infectious diseases 36 11 2...

Page 33: ... the custom designed integrated Reporting System which is portable to any smart device or tablet The current configuration of the Product includes an online reporting portal https reporting handinscan com login 8 2 Getting started 8 2 1 Log in credentials Please contact your distributor or sales representative to receive your login credentials for using the Reporting System 8 2 2 Default screen Wh...

Page 34: ...d We associate a so called Semmelweis point on a scale of 0 5 with the user s results which makes reaching the target score possible You can also filter campaigns with selecting the date and or the department 8 3 Creating campaigns Click on the Create new campaign button and fill the following fields then click on Save 8 4 Campaign data Statistics of active and finished campaigns will appear after...

Page 35: ...umber of people who used the scanner at least once during the campaign In addition you can see the total number of measurements the number of measurements per user the number of measurements with rings and the number of participants who wore rings at least once while scanning 8 4 2 Scan results Categorization of the results according to the performance ...

Page 36: ...e displays the average hand hygiene performance of the employees 8 4 4 Top performers Pass rates can be set for organizations Only those can appear in this table who have reached beyond that level and only the top five of them 8 4 5 Training suggested This table lists the users with the lowest hand hygiene performance ...

Page 37: ...ed according to the following colors red orange yellow light green and dark green Percentage values are assigned to each color Percentage values for regional areas can be seen by moving the mouse over the color and area Colors change dynamically between regions 8 4 7 The most frequently missed step The step that is most often omitted among the steps of the six or seven step protocol recommended by...

Page 38: ...elect the campaign you would like to edit or delete from the active and or ended campaigns by clicking the blue arrow Click on the Edit campaign button Change the settings then click save For deleting the selected campaign click on the red dustbin icon and confirm your decision ...

Page 39: ... marked with a red arrow and use the calendar to set the desired period as the time interval of all statistics The time interval can be set with the quick filters e g Last 7 days as well 8 6 2 Department Occupation filter Click on the All departments All occupations in the header to choose between departments and occupations ...

Page 40: ...he case of campaigns the best result and the number of measurements with rings are displayed 8 7 2 Personal development Based on the curve characterizing the personal development we distinguish three types of tendencies stagnant hectic and improving The curve also shows the percentage of daily measurements for the given period 8 7 3 View individual measurements In addition to the widgets showing t...

Page 41: ...nizational structure The Organization is the main division The Scanner the Department and the Card must be assigned to the Organization The User must be assigned to the Department Users and Cards must be linked Without the proper assignments the measurements will be uploaded but remain invisible for the user 8 8 2 Administration List views can be accessed and edited by clicking on Administration t...

Page 42: ...ns always have filters In the screenshot only countries with a letter H in their name are visible Organizations list view Click the line of the chosen organization View Organization dialogue box appears Create a new Department by clicking the button New Department dialogue box appears 8 8 4 Create new departments Under the Administration tab click Departments Click the icon to create a new departm...

Page 43: ...ds list views Click the line of the chosen Card to show the details View Card dialogue box appears A Card has some properties Label RFID code Frequency etc 8 9 2 Card User assignment Users list view Click the line of the chosen user to show the details View User dialogue box appears ...

Page 44: ...ed to a User for a time range But only if it isn t assigned to someone else in that time range Multiple users can be assigned to a single card as a group e g nurses doctors but without the possibility to follow individual development A single user can be assigned to multiple cards as the work schedule requires e g day shift and night shift ...

Page 45: ... updated by the Manufacturer s or Distributor s support team with the consent of the Customer For remote updates a stable internet connection is required The Customer does not need to perform any operation other than turning the scanner on unless some technical issues arise In the case of scanners with software versions older than 20 03 remote upgrade is not possible 9 3 General communication The ...

Page 46: ...urstu 2020 103686 Bánsághi S Soule H Guitart C Pittet D Haidegger T 2020 Critical reliability issues of common type alcohol based handrub dispensers Antimicrobial Resistance Infection Control 9 1 13 DOI 10 1186 s13756 020 00735 4 Sári V Bánsághi S Lehotsky A Haidegger T 2019 Microbiology based Reliability Assessment of the Fluorescent Method Antimicrobial Resistance Infection Control 8 148 DOI 10 ...

Page 47: ...nal of Hospital Infection 91 81 84 DOI 10 1016 j jhin 2015 05 010 Lehotsky Á Szilágyi L Wéber G Róna P Pethes R Szerémy P Haidegger T 2015 The role of direct feedback in improving hand hygiene technique Antimicrobial Resistance and Infection Control 4 1 1 DOI 10 1186 2047 2994 4 S1 P288 Haidegger T Varga V Lehotsky A Róna P Pethes R Szerémy P Szilágyi L Ferenci T Kovács L 2015 November Information...

Page 48: ...and Photonics Orlando FL 1 6 Haidegger T Nagy M Lehotsky Á Szilágyi L 2011 September Digital imaging for the education of proper surgical hand disinfection In International Conference on Medical Image Computing and Computer Assisted Intervention pp 619 626 Springer Berlin Heidelberg Haidegger T Nagy M Lehotsky A Szilagyi L 2011 December An innovative device for objective hand disinfection control ...