Email / Backup Preferences:
The TotalPass Small Business Premium application allows system alerts to be automatically e-
mailed to one or more supervisors. The system will send email alerts if an employee has a
photo punch that needs verification, as employees come and go, before they accumulate
overtime, if they leave early, and more.
In addition, backups of your time clock data can be automatically emailed to one or more
recipients, daily, weekly or monthly.
Important:
To send emails, you must have a SMTP server available. Contact your network
administrator to find out if your company has a SMTP server. We recommend using
Google's free Gmail account for companies that don't have an available SMTP Server. In
order to use this service, you must have a Gmail account.
What is an SMTP Server?
An SMTP server works like a postal assistant, handling the sending
of emails from an email client to an email server. It receives outgoing mail messages from
users and routes them to the intended mail recipients.
Outgoing Email Settings (SMTP Server)
1.
To assign your SMTP server settings, go to Device Preferences by clicking
Settings |
Preferences | Device
find
Email/Backup Preferences
.
2.
Type your complete SMTP e-mail server address
in the
SMTP
Server Address
field. If you do not
have this information, contact your network
administrator or your service provider.
3.
If you enable SSL, you may need to specify the
mail server port by entering a colon and then the
port number after the server address.
Example:
smtp.gmail.com:587 connects to smtp.gmail.com and uses port 587. If a
port number is not defined, default port number 25 is used.
4.
Check the
Use SSL
checkbox to use data encryption when sending e-mails. Using SSL
may be a requirement for some SMTP server providers and may require that you define
the SMTP port.
5.
Check the
Use STARTTLS
checkbox if you are using SSL and your SMTP service
provider requires that you first connect to the server using a secure connection.
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