IRIS IRISPen Executive 6, User Manual

Page 1: ......

Page 2: ......

Page 3: ...requirements 11 Installing the IRISPen software 11 Installing the pen scanner 14 Uninstalling the IRISPen software 16 How to get product support 16 How to register 17 Chapter 3 Starting up 19 Running the IRISPen 19 User interface 20 Calibrating the pen scanner 23 Changing the user interface language 24 The Scan Test window 25 Image adjustment 28 The IRISPen Wizard 29 ...

Page 4: ... 37 Scanning mode 39 Chapter 5 Frequent commands 41 Pen Buttons 41 Delimiters 43 Character subset 46 Barcodes 48 Handprinting 50 Speech synthesis 53 Beep Sound 55 Chapter 6 Learn how to 57 Customize save reopen settings 57 Read dot matrix text 59 Read small print 60 Read numeric data 61 Read handprinting 62 Read barcodes 64 ...

Page 5: ...multiple lines 67 Scan from right to left 68 Scan negative images 69 Scan vertical text optional 70 Define the symbol for unknown characters 72 Replace a character string 72 Replace vertical lines 74 Program hotkeys 77 Index 79 ...

Page 6: ......

Page 7: ... Pen Bar Code Reading technology the PCR Pen Character Recognition technology the PHR Pen Handprinting Recognition technology the linguistic technology the on line help system and this manual The I R I S logo IRISPen PBR PCR I R I S Linguistic Technology and Read Speak are trademarks of I R I S All other products mentioned in this user s guide are trademarks or registered trademarks of their respe...

Page 8: ......

Page 9: ... is directly available in any Windows or Mac application Major applications You will use the IRISPen to scan and enter into your active application any of the following notes and short entries like addresses phone numbers etc figures and tables from checks invoices bank statements etc excerpts of texts from books magazines newspapers etc small graphics like signatures logos handwritten notes etc D...

Page 10: ...n 15 languages User interface in 15 languages User interface in 15 languages User interface in 15 languages 47 recognition languages 4 languages in Asian version 121 recognition languages 4 languages in Asian version 121 recognition languages 121 recognition languages 4 languages in Asian version Programmable pen buttons 4 possible operations simple click only Programmable pen buttons 5 possible o...

Page 11: ... synthesis Speech synthesis Image adjustment Replace character string Customizable character subset Reading of handprinting Reading of dotmatrix Reading of barcodes Reading of CMC7 Translation of recognized data The Asian version of the IRISPen allows you to recognize 4 additional languages Traditional Chinese Simplified Chinese Japanese Korean No Asian version available ...

Page 12: ...the IRISPen away the scanning ends A green beam lights up the text area as you scan it The OCR technology The IRISPen integrates the latest OCR Optical Character Recognition engine developed by I R I S It is able to recognize lines of text with top accuracy in up to 125 languages All American and European languages are supported including Central European languages Greek Turkish the Cyrillic Russi...

Page 13: ...s before the first characters or data to be recognized The pen scanner must be positioned so that the text line to be read is right in the center of the scanning head directly under the guide line Yellow is the IRISPen s invisible color It cannot be picked up by the scanner Do not scan any data printed in yellow Also see Learn how to Scan from right to left Scan vertical text optional Scan negativ...

Page 14: ...he correct angle otherwise the data may not be scanned properly Correct position Incorrect positions Once you have reached the end of the line lift the IRISPen Make sure you lift it after the last character of the line Do not scan a line longer than 12 30 5 cm The scanning stops as soon as this line length is exceeded Operate exactly the same way for the next line Also see Learn how to Scan multip...

Page 15: ...ter in this manual Use the Table of Contents and the Index at the end of the manual to find the needed information 1 Define your settings in the IRISPen application Before you start using the IRISPen you must tune the software Depending on the type of data you intend to read text barcodes dot matrix text etc and in which language you must select the appropriate basic settings and if necessary fine...

Page 16: ... the text lines images etc Scrupulously follow the instructions given under Introducing the IRISPen How does it work After each scan the data instantly appears in the target application Important tip Check the scanning quality Check the quality of your first scans before you actually start with definitive scanning Use the Image Quality Check and the Scan Test windows see Starting up User interface...

Page 17: ...s Vista XP or 2000 operating system A free USB port to connect the IRISPen scanner A Windows compatible sound card to use the Speech Synthesis function of the IRISPen Executive For quality sound preference should be given to a 64 bit sound card All Windows compatible audio cards are supported INSTALLING THE IRISPEN SOFTWARE The IRISPen package contains the pen scanner itself and a self running CD ...

Page 18: ...ick on Run menu exe to install the program then follow the on screen instructions Users of Windows XP and Windows 2000 Simply wait for the installation program to start running Should the installation not begin to run automatically run the menu exe file located on the CD ROM Click on IRISPen to start the installation of the IRISPen additional software products from I R I S are proposed for evaluat...

Page 19: ...he language for the speech synthesis Caution Users of Windows XP must ignore the following message and click on Continue Anyway to continue the installation procedure Users of Windows Vista must confirm the installation of the device software by clicking on Install When the installation is complete click on Finish then remove the CD ROM from the CD ROM drive The submenu I R I S Applications IRISPe...

Page 20: ...nce the IRISPen software installation is complete you can install the pen scanner To install the pen scanner Plug the pen scanner USB cable into a free USB port of your computer A message confirms that the device has been installed Caution Users of Windows XP Service Pack 2 the wizard offers to search for more recent drivers on the Internet Select No not this time ...

Page 21: ...of Windows XP must ignore the following message and click on Continue Anyway to continue the installation procedure When the installation is complete click on Finish Tip Once the pen scanner has been installed see above it can be disconnected then reconnected without having to reconfigure or reboot the PC Users of Windows XP should always reconnect the IRISPen on the same USB port otherwise the de...

Page 22: ...he IRISPen Exit the application and disconnect the USB connector of the pen scanner From the Windows Start menu select Control Panel and click Add Remove Uninstall programs Select the IRISPen from the list and click the Uninstall Change Remove button to remove the software Follow the on screen instructions HOW TO GET PRODUCT SUPPORT If you have registeredyour product you are entitled to free produ...

Page 23: ...ter your IRISPen By doing so you will be kept informed of future product developments and related I R I S products be entitled to free product support be entitled to special offers on I R I S products How to register Registration wizard You can use theRegistration Wizard available from the Register menu main toolbar Simply follow the on screen instructions ...

Page 24: ...ser s guide 18 Registration form You may also directly access the registration form on the I R I S Web site http www irislink com register Telephone Or register by phone Europe 32 10 45 13 64 USA 1 561 921 0847 800 447 4744 ...

Page 25: ...r desktop The IRISPen startup screen appears for a few seconds It displays the version and copyrights of the IRISPen software Next the IRISPen Application window and two additional windows are displayed the Image Quality Check window and the Status window The IRISPen icon appears in the notification area of the Windows task bar When running the software for the first time one more window ...

Page 26: ...g the user to calibrate the pen scanner If you are running the software for the first time calibrate the pen scanner See Starting up Calibrating the pen scanner USER INTERFACE The user interface is composed of 3 windows the Application window the Image Quality Check window and the Status ...

Page 27: ...ontains a menu bar that gives access to all software commands a toolbar for quick access to all frequent commands and the a window pane containing the basic settings The window can be minimized with a click on the Minimize button or on the OK button To reopen it simply double click or right click on the Status window or use the IRISPen icon on the Windows task bar see below The Image Quality Check...

Page 28: ... window appears by default below the Application window It displays the OCR options that have been chosen in the Application window You can drag the window to another position on your screen The chosen position will be maintained if you save your settings You can close the window To reopen it you will simply select the option Status Window from the Application window s Options menu or use the IRIS...

Page 29: ...er for a few seconds The software indicates when the calibration is complete Caution If the ambient light changes imagine you get from natural to artificial lighting or conversely imagine you move to a much lighter or darker place or even move to a completely different environment etc you may need to re execute the calibration of your pen scanner Tip Check the scanning quality You can always check...

Page 30: ...cates when the calibration is complete CHANGING THE USER INTERFACE LANGUAGE The user interface of the IRISPen is available in a wide range of languages The language can be easily changed according to your needs To change the user interface language Select User Interface Language from the Settings menu in the Application window Select the needed language from the drop down list then click OK to con...

Page 31: ...cognized data appears just below the scanned image Thanks to the Scan Test window you can test your first scans and check the results before you start with definitive scanning If necessary you can operate some image adjustments to improve the results You can save your images load and recognize previously scanned images access the calibration dialog box etc ...

Page 32: ...f necessary adjust the image To access the Scan Test window In the Application window click the Scan Test button on the toolbar or select Scan Test from the Options menu As soon as you scan some data the image produced appears in the upper part of the window The recognized text is displayed just below the image Any unrecognized character is marked with the rejection symbol the rejection symbol can...

Page 33: ...is activated by default When a long line of text is being scanned you can deactivate the option If you do so the scanned line will no more be compressed horizontally and only a portion of the line will be displayed You can use the image scroll bar to view the scanned data entirely Recognize The Recognize option is activated by default All images you scan or open are thus automatically recognized N...

Page 34: ...you scan very bad quality documents documents with colored background or low contrast documents where the background virtually has the same color as the text Tip Remember that yellow is the IRISPen s invisible color Do not try to make the IRISPen pick up any data printed in yellow To operate some image adjustments Access the Scan Test window in the Application window click the Scan Test button on ...

Page 35: ...ssible to remove small spots from the images By default the option is turned off To activate the despeckling slide the indicator to the right You can remove dots from 1 to 20 pixels Caution Be careful not to erase spots that are too big otherwise you may start erasing the dots on the letter i portions of dot matrix letters etc THE IRISPEN WIZARD The IRISPen Wizard offers the quickest and easiest w...

Page 36: ... Whenever needed just select the right preset and start the scanning You can save as many sets of settings as you wish With the Save Settings and Open Settings options from the File menu you will be able to save and reopen your custom presets and current settings See Learn how to Customize save reopen settings How to define presets with the Wizard Click the Wizard button on the toolbar The Wizard ...

Page 37: ...k Next to get to the next step Step 3 If needed change any of the settings related to the recognition process in the various tabs proposed Click Next to get to the next step Step 4 If needed change any of the other settings in the various tabs proposed Click Next to get to the next step Step 5 Assign your settings to a preset button and give it a name and or apply your settings as current settings...

Page 38: ...IRISPen Executive 6 User s guide 32 ...

Page 39: ... a certain language This includes alphanumeric characters punctuation marks numeric data etc The set of characters used by the software to read such data directly depends on the language chosen for the reading However you can freely customize this character set see Frequent command Character Subset Numeric To read machine printed figures numeric tables etc This includes special characters mathemat...

Page 40: ... them to your clipboard before they can be pasted in a chosen application Barcodes To read barcodes Select this option to read barcodes exclusively If you want to read barcodes alongside other data select the reading option Barcodes The character string resulting from the reading will directly appear in the target application You can also further fine tune the barcode reading according to your nee...

Page 41: ...ent command Character Subset Mixed alphabets You can activate a mixed alphabet of Greek or Cyrillic and Western characters This is useful if Western words pop up in Greek of Cyrillic texts this is often the case with proper names brand names etc The IRISPen will automatically switch languages whenever needed In the Language drop down list select the required language pair e g Greek English Byeloru...

Page 42: ... Language Options Languages tab If you use Windows 2000 check that it has been configured to be able to type the Asian language s required Other Barcodes The option Barcodes is used to read barcodes on top of the data defined as primary scan type This allows you to read text numeric data or handprinting as well as barcodes without having to get from one scan type to the other Additionally you can ...

Page 43: ...ix text Small print The option Small print is used to get optimized results when reading small printed text Select this option if you want to read text with a font size smaller than 10 points Also refer to Learn how to Read small print TARGET You may choose the way the read data is being inserted in the target application either via the clipboard or directly in the application without having to op...

Page 44: ...f the last scan Active application This option is selected by default The recognized data will be directly inserted at the cursor position in the target application Paste mode If you select Paste mode the recognized data is first sent to the clipboard then automatically inserted at the cursor position in the target application This operation is totally transparent for the user You should not norma...

Page 45: ... The option Multiple lines is used to scan multiple lines at a time It is particularly useful to scan full excerpts from books magazines etc The various lines of text are first kept in the IRISPen then released with the click on a pen button Select this option to indicate that several lines of text must be read within the same scan Also refer to Learn how to Scan multiple lines ...

Page 46: ......

Page 47: ...articularly useful for example when entering data into a database you can program the Tab command to get to the next field and program the Home Cursor Down to move the cursor to the next row When entering amounts in a spreadsheet you can program the keying of the currency etc In your word processor you will program the Enter key to make a carriage return and start a new paragraph etc These are onl...

Page 48: ...tions Null This corresponds to a null operation In other words a single click will not trigger off any action This option is usually used to deactivate a programmed operation Custom This allows you to program your own custom operations i e any other keyboard command including a combination of commands or the addition of characters character strings or even the combination of several operations To ...

Page 49: ...White image Remember that the reading mode is always specified in the Status window Enable dot matrix mode This is used to enable the dot matrix reading mode Undo last scan This is used to remove the last scan that was inserted in the target application Click OK to confirm and close the window DELIMITERS With the delimiters you can indicate how the scanned lines must be delimited for the reading W...

Page 50: ... the lazy dog keep all scanned characters keep all characters before the last space keep all characters after the first space keep all characters between the first and the last space Ignore rejected characters in first and last position It may be that characters positioned at the beginning or at the end of a line are not properly scanned read This may happen if the wordspacing is too small or if y...

Page 51: ...esident waved from the balcony Select this option in order to delete all the end hyphens occurring in your text Note If hyphens are deleted the ending codes see below will automatically be deleted so that the words can be properly recomposed Add starting code You can have the IRISPen execute operations automatically in the target application before the output result is being inserted You can for e...

Page 52: ...t Custom to introduce your own code then click OK to confirm You can add any combination of keyboard commands and or characters The default ending code is Space Click OK to confirm and close the window CHARACTER SUBSET The subset of characters used by the IRISPen to read data is set according to the Scan type and the Language chosen for the reading As you can imagine the subset of characters used ...

Page 53: ...ou can create a character subset that exclusively contains those symbols you want to recognize As an example if you want to read amounts given in dollars exclusively select the reading mode Numeric then limit the character set to figures punctuation and the sign and eliminate all other unnecessary symbols To customize a character subset In the Application window first select a type of data to be r...

Page 54: ... Frequent commands Handprinting To add or remove character s from the subset simply click on the corresponding button s You can also select or deselect groups of characters using the buttons on the right hand side Deselect Select A Z Deselect Select a z Deselect Select 0 9 Deselect Select All Click OK to confirm and close the window BARCODES The IRISPen allows you to fine tune the barcode reading ...

Page 55: ... type of barcode To limit the reading to certain barcodes de select the corresponding buttons in the proposed list Verify checksum This feature allows you to make the software automatically verify the barcode check character s when reading certain types of barcodes To enable this verification simply select the button Verify checksum in front of the barcode s concerned Strip checksum Should you wis...

Page 56: ...tial scan can render a partial read rather than no read at all tick Partial read and indicate the limit under which the reading will not be accepted in number of characters If the number of read characters is below the limit no result will be given If it is superior to the limit only the required characters will be recognized Default The Default button is used to restore the default settings in th...

Page 57: ...ation window click Handprinting on the toolbar or select Handprinting from the Settings menu In the Handprinting window modify the options as needed Tip Opening the Handprinting window automatically enables the scan type Handprinting If you want to activate this scan type and adjust the handprinting settings a click on the Handprinting button suffices Character segmentation It is important to tell...

Page 58: ...s to be read Numeric to read numbers as well as the dot comma and hyphen symbols Alphanumeric to read numbers and capital letters as well as the dot comma and hyphen symbols Alphabetic to read capital letters only User defined subset to read a specific set of characters Click on Subset and define your own subset by selecting deselecting the required characters or groups of characters Select Desele...

Page 59: ... the settings and close the window SPEECH SYNTHESIS Thanks to the speech synthesis you can make the IRISPen speak out the recognized data for you Just scan some data and the computer reads it out for you The speech synthesis feature is available in the language that was chosen at the installation for speech synthesis Remember that you can possibly change the language supported by deinstalling then...

Page 60: ...rosody a good intonation and the insertion of pauses Press the Speech button on the toolbar or select Speech from the Options menu As soon as data is being scanned it is spoken out by your computer If the beep sound was enabled it is automatically disabled and replaced by the speech To repeat the speech Right click the button Speech on the toolbar or select the command Repeat Speech under the Opti...

Page 61: ...clipboard If the Sound option is enabled you will also hear a beep sound whenever an error occurs or if you try to operate wrongly with the IRISPen Caution If the Speech option is activated you cannot produce the system beeps as these two options are not compatible You can either hear the beep or the pronounced text To activate the beep sound Click the Sound button on the toolbar or select Sound f...

Page 62: ......

Page 63: ...r needs The changed settings become your own settings They will normally be kept until you next modify them see below Save Settings on Exit The option Save Settings on Exit from the Options menu toolbar is enabled by default This means that the settings that are active when closing the application will be active again when you next open the application If you have modified the IRISPen Wizard prese...

Page 64: ...option you can save as many sets of settings as you wish All you need to do is give them a name and save them with the IPC extension Open Settings At any moment in time you can reopen any saved settings To open your saved settings select Open Settings from the File menu and open the corresponding file with the IPC extension or directly select the required file from the File menu the last four save...

Page 65: ... MATRIX TEXT Dot matrix printed text is text which is made of isolated separated dots The IRISPen can read such text To read dot matrix text Select the option Dot matrix in the Application window See Basic settings Reading options Other ...

Page 66: ...l printing READ SMALL PRINT The IRISPen scanning band is 0 41 10 5mm high It can thus read characters having point sizes of 8 to 20 If you have to read data printed in a font size smaller than 10 point you must activate the Small print option This will help you get optimized results with the IRISPen To read small text Select the option Small print in the Application window See Basic settings Readi...

Page 67: ...ers numeric tables etc The set of characters used by the software to read such data is the same for all languages However you can freely customize this character set see Frequent command Character Subset Default character subset used To read numeric data In the Application window select the Numeric scan type See Basic settings Reading options Scan type If necessary customize the default character ...

Page 68: ...Speech Synthesis READ HANDPRINTING The IRISPen is able to read handprinted numbers and handprinted capital letters in languages using the Latin alphabet When reading handprinted numeric or alphanumeric data the software also detects the dot comma and hyphen symbols You can thus read bank account numbers amounts etc The reading of handprinting is not available in languages using another alphabet Ch...

Page 69: ...dprinting In the Application window select the Handprinting scan type then select a language in the Language field See Basic settings Reading options Scan type Language Check the handprinting settings in the Handprinting window click Handprinting on the toolbar or select Handprinting from the Settings menu Adjust the settings if necessary See Frequent commands Handprinting Slide your pen over the ...

Page 70: ... option makes you get to the next reading mode in the list of scan types you will get from Text to Numeric from Numeric to Black White image etc Remember that the scan type is always specified in the Status window How to get auditive feedback You can activate the speech feature to get an auditive feedback of the scanned data The speech feature incorporates intelligent routines that allow it to rea...

Page 71: ...arrow bar should be at least 12 mils 0 012 or 0 3 mm Do not try to read tinier barcodes the resolution of the pen scanner will not suffice To read barcodes In the Application window select the Barcodes scan type See Basic settings Reading options Scan type You do not have to indicate which barcode type you are going to read Even various types of barcodes can be mixed for the scanning The IRISPen w...

Page 72: ... barcode can be read at a time Scanning tips Tip Scan on a flat stable surface You are recommended to scan on a flat stable surface Although you may succeed reading some barcodes on physical objects such as bottles boxes etc remember that the IRISPen is a productivity tool meant for the office environment and is not intended to industrial applications Tip Set the brightness correctly Set the brigh...

Page 73: ...tive feedback of your barcodes See Frequent commands Speech Synthesis SCAN MULTIPLE LINES You can scan multiple lines at the same time i e within the same scan This is particularly useful if you want to capture whole excerpts of text from books magazines etc The various lines of text will be buffered then released with the click on a pen button To read multiple lines In the Application window sele...

Page 74: ... to insert the data into the active application SCAN FROM RIGHT TO LEFT By default the pen scanner is set to operate from left to right but you can adapt the scanning direction and scan from right to left You will follow this scanning direction if you are left handed You will also operate this way if you intend to read right to left text like e g in Hebrew To operate with the pen if you are left h...

Page 75: ...ducing the IRISPen How does it work To scan right to left text if you are left handed Operate exactly the same way as if you were right handed see above Note If you select Hebrew as recognition language in the Application window the option Left handed Scanning will be grayed out as right and left handed users operate the same way SCAN NEGATIVE IMAGES With the IRISPen you can scan negative images i...

Page 76: ...r any other type of printed data just slide the pen scanner over the text line See Introducing the IRISPen How does it work Once you are finished with negative images do not forget to disable Negative Image in the Options menu SCAN VERTICAL TEXT OPTIONAL If you intend to read some Asian vertical text you must tell the software that the text flow is vertical rather than horizontal The new text flow...

Page 77: ...elect Scan Vertical Text from the Options menu Rotate your document 90 counterclockwise and slide the pen scanner over the text line from left to right Use your pen appropriately see Introducing the IRISPen How does it work The Image Quality Check window appears vertically The Scan Test window remains horizontal but the image is rotated ...

Page 78: ...a custom symbol for unknown characters In the Application window select the option Unknown Symbol from the Settings menu Replace the symbol in the required field then click OK to confirm REPLACE A CHARACTER STRING Once you have recognized some data with the IRISPen you can have this data replaced by some other data before it is inserted in your active application This is particularly interesting i...

Page 79: ...ognized character or character string by other characters keyboard commands or any combination of all To replace a character or a character string In the Application window select the option Replace Character String from the Settings menu By default no character conversion is defined in the Character String Conversion window Click on Add to define a new string conversion Introduce the required cha...

Page 80: ...uired character s in the map The character s is are automatically inserted Once string conversions have been defined you can edit or delete them by clicking on Edit or Delete You can also browse the list with the Up and Down buttons REPLACE VERTICAL LINES The IRISPen is able to detect and replace vertical lines separating data as e g table columns By default the software replaces vertical lines by...

Page 81: ...he default Tab command you add the line ending code Home Cursor Down see Frequent commands Delimiters you cursor will be relocated on the next row after each scanned line By doing so you will be able to recompose a whole table To replace vertical lines in the target application In the Application window select Replace Vertical Lines from the Settings menu then select one of the proposed keyboard c...

Page 82: ...t contain vertical bars the easiest procedure is to quickly add them on the original document with a pen and a ruler Tip If your table does not contain vertical bars remember that you can always replace scanned characters by a cursor command To insert e g 2 55 5 99 in a worksheet you can replace the symbol by the cursor command Tab to place the individual figures in separate cells See Learn how to...

Page 83: ...ce pronounced with the speech synthesis This will make your work quicker and easier To program hotkeys for the proposed commands In the Application window select Hotkeys from the Settings menu on the toolbar Define a hotkey for one or several available commands Operate as follows tick either the ALT or CTRL key introduce the clipboard key to be used in the key box E g ALT X to restore the applicat...

Page 84: ......

Page 85: ... calibration 23 character conversion 72 character subset 46 check the scanning 7 clipboard 37 CMC7 33 columns 74 correct position of the pen 7 customize settings 57 D data type 33 deinstallation 16 delimiters 43 despeckle 28 dot matrix 36 59 F factory settings 57 G grayscale image 22 H handprinting 33 50 62 handwriting 62 holding the pen 7 hotkeys 77 ...

Page 86: ...umeric 33 61 P pen buttons 41 pen scanner 3 pen scanner calibration 23 presets 29 product registration 17 product support 16 programming hotkeys 77 programming pen buttons 41 R reading options 33 recognition results 25 registration 17 rejected characters 72 replacing characters 72 replacing vertical lines 74 restore settings 57 restore to factory settings 57 right to left text 68 S save settings 5...

Page 87: ... pen 7 small print 60 Status window 20 support 16 system requirements 11 T tables 74 target 37 target application 9 technical support 16 templates 29 text 33 train to scan 7 U unknown characters 72 unknown symbol 72 use the IRISPen 7 9 user interface 20 user interface language 24 V vertical lines 74 vertical text 70 W Wizard 29 Y yellow 7 ...

Page 88: ...82 ...