Handmark WordSmith 2.2, User Manual

Page 1: ...WordSmith Manual 2 2 W ordSmithManual Handmark Inc 2002 Blue Nomad LLC 2002 ...

Page 2: ...he following is an overview of the manual Chapter 1 covers the features and systems requirements of WordSmith Chapter 2 is a Getting Started chapter that covers installation the basics of editing and viewing documents and memos on your organizer synchronizing documents between your desktop computer and organizer and MORE Chapter 3 explains how the WordSmith conduit FineType font converter and Fine...

Page 3: ...GROUNDS 13 FULL LEFT OR RIGHT JUSTIFY OR CENTER TEXT 13 HOW TO DO OTHER REALLY COOL STUFF 14 SYNCHRONIZATION AND CONVERSION 16 INTRODUCTION 16 SYNCING DOCUMENTS TO YOUR ORGANIZER 16 WordSmith Desktop 17 WordSmith Add On to Microsoft Word Menu Windows only 19 FINETYPE CONVERTER 20 Basic FineType Features 21 Advanced FineType Features 22 FINETYPE MANAGER ON THE HANDHELD 23 OPENING WORDSMITH DOCUMENT...

Page 4: ...0 MEMO EDITING 52 MEMO EDIT SCREEN FEATURES 52 MEMO EDIT MODE MENUS 53 Memo Record Menu 53 Memo Edit Menu 55 DOCUMENT VIEWING 60 GENERAL VIEWING 60 VIEW MODE MENUS 62 VIRTUAL FILE SYSTEM VFS SUPPORT 64 DEVICES WITH VFS 64 HOW TO MOVE A DOCUMENT TO THE CARD 64 WORKING WITH DOCUMENTS IN VFS 66 GRAFFITI AND KEYBOARD SHORTCUTS 67 GRAFFITI SHORTCUTS 67 KEYBOARD SHORTCUT KEYS 67 General Keyboard Shortcu...

Page 5: ...nu s Go To features This option is great for editing with the stylus or for users of keyboards that don t support shift arrow to select text Search from top If you do a search or replace and you do not start at the top and nothing is found WS will now ask if you would like to search again from the top Find dialog changed so when you hit the Search Other Applications checkbox it will now bring up t...

Page 6: ...ll This is a good way to stop an auto scroll Main screen UI Enhancements Now you can easily determine which documents are plain text password protected uncompressed and WordSmith Docs Here is how P for plain documents padlock for protected documents and W for WordSmith rich text documents In addition uncompressed documents now have a dotted line around the document s size If you tap on the size Wo...

Page 7: ...acks Ability to display superscript and subscript on the device Enhanced jog dial support Support for printing memos with rich text separate purchase of PrintBoy or Instep Print required Overview of Features 3 products in 1 Includes a full featured word processor doc viewer and enhanced memo pad Integrated spell checker and thesaurus with 2 English dictionaries to chose from large and small The sp...

Page 8: ...ndspring devices including the Handspring Treo Palm III VII m100 series m500 series Sony Clie HandEra TRG devices and the various Palm OS phones e g from Samsung and Kyocera Please note that WordSmith also runs fine when put in Flash memory by JackFlash or FlashPro Version 3 0 of HotSync or greater available as a free upgrade from Palm Inc www palm com and included in the Desktop 3 0 upgrade also ...

Page 9: ...as the WordSmith button If at a later point you decide that you would like to take us up on this please tap Applications Preferences and then choose Buttons from the pop up menu in the upper right Tap on the arrow next to Memo Pad and select WordSmith to remap If you would like to remap back to the Memo Pad simply follow the steps above except choose Memo Pad Note regarding WordSmith Menu in Micro...

Page 10: ...e Doc Title Tab in the upper left hand corner Doc should now be highlighted Step 3 Tap on the New button in the lower left hand corner enter a name for your new doc and tap on the OK button Step 4 Enter text into your new document by using Graffiti the onscreen keyboard or an external keyboard such as the Palm Portable or Targus Stowaway keyboard Step 5 To close and save the new doc tap on the Don...

Page 11: ...rump the version on your desktop Please see Chapter 3 Synchronization Action and Backup Copies for important information regarding synchronization of documents on your organizer with your desktop computer Sync Documents to WordSmith To take an existing Word document or RTF file on your desktop and sync it to your organizer follow these steps Step 1 Get the document ready for transfer to your organ...

Page 12: ...dSmith Synchronization Action Please note that currently you can not sync a document from the expansion memory card to the desktop The document must first be copied or moved to your organizer s main memory RAM In addition by default the WordSmith conduit treats the document on your organizer as the latest version of the document This is in the case of editing both the desktop document and the hand...

Page 13: ... fonts especially the high resolution fonts will drastically improve your e book reading and word processing experience To use FineType fonts simply follow these steps Step 1 Use the FineType Converter Windows only to install fonts to your organizer Mac users may visit this WordSmith user s web site scroll down to WordSmith to find some converted fonts http www geocities com jmarkevich pilot html ...

Page 14: ...ti Paste Text To cut copy or paste simply follow these steps Step 1 Launch WordSmith and select a doc or memo to edit Step 2 Select text by tapping at the beginning of the first word of the text and dragging your stylus to the end of the last word character you want to select Alternatively you can quickly select a word by tapping and holding in the center of the word If you continue to hold you ca...

Page 15: ...ter 9 for information on using Graffiti shortcuts e g Cmd B Cmd U Cmd I and Cmd D and keyboard shortcuts e g Ctrl b Ctrl u Ctrl i and Ctrl d Please see Cut Copy Paste Multi Paste above for instructions on how to select text Please note that in order to use italics you need to have FineType turned on please see below for more information on FineType which is the default option for WordSmith Full Le...

Page 16: ...u and select the appropriate Insert option Once you have a document with a footnote endnote or comment tap on its icon to edit it Multi Paste Unlike standard paste multi paste allows you to do a paste of any of your last 10 Cut or Copy commands within a document Just select multi paste from the menu and a list appears with the beginning text of each Copy or Cut Select the one you want and it will ...

Page 17: ...nue to hold you can select the full sentence and holding further will result in selecting the paragraph You can get basically the same results by double word triple sentence and quadruple paragraph tapping Enhanced Jog Dial Support In addition to your standard jog dial support scroll up down etc with WordSmith you can also use the jog dial to navigate the menus In addition from the edit screen pus...

Page 18: ... your organizer s main memory RAM In addition by default the WordSmith conduit treats the document on your organizer as the latest version of the document This is in the case of editing both the desktop document and the handheld document before syncing As such the version of the document on your organizer will trump the version on your desktop Please see Synchronization Action and Backup Copies be...

Page 19: ...s otherwise noted the instructions below apply to both versions To launch WordSmith desktop Windows version Click on the Window s Start Button Programs WordSmith or click on your WordSmith shortcut icon if applicable Macintosh version Double click on the WordSmith application When you open the WordSmith desktop window you will see the list of documents that will be synchronized with your handheld ...

Page 20: ... a document is synced the size will be Unavailable The document has to go through the conduit at least one time before the size will be displayed Add Click on the Add button to add documents to WordSmith for synchronization with the organizer When you click on Add you will be prompted to select a username and then a window will open and allow you to browse for a document to add Simply select the d...

Page 21: ...ire a lot of memory on your organizer To change the default option to Always preserve stylesheets or Ask simply click on the pull down arrow to the right of the box If you select the Ask option WordSmith will ask you whether you want to preserve stylesheets every time you synchronize Lastly WordSmith similarly allows you to preserve pictures from your desktop documents You are given the option to ...

Page 22: ...echnology that allows users to import TrueType outline fonts from their desktop computer Windows Only to their organizer In addition FineType enables users to view anti aliased high resolution fonts on their devices Using FineType fonts and especially the high resolution fonts will dramatically improve your e book reading and word processing experience There are 2 ways to access the FineType Conve...

Page 23: ...ct them as Display Fonts Please see Chapter 2 Using FineType Fonts for more information on this In the event that you need to delete an installed font from your organizer simply delete it like you would any other Palm file In addition to the above users have the following options in basic mode Include Non Western Scripts By default the FineType Converter will list all of the Western fonts that are...

Page 24: ...e set basically allows users to create their own fonts To customize a font select it from the list of fonts and then alter its width how wide the character is and its weight how dark the character is Once you have customized the font save it and or install it To return the default width and weight for a particular font simply click on the Defaults button As with the Basic feature set in the advanc...

Page 25: ...ager will let you place your FineType fonts in categories by using the pull down menu in the upper right hand corner The following categories are available All Bidirectional Decorative Modern Roman Script Swiss Technical and Unfiled Standard Palm OS fonts can be converted to FineType display fonts by using the convert option Select a standard font and then tap the Convert button This will make a c...

Page 26: ...dnotes comments bookmarks tabs etc Currently WordSmith does not preserve database links and inter document links on your organizer Please note that WordSmith currently does not preserve comment highlighting or bracketing if using Word Office 2002 XP In Microsoft Word to view your comments in the main document window select the Show Hidden Text option which is located on the View tab accessible und...

Page 27: ... the most recent version In this case WordSmith will make a copy of the revised document on your desktop and call it Poetic License back doc or rtf The Poetic License orig doc or rtf and Poetic License bak doc or rtf files are saved in the same location as the original Poetic License doc was saved To override the above synchronization actions use the standard HotSync Custom dialog For Windows user...

Page 28: ... addition to the conduit advanced Windows users may use an ms dos command line program for converting WordSmith documents to and from the RTF format Please note 1 This program is for advanced users only and is not currently supported under Windows 2 The application currently only converts to and from RTF files It will not convert a source document that is not RTF If you wish to do so we recommend ...

Page 29: ...tp www abiword com Please note 1 The application currently only converts to and from RTF files It will not convert a source document that is not RTF If you wish to do so we recommend using makedoc or a similar utility 2 The application was compiled under RedHat Linux Intel 6 0 and should work with any later release of RedHat Linux 3 Source code for the application is not available at this time If ...

Page 30: ...er 7 Memos v Docs When you launch WordSmith on your organizer you are given the option of working with memos or docs You can toggle between memos and docs by tapping on the Memo or Doc Title Tab at the top of the WordSmith list view screen WordSmith memos and docs have many of the same menu options and functionality In general memos are good for short notes to do lists and other material that does...

Page 31: ... between Edit Mode and View Mode by tapping on this button at any time Alternatively there is an option in the Options menu that will also let you toggle between these modes In Edit Mode you are provided with tools for editing and formatting text In View Mode on the other hand you are protected from making unwanted changes to the text that you are viewing In addition in View Mode there are several...

Page 32: ... your memos and documents to categories WordSmith has the following default categories for memos and docs All Business Personal and Unfiled In addition WordSmith lets you add to and edit these categories for both WordSmith allows you to have up to 16 categories including Unfiled for each If your device has VFS support please see Chapter 8 for instructions on moving a document to your expansion car...

Page 33: ...he New button When you create a new doc you will be prompted to enter a name for the new doc Register To register simply tap on the Register button and enter your registration code Please note that once you have registered this Register button will disappear Filter If you have many memos or docs this filter feature may save you a lot of time Rather than scroll through all your memos or docs lookin...

Page 34: ...ve copy on your PC To enable this archive option simply tap on the Save archive copy on PC box and tap on OK Duplicate Memo This option will let you duplicate the memo that you have selected highlighted Edit the first few words of the memo to change the name of the duplicated memo Print Memo This option will let you print your WordSmith memo with the assistance of a supported printing utility such...

Page 35: ...sed Memo or Doc whether when you tap on the Done key you are asked whether you want to Save Abandon or Cancel the Done operation and whether you want to enable Asian hack support or left handed support Please note that FineType currently does not work with Asian languages To change the ordering or start in location tap on the arrow to the right of the option tap on your selection and then OK To en...

Page 36: ... The following table describes how the Display Size works 34 ...

Page 37: ...menu allows you to set your security preferences for WordSmith If enabled these preferences will become your minimum security settings for WordSmith In other words if your handheld s security is set to a higher standard then the higher standard will apply If your handheld s security is not set or is set to a lower level then the setting you have selected for WordSmith will trump For more informati...

Page 38: ...e Font Manager Please see Chapter 3 for more info Delete Doc This option will let you delete the doc that you have selected highlighted Please note that this option will delete the document from your handheld but not from the desktop Duplicate Doc This option will let you duplicate the doc that you have selected highlighted and enter a new name for the duplicated doc Rename Doc This option will le...

Page 39: ...ith the Compression Title Tab of the Details dialog box selected you will have the following options Compression status message The message at the top of this dialog box lets you know whether or not the document is uncompressed or compressed With WordSmith docs are uncompressed only when you edit and save i e close the doc Compress on HotSync A checkbox next to this box indicates that the selected...

Page 40: ...dSmith docs is identical to the Memo Edit Menu described above Please see above for assistance Doc Options Menu The Options menu for WordSmith docs is identical to the Memo Options Menu described above Please see above for assistance 38 ...

Page 41: ...n you see when you are in a doc in Edit Mode shown below Pop Up Menus In addition to WordSmith s many pull down menus WordSmith also has some very handy pop up menus for stylus users For example if you are editing a doc a pop up menu that lists the following Check Spelling Thesaurus Cut Copy Bold Underline Italics Strikethrough Larger Smaller and Font is available You can access this pop up menu b...

Page 42: ...Underline button This button will be highlighted if enabled To turn on underline simply tap on the underline button To disable simply tap on it again Italics button This button will be highlighted if enabled To turn on italics simply tap on the Italics button To disable simply tap on it again Please note that in order to use italics you need to have FineType turned on FineType is the default optio...

Page 43: ...associated Graffiti and keyboard shortcut Please see Chapter 9 for more information Doc File Menu The File menu for WordSmith docs has the following options Save Save As This option allows you to save your doc without exiting it or to change the name of the saved file It also lets you compress when you save the doc and to save a WordSmith doc i e a doc with rich text in it as a plain text doc and ...

Page 44: ... read only Private Enabling Private will make this doc private i e hideable in WordSmith only Archived Enabling Archived will remove a document from the Doc list view screen Use this option when trying to minimize the number of docs that show up in the Doc list view screen To show Archived documents simply select the Show Archived Documents option from the doc list view File menu Select Hide Archi...

Page 45: ...cursor to the bottom of the doc Go To Paragraph This option opens the box shown below in your doc kind of like your television s picture in picture feature and provides you with the first few words of each paragraph in your document This way you can easily see which paragraph you would like to jump to Use the arrows on the upper right hand and lower right hand corner to move through the document a...

Page 46: ...e of the box Character This option not only lets you jump to a certain character in the document it also lets you know how many characters are in the document Percent This option lets you pick how far into the document you would like to go 16 anyone Words This simply tells you the number of words in the doc Top Button Tap this button as an alternative way to get to the top of the doc Bottom Button...

Page 47: ... one you want and it will be pasted into the document Select All This option enables you to select all of the text of your doc in 1 step This option is very handy when you need to change the font and formatting of your doc and for cut copy paste operations Keyboard Tapping on Keyboard will bring up the onscreen keyboard on your organizer This is handy for those times when you forget your graffiti ...

Page 48: ...a document that is 8K or larger Thesaurus Selecting Thesaurus will call up a Thesaurus dialog box If you have a word selected highlighted or have your cursor in a word in your document or memo and you select Thesaurus WordSmith will automatically generate a list that includes synonyms that are nouns verbs adjectives and adverbs If you are only looking for synonyms that are nouns only as in the scr...

Page 49: ...can tell that you have turned this option on by looking at the icon on the doc screen If it is highlighted it is enabled Tap the Bold menu item or Bold button again to turn off bold text Underline This option lets you enter underlined text into a doc You can tell that you have turned this option on by looking at the icon on the doc screen If it is highlighted it is enabled Tap the Underline menu i...

Page 50: ...ll not actually display on the organizer but will display on the desktop Show As Use the arrow to select a display font to be assigned to a given document font For example if your document font is Times New Roman you may want to set the display font to a font like Tahoma e g one that was designed especially for small screens devices The display font will display on your device as opposed to a docu...

Page 51: ...and full justification Indents You can toggle between setting your indentations in inches or centimeters Use the arrows to adjust your left and right margins In addition you may also set a first or hanging indent Outline Level You can set outline levels by tapping on the arrow Your choices are Body text or outline level 1 9 Please note that these levels will not display on your handheld but will d...

Page 52: ...he device will result in a loss of the footnote s formatting Insert Comment This option will insert a comment where your cursor is placed and will open a Comment box that will let you enter plain text into the comment and designate an author for the comment Comment icons look like this To edit an existing comment tap on the comment icon and edit Please note that if you have rich text in your comme...

Page 53: ...ionaries at the same time Graffiti Help This option provides you with a list of the Graffiti characters You can use the arrows in the lower right hand corner to scroll through the characters Tap on the Done button when you are finished refreshing your memory Please see Chapter 9 for Graffiti shortcuts Keyboard Help This option provides you with a list of all of the keyboard shortcuts that you can ...

Page 54: ... tap on the category to get the category pop up menu You can change the categorization of the memo by tapping on one of the listed categories or by selecting Edit Categories and creating a new category You can also delete categories you no longer need from within the Edit Categories dialog box Done button Tap the done button to close and save the memo Edit button Tap the edit button to switch from...

Page 55: ...st screen open the Options menu select Preferences and check the box for Left handed support to move the scroll bar to the left side of the screen Memo Edit Mode Menus Once you are inside of a memo tap on your organizer s Menu icon or FN Phone for Palm Portable and Targus Stowaway keyboard users and you will see the following menus Record Edit Format Option Note on Special Keyboard Support and Sho...

Page 56: ... print your WordSmith memo with the assistance of a supported printing utility such as PrintBoy by Bachmann Software www bachmannsoftware com or InStep Print by The InStep Group Inc www instepgroup com Close Abandon This feature will close your memo and abandon all changes made since you last saved it Details This option will let you open the Memo Details dialog box This box indicates what categor...

Page 57: ... This option lets you pick how far into the memo you would like to go 23 anyone Words This simply tells you the number of words in the memo Top Button Tap this button as an alternative way to get to the top of the memo Bottom Button Tap this button as an alternative way to get to the bottom of the memo Tags Bookmarks This option not only lets you jump to a certain bookmark in the memo it also lets...

Page 58: ...ove line breaks from the cursor down to the first double line break If you have text selected it will perform the operation on everything in the selected block To reflow an entire memo you would Select All and then choose reflow Find Replace This option lets you do a word or phrase search of the document Tapping on Find will bring up the following Search This Document dialog box You may also acces...

Page 59: ...ed Tap the Italics menu item or Italics button again to turn off bold text Please note that in order to use italics you need to have FineType turned on FineType is the default option for WordSmith Left This option lets you left justify text entered into your memo You can tell that you have turned this option on by looking at the Justification button on the lower part of your screen If the text in ...

Page 60: ...y Please note that you will not be able to view color fonts on your device if you have FineType enabled FineType is the default option for WordSmith Insert Bookmark Tapping on this option will insert a bookmark into your memo a bookmarked page tag will be inserted into the text To delete the bookmark simply delete the tag Memo Option Menu The Option menu for WordSmith memos has the following optio...

Page 61: ...ur documents every 0 99 minutes User Dictionary This option lets you set up to two supplemental dictionaries at the same time Graffiti Help This option provides you with a list of the Graffiti characters You can use the arrows in the lower right hand corner to scroll through the characters Keyboard Help This option provides you with a list of all of the keyboard shortcuts that you can use in WordS...

Page 62: ...eatures and menus of the View Mode for docs and memos are virtually identical we have decided to cover both modes in one section For simplicity sake we will just refer to document viewing in the remainder of this section except where there is a difference in features Note on Rotating Screen for Easy Viewing WordSmith users who are accustomed to flipping their organizer s 90 degrees and reading the...

Page 63: ...l button This button turns on auto scroll mode With Auto Scroll you have two scrolling options If you tap and hold the text will automatically scroll The farther you are from the center the faster it scrolls up or down If you lift the stylus the document will stop scrolling Alternatively if you just tap near the top or bottom it will scroll a whole page at a time If you tap near the center it will...

Page 64: ...log boxes shown below open the Options menu and select Display Options or Preferences Among other things this option will allow you choose whether to show tags for bookmarks comments footnote images and tables whether to turn on or off Full screen paging from within view mode a page down will not repeat the last line of the previous page and Smooth scroll turning off smooth scroll will result in l...

Page 65: ...x you can also just tap on the Find icon in the graffiti area Take A Break This option pops up a dialog box that will enable you to set breaks to rest your eyes The default is 5 minutes i e after 5 minutes of teleprompting WordSmith will remind you to rest your eyes To disable this feature uncheck the box To change the time simply enter the time you want Similarly the Memo View Mode Record and Opt...

Page 66: ...xpansion card has a name or Card x where x is the slot number this will be 1 unless you are using a device like the Handera 330 which has more than one slot For Palm OS 4 0 devices the card will show up as icon name if the expansion card has a name or icon Card x where x is the slot number Note on Synchronizing Documents and VFS WordSmith supports editing and reading of documents when they are mov...

Page 67: ...ng to VFS from within an Open Document When you have a document open the right side of the Title Bar indicates the document s category In the example below the category is ebooks To move the document to the expansion card simply tap on the category to get the category pop up menu You can change the category and thus location of the document by tapping on the expansion card category Alternatively f...

Page 68: ...card is currently not possible Compression of Documents on the Expansion Card Since documents are not synchronized from the expansion card compression is strictly a manual operation While documents in RAM can be set to compress during HotSync documents on your expansion card have to be compressed manually after editing On the expansion card you can compress now This option is available from the Fi...

Page 69: ...lly the Ctrl key and press the keyboard key corresponding to the command For example to use the Bold command s shortcut key hold down Ctrl and press b Please note that many shortcuts will also work on the GoType Keyboard To see a list of the keyboard shortcut keys on your organizer open a doc or memo in Edit Mode open the Options menu and select Keyboard Help To speed up the key repeat rate this i...

Page 70: ...ttom of document Ctrl backspace Delete previous word Ctrl delete Delete next word In addition you can use the Enter key to close most dialog boxes Text Selection Keyboard Shortcuts The following keyboard shortcuts allow you to rapidly select text Left right Shift Select one character left right Ctrl left right Shift Select a word left right Cmd left right Shift Select to beginning end of line Up d...