Hart InterCivic Verity Scan, Polling Place Field Manual

Page 1: ...Polling Place Field Guide VERSION 3 1 0 Document Number 6651 017 A Humboldt County Office of Elections Revised January 2020...

Page 2: ...ively to Hart InterCivic Inc No part of this publication may be modified reproduced stored in a retrieval system or transmitted in any form distributed by any electronic or mechanical means photocopie...

Page 3: ...Polling Place Field Guide VERSION 3 1 0...

Page 4: ...ls 23 Verity Touch Writer 26 setting up Touch Writer 27 setting up the ballot printer 27 setting up the voting booth 29 setting up the Verity Touch Writer 31 Touch Writer orientation 35 screen orienta...

Page 5: ...s from the Verity election definition software to Verity Scan and to transfer voted ballots from Verity Scan to Verity software for tabulation vDrives are inserted into a standard USB port located in...

Page 6: ...Scan setting up the ballot box 1 Position the folded ballot box as shown 2 Unlatch the four clips two on each side 3 Pull open the ballot box 4 Press the side panels outward until they are flat being...

Page 7: ...ng the 3 straps 7 Pull the string on the underside of the lid upward to unlock the lid latch 8 Lift the lid while gently pulling upward and outward ensuring that the double hinge is fully extended Lay...

Page 8: ...nlock the front door with the ballot box key 10 Press firmly on bottom panel to lock it in place Remove the white key from the voting equipment manuals and supplies bag Using the white key unlock the...

Page 9: ...he ballot box and pull the cord down and away from you to lock the lid and the Verity Scan in place 4 Close and lock the front ballot box door 5 Follow local procedures to remove the tamper seal from...

Page 10: ...e IMPORTANT Never tilt a device up by the handle while cords are connected this can damage the cord where it connects to the device or cause damage to the device itself 8 Unlock A unlatch B and remove...

Page 11: ...On Self Test report will print on Verity Scan s built in printer This report will indicate any hardware or connection issues if any issues are noted check connections and restart the device using the...

Page 12: ...he start of a voting event this number should be zero Lifetime The number of ballots cast on the Verity Scan for the lifetime of the device for all elections AC and battery power indicators A green ba...

Page 13: ...mal report printer is located on the right hand side of Verity Scan 2 To open the paper compartment While standing in front of the device pull the lever on the top of the printer cover towards you and...

Page 14: ...equent days of a multiple day voting event then you will not print a Zero report See page 16 3 Wait while the Zero report prints on the built in report printer Using the Zero report check the followin...

Page 15: ...pies of the Zero report if your jurisdiction requires them IMPORTANT Once you open polls you can no longer print a Zero report 6 Enter the Open Polls Code and then select Accept The Open Polls report...

Page 16: ...been suspended power on the Verity Scan NOTE When reopening polls you will not print a Zero report 2 Enter the Open Polls Code and then select Accept The Open Polls report will print 3 Wait while the...

Page 17: ...Verity Scan to cast their ballot scanning ballots with Verity Scan 1 Verity Scan is ready to scan when you see the Ready to Use screen IMPORTANT In elections with multi sheet ballots voters must recei...

Page 18: ...oter with help text for the voting step currently underway Select Exit Help on the bottom right of the Help screen to return to scanning ballots If multiple languages are available Verity Scan will al...

Page 19: ...pts that appear on Verity Scan will vary depending on how the election was set up determined by your jurisdiction Follow the directions on the Verity Scan screen In some jurisdictions the voter will b...

Page 20: ...n if they have made no choices on a particular sheet The Verity Scan ballot counter will increment when a sheet 1 is scanned but not when a sheet 2 or higher is scanned If sheet 2 of a 2 sheet ballot...

Page 21: ...ing polls Early Voting 1 Press the blue poll worker button on the back of the Verity Scan 2 Select Suspend Polls 3 Enter the Suspend Polls Code and select Accept A Suspend Polls report will print auto...

Page 22: ...off IMPORTANT Wait for the Verity Scan to be completely powered down and showing a black screen if you will be unlocking and removing the tablet If stowing the tablet make sure to lock it in with the...

Page 23: ...olls Once polls are closed they cannot be reopened on that Scan device 1 Press the blue poll worker button on the back of the Verity Scan 2 Select Close Polls 3 Select Yes close the polls IMPORTANT On...

Page 24: ...matically 5 The polls are now closed Print and file reports available on the screen as required by your jurisdiction The available reports may vary and are configured by the election officials in your...

Page 25: ...e connector into a Verity device it will make a small click To disconnect the power cord grasp the cord at the base of the black connector molding where it connects to the Verity device and slide back...

Page 26: ...ection ports the left connection port for headphones and the right connection port for any dual switch input device such as tactile switches or sip and puff devices vDrives are used to transfer digita...

Page 27: ...Load the ballot printer with appropriate ballot paper Note that the paper size will vary by election and that the printer tray used may vary depending on the types of printers and accessories used in...

Page 28: ...owever the stock paper stop must be reinserted to support 11 paper d Reinsert and close the paper tray Loading ballot paper in the manual paper tray MPT In some jurisdictions the manual paper tray mus...

Page 29: ...bag A complete set of booth parts includes the booth table rear leg assembly front leg extensions and privacy screens 2 Release bungee cords holding the booth legs if present Unfold the legs from boot...

Page 30: ...the rear leg assembly Press the metal buttons to attach and lock it into place 4 Attach the front leg extensions Press the metal buttons to attach each leg and lock them into place 5 Turn the booth ov...

Page 31: ...booth 3 Follow local procedures to remove the tamper seal from the Touch Writer handle if applicable Unlock the case if locked Open the case and remove the power brick and power cord from the storage...

Page 32: ...Writer case and lock the lid brace in place IMPORTANT Never tilt a device up by the handle while cords are connected this can damage the cord where it connects to the device or cause damage to the de...

Page 33: ...t side of the ballot printer to power it on A B C Log the red wire seal number found on the white panel box located to the right side of the cradle on the Security Log AM Attach privacy screens to bot...

Page 34: ...and power off the printer and the Touch Writer Power the printer on first before powering on the Touch Writer 13 if applicable If your jurisdiction uses the AutoBallot barcode reader Wait until the V...

Page 35: ...printed using the Verity Touch Writer for the lifetime of the device for all elections AC and battery power indicators A green battery icon indicates the battery is connected a green plug icon indica...

Page 36: ...headphones and the right connection port for any dual switch input device such as tactile switches or sip and puff devices With Verity Access a voter can Navigate through a ballot with the Move wheel...

Page 37: ...ont of the device pull the lever on the top of the printer cover towards you and lift up to open the paper compartment 3 To replace paper Place the new paper roll into the printer as shown Paper must...

Page 38: ...ubsequent days of a multiple day voting event then you will not print a Zero report See page 40 3 Wait while the Zero report prints on the built in report printer Using the Zero report check the follo...

Page 39: ...of the Zero report if your jurisdiction requires them IMPORTANT Once you open polls you can no longer print a Zero report 6 Enter the Open Polls Code and then select Accept The Open Polls report will...

Page 40: ...n suspended power on the Verity Touch Writer NOTE When reopening polls you will not print a Zero report 2 Enter the Open Polls Code and then select Accept The Open Polls report will print 3 Wait while...

Page 41: ...The voter can then verify their choices using Verity Reader if available The voter will cast their ballot using Verity Scan or into a ballot box to be processed centrally activating a ballot 1 When t...

Page 42: ...scan the barcode skipping steps 5 6 of this section 5 Choose the correct precinct from the list and select OK Closed Primary Elections only After choosing the precinct select the Party if applicable 6...

Page 43: ...e button with their preferred language The language selected applies to both the device instructions and the ballot The language settings can be changed at any time by accessing the language menu see...

Page 44: ...e proceeding The voter selects OK it looks good in the bottom right to proceed If the voter chooses to use the audio only they will be asked to confirm before proceeding by selecting Yes turn it off T...

Page 45: ...display a green box with check mark to the left of the choice The voter can review ballot choices by selecting Review your choices The Next or Skip button advances to the next contest on the ballot 7...

Page 46: ...rint my ballot 10 The voter retrieves the printed ballot from the laser printer next to their Verity Touch Writer If your polling place is equipped with Verity Scan the voter will take their printed b...

Page 47: ...Print button Verity Touch Writer will ask the voter to confirm before printing the blank ballot substitutions in n of m contests In a contest with more than one valid choice e g vote for one two or th...

Page 48: ...select this button to change the language of the instructions and ballot Voters can select the Screen button to change the screen settings contrast and text size or to turn the screen off if using hea...

Page 49: ...Writer 2 Enter the Poll Worker Code and select Accept 3 Select Spoil current ballot 4 Select Yes spoil the ballot 5 Select OK Fill out and file any paperwork required by your jurisdiction spoiling pri...

Page 50: ...Enter the Poll Worker Code and select Accept 3 Select Print summary report provisional voting on Verity Touch Writer Follow local procedures for provisional voting as determined by local and state ru...

Page 51: ...button on the Touch Writer screen or alternately press the blue poll worker button on the back of the Verity Touch Writer 2 Select Menu at the top of the screen 3 Select Suspend Polls 4 Enter the Sus...

Page 52: ...it off IMPORTANT Wait for the Verity Touch Writer to be completely powered down and showing a black screen if you will be unlocking and removing the tablet If stowing the tablet make sure to lock it i...

Page 53: ...re closed they cannot be reopened on that Touch Writer 1 Press and hold your finger on the Ready for Use button on the Touch Writer screen or alternately press the blue poll worker button on the back...

Page 54: ...and select Accept The Close Polls report will print automatically 6 The polls are now closed Print and file reports available on the screen as required by your jurisdiction The available reports may v...

Page 55: ...into a Verity device it will make a small click To disconnect the power cord grasp the cord at the base of the black connector molding where it connects to the Verity device and slide back the sleeve...

Page 56: ...2019 Hart InterCivic All Rights Reserved Hart InterCivic and Verity are registered trademarks of Hart InterCivic Inc...