Kyocera 1102S13NL0, Operation Manual

Page 1: ...FAX OPERATION GUIDE PRINT COPY SCAN FAX ECOSYS M2635dn ECOSYS M2635dw ECOSYS M2540dn ECOSYS M2540dw...

Page 2: ...nformation Entry 2 8 TTI Transmit Terminal Identification 2 8 Local FAX Name 2 8 Local FAX ID 2 9 Local FAX Number 2 9 FAX Dialing Mode 2 10 ECM TX 2 10 TX Start Speed 2 10 PBX Setting Europe only 2 1...

Page 3: ...tomatic Reception 4 3 Flow of automatic reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow of manual reception 4 4 Fax reception functions 4 5 Media Type fo...

Page 4: ...or some countries 5 31 Manual Send 5 33 Manual Reception 5 34 Remote Switch Function 5 35 6 Sending Faxes from PC 6 1 Flow of Network FAX Sending 6 2 Flow of Network FAX Receiving 6 2 Setup 6 3 Instal...

Page 5: ...8 16 Unknown Number Reception 8 16 Unusable Time 8 17 Account Management 8 19 9 Troubleshooting 9 1 Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2...

Page 6: ...s Explains the general methods for receiving faxes and reception functions 5 Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forw...

Page 7: ...t page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page Click an item in the Table of Contents to jump to the correspon...

Page 8: ...ine In this Operation Guide continuous operation is as follows Actual procedure Procedure indicated in this guide Select the System Menu Counter key Select the or key to select Common settings Select...

Page 9: ...n This Guide 1 2 About this Operation Guide 1 3 Legal Notice 1 3 FCC PART 68 REQUIREMENTS 1 3 IMPORTANT SAFETY INSTRUCTIONS 1 4 IMPORTANTES MESURES DE SECURITE 1 4 CANADIAN IC REQUIREMENTS 1 5 CONDITI...

Page 10: ...oints of attention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the...

Page 11: ...atible modular jack that is also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a...

Page 12: ...to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication lin...

Page 13: ...rme aux sp cifications techniques applicables d Innovation Sciences et D veloppement conomique Canada L indice d quivalence de la sonnerie IES sert indiquer le nombre maximal de dispositifs qui peuven...

Page 14: ...s in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide TBR21 DE 05R00 National AN for D AN 01R00 AN for P DE 08R...

Page 15: ...ng Date and Time 2 7 Local FAX Information Entry 2 8 TTI Transmit Terminal Identification 2 8 Local FAX Name 2 8 Local FAX ID 2 9 Local FAX Number 2 9 FAX Dialing Mode 2 10 ECM TX 2 10 TX Start Speed...

Page 16: ...e 1 Operation panel Perform the fax operation with this panel 2 Power switch Set this switch to the ON side when performing the fax or copier operation The message display lights to enable operation 3...

Page 17: ...jammed in the Document Processor 6 Opening handle Hold this handle when opening or closing the Document Processor 7 Original eject table Read originals are ejected onto this table 8 Original table Sta...

Page 18: ...dicator Blinks while printing or sending receiving 10 Memory indicator Blinks while the machine is accessing the machine memory fax memory or USB memory general purpose item 11 Message display Display...

Page 19: ...een entered 23 Numeric keys Enter numbers and symbols 24 Stop key Cancels or pauses the job in progress 25 Start key Starts copying and scanning operations and processing for setting operations 26 Qui...

Page 20: ...em Menu Counter key or Function Menu key to display the setting menus The directions of usable arrow keys are shown on the screen displayed When the or key is selected the selection moves line by line...

Page 21: ...Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Item Description Time Zone Set the time difference from GMT Choos...

Page 22: ...key TTI OK key 2 Set the TTI 1 Select the desired location for printing the information or Off if you don t want to print it 2 Select the OK key Local FAX Name Register the local fax name printed on t...

Page 23: ...FAX ID OK key 2 Local FAX ID Number Entry 1 Enter the local FAX ID number 2 Select the OK key Local FAX Number Enter the local fax number to be printed on the fax on the receiving system 1 Display the...

Page 24: ...n of the image due to noise on the line and other conditions 1 Display the screen System Menu Counter key key FAX OK key key Transmission OK key key ECM TX OK key 2 Configure the settings On or Off OK...

Page 25: ...that installed the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of t...

Page 26: ...nation name fax number sub address communication encryption transmission start speed and ECM can be registered for each destination 1 Display the screen System Menu Counter key key Edit Destination OK...

Page 27: ...Item Description Sub Address Set this to transmit using a Sub Address Sub Address Transmission page 5 16 Encrypted TX This is set when using encrypted transmission to send the data Using the Encrypte...

Page 28: ...d Address OK key 3 Select the registration method key Group OK key 4 Enter the group name 1 key Group Name Edit 2 Enter the group name 3 Select the OK key 5 Select the members destinations 1 key Group...

Page 29: ...tions contacts you added to the Address Book Changing the Address Book 1 Display the screen 1 System Menu Counter key key Edit Destination OK key key Address Book OK key 2 Select the destination conta...

Page 30: ...tination contacts or group to delete 2 Menu key Delete OK key Yes Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of inde...

Page 31: ...ears Go to the next step When the registered One Touch Key number is selected the Key Edit screen appears Select another key number or edit or delete the One Touch Key For edition and deletion of the...

Page 32: ...the destination from the Address Book For registration of the One Touch Key refer to the following 2 Edit or delete the destination When checking the registered destination 1 key Detail OK key The de...

Page 33: ...ch Key 3 10 Broadcast Transmission 3 11 Login Logout 3 13 Logging in when User Login Administration has been Enabled 3 13 Logging in when Job Accounting has been Enabled 3 14 Fax transmission function...

Page 34: ...ssion The original is scanned into memory before communication starts Memory transmission is selected by default Direct transmission The destination is dialed and communication starts before the origi...

Page 35: ...en you have tried to send a fax When you want to send the fax to the same receiving system select Address Recall Pause key and you can call the receiving system you dialed on the destination list 1 FA...

Page 36: ...destination when entering the FAX number using the numeric keys 1 Select Add 2 Enter the fax number of the receiving system using the numeric keys 3 Select the OK key 5 Delete the destination 1 Selec...

Page 37: ...while originals are being scanned select the Stop key on the operation panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them...

Page 38: ...Line Off When communication is disconnected transmission stops To cancel direct transmission refer to the following To cancel a delayed transmission or send a fax by immediate transmission refer to t...

Page 39: ...is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Key Dest Entry FAX page 8 9 NOTE Up to 64 digits can be entered Use...

Page 40: ...nsmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally this should be used with the default setting ECM ECM is a communication mode specified by the ITU T Intern...

Page 41: ...teps 2 to 3 You can send to as many as 100 destinations at once NOTE For more information about how to register destinations in the Address Book refer to the following Registering Destinations in the...

Page 42: ...h Key where the destination is registered When selecting One Touch Key numbers 12 to 22 the One Touch Key needs to be selected after switching on the Shift Lock indicator by selecting the Shift Lock k...

Page 43: ...cation and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission NOTE If Dest Entry FAX is set to Prohibit it is not possible to...

Page 44: ...repeat steps 2 to 3 Select the destination from the One Touch Key Select all the One Touch Key to which necessary destinations are registered 3 After selecting all the destinations press the Start ke...

Page 45: ...achine select the Authentication Logout key to return to the login user name login password entry screen Users are automatically logged out in the following circumstances When the machine enters the s...

Page 46: ...d select OK key Logout When the operations are complete select the Authentication Logout key to return to the account ID entry screen NOTE If you entered a wrong character select the Clear key and ent...

Page 47: ...rientation of the original document top edge to scan correct direction 3 17 Continuous Scan Scan a large number of originals separately and then produce as one job 3 17 File Name Entry Adds a file nam...

Page 48: ...ginal size when using custom size originals Item Description Text Photo Best for mixed text and photo documents Photo Best for photos taken with a camera Text Best for documents that are mostly text f...

Page 49: ...ls will be scanned continuously until you select End Scan Value Off On File Name Entry Adds a file name Additional information such as job number and date and time can also be set You can check a job...

Page 50: ...completion of a job while working at a remote desk saving the time spent waiting beside the machine to finish It is possible to attach an image to the e mail notice Job Finish Notice page 8 4 NOTE PC...

Page 51: ...delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order howeve...

Page 52: ...efore the original is scanned allowing you to verify that each page of the fax has been properly sent Cancelling Direct Transmission During direct transmission to cancel communication during transmiss...

Page 53: ...error occurs NOTE This setting is displayed if FAX TX Result Reports is set to Specify Each Job Send Result Reports page 7 4 Item Value Description 1 sided Disables the function 2 sided Select the OK...

Page 54: ...ok key 4 Use the numeric keys to enter the number of the receiving system 5 Press the Start key When you hear the fax tone the telephone line has connected to the receiving system Press the Start key...

Page 55: ...y 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled 5 W...

Page 56: ...4 Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible 5 When the interrupt send is completed the waiting comm...

Page 57: ...number Select fax number from the Address Book 1 Select the Address Book key 2 Select the OK key For the procedure for selecting a destination in the address book refer to the following Select fax nu...

Page 58: ...entered so continue by entering the fax number 2 Select the OK key To select the next fax number repeat steps from step 2 NOTE When On is selected in Check New Dest a confirmation screen is displayed...

Page 59: ...gistering sets of frequently used functions as a single program you can simply select one of the Program I to Program IV keys as needed to recall those functions For the procedure for registering prog...

Page 60: ...eption Method 4 2 Automatic Reception 4 3 Flow of automatic reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow of manual reception 4 4 Fax reception functio...

Page 61: ...s for receiving faxes on the machine are shown below Auto Normal Auto FAX TEL Refer to 5 27 Auto Answering machine Refer to 5 29 Manual Refer to 4 4 Auto DRD Available for some countries Refer to 5 31...

Page 62: ...ption Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the following 2 Reception Pri...

Page 63: ...to that person 4 FAX key On Hook key Manual RX Reception will start 5 Replace the handset When reception starts return the handset to its original position NOTE To use manual reception a handset comme...

Page 64: ...hine or a computer Forward Settings page 5 2 Print the date and time of reception and other information Reception Date Time page 4 7 Receive a two page fax on one page 2 in 1 Print page 4 7 Print rece...

Page 65: ...MP Tray Size OK key 2 Select the paper size 3 Select the OK key To specify the paper size refer to the following 3 Selecting the paper type 1 Cassette 1 to 3 Type or MP Tray Type OK key 2 Select the p...

Page 66: ...inted in a batch after all pages are received For more information about configuring settings refer to the following Duplex Printing When received multiple pages of data are the same width they can be...

Page 67: ...ng Originals from a Sub Address Box 5 12 Checking Details 5 13 Deleting Originals after Printing from a Sub Address Box 5 13 Deleting Originals from a Sub Address Box 5 14 Printing a Sub Address Box L...

Page 68: ...eception OK key key Forward Settings OK key key Forwarding OK key 2 Configure the function To set Forwarding select key On OK key Registering Forwarding Destination 1 Display the screen System Menu Co...

Page 69: ...OK key key Forward Settings OK key key Forward Dest OK key key Confirmation OK key 2 Check the destination you want to change 3 Select the OK key 2 Edit the destination 1 key Detail Edit OK key 2 Rep...

Page 70: ...information you can select either Sender Name or Sender 1 Display the screen System Menu Counter key key FAX OK key key Reception OK key key Forward Settings OK key key Subject Add Info OK key 2 Conf...

Page 71: ...ect All day and select the OK key To set a forwarding start time and end time select Preset Time OK key and then set the start time and end time Forwarding start time and end time settings 1 Set the h...

Page 72: ...None Add Info Sender or Sender Add Info for sender name information addition File name sample Example doc00352720140826181723 pdf doc file name 6 digit job number year month day hour minute second fil...

Page 73: ...In the Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Command Center RX as well as the current statu...

Page 74: ...machines These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that i...

Page 75: ...a box number 7 Select the OK key 8 To finish the registration of a box select Exit OK key To register further box information select Detail OK key Proceed to next step NOTE If user login administratio...

Page 76: ...ministrator privileges Set the user name of the box Select the user from the user list that appears Permission Select whether to share the box Box Password User access to the box can be restricted by...

Page 77: ...he user login administration is enabled Displayed when logged in with administrator privileges Set the user name of the box Select the user from the user list that appears Permission Select whether to...

Page 78: ...t OK key 2 Use the numeric keys to change the number of sheets to be printed To change the print settings select the Function Menu key then change the settings and select the OK key 3 Press the Start...

Page 79: ...rinted form the Sub Address Box use the following operation 1 Display the screen Document Box USB key key Sub Address Box OK key 2 Selecting the Originals 1 Select the box containing the document you...

Page 80: ...Select the box containing the document you want to delete 2 Select the OK key 3 Select the document you want to delete 4 Select Select A checkmark will be placed on the right of the selected file Sele...

Page 81: ...oxes are described When there are originals in the Sub Address Boxes the number of pages is displayed 1 Display the screen System Menu Counter key Document Box OK key key Sub Address Box OK key 2 Prin...

Page 82: ...ess transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission NOTE When a sub address has be...

Page 83: ...fter Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multi...

Page 84: ...riginal refer to the following Function Description Original Size Select the size of originals to be scanned Original Image Select original image type Scan Resolution Set the resolution at which to sc...

Page 85: ...stered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission IMPORTANT The recipient s ma...

Page 86: ...eption refer to the following 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to the following For the procedure for selecting a destination ref...

Page 87: ...Print OK key 2 Use the numeric keys to change the number of sheets to be printed To change the print settings select the Function Menu key then change the settings and select the OK key For each of th...

Page 88: ...ling Box 1 Display the screen Document Box USB key key Polling Box OK key 2 Selecting the Originals 1 Select the document you want to delete 2 Select Select A checkmark will be placed on the right of...

Page 89: ...d Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems IMPORTANT...

Page 90: ...tem Menu Counter key key FAX OK key key TX RX Common OK key Encryption Key OK key 2 Configure the function 1 Select an encryption key not yet registered 2 Select the OK key 3 Enter the 16 digit encryp...

Page 91: ...istering an encryption key refer to the following 2 Select the FAX key 3 Place the originals 4 Specify the destination Enter the fax number of the receiving system using the numeric keys 5 Turn on enc...

Page 92: ...the receiving system follow the steps below 1 Register the encryption key ahead of time Register the encryption key that you decided upon with the sender For the procedure for registering an encryptio...

Page 93: ...harges even if the receiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the oth...

Page 94: ...Lift the handset of the telephone within 30 seconds 2 Talk to the other party When the call is from a fax The machine starts receiving fax originals RX Settings page 8 8 NOTE You can change the numbe...

Page 95: ...machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product...

Page 96: ...nt The answering machine plays a response message and starts recording the other party s message When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset whi...

Page 97: ...tive to the fax Flow of reception Preparation Select Auto DRD NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD...

Page 98: ...e call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops...

Page 99: ...ls 2 Dial the destination Lift the handset and dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machin...

Page 100: ...is a fax machine you will hear soft beep sounds If a person answers you can talk to that person 4 FAX key On Hook key Manual RX Reception will start 5 Replace the handset When reception starts return...

Page 101: ...digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception sta...

Page 102: ...FAX Receiving 6 2 Setup 6 3 Installing the FAX Driver 6 4 Uninstalling the FAX Driver 6 7 Basic Transmission 6 8 Configuring the Driver Default Settings 6 11 Default Settings Dialog Box 6 12 Changing...

Page 103: ...nding Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked to t...

Page 104: ...to the network using a network cable Registering Destinations in the Address Book Save frequently used destinations to the Address Book You can also select destinations from the Address Book using FAX...

Page 105: ...he screen 3 Select Custom Install NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select...

Page 106: ...Click Install NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network and that it is turned on and cli...

Page 107: ...6 6 Sending Faxes from PC Setup 5 Finish the installation If a system restart message appears restart the computer by following the screen prompts This completes the FAX driver installation procedure...

Page 108: ...start message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE Uninstallation on Windows must be done by a user logged on with adm...

Page 109: ...d orientation 3 Select Print from the File menu The Print dialog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machi...

Page 110: ...OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dia...

Page 111: ...entered 64 characters Characters that can be entered 0 to 9 space a space or CANNOT be entered as the first character 2 Click Add to Destination List The destination information will appear in the add...

Page 112: ...click Start button on the Windows and then click Devices and Printers In Windows 10 click Start button on the Windows Control Panel hardware and sound and then Devices and Printers Item Description Or...

Page 113: ...order to activate the time fields to the right of the checkbox whenever you want to set the time that your documents will be transmitted The desired time setting can be entered directly with the keybo...

Page 114: ...er Name and Password Transmission will be performed using the entered Login User Name and Password Prompt for Login User Name A screen for entering the Login User Name and Password will be displayed w...

Page 115: ...ered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the char...

Page 116: ...Address Selection dialog box opens 2 Select the desired Address Book To select the Address Book registered in the fax machine select Address Book XXXX model name from the drop down menu NOTE There are...

Page 117: ...Delete button To delete all of the destinations from the Destination List click on the Delete all button 4 Click on the OK button The Transmit Settings dialog box will be displayed once again NOTE Th...

Page 118: ...ord as it is registered in the destination fax Maximum number of characters that can be entered 20 characters Characters that can be entered 0 to 9 space a space CANNOT be entered as the first charact...

Page 119: ...and used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab For more information how to use the cover page refer to the following 4 Optional...

Page 120: ...on 5 Transmitting Terminal Information Data The settings that were selected in 4 Sender Information Tab can be changed by clicking the Sender Information tab For the setting procedures refer to the fo...

Page 121: ...can be selected from a template The Cover Page contains such destination information and sender information as that shown below Sample of English template 01 No Item 1 Recipient Name 2 Destination Co...

Page 122: ...estination fax number and click on the Option Settings button 3 Enter the recipient information When finished click the OK button Basic Transmission page 6 8 1 Selecting a Destination from the Address...

Page 123: ...em Description FAX Number The fax number cannot be changed Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters c...

Page 124: ...p down menu NOTE If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Cover Page Registration Default Settings page...

Page 125: ...utton 8 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button 9 Transmit Click on the Send button to begin the transmission I...

Page 126: ...ings The registration method is as follows 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Attach a Cover Page Click on...

Page 127: ...the drop down menu at the top of the dialog box or click on the or button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu 2 Click on the C...

Page 128: ...pen the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Edit the Cover Page templates 1 Click on the Cover Page tab and place a che...

Page 129: ...ll not fit in the field box and some of the characters could be cut off When positioning the field box make it large enough and adjust the font point size so that the inserted information will fit in...

Page 130: ...and can now be selected Sender Company Sender Company Sender information company name Department Sender Department Sender information department name Name Sender Name Sender information sender name FA...

Page 131: ...on Once a fax transmission starts being processed a Transmission Control icon will be displayed in the Windows Task Bar 1 Double click on that icon to access the Transmission Control window which indi...

Page 132: ...7 3 Printing Administrative Reports Result Report Setting 7 4 Send Result Reports 7 4 Report for Job Canceled before Sending 7 5 Recipient Format 7 5 FAX RX Result Reports 7 6 Activity Report Outgoin...

Page 133: ...eipt results stored FAX jobs only Any time Send result report Receipt result report Report printing Send Result FAX RX Result Latest send or receipt result Automatic printout after every sending or re...

Page 134: ...og or Incoming FAX Log OK key 2 Check Select the or key to check the details of the job NOTE Even when job accounting is enabled 50 each of send and receipt results are displayed regardless of the acc...

Page 135: ...key key Report OK key key Result Rpt Set OK key key Send Result OK key key FAX OK key 2 Configure the function 1 Off not to print On to print Error Only or Specify Each Job OK key If you selected On E...

Page 136: ...If Dest or Name is selected either the name destination name or the destination FAX No stored in the address book is shown When both a name and an address are saved in the address book the name is dis...

Page 137: ...ully 1 Display the screen System Menu Counter key key Report OK key key Result Rpt Set OK key key FAX RX Result OK key 2 Configure the function Off not to print On to print or Error SubAddress OK key...

Page 138: ...The latest 50 sent or received fax data are printed as a report 1 Display the screen Status Job Cancel key key FAX Job Log OK key 2 Print 1 Select Outgoing FAX Rpt to print the sent fax report and se...

Page 139: ...chine FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Display the screen System Menu Counter key key Report OK key key Rep...

Page 140: ...3 Select the destination Select from the address book 1 key Address Book OK key 2 Select the destination 3 Select the OK key NOTE This setting is displayed when the FAX RX Result Report setting is On...

Page 141: ...ipt Result by E mail Enter the E mail address 1 key Address Entry OK key 2 Enter the desired e mail address using the numeric keys For details on character entry refer to the following 3 Select the OK...

Page 142: ...ns 1 Select the destination to check the details of 2 OK key Detail OK key 3 The details of the destination are displayed When the check has been completed select the OK key 3 Change a destination Del...

Page 143: ...10 Registering Permit FAX No 8 11 Changing Permit FAX No 8 12 Deleting Permit FAX No 8 12 Registering Reject FAX No 8 13 Changing Reject FAX No 8 13 Deleting Reject FAX No 8 14 Registering Permit ID N...

Page 144: ...by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below If function default settings have...

Page 145: ...Configures overall machine operation 8 5 Document Box Configures settings related to the Sub Address Box and Polling Box For details on Sub Address Box refer to the following Sub Address Box Function...

Page 146: ...rt is printed out automatically after every 50 faxes sent Value Off On Activity Report Outgoing FAX Report and Incoming FAX Report page 7 7 Incoming FAX Rpt An activity report is printed out automatic...

Page 147: ...1 Minimum 2 3 Medium 4 5 Maximum Item Description Cassette 1 to 3 Size Set the paper size to load in Cassette 1 and optional paper feeder Cassette 2 to 3 IMPORTANT The following paper sizes can be us...

Page 148: ...print received faxes Unusable Time page 8 17 Item Description FAX Resolution Select the default scanning resolution Value 200x100dpi Norm 200x200dpi Fine 200x400dpi S Fin 400x400dpi U Fin Con scan FA...

Page 149: ...ster the local FAX ID Local FAX ID page 2 9 NOTE The Local FAX ID is used for transmission limit purposes Transmission Restriction page 8 10 Local FAX Number Register the local FAX number printed in t...

Page 150: ...ern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short DRD reception mode is available for some countries FAX Reception page 4 2 Manual Reception page 4 4 FAX TE...

Page 151: ...ions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected RX Start Speed Change the RX Start Speed When communication co...

Page 152: ...Communication Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Registering Permit FAX No page 8 11 Registering Permit ID No page 8 14 Send restriction...

Page 153: ...s Reception Rejection Register Reject FAX numbers Registering Reject FAX No page 8 13 Reception restriction settings are specified in Reject List in Reception Restrictions Setting Reception Restrictio...

Page 154: ...hanged 2 Select the OK key 3 Use the numeric keys to reenter the Permit FAX number 4 Select the OK key Deleting Permit FAX No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Rest...

Page 155: ...another Reject FAX No repeat Steps 2 1 to 2 3 Changing Reject FAX No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key Reject No List OK key 2 Changing 1 Selec...

Page 156: ...to be deleted 2 Menu key Delete OK key Yes Registering Permit ID No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key Permit ID List OK key 2 Add a Permit ID No...

Page 157: ...changed 2 Select the OK key 3 Use the numeric keys to reenter the Permit ID number 4 Select the OK key Deleting Permit ID No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restr...

Page 158: ...X numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown...

Page 159: ...B memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled NOTE If the login user n...

Page 160: ...ancel code Specify the code to temporarily cancel the unusable setting during unusable time 1 Enter Unlock Code 0000 to 9999 2 Select the OK key NOTE To use the machine temporarily during unusable tim...

Page 161: ...ess transmission Encrypted transmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC Login Logout page 3 13 Item Description Registration o...

Page 162: ...ransmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC When job accounting has been enabled batch transmission function works only for co...

Page 163: ...ains the following topics Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2 Precautions When Turning Power OFF 9 3 Messages 9 4 Error Code List 9 6 Tro...

Page 164: ...icator flashes check the message display If the message is not indicated on the message display check the following Symptom Checkpoints Corrective Actions Reference Page Cannot send fax Is the modular...

Page 165: ...n Turning Power OFF To power off the machine press the Power switch You cannot automatically receive a fax when the power switch is turned off The confirmation message for power supply off is displaye...

Page 166: ...the OK key Incorrect account ID Job is canceled The account ID was incorrect when processing the job externally The job is canceled Select the OK key Incorrect Login User Name or Password Job is cance...

Page 167: ...the screen The specified box is full and no further storage is available Job is canceled Select the OK key Try to perform the job again after printing or deleting data from the box Scanner memory is...

Page 168: ...tly Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu E00900 E0091...

Page 169: ...hine is an our brand model and transmission restrictions were found set by the other party during polling reception Communication was interrupted because the password was incorrect 2 The other party s...

Page 170: ...stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the Sub Address Box E14100 U14100 Tr...

Page 171: ...he forwarding destination 5 2 Cannot receive document Is the modular cord connected correctly Connect the modular cord correctly Is Communication error displayed Remedy the cause of error and ask the...

Page 172: ...a Sub Address Box Is the box password been set Enter the correct box password 5 8 Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the sendin...

Page 173: ...re frequently received after this product has been purchased Question Answer 1 I want to add a completion stamp when sending faxes This product does not have a function for completion stamps 2 I want...

Page 174: ...Keys 10 2 Selecting Type of Characters 10 3 Characters That Can be Entered Using the Numeric Keys 10 3 Entering Symbols 10 4 Entering Characters 10 4 Specifications 10 6 Menu Map 10 8 Received FAX Si...

Page 175: ...sition of the cursor 3 Right Select key Select to select the type of characters you want to enter When Text is displayed 4 OK key Select to finalize entry and return to the screen before the entry To...

Page 176: ...key changes the character in the order from left to right _ 1 Repeats from the first character on the left 1 During number entry a b c A B C 2 Repeats from the first character on the left 2 During nu...

Page 177: ...rom the first character on the left 9 During number entry _ space 0 Repeats from the first character on the left 0 During number entry Select to change the character in the cursor position between upp...

Page 178: ...he key Displays the symbol list 5 Select the or key to move the cursor and select 6 Select the OK key is entered 7 Select the 3 key four times D is entered 8 Select the key Account Name Text ABC R Acc...

Page 179: ...8 1 2 216 mm Max length 14 1 32 356 mm Automatic Document Feed Max 50 sheets with document processor Resolution Scan 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200...

Page 180: ...t mm 15 4 line mm Document Size Letter Legal Statement A4 A5 Folio B5 JIS FAX Delayed Transmit Based on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subs...

Page 181: ...4 One Touch Key page 3 10 Program page 3 27 Original Size page 3 16 Original Image page 3 16 FAX Resolution page 3 16 Orig Orientation page 3 17 Continuous Scan page 3 17 File Name Entry page 3 17 Jo...

Page 182: ...s refer to the machine s Operation Guide USB Memory refer to the machine s Operation Guide USB Keyboard refer to the machine s Operation Guide Network refer to the machine s Operation Guide Wi Fi refe...

Page 183: ...Unusable Time page 8 17 Function Default FAX Resolution page 8 6 Con scan FAX page 8 6 Login Operation refer to the machine s Operation Guide RAM Disk Mode refer to the machine s Operation Guide Forma...

Page 184: ...e 8 8 RX Date Time page 8 8 2 in 1 Printing page 8 8 Batch Print page 8 8 Remote SW Dial page 8 8 Encryption RX page 5 23 Duplex Printing page 8 9 ECM RX page 8 9 RX Start Speed page 8 9 TX RX Restric...

Page 185: ...A5 R Paper orientation is different from the received document The image is printed after being rotated 90 automatically Folio A4 A4 The document is printed on this paper when the length of the docume...

Page 186: ...n of the paper feed Paper Size 1 Statement Letter Legal Letter Legal 2 Statement R Paper orientation is different from the received document The image is printed after being rotated 90 automatically L...

Page 187: ...1 Duplex Printing 4 7 8 9 E ECM RX 8 9 ECM TX 8 7 E mail Notice Job Finish Notice 3 18 Reporting FAX Receipt Result 7 9 Encryption Communication 5 23 Changing Registration Contents of Encryption Key 5...

Page 188: ...and Functions 2 2 PBX Setting 2 11 Permit Fax No Change 8 12 Change Deletion 8 12 Registration 8 11 Permit ID No Change 8 15 Deletion 8 15 Registration 8 14 Polling Communication 5 17 Checking 5 22 D...

Page 189: ...List 5 15 Sub Address Bulletin Board Reception 5 19 Sub Address Communication 5 8 Sub Address 5 8 Sub Address Password 5 8 Sub Address Transmission 5 16 T Telephone Line 8 7 Time 2 7 Transmission Res...

Page 190: ......

Page 191: ...First edition 2016 6 2S4KDEN500...