Records
All maintenance and signed inspection reports must be kept on file. The maintenance records support
your audit and action plan. The audit will continue to play a major role in the inspection and
maintenance program by measuring progress, recording actions taken, and recommendations made.
Other important information to keep on file includes: information about the manufacturer, sales
representative contact information, sales brochures, date of purchase, sales/purchase order receipt,
shipping information, renderings and drawings, bill of materials/packing list, installation instructions,
date of installation, installer contact information, and warranty information. A record of any accident or
injury reports should be retained on file as well.
