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Chapter 2

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Chapter 2

Entering Data in Your Handheld

This chapter explains how to enter data into your Visor™ Edge
handheld computer, by writing with the stylus in the Graffiti

®

writing

area, by using the onscreen keyboard, by using the computer
keyboard, by using an external keyboard, or by importing data from
another application.

Using Graffiti writing to enter data

Chapter 1 introduced Graffiti writing and briefly described how to use
it to enter text in your applications. In this section, you learn the
procedures for creating letters, numbers, punctuation, and symbols as
well as some Graffiti tips and tricks.

Writing Graffiti characters

Most people find they can enter text quickly and accurately with only
minutes of practice. Graffiti writing includes any character you can
type on a standard keyboard. The Graffiti strokes closely resemble the
uppercase letters of the regular alphabet, which makes Graffiti writing
easy to learn.

There are four basic concepts for success with Graffiti writing:

■

If you draw the character shape exactly as shown in the tables later

in this chapter (like the shapes shown in the following diagram),
you achieve 100% accuracy.

■

The heavy dot on each shape shows where to begin the stroke.

Certain characters have similar shapes, but different beginning
and end points. Always begin the stroke at the heavy dot (you
should not create the heavy dot; it is only there to show you where
to begin the stroke).

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Summary of Contents for Visor Visor Edge

Page 1: ...Visor Edge Handheld User Guide Macintosh Edition ...

Page 2: ... re sulting from the use of this handbook Handspring Inc and its suppliers assume no responsibility for any loss or claims by third parties which may arise through the use of this software Handspring Inc and its suppliers assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data ...

Page 3: ...your handheld 24 Palm Desktop software 25 Using your handheld with another PIM 26 Installing a Springboard module 27 Chapter 2 Entering Data in Your Handheld 29 Using Graffiti writing to enter data 29 Writing Graffiti characters 29 Graffiti tips 31 The Graffiti alphabet 32 Writing capital letters 33 Writing numbers 33 Graffiti numbers 34 Writing punctuation marks 34 Writing symbols and extended ch...

Page 4: ...ing or deleting a password 52 Locking your handheld 52 Recovering from a forgotten password 53 Chapter 4 Overview of Basic Applications 55 Date Book 56 Date Book Plus 57 Address 58 To Do List 59 Memo Pad 60 Calculator 61 CityTime 62 Expense 63 Chapter 5 Common Tasks 65 Creating records 65 Editing records 66 Entering text 66 Edit menu 66 Deleting records 68 Other ways to delete records 68 Purging r...

Page 5: ...menus 102 Date Book Plus 105 Working in Week View with Text 105 Working in Year View 106 Working in List View 107 Working with floating events 107 Working with To Do items 109 Using the Daily Journal 110 Using templates 111 Using snooze alarms 112 Selecting the default Date Book 112 Date Book Plus menus 112 Address 121 Creating an Address entry 121 Duplicating an entry 122 Selecting types of phone...

Page 6: ... pick list 152 Show Options 154 Expense menus 155 Chapter 7 Communicating Using Your Handheld 157 Managing desktop E Mail away from your desk 157 Setting up Mail on the desktop 158 Synchronizing Mail with your E Mail application 158 Opening the Mail application on your handheld 158 Viewing e mail items 158 Creating e mail items 160 Looking up an address 162 Adding details to e mail items 163 Stori...

Page 7: ...ndheld 197 Viewing preferences 197 Buttons preferences 198 Pen preferences 198 HotSync buttons preferences 200 Connection preferences 200 Connection Types 201 Setting modem configurations 202 Digitizer preferences 204 Formats preferences 205 Country default 205 Time date week start and numbers formats 205 General preferences 206 Auto off delay 206 System alarm and game sounds 206 Network preferenc...

Page 8: ...ubleshooting Tips 231 Operating problems 232 Tapping and writing problems 233 Application problems 234 HotSync problems 235 Beaming problems 239 Password problems 240 Technical support 241 Appendix C Non ASCII Characters for Login Scripts 243 Use of char 243 Carriage return and line feed 243 Literal characters 244 Warranty and Other Product Information 245 Handspring Inc Limited Warranty 245 Hands...

Page 9: ...me with it It walks you through Locating all the parts of your handheld Viewing and entering data Using your handheld with your computer Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld you can use the rest of this guide as a reference for less common tasks for maintaining your handheld and also as a source of inf...

Page 10: ...Page 2 ...

Page 11: ...our schedule details in Date Book Plus so you can view them by the day week month year or in list format you can even set an alarm to remind you of important meetings Keep all your contact names addresses phone numbers and other details in Address so you can find them as soon as you need them Add your tasks to To Do list prioritize them so you don t overlook them and assign them a due date To make...

Page 12: ...le Optional equipment Modem such as a Springboard modem Springboard expansion modules Upgrade information If you already own a Palm OS handheld Handspring recommends that you install the version of Palm Desktop software that comes with your Visor Edge handheld into the same folder as your current Palm Desktop software When you install the new version in the same folder as the previous version all ...

Page 13: ...ions on your old and new handhelds 6 Beam any third party applications that did not transfer from your old handheld to your new handheld or install them from the original files Each handheld must have a unique name After you complete the upgrade process described above you have two handhelds with the same name This is an undesirable situation Each handheld must have a unique name in order to preve...

Page 14: ...The area where you write letters and numbers using the Graffiti alphabet See Chapter 2 to learn how to write Graffiti characters Power button and backlight control Turns your handheld on or off and controls the backlight feature If your handheld is turned off pressing the power button turns the unit on and returns you to the last screen you viewed If your handheld is turned on pressing the power b...

Page 15: ...ture of the environment where you use your handheld you may need to adjust the contrast To adjust the contrast drag the slider or tap the arrows to increase or decrease the contrast To fine tune the contrast press the scroll buttons on the front panel of your handheld Application buttons Activates the individual applications that correspond to the icons on the buttons Date Book Plus Address To Do ...

Page 16: ...own for about two seconds Release the button when the backlight turns on Tip In addition you can assign the full screen pen stroke to activate the backlight See Pen preferences in Chapter 9 for more information To turn off the backlight Press and hold the power button for about two seconds The backlight also turns off automatically after a period of inactivity with the Auto off feature See General...

Page 17: ...tachable Springboard slot To install the detachable Springboard slot and add expansion modules to your handheld you must first remove the flip cover or the edge connector door Reset button Under normal use you should not have to use the reset button See Appendix A for information about when and how to use the reset button USB and serial connector The connector that connects your handheld to the cr...

Page 18: ... the flip cover 1 Gently press the top of the flip cover onto your handheld until it clicks into place Tip The flip cover opens at two angles it does not flip all the way back Find the one that works best for the current lighting conditions Open from this end ...

Page 19: ... battery Connecting the cradle The cradle that comes with your handheld enables you to charge your handheld battery and to synchronize the information on your handheld using HotSync technology Note If your computer does not have a USB port or it uses MacOS 8 0 or earlier you need a serial cradle to connect to your computer You can purchase a serial cradle from www handspring com To connect the cra...

Page 20: ...ge Handheld Note If you are unsure about the exact location of the USB port or serial port on your computer refer to the manual supplied with the computer 3 Plug the AC adapter into a wall outlet USB cradle and port Serial cradle and port ...

Page 21: ...nnect the cradle as described in the previous steps 2 Place your handheld in the cradle Note The LED blinks while your handheld charges When the LED stays on your handheld is charged It takes about 90 minutes to fully charge a drained battery LED ...

Page 22: ...at when you tap an element on the screen the handheld can detect exactly which task you want to perform Important Always use the point of the stylus for tapping or making strokes on the handheld screen Never use an actual pen pencil or other sharp object to write on the handheld screen With your handheld turned on you can tap the handheld screen to perform many operations such as the following Ope...

Page 23: ...ind text anywhere in your data abc With the cursor in an input field tap the dot to activate the alphabetic keyboard 123 With the cursor in an input field tap the dot to activate the numeric keyboard Check box When a check mark appears in a check box the corresponding option is active If a check box is empty tapping it inserts a check mark If a check box is checked tapping it removes the check mar...

Page 24: ...providing a way for you to open applications the Applications Launcher displays the current time battery level and application category Next previous arrows Tap the up and down arrows to display the previous and next page of information tap the left and right arrows to display the previous and next record Scroll bar Drag the slider or tap the top or bottom arrow to scroll the display one line at a...

Page 25: ...ns with that letter You can also assign application icons to different categories See Categorizing applications in Chapter 3 Using menus Menus on your handheld are easy to use Once you have mastered them in one application you can use them the same way in all other applications The menus of each application are illustrated in the section on that application in Chapter 4 The Edit menu is described ...

Page 26: ...e depend on the application Also the menus and menu commands vary depending on which part of the application you re using For example in Memo Pad the menus are different for the Memo list screen and the Memo screen Graffiti menu commands Most menu commands have an equivalent Graffiti Command stroke which is similar to the keyboard shortcuts used to execute commands on computers The command letters...

Page 27: ... provides quick access to frequently used menu commands The commands available vary based on the active screen To use the command toolbar 1 In the Graffiti text area draw a diagonal line from the lower left to upper right The Command toolbar appears for about four seconds 2 Tap the icon for the command you want Tip If you wait more than three seconds to tap the icon you need to redraw the Graffiti...

Page 28: ...ng the onscreen keyboard Entering or importing data in Palm Desktop software and then synchronizing with your handheld Using an external keyboard Graffiti writing Your handheld includes Graffiti writing software as the primary system for entering text and numbers With Graffiti writing you write simple strokes with the stylus and they are instantly recognized as letters or numbers Write letters her...

Page 29: ... ideal for practicing Graffiti writing This section explains how to open Memo Pad and use it to practice Graffiti writing To open Memo Pad 1 Press the Memo Pad application button 2 Tap New Note A blinking cursor appears on the first line of the new memo to indicate where new text will appear See Using Graffiti writing to enter data in Chapter 2 for more information New memo cursor Tap New Write in...

Page 30: ...the other keyboards including the international keyboard See Using the onscreen keyboard in Chapter 2 for more information Note You cannot enter Graffiti characters while using the onscreen keyboard Tap here for alphabetic keyboard Tap here for numeric keyboard Backspace Carriage return Tab Caps lock Caps shift Tap here to display alphabetic keyboard Tap here to display numeric keyboard Tap here t...

Page 31: ...ur computer you can import it into Palm Desktop software You can import data stored in computer applications such as spreadsheets and databases or data from another Palm OS handheld When you import data you transfer the records to your handheld without having to enter them manually See Importing data in Chapter 2 for more information Using an external keyboard You can connect an optional keyboard ...

Page 32: ...s 1 Tap the Applications icon 2 Tap the Preferences icon 3 Tap the category pick list in the upper right corner of the screen 4 Tap the Preferences category you want to view The following procedures for setting the time and date give you an example of how to customize your handheld You make changes to the time and date in General preferences To set the current time 1 Tap the Set Time box 2 Tap the...

Page 33: ...u can do the following Work with your handheld applications on your computer Palm Desktop software duplicates the Daily Calendar Date Book Contact List Address Task To Do List and Note Memo Pad applications on your handheld so you can view enter and modify any data stored on your handheld Back up the data stored on your handheld with HotSync technology and synchronize the data on your Palm Desktop...

Page 34: ...ations and to decompress the files To install Palm Desktop software 1 Exit any open programs including those that run at startup and disable any virus scanning software 2 Insert the Palm Desktop software CD ROM into the computer s CD ROM drive 3 Double click the Palm Desktop CD icon on the desktop 4 Double click the Installer icon to begin the installation process 5 Follow the onscreen instruction...

Page 35: ...ns of your handheld To install a Springboard module 1 Remove the flip cover or the edge protector port door 2 Slide the detachable Springboard slot onto the back of your handheld 3 Insert the Springboard module into the expansion slot until the connectors are secure Align with grooves on the side of your handheld ...

Page 36: ...Page 28 Introduction to Your Visor Edge Handheld ...

Page 37: ...s Writing Graffiti characters Most people find they can enter text quickly and accurately with only minutes of practice Graffiti writing includes any character you can type on a standard keyboard The Graffiti strokes closely resemble the uppercase letters of the regular alphabet which makes Graffiti writing easy to learn There are four basic concepts for success with Graffiti writing If you draw t...

Page 38: ... area indicate the two areas To write Graffiti letters 1 Tap the screen where you want your text to go Note You need to tap above the Graffiti writing area and must see a blinking cursor before you write the text 2 Use the tables on the following pages to find the stroke shape for the letter you want to create For example the stroke shown below creates the letter n Note There are two different str...

Page 39: ... You must begin the character strokes in the Graffiti writing area If you do not make Graffiti strokes in the Graffiti writing area your handheld does not recognize them as text characters Graffiti tips When using Graffiti writing keep these tips in mind Accuracy improves when you write large characters You should draw strokes that nearly fill the Graffiti writing area To delete characters simply ...

Page 40: ...Page 32 Entering Data in Your Handheld The Graffiti alphabet Letter Strokes Letter Strokes A N B O C P D Q E R F S G T H U I V J W K X L Y M Z Space Back Space Carriage Return Period tap twice ...

Page 41: ...tter Use the Caps Shift stroke Tip When Caps Shift is active an up arrow symbol appears in the lower right corner of the handheld screen If you accidentally activate Caps Shift backspace will cancel it To enter only capital letters Caps Lock Use the Caps Lock stroke Tip When Caps Lock is active an underlined up arrow symbol appears in the lower right corner of the handheld screen To return to lowe...

Page 42: ...ith a single tap on the Graffiti writing area When you make this tap you activate Punctuation Shift and a dot appears to show it is active The next stroke you make with the stylus creates a punctuation mark Note When Punctuation Shift is active you can make a symbol stroke anywhere in the Graffiti writing area the letters or numbers side Number Strokes Number Strokes 0 5 1 6 2 7 3 8 4 9 Punctuatio...

Page 43: ...Graffiti writing area of your handheld When the Symbol Shift is active a slanted shift symbol appears in the lower right corner of the screen The next stroke that you make creates the symbol or extended character Symbol Stroke Symbol Stroke Period Dash Comma Left Paren Apostrophe Right Paren Question Slash Exclamation Dollar Symbol Shift tab Symbol Shift ...

Page 44: ... diagram shows the strokes required to draw an accented e Accent strokes Using these accent strokes you can write the following accented letters à á â ã ä å è é ê ì í î ï ò ó ô õ ö ù ú û ü ÿ ý ñ Additional non English characters You can write the following characters in the lowercase alphabet mode without any special punctuation or shifting Note You must write these non English characters in the l...

Page 45: ...efined ShortCuts and you can also create your own Each ShortCut can represent up to 45 characters For example you might create a ShortCut for your name or for the header of a memo See ShortCuts preferences in Chapter 9 to learn about creating your own ShortCuts To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appea...

Page 46: ...2 Tap any record or tap New 3 Tap abc to open the alphabetic keyboard or tap 123 to open the numeric keyboard 4 Tap the characters to enter text and numbers Note The onscreen keyboard also includes a dialog box for international characters You can switch among the three dialogs at any time to enter the exact text you need 5 After you finish tap Done to close the onscreen keyboard and place the tex...

Page 47: ...ransfer the data to your Visor Edge handheld without having to key it in manually Save the data in one of the file formats listed below import it into Palm Desktop software and then perform a HotSync operation to transfer the data to your handheld You can import data from any of the following PIM personal information manager products Address Book Plus DateBook Pro DayMaker Dynodex Meeting Maker No...

Page 48: ... Desktop software 3 From the File menu choose Import 4 Select the file you want to import 5 Click Open 6 In the Import dialog box check each field name to be sure the correct data moves into the correct fields To change the order of a field in the file you re importing into move the pointer over a field name in the Fields In list When the pointer changes to double arrow drag the name to a new lo c...

Page 49: ...ect an optional keyboard accessory to the connector on your handheld so you can type data directly into your handheld External keyboards are very helpful when you need to enter large amounts of data quickly and accurately while you are away from your computer ...

Page 50: ...Page 42 Entering Data in Your Handheld ...

Page 51: ...cations installed on your handheld appear in the Applications Launcher See Opening applications in Chapter 1 for details Switching between applications When working in any application tap the Applications icon or press an application button on the front panel of your handheld to switch to another application Your handheld automatically saves your work in the current application and displays it whe...

Page 52: ...To create a new category tap Edit Categories from the pick list Tap New enter the category name and then tap OK to add the category Tap OK 5 Tap Done To display applications by category 1 Tap the Applications icon 2 Do one of the following Tap the Applications icon repeatedly to cycle through all your categories Tap the pick list in the upper right corner of the screen and se lect the category you...

Page 53: ...lications each time you open the Applications Launcher To change the Applications Launcher display 1 Tap the Applications icon 2 Tap the Menu icon 3 Tap Options and then tap Preferences 4 Tap the View By pick list and select List 5 Tap OK To open the Applications Launcher to the last opened category 1 Tap the Applications icon 2 Tap the Menu icon 3 Tap Options and then tap Preferences 4 Tap the Re...

Page 54: ...l applications installed and ready to use You can also install additional applications on your handheld such as games and other software The Install Handheld Files dialog box makes it easy to install software on your handheld during a HotSync operation There are a variety of third party applications available for your handheld To learn more about these applications go to the web site www handsprin...

Page 55: ...dheld Files Tip You can also access the Install Handheld Files dialog box by double clicking any file with a PRC file extension 4 From the User pop menu select the name that corresponds to your Visor Edge handheld 5 Click Add to List 6 Select the application s you want to install on your handheld 7 Click Add File ...

Page 56: ...9 Perform a HotSync operation to install the application s you selected in step 6 See Exchanging and updating data HotSync operations in Chapter 5 for details Installing games The CD ROM also includes several games that you can install with the Install Tool Giraffe HardBall MineHunt Puzzle SubHunt Note Giraffe is a fun easy way for you to practice Graffiti writing After you install and start a gam...

Page 57: ...e Applications icon 2 Tap the Menu icon 3 Tap App and then tap Delete 4 Tap the application that you want to remove 5 Tap Delete 6 Tap Yes 7 Tap Done 8 Check the User folder in the Palm Desktop folder on your computer If you find a PRC file for the application you just removed delete the PRC file from the User folder Tip If you installed Palm Desktop software for the first time when you purchased ...

Page 58: ...splash screen and on the Palm Computing Readme file screen 5 Click Agree on the End User Software License Agreement screen 6 In the Palm Desktop Installer window select Uninstall from the pop up menu in the upper left corner The Palm Desktop Installer shows the items you can uninstall 7 Select all the items on the uninstall list by clicking the check box to the left of each selection 8 Click Unins...

Page 59: ...d requires you to enter a password to view masked or hidden private entries not assigning a password enables you or anyone else to view individual masked private entries by tapping them and to view all hidden or masked private entries by selecting Show Records in the Security dialog box Lock and turn off your handheld so that it does not operate until you enter the correct password Assigning a pas...

Page 60: ...enter the new password and tap OK To delete the password tap Delete Locking your handheld You can also lock your handheld so that you need to enter your password to operate it Important If you lock your handheld you must enter the exact password to re activate it If you forget the password you need to perform a hard reset to resume using your handheld Performing a hard reset deletes all the record...

Page 61: ...get your password you can delete the password from your handheld Deleting a forgotten password also deletes all entries and files marked as Private Important If you synchronize with your computer before deleting a forgotten password your handheld restores your private entries the next time you perform a HotSync operation but it does not restore the password To delete a forgotten password 1 Tap the...

Page 62: ...Page 54 Managing Your Applications ...

Page 63: ... of Basic Applications This chapter briefly describes each application and how to open it Your Visor Edge handheld computer includes these basic applications Date Book Date Book Plus Address To Do List Memo Pad Calculator CityTime Expense ...

Page 64: ...laps or conflicts Display a monthly calendar to quickly spot days where you have morning lunch or afternoon appointments Display an agenda with both your appointments and your To Do items Set an alarm to sound prior to the scheduled activity Create reminders for events that are based on a particular date rather than time of day Birthdays and anniversaries are easy to track with your handheld Attac...

Page 65: ...ay a calendar of an entire year Display a list of your appointments in List View Create unscheduled events that float from one day to the next until you complete them Create a Daily Journal to track events with automatic time stamps Save event templates and use them to quickly create similar events To open Date Book Plus Press the Date Book Plus application button on the front panel of your handhe...

Page 66: ...ddresses for each name Define which phone number appears in the Address list for each Address entry Attach a note to each Address entry in which you can enter additional information about the entry Assign Address entries to categories so that you can organize and view them in logical groups To open Address Press the Address application button on the front panel of your handheld Address opens to di...

Page 67: ...items to categories so that you can organize and view them in logical groups Sort your To Do items either by due date priority level or category Attach notes to individual To Do items for a description or clarification of the task To open To Do List Press the To Do List application button on the front panel of your handheld To Do List opens to display the category of items you last viewed Note Pre...

Page 68: ...nize using Palm Desktop software and HotSync technology Assign memos to categories so that you can organize and view them in logical groups Write down phone numbers and other types of information Later you can copy and paste this information to other applications To open Memo Pad Press the Memo Pad application button on the front panel of your handheld Memo Pad opens to display the last Memo Pad s...

Page 69: ...specific types of calculations including math trigonometry finance logic statistics weight temp length area and volume Store and retrieve values Display the last series of calculations which is useful for confirming a series of chain calculations Create a custom view with the buttons you use most often Switch to basic mode to perform simple calculations To open Calculator Tap the Calculator icon n...

Page 70: ...tyTime you can do the following Select a home city as a point of reference Display the day and time in four other cities simultaneously Add a definition for any city that isn t in the default list Display sunrise and sunset information for your home city To open CityTime 1 Tap the Applications icon 2 Tap the CityTime icon ...

Page 71: ...tegories so that you can organize and view them in logical groups Keep track of vendors companies and people involved with each particular expense Log miles traveled for a particular date or expense category Sort your expenses by date or expense type To open Expense 1 Tap the Applications icon 2 Tap the Expense icon Note You cannot use the Macintosh version of Palm Desktop software to synchronize ...

Page 72: ...Page 64 Overview of Basic Applications ...

Page 73: ...entry To Do List item Memo Pad memo or Expense item Creating records You can use the following procedure to create a new record in Date Book Plus Address To Do List Memo Pad and Expense To create a record 1 Select the application in which you want to create a record 2 Tap New 3 In Date Book Plus only Select a record type from the pop up list select start and end times for your event and then tap O...

Page 74: ...r 2 Edit menu The Edit menu is available with any screen where you enter or edit text In general commands available in the Edit menu apply to text that you select in an application To select text in an application 1 Tap the beginning of the text that you want to select 2 Drag the stylus over the text to highlight it You can drag across the text to select additional words or drag down to select a g...

Page 75: ... handheld You can paste the text that you copy into another area of the current application or into a different application Paste Inserts the text that you cut or copied at the selected point in a record The text you paste replaces any selected text If you did not previously cut or copy text Paste does nothing Select All Selects all of the text in the current record or screen This enables you to c...

Page 76: ...sktop software be sure that the check box is checked If you don t want to save a copy tap the check box to remove the check 4 Tap OK If you choose to save a copy of the selected item your handheld transfers it to the archive file on your desktop the next time you perform a HotSync operation Other ways to delete records You can also delete records in the following ways In the Details dialog box of ...

Page 77: ...vailable in Address or Memo Pad so delete outdated records from these applications To purge records 1 Open the application 2 Tap the Menu icon 3 Tap Record and then tap Purge A confirmation dialog box appears Date Book Date Book Plus Tap the pick list and select how old a record must be to be purged Purge deletes repeating events if the last of the series ends before the date that you purge record...

Page 78: ...mation about performing HotSync operations via the IR port a modem or a network Performing a HotSync operation for the first time The first time you synchronize your data you need to enter user information on both the handheld and Palm Desktop software After you enter this information and synchronize the HotSync Manager recognizes your handheld and doesn t ask for this information again If you are...

Page 79: ...lm Desktop software from the HotSync Menu choose Setup Click the HotSync Controls tab and select the Enabled option 3 Press the HotSync button on the cradle 4 From the Select User dialog box choose the user name you assigned to your handheld The bottom edge of the handheld should align smoothly with the cradle when it is inserted properly HotSync button ...

Page 80: ...ecords in the Address To Do List Memo Pad and Expense applications so that they are grouped logically and are easy to review You can also categorize applications See Using the Applications Launcher in Chapter 3 for more information When you create a record your handheld automatically places it in the category that is currently displayed If the category is All your handheld assigns it to the Unfile...

Page 81: ...which you can store the names addresses and phone numbers you might need in emergencies doctor fire department lawyer etc Expense contains two user defined categories New York and Paris to show how you might sort your expenses for different business trips Note The illustrations in this section come from Address but you can use these procedures in all the applications in which categories are availa...

Page 82: ... want to view The list screen now displays only the records assigned to that category Tip Pressing an application button on the front panel of the handheld toggles through all the categories of that application To define a new category 1 Tap the category pick list in the upper right corner of the screen 2 Tap Edit Categories 3 Tap New Tap here Tap here ...

Page 83: ...u can assign any of your records to the new category To rename a category 1 Tap the category pick list in the upper right corner of the screen 2 Tap Edit Categories 3 Select the category that you want to rename and then tap Rename 4 Enter the new name for the category and then tap OK ...

Page 84: ...to scroll immediately to that name The Fast Lookup feature lets you use the buttons on the front of your handheld to find a name Expense Lookup displays the names in your Address list that have data in the Company field You can add these names to a list of attendees associated with an Expense record Looking up Address records When working with Address the buttons on the front panel of the handheld...

Page 85: ...f you sort the list by company name the Look Up feature scrolls to the first letter of the company name 3 Tap the record to view its contents To use Fast Look Up to find an Address record 1 Go to the top of the Address list screen 2 Press the top scroll button 3 Press the application buttons on the front of your handheld to narrow the list of names Tip The range boxes and controls appear on the sc...

Page 86: ...arting with M Z d Press the To Do List button to see first names with the second letter between A L 5 Press the bottom scroll button twice to Stop entering letters and to enter scroll mode 6 Press the scroll buttons to select a name from the Fast Lookup list 7 Press the Address button or the To Do List button to open the selected address 8 Press the Date Book button or Memo button to exit Fast Loo...

Page 87: ...ted by company and last name you can search by company and last name instead of by last and first name You can disable this feature by clearing the Enable Fast Lookup check box in Address Preferences Using Find You can use Find to locate any text that you specify in any application To use Find 1 Tap the Find icon Tip If you select text in an application before you tap Find the selected text automa...

Page 88: ...ess list screen and lets you add the information that appears in this list to a record To use Phone Lookup 1 Display the record in which you want to insert a phone number The record can be in Date Book Date Book Plus To Do List or Memo Pad 2 Tap the Menu icon 3 Tap Options and then tap Phone Lookup 4 Begin to spell the last name of the name you want to find The list scrolls to the first record in ...

Page 89: ...someone with the last name Williams write the Graffiti characters for Wi and then the Phone Lookup Command stroke L Assuming you have only one Address record that begins with Wi your handheld inserts the full name Fred Williams and its associated information If you have more than one name that begins with Wi the Phone Lookup screen appears and highlights the first record that begins with Wi For se...

Page 90: ... an Expense record To add names to an Expense record 1 Tap the Expense record to which you want to add names 2 Tap Details 3 Tap Who 4 Tap Lookup The Attendees Lookup screen displays all the names in your Address list that have data in the Company field 5 Select the name you want to add and then tap Add The name appears in the Attendees screen 6 Repeat steps 4 and 5 to add more names 7 Tap Done an...

Page 91: ... Sort by pick list and select an option 4 Tap OK To sort records in Address and Memo Pad 1 Open the application to display the list screen 2 Tap the Menu icon 3 Tap Options and then tap Preferences 4 Do one of the following Address Tap the setting you want Memo Pad Tap the Sort by pick list and select Alphabetic or Manual 5 Tap OK To sort the Memo list manually tap and drag a memo to a new locatio...

Page 92: ... appear anywhere in the application When you mask records a visual placeholder appears where the record would normally appear If you define a password you must enter it to display private records To make a record private 1 Display the entry that you want to make private 2 Tap Details 3 Tap the Private check box to select it 4 Tap OK To hide or mask all private records 1 Make sure the records you w...

Page 93: ...ecords become visible If you have a password the Show Private Records dialog box appears Enter your password in this dialog box and tap OK To display a specific masked record 1 Open the application that contains the record you want to view 2 Tap the shaded bar that masks the record Note If you have a password you must enter your password and tap OK to view the record Tap here Tap here ...

Page 94: ...y all private records in a specific application 1 Open the application in which you want to display the records 2 Tap the Menu icon 3 Tap Options and then tap Security 4 Tap the Current Privacy pick list 5 Tap Show Records 6 Tap OK ...

Page 95: ... Plus you can attach a note with directions to the location To attach a note to a record 1 Display the entry to which you want to add a note 2 In Address only Tap Edit 3 Tap Details 4 Tap Note 5 Enter your note 6 Tap Done A small note icon appears at the right side of any item that has a note To review or edit a note 1 Tap the Note icon To delete a note 1 Tap the Note icon 2 Tap Delete 3 Tap Yes N...

Page 96: ...easier to read You can choose a different font style for each application To change the font style 1 Open an application 2 Tap the Menu icon 3 Tap Options and then tap Font 4 Tap the font style you want to use 5 Tap OK Small font Large font Bold font Tap here for small font Tap here for large font Tap here for bold font ...

Page 97: ...ion Specific Tasks This chapter is organized by application and gives instructions on how to do tasks that are specific to each of the following applications Date Book Date Book Plus Address To Do List Memo Pad Calculator CityTime Expense ...

Page 98: ...kes it easy to find such conflicts See Spotting event conflicts later in this chapter You can also schedule events in your Date Book that occur on a particular date but have no specific start or end times such as birthdays holidays and anniversaries These are referred to as untimed events Untimed events appear at the top of the list of times marked with a diamond You can have more than one untimed...

Page 99: ...on the number side of the Graffiti writing area 4 Tap the time columns on the right side of the Set Time dialog to set the Start Time 5 Tap the End Time box and then tap the time columns to set the End Time 6 Tap OK 7 Tap a blank area of the screen to deselect the event A vertical line appears next to the time indicating the duration of the event Tap the time of an event Start Time highlighted Tap...

Page 100: ...held computer to move forward or backward one day at a time Tap Go To at the bottom of the screen to open the Go to Date dialog box Select a date by tapping a year month and day in the calendar Tip In the Go to Date dialog box you can also use the scroll buttons on the front panel of your handheld to move forward or backward one month at a time 2 After you locate the date follow the steps for sche...

Page 101: ...ew untimed event by making sure no event is selected and then writing letters in the Graffiti writing area 4 Enter a description of the event 5 Tap a blank area on the screen to deselect the untimed event Note If you create an event and decide later that there is no particular start or end time you can easily change it to an untimed event Tap the time of the event in the Date Book screen tap No Ti...

Page 102: ...ays before an event The default Alarm setting is 5 minutes before the time of the event but you can change this to any number of minutes hours or days When you set an alarm this icon appears to the far right of the event with the alarm When the alarm tone sounds a reminder message also appears onscreen To set an alarm for an event 1 Tap the event to which you want to assign an alarm 2 Tap Details ...

Page 103: ...nd tap OK to dismiss it To dismiss the alarm using the snooze option When the alarm Reminder dialog box appears tap Snooze to delay the alarm for five minutes Note Each time you tap Snooze you dismiss the alarm for an additional five minute period Scheduling repeating or continuous events The Repeat function lets you schedule events that recur at regular intervals or extend over a period of consec...

Page 104: ...vent tap the End on pick list and tap Choose Date Use the date picker to select an end date 7 Tap OK After you schedule a repeating or continuous event this icon appears to the far right of the event Changing and deleting repeating or continuous events If you change or delete a repeating or continuous event you can apply the action to only the current event to all instances of the event or to the ...

Page 105: ...ing are not changed and your handheld creates a new repeating event If you change the date of an occurrence of a repeating event e g from January 14th to January 15th and apply the change to All occurrences the new date becomes the start date of the repeating event Your handheld adjusts the end date to maintain the duration of the event If you apply the change to Current or Future occurrences past...

Page 106: ...hold the stylus on the date in the date bar to display the current time 2 Drag the stylus below the date bar and then lift it Tip If you lift the stylus while it is still on the date bar the menu bar appears Working in Week View Week View shows the calendar of your events for an entire week This view lets you quickly review your appointments and available time slots In addition the graphical displ...

Page 107: ...rs at the top of the Week View to move directly to that day without selecting an event The Week View shows the time span defined by the Start Time and End Time in the Date Book Preferences settings If you have an event before or after this time span a bar appears at the top or bottom of that day s column Use the onscreen scroll arrows to scroll to the event Previous week Next week Tap for that day...

Page 108: ...Tap Go to to open the date selector and select a different month Use the scroll buttons on the front panel of your handheld to move between months Press the upper half of the button to display the previous month the lower half to display the next month Working in Agenda view The Agenda view lets you view appointments untimed events and To Do items in a single screen Although it is primarily a view...

Page 109: ...m to go directly into the To Do List application Spotting event conflicts With the ability to define specific start and end times for any event it s possible to schedule events that overlap an event that starts before a previous event finishes An event conflict time overlap appears in the Week View as overlapping bars The Day View displays overlapping brackets to the left of the conflicting times ...

Page 110: ...ok menus are shown here for your reference and Date Book features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Record menu Options menu Day View Week View Month View ...

Page 111: ... Day View Controls how times appear in the Day View When Compress Day View is off all time slots display When it is on start and end times display for each event but blank time slots toward the bottom of the screen disappear to minimize scrolling Month View settings These check boxes apply to the Month View of the Date Book You can activate any or all of these settings to show that you have Timed ...

Page 112: ...sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight of the date of the event Alarm Sound Sets the tone of the alarm Remind Me Defines how many times the alarm sounds The choices are Once Twice 3 Times 5 Times and 10 Times Play Every Defines how often the alarm sounds The choices are Minute 5 minutes 10 minutes and 30 minutes Abou...

Page 113: ...s an entire week with a description of each scheduled event This view can display one or two weeks at a time and can include To Do items that are due on the dates shown Tips for using Week View with Text Keep the following points in mind Tap a day to display that day in the Day View Tap the scroll arrows in the upper right corner to move forward or backward a week You can also use the scroll butto...

Page 114: ...cheduled on that day A plus sign indicates multiple events are scheduled on that day Tap the scroll arrows in the upper right corner to move forward or backward a year You can also use the scroll buttons on the front panel of your handheld Tap the scroll arrows in the lower right corner to move forward or backward a day Tap Prefs to set display options Year View button Scroll to other days Dot ind...

Page 115: ...er right corner to move forward or backward a week You can also use the scroll buttons on the front panel of your handheld Tap Go to open the date selector and select a different week or a specific date Tap Prefs to set display options Working with floating events Date Book Plus can include events that are a combination of a To Do item and a Date Book event These events are called floating events ...

Page 116: ... complete Tap the circle to the right or left of the event Tips for using floating events To prioritize floating events enter a number followed by a space or dash as the first few characters of the description To convert an existing event to a floating event select the event tap Details and select Float as the Type When you complete a repeating floating event it marks only the current occurrence o...

Page 117: ... Tap the check box next to the item Tips for using To Do items When you create a To Do item in Date Book Plus the priority and category are based on the settings in the Create Options dialog box See To Do Preferences later in this chapter for details If a To Do item does not appear in Date Book Plus confirm that the category assigned to the item is selected See To Do Preferences later in this chap...

Page 118: ...s start and end times for consulting or other work or keeping a record of how you spend your time at the office To create a Daily Journal entry 1 Tap the Day View button 2 Tap New and select Daily Journal from the list Date Book Plus creates an untimed event opens a Note for this event and inserts the current time If you ve already started a journal for the current day Date Book Plus opens the exi...

Page 119: ...s or events that recur on different days and times To create a template 1 Select the event you want to save as a template 2 Tap the Menu icon 3 Tap Record and then tap Create Template To schedule a template event 1 Go to the date on which you want to schedule the event 2 Tap the time line that corresponds to the beginning of the event 3 Tap the Day View button 4 Tap New and select Template from th...

Page 120: ... press the Date Book button on the front of your handheld By default this is the standard Date Book application If you prefer you can select Date Book Plus as your default application To select the default Date Book 1 Tap the Menu icon 2 Tap Options and then tap Default Date Book 3 Tap Date Book or Date Book 4 Tap OK Date Book Plus menus Date Book Plus menus are shown here for your reference and D...

Page 121: ...tem Creates a copy of the selected event and opens the Details dialog box for the new event UnDelete from Archive Restores the last event you deleted from Date Book Plus provided it was stored in the Archive file You can select this command repeatedly to restore additional events Week View Week View with Text Month View Year View List View Day View ...

Page 122: ...s the default duration for new events Week Start Defines the first day of the week This setting overrides the System Preferences setting for all Date Book Plus views Initial View Defines the view that appears when you start Date Book Plus Button Views Defines which views display when you press the Date Book button repeatedly By default all views appear Display Options Opens the Display Options dia...

Page 123: ...disappear to minimize scrolling Show PM Label Displays a p after PM times Show End Times Displays all time bars and time slots for end times of an event Scroll Before Day Move Determines whether the front panel scroll buttons will scroll up and down within the current day before scrolling to the previous or next day Auto scroll Time Displays events based on the time of day when the Day View contai...

Page 124: ...of the reminder alarm The reminder alarm sounds when the snooze alarm is not acknowledged Play Sound Defines how many tones the alarm emits before it stops The choices are Once Twice 3 Times 5 Times 10 Times and 100 Times Repeat Alarm Defines how many times the alarm repeats when it is not acknowledged The choices are Once Twice 3 Times 5 Times and 10 Times Every Defines how often the alarm sound ...

Page 125: ... items Show Undated Items Shows all To Do items that have not been assigned a due date Show Dated Items Shows all To Do items that have been assigned a due date Days before Due Date Defines the number of days before the due date that an item will appear in Day View as a To Do item Create Options Opens the Create Options dialog box where you can select the default priority and category for To Do It...

Page 126: ...ices are Top Bottom and Hide Week Start Defines the first day of the week for Week View with Text Wordwrap Single Entry Wraps text in cells that contain a single event to display as much text as will fit in the cell Hide Untimed Floating Events Removes untimed floating events from the Week View with Text display Show Journal Displays a Daily Journal entry Include Week Numbers in Title Displays the...

Page 127: ...how Zero Duration Events Displays events that have no duration in the Month View display Year Preferences Hide Floating and Done Items Removes floating events and completed To Do items from the Year View display Hide Untimed Events Removes untimed events from the Year View display Hide Zero Duration Events Removes events without a duration from the Year View display Hide Events Removes events that...

Page 128: ...ew display The choices are All Not Complete Complete and None If you choose either Not Complete or Complete you also have the following choices Dated Undated Dated only and Undated only Filter by Text Displays events that contain the text you enter in this field and hides events that do not contain this text Show Determines the type of information that will appear for each event The choices are Da...

Page 129: ...s data import capabilities that enable you to load database files into Address on your handheld See Importing data in Chapter 2 and Palm Desktop online Help for more information To create a new Address entry 1 Press the Address application button on the front of your handheld to display the Address list 2 Tap New 3 Enter the last name of the person you want to add to your Address list Note The han...

Page 130: ...y that always appears at the top of the Address list begin the Last name or Company field with a symbol as in If Found Call This entry can contain contact information in case you lose your handheld Duplicating an entry You can duplicate existing entries which can be helpful when you want to enter multiple people from a single organization When you duplicate an entry the word Copy appears next to t...

Page 131: ... in an entry 1 Tap the entry that you want to change 2 Tap Edit 3 Tap the pick list next to the label you want to change 4 Select a new label Changing Address Entry details The Address Entry Details dialog box provides a variety of options that you can associate with an entry To open the Address Entry Details dialog box 1 Tap the entry whose details you want to change 2 Tap Edit 3 Tap Details 4 Se...

Page 132: ...u commands The Record and Options menus differ depending on whether you re displaying the Address list screen or the Address View screen Record menus Options menus Show in List Select which type of phone or other information appears in the Address list screen Your options are Work Home Fax Other and E mail Category Assign the entry to a category Private Hide this entry when Security is turned on A...

Page 133: ...when positioned at the top of the Address list See Looking up Address records in Chapter 5 for instructions on using Fast Lookup Dial Preferences The Dial Preferences menu option appears only when you have a Springboard module that supports dialing functions installed such as a VisorPhone or modem module Dial Email SMS Determines which application launches when you tap the Dial SMS or Email button...

Page 134: ...lways dial 1 in front of the area code Inserts a 1 in front of 10 digit numbers before dialing RenameCustom Fields These custom fields appear at the end of the Address Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all entries About Address Book Shows version information for Address ...

Page 135: ...riting area automatically creates a new item Setting priority The priority setting for items lets you arrange your To Do items according to their importance or urgency The default setting is to arrange To Do items by priority and due date with priority 1 items at the top If you have a number of items in your list changing an item s priority setting may move its position in the list Note When you c...

Page 136: ... item to indicate that you ve completed it You can set To Do List to record the date that you complete the To Do item and you can choose to show or hide completed items See To Do Show Options later in this chapter To check off a To Do item Tap the check box on the left side of the item Changing To Do item details The To Do Item Details dialog box enables you to change settings for individual items...

Page 137: ...p No Date to open the Due Date pick list 2 Tap the date that you want to assign the item 3 Tap OK Tip If you turn on the Show Due Dates option in the To Do Show options dialog you can tap directly on the due date in the To Do list to open the pick list shown in step 2 Today Assigns the current date Tomorrow Assigns tomorrow s date One week later Assigns the date exactly one week from the current d...

Page 138: ...lete check them Items that no longer appear on the list because you turn off this setting have not been deleted They are still in the memory of your handheld Purge completed items to remove them from memory Show Only Due Items Shows only the items that are currently due past due or have no due date specified When this setting is active items that are not yet due do not appear in the list until the...

Page 139: ... Chapter 1 for information about choosing menu commands Record menu Options menu Show Due Dates Displays the due dates associated with To Do items and displays an exclamation mark next to items that remain incomplete after the due date passes Show Priorities Shows the priority setting for each item Show Categories Shows the category for each item About To Do List Shows version information for To D...

Page 140: ...lay the Memo list 2 Tap New Tip In the Memo list screen you can also begin writing in the Graffiti writing area to create a new memo The first letter is automatically capitalized and begins your new memo 3 Enter the text you want to appear in the memo Use the carriage return stroke to move down to new lines in the memo 4 Tap Done Reviewing memos The first line of a memo appears in the Memo list Th...

Page 141: ...g menus in Chapter 1 for information about choosing menu commands The Record and Options menus differ depending on whether you re displaying the Memo list or an individual memo Record menus Options menus Preferences Displays the Memo Preferences dialog box where you define the sort order for memos About Memo Pad Shows version information for Memo Pad Tap a memo to reviewits contents Memo list Memo...

Page 142: ...c or Advanced as the mode 5 Tap OK Using the Basic Calculator buttons The Basic Calculator includes the following buttons Clears the last number you entered Use this button if you make a mistake while entering a number in the middle of a calculation This button enables you to re enter the number without starting the calculation over Clears the entire calculation and enables you to begin a fresh ca...

Page 143: ...hen tap Recent Calculations 3 After you finish reviewing the calculations tap OK Using the Advanced Calculator mode The Advanced Calculator screen consists of three regions Each region performs a different function to help you perform a variety of calculations Recalls the stored value from memory and inserts it in the current calculation Clears any value that is stored in the Calculator memory Pri...

Page 144: ...ulation over Enters an exponent symbol in the calculation Opens the Constants dialog box where you can select a constant to include in the calculation Opens the Store in which memory dialog box where you can select the memory bank in which you want to store the current value Advanced Calculator has ten memory banks Opens the Recall which memory dialog box where you can select the memory bank from ...

Page 145: ...of the current number Calculates the hyperbolic sine of the current number Calculates the hyperbolic cosine of the current number Calculates the hyperbolic tangent of the current number Calculates the arc inverse sine of the current number Calculates the arc inverse cosine of the current number Calculates the arc inverse tangent of the current number Calculates the arc inverse hyperbolic sine of t...

Page 146: ...sing these variables the answer would be 733 76 per month To solve this exmaple 1 Enter a value and then tap the corresponding variable button Repeat this process until you ve entered the following four variables N 360 30 years x 12 months APR 8 PV 100 000 FV 0 2 Enter 12 and tap the P Yr button to enter the number of payments per year 3 Tap Edit 4 Tap the Pmt line and erase all values on the line...

Page 147: ...st and principal amortization based on the supplied values Calculates a given percentage of a value To use this button enter a value tap this button enter the percent and then tap the equal sign button Calculates the change in a value by a given percentage To use this button enter a value tap this button enter the percent and then tap the equal sign button Calculates the percentage of one number r...

Page 148: ...o the right in signed mode Enters A in a hexadecimal calculation Enters B in a hexadecimal calculation Enters C in a hexadecimal calculation Calculates the inverse of each bit of the argument Calculates the exclusive OR between two arguments Adds the current value to the end of the statistics memory list You can store up to 200 values Calculates the mean of the values in the statistics memory list...

Page 149: ... entered in ounces When you tap this button after tapping another unit of measure it converts the value to ounces Indicates the current value is entered in pounds When you tap this button after tapping another unit of measure it converts the value to pounds Indicates the current value is entered in tons When you tap this button after tapping another unit of measure it converts the value to tons In...

Page 150: ...ther unit of measure it converts the value to yards Indicates the current value is entered in miles When you tap this button after tapping another unit of measure it converts the value to miles Indicates the current value is entered in nautical miles When you tap this button after tapping another unit of measure it converts the value to nautical miles Indicates the current value is entered in mill...

Page 151: ...you tap this button after tapping another unit of measure it converts the value to square miles Indicates the current value is entered in square millimeters When you tap this button after tapping another unit of measure it converts the value to square millimeters Indicates the current value is entered in square centimeters When you tap this button after tapping another unit of measure it converts ...

Page 152: ... in gallons When you tap this button after tapping another unit of measure it converts the value to gallons Indicates the current value is entered in tablespoons When you tap this button after tapping another unit of measure it converts the value to tablespoons Indicates the current value is entered in milliliters When you tap this button after tapping another unit of measure it converts the value...

Page 153: ...en tap Export 3 Tap the pick list and select the view you want to modify 4 Tap Export and then tap OK 5 Tap Done 6 In Memo Pad open the memo containing the definition you selected in step 3 7 Modify the definition and then tap Done 8 From the Advanced Calculator screen tap the Menu icon 9 Tap Program and then tap Import 10 Tap the pick list and select the view you modified 11 Tap Import 12 Tap Rep...

Page 154: ...Program menu About Calculator Shows version information for Calculator Export Opens the Export dialog box where you can select a view definition to export to Memo Pad Import Opens the Import dialog box where you can select a view definition to import to Memo Pad Delete View Opens the Delete View dialog box where you can delete a user defined view Restore Defaults Returns all the view definitions t...

Page 155: ...ay and time in your home city When you use CityTime for the first time or when your travel or move to another city make sure you set your home city location Setting your home city location ensures that CityTime displays accurate information for the other cities your select To set your home city 1 Tap the Applications icon 2 Tap the CityTime icon 3 Tap the Menu icon 4 Tap Options and then tap Selec...

Page 156: ...n use the Edit Cities command to add a new city to the list See the next section Adding cities for details 2 Tap the remaining pick lists and select the other three cities you want to display Tip You can temporarily display the day and time for any other city by tapping the city s location on the map display Adding cities If the city you want to display is not in the predefined list you can use th...

Page 157: ... Help Displays online help for the CityTime screens Change Location Opens the Change Location dialog box where you can select the city to which you are moving or travelling Changing the location updates the system time and date Sun Rise Set Opens the Sun Rise Set dialog box where you can view sunrise and sunset information for your home city To view this information for another city tap the City p...

Page 158: ...e Applications icon 2 Tap the Expense icon 3 Tap New Tip You can also create a new Expense item by writing on the number side of the Graffiti writing area while in the Expense list screen The first number you write begins your new Expense item 4 Enter the amount of the expense 5 Tap the Expense type pick list and select a type from the list Note As soon as you select an expense type your handheld ...

Page 159: ...xpense item Initially Expense items appear with the date you enter them You can use Expense to change the date associated with any Expense item To change the date of an Expense item 1 Tap the Expense item you want to change 2 Tap the date of the selected item 3 Tap the new date Entering receipt details Expense provides a variety of options that you can associate with an item These options appear i...

Page 160: ... tickets supplied by your company you can choose Prepaid to place your expense in the appropriate place on your expense report Currency Enables you to choose the type of currency used to pay the Expense item The default currency unit is defined in the Preferences dialog see Options menu later in this chapter You can also display up to four other common types of currency See Customizing the Currenc...

Page 161: ...om currency symbol If the currency you want to use is not in the list of countries you can create your own custom country and currency symbol To define a custom currency symbol 1 Tap the Menu icon 2 Tap Options and then tap Custom Currencies 3 Tap one of the four Country boxes 4 Enter the name of the country and the symbol that you want to appear in Expense Tap Edit currencies Tap a Country box ...

Page 162: ...r Expense item select the symbol in the Receipt Details dialog box associated with that item Show Options Show Options define the sort order and other settings that relate to your Expense items To open the Show Options dialog box 1 In the Expense list tap Show 2 Select any of the options 3 Tap OK Sort by Enables you to sort expense items by date or type Distance Enables you to display Mileage entr...

Page 163: ...cord menu Options menu Preferences Use automatic fill Lets you select an expense type by writing the first letter of an expense type in the Graffiti writing area For example if you write the letter T it enters the Taxi expense type Writing T and then E enters Telephone which is the first expense type beginning with the letters TE Default currency Sets the default currency symbol for Expense About ...

Page 164: ...Page 156 Application Specific Tasks ...

Page 165: ...operations See IR HotSync operations in Chapter 8 for details Managing desktop E Mail away from your desk Mail lets you manage the e mail that you send and receive through the E Mail application on your desktop computer You can read reply to compose and delete e mail on your handheld To send or receive e mail you must perform a HotSync operation either locally using the handheld cradle or infrared...

Page 166: ...sktop E Mail application is up and running You must also set up Palm Desktop software for use with your desktop E Mail application For information on using Mail with a Macintosh visit the web site www handspring com Synchronizing Mail with your E Mail application After you enable and configure Mail you need to perform a HotSync operation to synchronize Mail with your desktop E Mail application For...

Page 167: ...he full header provides complete information about the sender receiver and copied recipients in addition to the subject and date the e mail item was created Mail uses the header type you select for all your e mail items To display full header information 1 Open an e mail item 2 Tap the Complete Header icon Tip To redisplay the abbreviated header tap the Abbreviated Header icon Previously read Reci...

Page 168: ...s and replies in the New Message screen All e mail items must at the very least contain information in the To and Subj fields To create an e mail item 1 Tap New Tip You can also create an e mail item by tapping New from the Message menu 2 Enter the e mail address of the recipient Note Enter the address as if you were entering it from your desktop E Mail application For example network users sendin...

Page 169: ...ubject or body exceeds the capacity of the screen display tap the name of the field for example tap To to expand that field Tap the Done button to return to the New Message screen To reply to an e mail item 1 Tap an e mail item in the Message list to display it onscreen 2 Tap Reply 3 Select whom you want to receive the reply Sender only All recipients or someone who didn t see the original e mail ...

Page 170: ...ter the first few letters of the last name of the person whose address you want to find 3 Tap Lookup 4 If the letters you enter identify a unique listing from your Address list your handheld completes the address for you If not the Lookup dialog box appears and lists all records that contain information in an E mail field Tip You can also open the Look Up dialog box in the New Message screen by ta...

Page 171: ...ails are available Note The Priority and BCC settings are valid only for the current e mail item and must be set for each item you create Priority Flags an e mail item as High Normal or Low priority BCC Creates a blind carbon copy field in the New Message screen Signature Attaches previously defined text as the closing of an e mail item See Adding a signature to your e mail item later in this chap...

Page 172: ...e mail item 1 In the New Message screen tap Details 2 Tap the Priority pick list and select the priority you want 3 Tap OK Tip Your handheld can flag e mail items with a specific priority only if your desktop E Mail application supports this feature Tap here Tap here Tap to select priority ...

Page 173: ...its closing For example a signature can contain your name address phone and fax numbers and any other text you want to include By defining such information as a signature you save yourself the trouble of having to enter it every time you create an e mail item Adding a signature to your message is a two part process First you create your signature Then you select the Signature option To create a si...

Page 174: ...signature until you deselect the Signature option 3 Tap OK Note The signature does not display in your e mail item only your recipient sees the signature Requesting confirmations To receive a confirmation when your e mail item is read 1 In the New Message screen tap Details 2 Tap the Confirm Read check box to select it 3 Tap OK To receive a confirmation when your e mail item is delivered 1 In the ...

Page 175: ...ail from your desktop E Mail application To send e mail After you create an e mail item tap Send Editing unsent e mail You can make changes to an e mail that has not yet been sent as long as you have not yet performed a HotSync operation When you edit an e mail item your handheld removes the item from the Outbox folder and takes you back to the New Message screen where you can edit the item and re...

Page 176: ...an e mail item you can also save the item as a draft by canceling it When you cancel an item your handheld opens a dialog asking if you want to save the e mail item If you tap Yes your handheld saves the item in the Draft folder To save an e mail item as a draft 1 Create an e mail item 2 Tap the Menu icon 3 Tap Message and then tap Save Draft To edit an e mail item saved as a draft 1 In the Messag...

Page 177: ...the Filed folder on your computer hard disk To file e mail 1 Open an e mail item 2 Tap the Menu icon 3 Tap Message and then tap File 4 Tap No to save the e mail item and move it to the Filed folder or tap Yes to file the item and keep a copy in the Inbox To remove e mail from the Filed folder 1 In the Message list tap Filed from the pick list in the upper right corner 2 Tap the e mail item you wan...

Page 178: ...received from the Deleted folder 1 In the Message list tap Deleted from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Undelete to move the selected item to the Inbox and mark it as read To remove an e mail item you created from the Deleted folder 1 In the Message list tap Deleted from the pick list in the upper right corner 2 Tap the e mail item you want t...

Page 179: ...t a folder 1 Tap the pick list in the upper right corner to open the list of folders 2 Select the folder you want to display in the Message list screen Inbox Contains the e mail from your desktop E Mail application Inbox minus any that you have excluded using filtering options See Creating special filters later in this chapter Outbox Contains the e mail you created and sent on the handheld since t...

Page 180: ...e High priority e mail items always appear first no matter how you sort the list To sort the Message list 1 In the Message list tap Show 2 Tap the Sort by pick list and select one of the following options 3 Tap OK Date Sorts e mail by date and displays the most recent e mail item at the top of the screen Sender Sorts e mail by the sender s user name and displays items in ascending alphabetical ord...

Page 181: ...s the appropriate settings for the HotSync operation Note The default setting is All So if your e mail Inbox has lots of messages syncrhonization could be time consuming To open the HotSync Options dialog box 1 Tap the Menu icon 2 Tap Options and then tap HotSync Options 3 Tap the Settings for pick list and select Local HotSync or Remote HotSync Note For more information about Local and Remote Hot...

Page 182: ... To create a special filter you must decide whether you want to ignore or retrieve certain e mail items Then based on that decision you must tell your handheld what it needs to look for in the To From and Subj fields to single out those e mail items Send Only During synchronization only the e mail items in your handheld Outbox are sent to your desktop E Mail application from there they are sent to...

Page 183: ...ne whether to ignore or receive e mail Tap the pick list in the center of the HotSync Options dialog box and select one of the following settings Ignore Messages Containing Tells your handheld to exclude the e mail items that meet the criteria you define and download all other e mail items during synchronization In general this filter downloads more e mail during synchronization because it blocks ...

Page 184: ... e mail items from John Smith jsmith aol com or Jack Jones jjones aol com concerning the Apollo Project You would create the following filter strings In the To field jsmith aol com jjones aol com In the Subj field Apollo Project Your handheld interprets this as Accept e mail items about the Apollo Project from John Smith or Jack Jones Do not accept e mail items from other people Do not accept e ma...

Page 185: ...that header field For more information about header field Notes screens see Creating e mail items earlier in this chapter 4 Tap Done to return to the HotSync Options dialog box 5 Tap OK High priority e mail The Retrieve All High Priority setting lets you retrieve e mail items marked high priority even if those items would have been blocked by a defined filter To retrieve high priority e mail items...

Page 186: ...4 000 characters By truncating long messages you reduce the time it takes to synchronize your desktop E Mail and Mail as well as the amount of storage space e mail uses on your handheld Note Truncation is separate and independent from filtering To truncate e mail items 1 Tap Truncate in the HotSync Options dialog box 2 Tap to select the truncation setting you want Tip If you select the maximum set...

Page 187: ...information about choosing menu commands Message menus The Message menu varies depending on whether you are viewing an e mail item creating an e mail item or viewing the Message list Options menus The Options menu varies depending on whether you are creating or editing an e mail item About Mail Shows version information for Mail Message list New Message View Message Message list New Message ...

Page 188: ...ss contacts An application installed in RAM memory To select a business card 1 Create an Address record that contains the information you want on your personal business card 2 Tap the Menu icon 3 Tap Record and then tap Select Business Card 4 Tap Yes To beam a record business card or category of records 1 Locate the record business card or category you want to beam 2 Tap the Menu icon 3 Tap Record...

Page 189: ... icon next to them 5 Tap Beam 6 When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving handheld 7 Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld To receive beamed information 1 Turn on your handheld 2 Point the IR port directly at the IR port of the transmitting handheld to open ...

Page 190: ...can press the Address application button for about two seconds to beam your business card You can set the full screen pen stroke to beam the current entry See Pen preferences in Chapter 9 for more information You can use the Graffiti Command stroke B to beam the current entry ...

Page 191: ...a modem This chapter describes how to select HotSync options and perform a HotSync operation via the infrared port a modem or a network See Exchanging and updating data HotSync operations in Chapter 5 for information about performing your first and subsequent local HotSync operations Selecting HotSync setup options You can choose when you want HotSync Manager to run If necessary you can adjust the...

Page 192: ...m using the port for other operations such as printing faxing or AppleTalk networking Disabled Turns off the Serial Port Monitor and makes the serial port available for use by other applications Enable HotSync software at system startup Starts Serial Port Monitor automatically when you start your computer You must restart your computer before this option takes affect If this option is not checked ...

Page 193: ...the modem Indicate the connection details in both Local Setup and Modem Setup options in this dialog box Note Choosing Both Setups prevents you from using either port for other operations such as printing faxing or AppleTalk networking Local Setup Specifies how the cradle connects to your computer Speed Determines the speed at which data transfers between your handheld and Palm Desktop software Tr...

Page 194: ... data on either your handheld or Palm Desktop software or to avoid synchronizing a particular type of file because you don t use it In addition to the conduits for Date Book Address To Do List and Memo Pad and Palm Desktop software includes System and Install conduits The System conduit backs up the system information stored on your handheld including Graffiti ShortCuts The Install conduit install...

Page 195: ...OMM implementation of the standards for infrared communication established by the Infrared Data Association IrDA This means that you can beam data to any other device that supports the IrCOMM implementation of the IrDA standards Most importantly you can use the IR port to perform HotSync operations When you use the IR port on your handheld to perform HotSync operations you don t need your cradle Y...

Page 196: ...configure it for infrared communication To configure HotSync Manager for infrared communication 1 Open Palm Desktop software 2 From the HotSync menu choose Setup 3 In the HotSync Controls tab select Enabled 4 Click the Serial Port Settings tab 5 Under Check for handheld connection using select Local Setup 6 Under Local Setup select Infrared Port from the Port pop up menu 7 Close the HotSync Softwa...

Page 197: ...er s infrared port 6 Tap the HotSync icon to start the IR HotSync operation Returning to cradle HotSync operations It s easy to return to using the cradle for HotSync operations To return to cradle HotSync operations 1 If needed connect the cradle to your computer 2 Open Palm Desktop software 3 From the HotSync menu choose Setup 4 In the HotSync Controls tab select Enabled 5 Click the Serial Port ...

Page 198: ...m you must complete the following steps Connect a modem to your computer Configure the Palm Desktop software for use with your modem Connect a modem to your handheld Configure the Modem Preferences on your handheld for use with your modem Preparing your computer There are a few steps you must perform to prepare your computer for a modem HotSync operation Be sure to perform these steps before you l...

Page 199: ...e for its type or settings If you re not sure of your modem type or your modem doesn t match any that appear in the list select Hayes Basic If you chose Custom from the Modem pop up menu a Custom field appears Use this field to enter a custom modem setup string Port Identifies the port for your computer modem Speaker Turns the computer modem speaker on or off If you re having trouble connecting tu...

Page 200: ...n 2 Tap the HotSync icon 3 Tap Modem 4 Tap the pick list below the HotSync icon and select Standard Modem 5 Tap the Enter Phone field 6 Enter the telephone number to access the modem connected to your computer 7 If needed enter a dial prefix such as 9 to access an outside line and then tap the Dial Prefix check box Tip You can enter a comma in the field to introduce a pause in the dialing sequence...

Page 201: ...t Setup dialog box on your handheld enables you to define which files and or applications synchronize during a modem HotSync operation You can use these settings to minimize the time required to synchronize data with a Springboard modem To change the Conduit Setup for a modem HotSync operation 1 Tap the Applications icon 2 Tap the HotSync icon 3 Tap the Menu icon 4 Tap Options and then tap Conduit...

Page 202: ...up options you are ready to perform a modem HotSync operation To perform a modem HotSync operation 1 Tap the Applications icon 2 Tap the HotSync icon 3 Tap the Modem icon to dial the Palm Desktop modem and synchronize the applications 4 Wait for the HotSync operation to finish If you have any problems conducting a successful HotSync operation see Appendix B ...

Page 203: ...iating that data with a user name The User Profile feature is designed only for the first time HotSync operation before you assign a User ID to a particular handheld To create a user profile 1 Open Palm Desktop software 2 From the User pop up menu choose Edit Users 3 Click New Profile 4 Enter the name of the profile and click OK 5 Close the Users dialog box 6 From the User pop up menu choose the p...

Page 204: ...dheld in the cradle 2 Press the HotSync button on the cradle 3 Select the profile that you want to load on the handheld and click OK 4 Click Yes to transfer all the profile data to the handheld The next time you perform a HotSync operation Palm Desktop software prompts you to assign a user name to the handheld ...

Page 205: ...ons on the front panel of your handheld and the HotSync button on the cradle and reassign the full screen pen stroke command Connection Configure your handheld for use with a modem such as the Springboard modem with infrared communication or a cradle Digitizer Calibrate the screen on your handheld Formats Set the country default and the formats for dates times calendar and numbers General Set the ...

Page 206: ... not have to change to a different screen or application If you assign a different application to a button you can still access the original application using the Applications Launcher To change the Buttons preferences 1 Tap the pick list next to the button you want to re assign 2 Tap the application that you want to assign to the button Tip To restore all of the buttons to their factory settings ...

Page 207: ...andheld Keyboard Opens the onscreen keyboard for entering text characters Graffiti Help Opens a series of screens that show the complete Graffiti character set Turn Off Lock Turns off and locks the handheld You must assign a password to lock the handheld When locked you need to enter the password to use your handheld Beam Data Beams the current record to another Palm OS handheld Drag to top of scr...

Page 208: ... assign 3 Tap the application that you want to assign to each button The default setting for each button is the HotSync setting which means the cradle and optional Springboard modem per form their normal HotSync functions 4 Tap OK Connection preferences The Connection Preferences screen allows you to create configurations for communicating with a PC or a Modem Configurations or profiles once activ...

Page 209: ...nnection type defines a direct serial or USB connection between your handheld and your desktop computer When you select this option your handheld detects which type of cradle you have connected to your computer USB to PC This connection type defines the direct USB connection between your handheld and your desktop computer It is used to perform a local HotSync operation when your handheld is connec...

Page 210: ...held operating system you must set Network preferences in addition to configuring Modem settings Note You can purchase a Springboard modem for use with your handheld See www handspring com To set Serial to Modem preferences 1 From the Connection Preferences screen select Standard Modem 2 Tap Edit The name of the current configuration appears at the top of the screen 3 Tap the Connection Method pic...

Page 211: ... Flow Ctl pick list and select Automatic On Xon or Off Xoff flow control for the modem connection 9 If needed edit the Init String to change the modem setup string 10 Tap OK twice to return to the Connection Preferences screen The following steps demonstrate how to create a modem connection that enables IR HotSync through an IR enabled modem This modem would then dial a modem attached to your desk...

Page 212: ...speaker volume 6 Tap Details 7 Enter the initialization string appropriate for the modem attached to your handheld 8 Tap OK twice to return to the Connection Preferences screen Digitizer preferences The Digitizer Preferences screen opens the digitizer calibration screen This is the same screen that appears when you start your handheld for the first time You can recalibrate your screen after a hard...

Page 213: ...andheld applications use the Country default settings You can however customize your own preferences See the Time date week start and numbers formats section later in this chapter To set the country default 1 Tap the country name pick list 2 Tap the setting you want to use Time date week start and numbers formats The Time setting defines the format for the time of day The time format that you sele...

Page 214: ... time and date Auto off delay Your handheld has an automatic shutoff feature that turns off the power after a period of inactivity This feature helps conserve battery power in case you forget to turn off your handheld If you find that your handheld shuts itself off before you finish viewing information on the screen increase the auto off setting To set the Auto off delay 1 Tap the Auto off pick li...

Page 215: ...he TCP IP software to connect with Internet Service Providers ISPs or dial in remote access servers Because the TCP IP software is a feature of the operating system you configure all parameters relating to it from the Preferences application To use TCP IP you must first configure the Connection Preferences and then the Network Preferences settings After you configure both of these Preferences you ...

Page 216: ...The User Name setting identifies the name you use when you log into your Internet Service Provider or your dial in server Although this field can contain multiple lines of text only two lines appear onscreen To enter a user name 1 Tap the User Name field 2 Enter your user name Note Most dial in servers do not accept spaces in the user name Tap here to display a list of service templates Enter your...

Page 217: ... in this field and asks you to enter a password during the login procedure If you enter a password your handheld displays the word Assigned in this field and does not prompt you to enter a password during the login procedure Note If you are concerned about security select the Prompt option and do not enter a password To enter a password 1 Tap the Password field 2 Enter the password you use to log ...

Page 218: ...urations in your Connection Prefer ences panel 2 Select the appropriate Connection Adding telephone settings When you select the Phone field your handheld opens a dialog box in which you define the telephone number you use to connect with your ISP or dial in server In addition you can also define a prefix disable Call Waiting and give special instructions for using a calling card Note The Phone Se...

Page 219: ...e procedures Otherwise tap OK Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line For example many offices require that you dial 9 to dial a number outside the building To enter a prefix 1 Tap the Dial Prefix check box to select it 2 Enter the prefix 3 Tap OK Enter your ISP phone number here Enter your prefix here Select this box if you need t...

Page 220: ...e Note Each telephone company assigns a code to disable Call Waiting Contact your local telephone company for the code that is appropriate for you 3 Tap OK Using a calling card The Use calling card field enables you to use your calling card when dialing your ISP or Intranet server Keep in mind that there is usually a delay before you enter your calling card number When you define your calling card...

Page 221: ...to your Internet Service Provider ISP or your company s network dial in server is easy Note If you are connecting to an ISP you need a third party application such as a web browser or news reader to take advantage of this connection For information about third party applications that support TCP IP check the web site www handspring com To establish a connection Tap Connect to dial the current serv...

Page 222: ... the Service pick list 2 Tap the predefined service template you want to duplicate 3 Tap the Menu icon 4 Tap Service and then tap Duplicate A copy of the service template is added to the Service pick list Adding detailed information to a service template If you are using one of the predefined service templates you probably only need to enter your user name and telephone number If you are creating ...

Page 223: ...P application To set the Idle timeout 1 Tap the Idle timeout pick list and select one of the following options 2 Tap OK PPP Point to Point protocol SLIP Serial Line Internet Protocol CSLIP Compressed Serial Line Internet Protocol Immediate Drops the connection to your ISP immediately when you switch to another application 1 minute Waits one minute for you to open another application before it drop...

Page 224: ...nter a DNS If you are not sure leave the DNS field blank To enter a primary and secondary DNS 1 Tap the Query DNS check box to deselect it 2 Tap the space to the left of the first period in the Primary DNS field and then enter the first section of the IP address Note Each section must be a number from 0 to 255 3 Repeat step 2 for the second third and last sections of the Primary DNS field 4 Repeat...

Page 225: ... 4 Tap OK Creating a login script A login script is a series of commands similar to an autoexec bat file that automates logging into your ISP You can create login script files by selecting commands from the Command pick list in the Login Script dialog Some commands from the Command pick list such as Send require you to supply additional information Those commands have a parameter field so that you...

Page 226: ...enge value into your token card this generates a response value for you to enter on your handheld This command takes two arguments separated by a vertical bar on the input line Send Transmits specific characters to the TCP IP server to which you are connecting Send CR Transmits a carriage return or LF character to the TCP IP server to which you are connecting Send User ID Transmits the User ID inf...

Page 227: ...screen includes menu commands to make it fast and easy to create and edit service templates TCP IP application menus are show here for your reference See Using menus in Chapter 1 for more information about choosing menu commands Service menu Delay Tells your handheld to wait a specific number of seconds before executing the next command in the login script Get IP Reads an IP address and uses it as...

Page 228: ...ind out why you cannot connect to your ISP or dial in server take a look at the Network Log The Network Log lists all of the communication that occurs between your modem and your dial in server during the login procedure The information in the Network Log can help your ISP or your System Administrator pinpoint where the login procedure communication fails and why To view the Network Log 1 Tap Opti...

Page 229: ...hapter 1 for more information To enter the Owner preferences Enter the text that you want to associate with your handheld in the Owner Preferences screen If you enter more text than can fit on one screen a scroll bar automatically appears on the right side of the screen If you assign a password with the Security application the information in the Owner Preferences screen cannot be changed In this ...

Page 230: ...of your handheld applications and are backed up on your computer when you perform a HotSync operation To create a ShortCut 1 Tap New 2 On the ShortCut name line enter the letters you want to use to activate the ShortCut 3 Tap the ShortCut Text area and enter the text that you want to appear when you write the ShortCut characters Tip You may want to add a space space character after the last word i...

Page 231: ...e To edit a ShortCut 1 Tap the ShortCut you want to edit 2 Tap Edit 3 Make the changes you want and tap OK Deleting a ShortCut If you no longer need a ShortCut you can delete it from the list of ShortCuts To delete a ShortCut 1 Tap the ShortCut you want to delete 2 Tap Delete 3 Tap Yes ShortCut ...

Page 232: ...Page 224 Setting Preferences for Your Handheld ...

Page 233: ... is not waterproof and should not be exposed to rain or moisture Under extreme conditions water may enter the circuitry through the front panel buttons In general treat your handheld as you would a pocket calculator or other small electronic instrument The touch sensitive screen of your handheld contains a glass element Take care not to drop your handheld or subject it to any strong impact Do not ...

Page 234: ...reen describing the low battery condition If this alert appears place your handheld in the cradle to charge the battery If the battery drains to the point where your handheld does not operate it stores your data safely for about two weeks In this case there is enough residual energy in the battery to store the data but not enough to turn on your handheld If your handheld does not turn on when you ...

Page 235: ...n Performing a soft reset A soft reset tells your handheld to stop what it s doing and start over again All records and entries stored in your handheld are retained with a soft reset After a soft reset the Welcome screen appears followed by the General Preferences screen to set time and date To perform a soft reset Use the tip of an unfolded paper clip or similar object without a sharp tip to gent...

Page 236: ...rd reset unless a soft reset does not solve your problem Note You can restore any data previously synchronized with your computer during the next HotSync operation To perform a hard reset 1 Hold down the power button on the front panel of the handheld 2 While holding down the power button use the reset tool or similar object without a sharp tip to gently press the reset button 3 Release the power ...

Page 237: ...s handheld Note Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used when you perform a HotSync operation 7 Click OK 8 Repeat steps 4 through 7 to change conduit settings for othe...

Page 238: ...Page 230 Maintaining Your Handheld ...

Page 239: ... our web site at www handspring com for the latest technical support information Note Thousands of third party add on applications have been written for Palm OS handhelds Unfortunately we are not able to support such a large number of third party applications If you are having a problem with a third party application please contact the developer or publisher of that software ...

Page 240: ...turning itself off Your handheld is designed to turn itself off after a period of inactivity This period can be set at one two or three minutes Check the Auto off setting See General preferences in Chapter 9 My handheld is not making any sounds Check the System Sound setting See General preferences in Chapter 9 My handheld has frozen Perform a soft reset See Resetting your handheld in Appendix A I...

Page 241: ...gnize hand writing input with the stylus you need to use Graffiti writing See Using Graffiti writing to enter data in Chapter 2 Make the Graffiti character strokes in the Graffiti writing area not on the display part of the screen Write Graffiti strokes for letters in the left hand side and the strokes for numbers in the right hand side of the Graffiti writing area Make sure that Graffiti is not s...

Page 242: ...ether Show Only Due Items is selected I am having problems listing memos the way I want to see them If you cannot manually arrange the order of the memos in the list screen check the Memo Preferences setting Make sure that Sort by is set to Manual If you choose to view your memos alphabetically on Palm Desktop software and then perform a HotSync operation the memos on your handheld still appear in...

Page 243: ...ab and make sure Local option is selected and that the Speed and Port settings match the port where you attached the cradle Make sure the cradle is connected securely to your computer Make sure your handheld is seated securely in the cradle Make sure you installed the software that came with your handheld You must install this software even if you upgraded from a Palm OS handheld Make sure you are...

Page 244: ...ware from the HotSync menu choose Setup Click the Serial Port Settings tab and make sure Local option is selected and that the Speed and Port settings match the port where you attached the cradle Check the cable connection between the cradle and the port on your computer Make sure you installed the software that came with your handheld You must install this software even if you upgraded from a Pal...

Page 245: ...nc Manager Modem Setup settings Open Palm Desktop software from the HotSync menu choose Setup Click the Serial Port Settings tab and make sure the Modem Setup option is selected and that the Modem and Port settings match your computer modem Make sure the modem you are using with your handheld has an on off switch Your handheld cannot wake up a modem that has an auto off feature Make sure the modem...

Page 246: ...ly attached to your modem Make sure the dialing instruction dials the correct phone number If you need to dial an outside line prefix make sure you selected the Dial Prefix option on your handheld and entered the correct code If the telephone line you are using has Call Waiting make sure you selected the Disable call waiting option under Modem Sync Phone Setup on your handheld and entered the corr...

Page 247: ...creen and make sure the Beam Receive setting is on Move your handheld closer to the receiving device Perform a soft reset See Performing a soft reset in Appendix A for more information When someone beams data to my handheld I get a message telling me it is out of memory Your handheld requires at least twice the amount of memory available as the data you are receiving For example if you are receivi...

Page 248: ...following procedure restores your private entries and lets you access them 1 Use the Palm Desktop software and the cradle to synchronize your data 2 Tap Forgotten Password in Security to remove the password and delete all private records 3 Perform a HotSync operation to syn chronize your data and restore the private records by transferring them from your computer to your handheld I forgotthe passw...

Page 249: ...error message or state you are experiencing The steps you take to reproduce the problem The version of handheld software you are using and available memory To find version and memory information 1 Tap the Applications icon 2 Tap the Menu icon 3 Tap App and then tap Info Note Thousands of third party add on applications have been written for Palm OS handhelds Unfortunately we are not able to suppor...

Page 250: ...Page 242 Troubleshooting Tips ...

Page 251: ... M is converted to a carriage return If char is a value between a and z then the character sequence is translated to a single byte value between 1 and 26 If char is any other value then the character sequence is not subject to any special processing For example the string Joe M transmits Joe followed by a carriage return Carriage return and line feed You may include carriage return and line feed c...

Page 252: ...acter defines that the next character is transmitted as a literal character and is not subject to any special processing ordinarily associated with that character Examples Includes a caret as part of the string Includes a as part of the string Includes a backslash as part of the string ...

Page 253: ...nal purchase from Handspring Handspring warrants the media containing software against failure during the warran ty period No updates are provided Handspring does not provide any warranty for any third party applications software that is licensed to Customer by the third party Hand spring s sole obligation with respect to this express warranty shall be at Handspring s discretion to refund the purc...

Page 254: ...SCLOSE THAT THE ALLEGED DE FECT OR MALFUNCTION IN THE PRODUCT DOES NOT EXIST OR WAS CAUSED BY CUSTOMER S OR ANY THIRD PERSON S MISUSE NEGLECT IMPROPER IN STALLATION OR TESTING UNAUTHORIZED ATTEMPTS TO OPEN REPAIR OR MODIFY THE PRODUCT OR ANY OTHER CAUSE BEYOND THE RANGE OF THE INTENDED USE OR BY ACCIDENT FIRE LIGHTNING OTHER HAZARDS OR ACTS OF GOD THIS WARRANTY DOES NOT COVER PHYSICAL DAMAGE TO TH...

Page 255: ... allowed to be excluded in their entire ty they will be limited to the duration of the applicable written warranty This warranty gives you specific legal rights which may vary depending on local law GOVERNING LAW This Limited Warranty shall be governed by the laws of the State of California U S A as such laws are applied to agreements entered into and to be per formed entirely within California be...

Page 256: ...y applications software licensed to you by third parties that is included on the same media as Handspring s Software Other Software if the Other Software provides that the use of the Other Software is subject to the terms and conditions of the third party s license agreement Portions of the Software are licensed to Handspring and from Handspring to you pur suant to the GNU Library General Public L...

Page 257: ...e it at any time by destroying the Software and documentation to gether with all copies and merged portions in any form It will also terminate immedi ately if you fail to comply with any term or condition of this License Agreement Upon such termination you agree to destroy the Software and documentation together with all copies and merged portions in any form GOVERNING LAW This License Agreement s...

Page 258: ... if you distribute copies of the library whether gratis or for a fee you must give the recipients all the rights that we gave you You must make sure that they too receive or can get the source code If you link a program with the library you must provide complete object files to the recipients so that they can relink them with the library after making changes to the library and recompiling it And y...

Page 259: ... with the library Note that it is possible for a library to be covered by the ordinary General Public License rather than by this special one Terms and Conditions for Copying Distribution and Modification 0 This License Agreement applies to any software library which contains a notice placed by the copyright holder or other authorized party saying it may be distributed under the terms of this Libr...

Page 260: ...tional if the application does not supply it the square root function must still compute square roots These requirements apply to the modified work as a whole If identifiable sections of that work are not derived from the Library and can be reasonably considered independent and separate works in themselves then this License and its terms do not apply to those sections when you distribute them as s...

Page 261: ... of the object file is unrestricted regardless of whether it is legally a derivative work Executables containing this object code plus portions of the Library will still fall under Section 6 Otherwise if the work is a derivative of the Library you may distribute the object code for the work under the terms of Section 6 Any executables containing that work also fall under Section 6 whether or not t...

Page 262: ... may not copy modify sublicense link with or distribute the Library except as expressly provided under this License Any attempt otherwise to copy modify sublicense link with or distribute the Library is void and will automatically terminate your rights under this License However parties who have received copies or rights from you under this License will not have their licenses terminated so long a...

Page 263: ...Software Foundation may publish revised and or new versions of the Library General Public License from time to time Such new versions will be similar in spirit to the present version but may differ in detail to address new problems or concerns Each version is given a distinguishing version number If the Library specifies a version number of this License which applies to it and any later version yo...

Page 264: ...n of warranty and each file should have at least the copyright line and a pointer to where the full notice is found One line to give the library s name and an idea of what it does Copyright C year name of author This library is free software you can redistribute it and or modify it under the terms of the GNU Library General Public License as published by the Free Software Foundation either version...

Page 265: ... the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help The use of shielded I O cab...

Page 266: ...the following developers whose contributions were an integral part of the Handspring product C E Steuart Dewar Pimlico Software Inc www gorilla haven org pimlico Darren Beck Code City www codecity com au Rick Huebner www probe net rhuebner index html ...

Page 267: ...d 15 22 Anniversaries See Repeating events Application buttons 7 16 57 58 59 60 182 198 Applications Address Book 58 beaming 180 181 Calculator 61 categories 43 44 CityTime 62 Date Book 56 Expense 63 font style 88 installing 46 48 Memo Pad 60 opening 17 preferences for 46 removing 49 security 51 size in kilobytes 241 To Do List 59 version of 241 viewing as icons 45 viewing as list 45 See also Add ...

Page 268: ...5 using in Applications Launcher 44 Chain calculations 135 Characters Graffiti 29 Check boxes 15 CityTime adding cities 148 home city 147 menus 149 opening 62 overview 147 remote cities 148 Clearing Calculator entries 134 136 COM port See USB port and Serial port Combining categories 76 Command buttons 15 Command equivalents Graffiti writing 18 Compressing Day view 103 115 Computer keyboard enteri...

Page 269: ... 81 alarm 94 changing event time 94 changing event to untimed 93 changing repeating events 96 conduit for synchronizing 186 conflicting events 101 continuous events 95 97 creating records 65 90 94 Day view 98 deleting records 68 deleting repeating events 96 display options 103 end time for Day view 104 114 fonts 88 menus 102 Month view 100 notes for records 87 opening 56 overview 56 private record...

Page 270: ... Cradle Double booked events 101 Draft e mail 168 Dragging memos into other applications 60 stylus to activate features 199 using the stylus 14 E Editing records 66 67 unsent e mail 167 E mail addresses in Address Book 123 124 looking up 162 163 E mail items See Mail Entering data 20 23 importing from other applications 39 40 problems with 233 using Graffiti writing 29 38 using the computer keyboa...

Page 271: ...blems using 233 punctuation marks 34 ShortCuts for entering data 37 222 223 symbols 35 tips 31 writing 29 38 writing area 6 30 H Handheld contrast control 7 cover 9 Hard reset 228 Header information e mail 159 161 Help Graffiti 67 online tips 19 Hiding records 84 See also Private records High Priority e mail filter 177 HotSync buttons preferences 200 conduits for synchronizing applications 186 187...

Page 272: ... 199 221 records See Security Login scripts 217 243 Looking up Address Book data to add to other records 80 81 scrolling in Address List 76 to add to e mail addresses 162 163 Looking up See Finding Lost handheld contact for 122 Lost records 234 M Mail address lookup 162 163 attachments 174 BCC blind carbon copy 163 165 closing 159 confirm delivery 163 166 confirm read 163 166 creating 160 162 dele...

Page 273: ... 238 Modem port 191 Monday to start week 205 Month Date Book view 100 103 Moving Date Book events 94 the cursor Graffiti writing 37 Multi day events See Repeating events N Network connecting 213 connection type 215 idle timeout 215 login scripts 217 password 209 phone settings 210 preferences 210 220 primary DNS 216 secondary DNS 216 selecting service 207 TCP IP 207 user name 208 Notes attaching t...

Page 274: ...uttons 200 Network 210 220 Owner 221 ShortCuts 222 Primary DNS 216 Printing records from applications 25 Prioritizing To Do List records 127 131 Priority of delivery e mail 164 Private records displaying and creating 84 234 lost with forgotten password 53 See also Security Profiles 195 Punctuation marks Graffiti writing 34 onscreen keyboard 38 Purging deleted e mail 170 171 records 69 See also Del...

Page 275: ... password 53 locking the handheld 52 private records 84 Selecting date for event 92 e mail to be synchronized See Filters for e mail phone numbers in Address Book 123 text 66 67 Sending data See Beaming information e mail 160 162 167 Serial port 9 190 237 238 Service templates 214 219 Service selecting for network 207 Settings See Preferences ShortCuts backing up 186 managing 222 223 menu commands...

Page 276: ...zing 186 creating items in Date Book Plus 109 creating records 65 127 deleting records 68 due date 129 130 131 fonts 88 menus 131 notes for records 87 opening 59 overview 59 prioritizing records 127 131 private records 84 purging records 69 130 sorting records 83 viewing items in Date Book Plus 105 107 Today See Current date Tracking events 110 Transferring data See HotSync Transmitting data See B...

Page 277: ...Page 269 W Warm reset 228 Web sites 26 Week Date Book view 98 99 205 234 Week with Text Date Book Plus view 105 Writing area 6 Writing See Entering data Y Year Date Book Plus view 106 ...

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