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Kyocera ECOSYS FS-3040MFP+, Operation Manual

The Kyocera ECOSYS FS-3040MFP+ is a high-performance multifunction printer designed for optimal productivity. Get started quickly with the Quick Installation Manual, available for free download at 88.208.23.73:8080, ensuring seamless setup and efficient usage. Unlock the product's full potential with this comprehensive manual, conveniently accessible for all users.

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iii

Contents

5

Sending Functions

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Sending Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
Duplex Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8
File Format  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
Original Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12
Adjusting Density  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13
Scan Resolution  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14
Color / Grayscale / Black and White Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15
Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16
File Name Entry  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17
Subject and Body Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18
WSD Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19
Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21
FTP Encrypted TX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
File Separation  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24
Scanning Image using Application  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

6

Document Box

Printing Documents Stored in USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Saving Documents to USB Memory (Scan to USB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Removing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . 6-8
Printing from a Job Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

7

Status / Job Cancel

Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Checking Job History  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8
Sending the Job Log History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13
Pause and Resumption of Jobs  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18
Canceling of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18
Device/Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . 7-19

8

Default Setting (System Menu)

Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-68
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-74
Sending Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-86
Document Box Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-88
Printing Reports/Sending Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-93
Adjustment/Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . 8-98
Editing Destination (Address Book/Adding One-Touch Keys). . . . . . . . . . . . . . . . . . . . . . . . . 8-105
Restarting the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-119
Network Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-120
Network Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-139
Interface Block Setting  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-149
Security Level (Security Level setting)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-153
Optional Functions  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-153

9

Maintenance

Cleaning  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Toner Container Replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5
Replacing the Waste Toner Box  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7
Replacing the maintenance kit (MK-370)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

10

Troubleshooting

Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Summary of Contents for ECOSYS FS-3040MFP+

Page 1: ...FS 3040MFP FS 3140MFP ...

Page 2: ...lation Guide Describes frequently used operations convenient operations routine maintenance and troubleshooting action Safety Guide Provides safety and cautionary information for the installation and use of the machine Be sure to read this guide before using the machine Safety Guide FS 3040MFP FS 3140MFP Describes the machine installation space cautionary labels and other information Be sure to re...

Page 3: ...e required action are indicated inside the symbol Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required NOTE An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function WA...

Page 4: ... Language for Display Language 2 9 Setting Date and Time 2 11 Network Setup LAN Cable Connection 2 14 Installing Software 2 16 COMMAND CENTER Settings for E mail 2 27 Sending E mail 2 28 Preparation for sending a document to a PC 2 30 Loading Paper 2 40 Loading Originals 2 53 3 Basic Operation Login Logout 3 2 One Touch Keys and Program Keys 3 3 Message Display 3 6 Copying 3 7 Printing Printing fr...

Page 5: ... Status Job Cancel Checking Job Status 7 2 Checking Job History 7 8 Sending the Job Log History 7 13 Pause and Resumption of Jobs 7 18 Canceling of Jobs 7 18 Device Communication 7 19 8 Default Setting System Menu Common Settings 8 2 Copy Settings 8 68 Printer Settings 8 74 Sending Settings 8 86 Document Box Settings 8 88 Printing Reports Sending Notice 8 93 Adjustment Maintenance 8 98 Editing Des...

Page 6: ...ent User Login Administration 11 2 Job Accounting 11 15 Checking the Counter 11 37 Appendix Optional Equipment Appendix 2 Character Entry Method Appendix 5 Paper Appendix 9 Specifications Appendix 18 EN ISO 7779 Appendix 21 EK1 ITB 2000 Appendix 21 Glossary Appendix 22 Index Index 1 ...

Page 7: ... Information before using this machine Administrator tasks It copies It prints Copying with specific settings Printing Documents Stored in Removable USB Memory Print via a network Connecting Cables Network Setup LAN Cable Connection What you want to do Setup Loading Paper 2 40 Copying Functions 4 1 Printing Documents Stored in USB Memory 6 2 Operation Printing Printing from Applications 3 16 Placi...

Page 8: ...aten Plug the USB memory 1 If the destination is not stored in the address book you can send by entering the address directly Setup Send as E mail Send to Folder SMB Saving Documents to USB Memory What you want to do Sending 3 18 1 Sending Functions 5 1 Operation Saving Documents to USB Memory Scan to USB 6 6 Editing Destination Address Book Adding One Touch Keys 8 105 Create a shared folder on th...

Page 9: ...hine Selection of Telephone Line Inch version only Network Setup LAN Cable Connection Install the Network FAX Driver on your computer 1 1 For more information refer to the Network FAX Driver Operation Guide 2 If the destination is not stored in the address book you can send the FAX by entering the address directly Setup What you want to do Selection of Transmit Terminal Identification TTI 2 3 on t...

Page 10: ...ontinued on next page Function Menu key Continued on next page Color Selection page 5 15 Original Size page 5 2 Original Image page 5 12 Scan Resolution page 5 14 Sending Size page 5 3 Zoom page 5 5 Orig Orientation page 5 8 Continuous Scan page 5 16 File Format page 5 10 File Name Entry page 5 17 Subject Body page 5 18 JobFinish Notice page 5 21 FAX Resolution Refer to the FAX Operation Guide FAX...

Page 11: ...tion Menu key Collate page 3 15 Paper Selection page 4 3 Duplex page 3 12 File Name Entry page 5 17 JobFinish Notice page 4 14 Print Override page 4 17 Encrypted PDF TIFF Print page 6 3 XPS FitTo Page page 6 4 Document Box key When saving to USB memory Function Menu key Color Selection page 5 15 Original Size page 5 2 Original Image page 5 12 Scan Resolution page 5 14 Storing Size Zoom page 5 5 Or...

Page 12: ... page Report Report Print Menu Map page 8 93 Status Page page 8 93 Font List page 8 93 Admin Rpt Set Outgoing FAX Rpt Refer to the FAX Operation Guide Incoming FAX Rpt Refer to the FAX Operation Guide Result Rpt Set Send Result E mail Folder page 8 96 FAX page 8 96 CancelBeforeSe nd page 8 96 FAX RX Result Refer to the FAX Operation Guide JobFinish Notice Refer to the FAX Operation Guide Job Log H...

Page 13: ...rface page 8 120 I F Block Set page 8 149 Security Level page 8 153 Restart page 8 119 Op Functions page 8 153 User Job Account User Login Set User Login page 11 2 Local User List page 11 6 IC Card Setting Group Auth page 11 11 NW User Property page 11 12 Job Account Set Job Accounting page 11 15 Account Report page 11 35 Total Accounting page 11 31 Each Job Account page 11 31 Account List Detail ...

Page 14: ...ize page 8 10 Cassette 1 Set page 8 12 Cassette 2 Set page 8 12 Cassette 3 Set page 8 12 Cassette 4 Set page 8 12 MP Tray Set page 8 14 Media Type Set page 8 16 Media for Auto page 8 19 Def PaperSource page 8 20 SpcialPaper Act page 8 21 Preset Limit page 8 23 Measurement page 8 24 Error Handling page 8 25 Date Setting page 8 27 Timer Setting Err Clear Timer page 8 32 Sleep Timer page 8 34 PanelRe...

Page 15: ...Print page 8 49 File Name Entry page 8 50 Subject Body page 8 51 Continuous Scan page 8 52 File Format page 8 53 File Separation page 8 54 TIFF Print page 8 55 XPS FitTo Page page 8 56 Detail Setting 2 in 1 Layout page 8 57 4 in 1 Layout page 8 58 Border Line page 8 60 Orig Binding page 8 61 Finish Binding page 8 62 Image Quality page 8 63 Color TIFF Comp page 8 64 Login Operation page 8 66 RAM Di...

Page 16: ...efer to the FAX Operation Guide Job Box page 8 88 Polling Box Refer to the FAX Operation Guide Select Key Set page 8 90 Edit Destination Address Book page 8 105 Print List page 8 105 Adjust Maint Copy Denst Adj page 8 98 Send Box Density page 8 99 Correct Bk Line page 8 100 Service Setting Service Status page 8 95 Network Status page 8 95 New Developer page 8 101 Auto DrumRefresh page 8 102 Drum R...

Page 17: ...asant To maintain the appropriate environment for copy work it is suggested that the room be properly ventilated Cautions when handling consumables CAUTION Do not attempt to incinerate the toner container or the waste toner box Dangerous sparks may cause burns Keep the toner container and the waste toner box out of the reach of children If toner happens to spill from the toner container or the was...

Page 18: ...ght Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity If the machine will not be used for an extended period of time remove the paper from the cassette and the Multi Purpose MP Tray return it to its original package and reseal it If using the FS 3140MFP the main power switch is off transmitting receiving Fax is disabled Do ...

Page 19: ... by the Center for Devices and Radiological Health CDRH of the U S Food and Drug Administration FDA This act prohibits the sale of laser products in the U S without certification and applies to laser products manufactured after Aug 1 1976 The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States On this machine the lab...

Page 20: ...at interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and recei...

Page 21: ...ler in your area or check Kyocera s website at www kyoceramita com us This warranty does not cover MFP s or accessories which a have become damaged due to operator negligence misuse accidents improper storage or unusual physical or electrical stress b have used parts or supplies which are not genuine Kyocera brand parts or supplies c have been installed or serviced by a technician not employed by ...

Page 22: ...iation exposure These labels are attached to the laser scanner unit inside the machine and are not in a user access area The label shown below is attached on the right side of the machine Legal Restriction on Copying Scanning It may be prohibited to copy scan copyrighted material without permission of the copyright owner Copying Scanning the following items is prohibited and may be penalized by lo...

Page 23: ...apter provides information on the following topics Legal Information xxii Regarding Trade Names xxii Energy Saving Control Function xxvi Automatic 2 Sided Copy Function xxvi Paper Recycling xxvi Energy Star ENERGY STAR Program xxvi About this Operation Guide xxvii Conventions in This Guide xxviii ...

Page 24: ...trademarks of Novell Inc IBM and IBM PC AT are trademarks of International Business Machines Corporation Power PC is a trademark of IBM in the U S A and or other countries AppleTalk Bonjour Macintosh and Mac OS are trademarks of Apple Inc registered in the U S and other countries All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc Helv...

Page 25: ...L Toolkit http www openssl org 4 The names OpenSSL Toolkit and OpenSSL Project must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact openssl core openssl org 5 Products derived from this software may not be called OpenSSL nor may OpenSSL appear in their names without prior written permission of the OpenSSL ...

Page 26: ...e following disclaimer in the documentation and or other materials provided with the distribution 3 All advertising materials mentioning features or use of this software must display the following acknowledgement This product includes cryptographic software written by Eric Young eay cryptsoft com The word cryptographic can be left out if the rouines from the library being used are not cryptographi...

Page 27: ... all copies of the Software and Typefaces and documentation as requested 6 You agree that you will not modify alter disassemble decrypt reverse engineer or decompile the Software 7 Monotype Imaging warrants that for ninety 90 days after delivery the Software will perform in accordance with Monotype Imaging published specifications and the diskette will be free from defects in material and workmans...

Page 28: ...ers Sleep when 15 minutes have passed since the device was last used The amount of time of no activity that must pass before Sleep is activated may be lengthened For more information see Sleep and Auto Sleep on page 2 8 Automatic 2 Sided Copy Function This device includes 2 sided copying as a standard function For example by copying two 1 sided originals onto a single sheet of paper as a 2 sided c...

Page 29: ... guide to using document boxes Chapter 7 Status Job Cancel Explains how to check the job status and job history and how to pause or resume jobs being printed or waiting to print Also explains how to check the device status Chapter 8 Default Setting System Menu Describes the System Menu options for general machine operation Chapter 9 Maintenance Describes cleaning and toner replacement Chapter 10 T...

Page 30: ...alic Indicates a message displayed on the Message Display Ready to copy is displayed Used to emphasize a key word phrase or references to additional information For more information refer to Sleep and Auto Sleep on page 2 8 Note Indicates supplemental information or operations for reference NOTE Important Indicates items that are required or prohibited so as to avoid problems IMPORTANT Caution Ind...

Page 31: ...1 1 1 Part Names This chapter identifies the machine parts and operation panel keys Operation Panel 1 2 Machine 1 4 ...

Page 32: ...destinations Calls the previous destination Also used to enter a pause when entering a FAX number Displays the Address Book screen where you can add edit and delete destinations Used to register call and delete destinations to the one touch key numbers 1 to 22 Displays the Copy screen where you can make settings required for copying Displays the FAX screen where you can send a FAX Displays the Sen...

Page 33: ...d scanning operations and processing for setting operations Clears entered numbers and characters Numeric keys Enter numbers and symbols Displays the function menu for copy print transmission and document box Used to select a menu item move the cursor when entering characters change a value etc Returns the Message Display to the previous screen Lights or blinks when an error occurs Selects the cho...

Page 34: ...achine 1 Platen 2 Slit Glass 3 Operation Panel 4 Top Cover 5 Front Cover 6 Toner Container Lock Lever 7 Toner Container 8 Developer Unit 9 USB Memory Slot 10 Paper Guage 11 Duplexer Front Cover 2 3 4 5 6 7 9 10 1 8 11 ...

Page 35: ...Width Guide 16 Paper Width Adjusting Tab 17 Paper Size Dial 18 Cassette 1 19 Paper Width Guides 20 Multi Purpose Tray MP tray 21 Support Tray Section of the Multi Purpose Tray 22 Handholds 23 Rear Unit 24 Fuser Cover 25 Envelope Switch 12 13 14 15 16 17 19 20 21 22 18 19 23 24 25 25 ...

Page 36: ...ent Processor Open Close Handle 32 USB interface Connector 33 Network Interface Connector indicators 34 LINE Connector 35 TEL Connector 36 Rear Cover 37 Main Power Switch 38 Power Cord Connector 39 Handholes 40 Left Cover 41 Waste Toner Box Only on products with the fax function installed 26 27 28 29 30 31 32 33 34 35 36 37 38 39 33 40 41 ...

Page 37: ...nnection Method and Preparing Cables 2 3 Connecting Cables 2 5 Power On Off 2 6 Auto Low Power Mode 2 8 Sleep and Auto Sleep 2 8 Switching the Language for Display Language 2 9 Setting Date and Time 2 11 Network Setup LAN Cable Connection 2 14 Installing Software 2 16 COMMAND CENTER Settings for E mail 2 27 Sending E mail 2 28 Preparation for sending a document to a PC 2 30 Loading Paper 2 40 Load...

Page 38: ...Included DVD ROM The following documents are contained in the included DVD ROM Product Library Refer to them as necessary Documents Operation Guide This Guide FAX Operation Guide KYOCERA COMMAND CENTER Operation Guide Printer Driver User Guide Network FAX Driver Operation Guide KMnet Viewer User Guide KM NET for Direct Printing Operation Guide PRESCRIBE Commands Technical Reference PRESCRIBE Comma...

Page 39: ...s the scanned image as a data file on the FTP Send E mail Sends the image data of scanned originals to the desired recipient as a file attached to an E mail message Send SMB Saves the scanned image as a data file on your PC MFP FAX Administrator s PC COMMAND CENTER Network settings Scanner default settings User and destination registration Network FAX TWAIN Scanning WIA Scanning TWAIN and WIA are ...

Page 40: ... use Available Standard Interfaces Function Interface Necessary Cable Printer Scanner Network FAX Network FAX and FAX functions available only in FS 3140MFP For details on Network FAX refer to the FAX Operation Guide Network interface LAN 10Base T or 100Base TX Shielded Printer TWAIN Scanning WIA Scanning USB interface USB2 0 compatible cable Hi Speed USB compliant Max 5 0 m Shielded ...

Page 41: ... the PC or your network device When using the network interface remove the cap When connecting the network cable configure the network For details refer to Network Setup LAN Cable Connection on page 2 14 3 Connect one end of the supplied power cable to the machine and the other end to a power outlet IMPORTANT Only use the power cable that comes with the machine ...

Page 42: ...indicator is lit Press the Power key When the main power indicator is off Turn the main power switch on IMPORTANT When turning off the main power switch do not turn on the main power switch again immediately Wait more than 5 seconds and then turn on the main power switch ...

Page 43: ...ne will be left unused for an extended period e g overnight turn it off at the main power switch If the machine will not be used for an even longer period of time e g vacation remove the power plug from the outlet as a safety precaution If using the FS 3140MFP note that turning the machine off at the main power switch disables fax transmission and reception CAUTION Remove paper from the cassettes ...

Page 44: ... This status is referred to as Sleep If print data is received during Sleep the print job is performed while the Message Display remains unlit If you are using the FS 3140MFP received fax data is printed out while the operation panel also remains unlit To resume press the Power key The machine will be ready to operate in about 15 seconds Note that ambient environmental conditions such as ventilati...

Page 45: ...er the user ID and password to log in NOTE The following administrator is registered in the machine at the factory Login User Name 4000 Login Password 4000 Refer to Character Entry Method on Appendix 5 for details on entering characters 3 In the Sys Menu Count menu press the U or V key to select Common Settings 4 Press the OK key The Common Settings menu appears 5 Press the U or V key to select La...

Page 46: ...Press the OK key Language appears 7 Press the U or V key to select the desired language and then press the OK key Completed is displayed and the screen returns to the Common Settings menu Language a b 2 Deutsch 3 Français 1 English ...

Page 47: ...on the main unit operation panel 2 In the Sys Menu Count menu press the U or V key to select Common Settings 3 Press the OK key The Common Settings menu appears 4 Press the U or V key to select Date Setting and press the OK key 5 A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 6 The Date Setting menu appear...

Page 48: ...e OK key Completed is displayed and the screen returns to the Date Setting menu 13 Press the U or V key to select Date Time 14 Press the OK key Date Time appears 15 Press the Y or Z key to move the cursor position press the U or V key to enter year month and day and then press the OK key Time Zone a b GMT Casablanca 01 00 Amsterdam GMT Greenwich Date Setting a b 2 Date Format 3 Time Zone Exit 4 Su...

Page 49: ... 17 Press the U or V key to select Date Format 18 Press the OK key Date Format appears 19 Press the U or V key to select the desired display format and then press the OK key Completed is displayed and the screen returns to the Date Setting menu Date Time a b Hour Min Second 11 45 50 Time Zone Greenwich Date Setting a b 1 Date Time 3 Time Zone Exit 2 Date Format Date Format a b 1 Month Day Year 3 Y...

Page 50: ...n page 8 120 or Network Security on page 8 139 NOTE When COMMAND CENTER is used network parameters and security settings can be conveniently changed and checked from your PC For more information refer to COMMAND CENTER Settings for E mail on page 2 27 Menu Submenu Setting System Network Setting TCP IP Settings TCP IP On Off IPv4 Setting DHCP On Off Bonjour On Off IP Address IP address Subnet Mask ...

Page 51: ...rame Type AppleTalk On Off WSD SCAN On Off WSD PRINT On Off IPSec IPSec On Off Rule Setting On Off Secure Protocol SSL On Off IPP Security IPP IPP over SSL IPPoverSSL only HTTP Security HTTP HTTPS HTTPS only LDAP Security Off SSL TLS STARTTLS SMTP Security Off SSL TLS STARTTLS POP3 Security1 2 3 Off SSL TLS STARTTLS LAN Interface Auto 10Base Half 10Base Full 100Base Half 100Base Full ...

Page 52: ... Mode automatically detects connected printers and installs the required software Use Custom Mode if you want to specify the printer port and select the software to be installed 1 Turn on the computer and start up Windows If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel 2 Insert the DVD ROM supplied with the printer into the optical drive of the PC In Windows 7 Win...

Page 53: ...rd connection methods 1 In the installation method selection window select Express Mode The print system detection window appears and the installer detects the connected printers If the installer does not detect a print system check that the print system is connected via USB or a network and that it is turned on Then click Refresh to search print system again NOTE While the information shown in Wi...

Page 54: ... installation 4 A window appears in which you can check the settings Check the settings carefully and then click Install NOTE If the Windows security window appears click Install this driver software anyway 5 A message appears saying that the printer has been installed successfully Click Finish to exit the printer installation wizard and return the DVD ROM main menu If the device setup dialog box ...

Page 55: ...ab 1 Select Custom Mode 2 Following the instructions in the install wizard window select the software packages to be installed and the specify the port etc For details refer to Custom Installation in the printer driver operation manual on the DVD ROM Installation on a Macintosh This section explains how to install the printer driver in Mac OS 1 Turn on the printer and the Macintosh 2 Insert the in...

Page 56: ...nly or OS X 10 5 or higher depending on your Mac OS version 5 Double click Kyocera OS X x x 6 The printer driver installation program starts up 7 Choose Select Destination Installation Type and then install the printer driver as directed by the instructions in the installation software ...

Page 57: ...is completes the printer driver installation Next specify the print settings If an IP AppleTalk or Bonjour connection is used the settings below are required If a USB connection is used the printer is automatically recognized and connected 8 Open System Preferences and click Print Fax 9 Click the plus symbol to add the installed printer driver 10 Click the IP icon for an IP connection and then ent...

Page 58: ... 2 22 NOTE AppleTalk icon is not displayed on Mac OS X 10 6 For a Bonjour connection click the default icon and select the printer for which Bonjour appears in Connection 11 Select the installed printer driver and click Add ...

Page 59: ...s because the printer settings are specified using a PPD PostScript Printer Description file the software cannot be uninstalled using the DVD ROM Product Library 1 Exit all active software applications 2 Insert the enclosed DVD ROM Product Library into the DVD ROM drive In Windows 7 Windows Server 2008 and Windows Vista the user account control window may appear Click Allow 3 Following the procedu...

Page 60: ...rs click Finish 7 If Restart Your System screen appears select whether you restart your computer or not and click Finish NOTE The software can be uninstalled from the Start menu Start the uninstaller by clicking start All Programs Kyocera Uninstall Kyocera Product Library and uninstall the software Setting TWAIN Driver Register this machine to the TWAIN Driver 1 Start the TWAIN Driver by clicking ...

Page 61: ...nvalid go to Step 7 6 Select the checkbox beside Authentication enter Login User Name up to 64 characters and Password up to 64 characters and then click OK 7 Click OK 8 The machine is registered to the PC and the machine name and model name are displayed in the Scanner List field NOTE Click Delete to delete the added machine Click Edit to change names and other settings ...

Page 62: ...s and then click Scanners and Cameras 2 Select the same name as this machine from WIA Drivers and press Properties NOTE If Windows Security and User Account Control are displayed no trouble should be found with operation after installing the driver and software we have provided Continue installation 3 Click the Settings tab and select Image Compression and the Compression Level If user login admin...

Page 63: ...ly in FS 3140MFP The procedure for accessing COMMAND CENTER is explained below 1 Launch your Web browser 2 In the Address or Location bar enter the machine s IP address E g http 192 168 48 21 The web page displays basic information about the machine and COMMAND CENTER as well as their current status 3 Select a category from the navigation bar on the left of the screen The values for each category ...

Page 64: ... machine as E mail attachments check the following The network environment used to connect this machine to the mail server A full time connection via a LAN is recommended SMTP Settings Use COMMAND CENTER to register the IP address or host name of the SMTP server If limits have been set on the size of E mail messages it may not be possible to send very large E mails Sender address The procedure for...

Page 65: ...ion The maximum length of the login user name is 64 characters Login Password When Other is selected for Authenticate the password set here will be used for authentication The maximum length of the login password is 64 characters POP before SMTP Timeout Enter the timeout in seconds if you chose POP before SMTP as the Authentication Protocol Test This will test if the SMTP connection can be success...

Page 66: ...roperties The System Properties dialog box appears Click the Computer Name tab in the window that appears and check the computer name If there is a workgroup All characters appearing in Full computer name should be entered in Host Name Example PC4050 If there is a domain The characters to the left of the first dot in Full computer name should be entered in Host Name Example pc4050 2 After checking...

Page 67: ...ame for logging onto Windows NOTE If there is a workgroup in System Properties configure the settings below to limit folder access to a specific user or group 1 From the Start menu select Control Panel Appearance and Personalization and then Folder Options Windows XP click My Computer and select Folder Options in Tools 2 Click the View tab and remove the checkmark from Use Sharing Wizard Recommend...

Page 68: ...annerdata on the local disk C 2 Right click the scannerdata folder and click Share and Advanced sharing Click the Advanced Sharing button The scannerdata Properties dialog box appears In Windows XP right click the scannerdata folder and select Sharing and Security or Sharing 3 Select the Share this folder checkbox and click the Permissions button The Permissions for scannerdata dialog box appears ...

Page 69: ...he Change and Read permissions and click the OK button In Windows XP go to step 8 NOTE Everyone gives sharing permission to everyone on the network To strengthen security it is recommended that you select Everyone and remove the Read permission checkmark 7 Click the OK button in the Advanced Sharing screen to close the screen ...

Page 70: ... tab and then click the Add button 9 Proceed in the same way as in step 5 to add a user to Group or user names 10 Select the added user select the Modify and Read execute permissions and then click the OK button Checking the Path Check the share name of the shared folder that will be the destination for the document ...

Page 71: ...50 that appears in the search results 3 Check the folder that appears Check the address bar The third and following text strings f should be entered for the path In Windows XP double click the scannerdata folder and check the address bar The text string to the right of the third backslash should be entered in Path Example scannerdata NOTE You can also specify a subfolder in the shared folder as th...

Page 72: ... Allow a program through Windows Firewall NOTE If the User Account Control dialog box appears click the Continue button 2 Click Change settings select the File and Printer Sharing checkbox and click OK Adding a port 1 From the Start menu select Control Panel System and Security and Check firewall status 2 Click Advanced settings ...

Page 73: ...2 Preparation before Use 2 37 3 Click Inbound Rules 4 Click New Rule 5 Select Port and click Next 6 Select TCP select Specific local ports enter 139 and click Next ...

Page 74: ...9 Enter Scan to SMB in Name and click Finish NOTE In Windows XP or Windows Vista follow the procedure below to set the port 1 From the Start menu select Control Panel System and Security or Security Center and then Check Firewall Status or Windows Firewall If the User Account Control dialog box appears click the Continue button ...

Page 75: ...ns tab and then the Add port button 3 Specify Add a Port settings Enter any name in Name example Scan to SMB This will be the name of the new port Enter 139 in Port Number Select TCP for Protocol 4 Click the OK button to close the Folder Options screen ...

Page 76: ...d or folded straighten it before loading Paper that is curled or folded may cause a jam CAUTION If you copy onto used paper paper already used for copying do not use paper that is stapled or clipped together This may damage the machine NOTE If printouts are curled or not neatly stapled turn the stack in the cassette upside down Avoid exposing opened paper to high temperatures and high humidity as ...

Page 77: ...ecifying Paper Size and Media Type for the Cassettes on page 2 48 The cassettes can hold paper with weights up to 120 g m2 Do not load thick paper that is heavier than 120 g m2 in the cassettes Use the multi purpose tray for paper that is heavier than 120 g m2 NOTE Statement and A6 can only be used in cassette 1 1 Pull the cassette all the way out of the printer IMPORTANT When pulling the cassette...

Page 78: ... 5 Pull the release lever and slide the paper length guide to the desired paper size When using non standard size paper move the paper width guide and paper length guide all the way out insert the paper then adjust the paper width guides and paper length guide to the size of the paper Adjust them so that they are in light contact with the paper 6 Place the paper in the paper cassette Ensure the si...

Page 79: ...maller plain paper 80 g m2 7 Set the stack of paper so that it is under the clips as shown 8 Insert the cassette into the slot in the printer Push it straight in as far as it will go There is a paper gauge on the right side of the front of the paper cassette to indicate the remaining paper supply When paper is exhausted the pointer will go down to the level of empty ...

Page 80: ...the media type to Thick The capacity of the multi purpose tray is as follows A4 or smaller plain paper 80 g m2 recycled paper or color paper 100 sheets Hagaki 1 sheet OHP film 1 sheet Envelope 5 sheets NOTE When you load custom size paper enter the paper size by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2 50 When you use special paper such as transparenci...

Page 81: ...ry to roll the paper in the opposite direction to counteract the curl Printed sheets will then come out flat When loading envelope place with the envelope flap closed and keep the printing side face up Insert envelope against the guide with the flap on the front or left side until they stop 5 Set the MP tray paper size on the printer s operation panel Refer to Specifying Paper Size and Media on pa...

Page 82: ...itches green to change the paper feed mode to envelope mode CAUTION The fuser unit inside the printer is hot Do not touch it with your hands as it may result in burn injury Acceptable Envelope Size Hagaki 148 100 mm Oufuku Hagaki 148 200 mm Youkei 2 162 114 mm Youkei 4 235 105 mm Monarch 3 7 8 7 1 2 Envelope 10 Commercial 10 4 1 8 9 1 2 Envelope DL 110 220 mm Envelope C5 162 229 mm Executive 7 1 4...

Page 83: ...velope Be sure to load it in correctly otherwise printing may be done in the wrong direction or on the wrong face NOTE When you load envelopes in the multi purpose tray select the envelope type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2 50 When you load envelopes or cardstock in the multi purpose tray Load envelope with the print side facing up Close ...

Page 84: ...printing received faxes are as shown below Plain Recycled Bond Color High Quality and Rough When the paper size dial on a cassette is set to OTHER a paper size can be set for the cassette 1 Press the System Menu Counter key on the main unit operation panel When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in NOTE Re...

Page 85: ...te in a similar fashion when you select an optional cassette Cassette 2 to 4 7 Press the OK key The Cassette 1 Set menu appears 8 Press the U or V key to select Cassette 1 Size 9 Press the OK key Cassette 1 Size appears 10 Press the U or V key to select the desired paper size and then press the OK key Completed is displayed and the screen returns to the Cassette 1 Set menu Common Settings a b 2 De...

Page 86: ...es Selectable paper sizes are as follows Inch size Letter Legal Statement Executive and Oficio II Metric size A4 A5 A6 B5 B6 Folio 16K ISO B5 Envelope 10 Commercial 10 Envelope 9 Commercial 9 Envelope 6 Commercial 6 3 4 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 and Custom Size Entry Enter the size not included in the standard size Selectable paper sizes are as...

Page 87: ...n entering characters 2 In the Sys Menu Count menu press the U or V key to select Common Settings 3 Press the OK key The Common Settings menu appears 4 Press the U or V key to select Orig Paper Set 5 Press the OK key The Orig Paper Set menu appears 6 Press the U or V key to select MP Tray Set 7 Press the OK key The MP Tray Set menu appears 8 Press the U or V key to select MP Tray Size Login User N...

Page 88: ...MP Tray Set menu 11 Press the U or V key to select MP Tray Type 12 Press the OK key MP Tray Type appears 13 Press the U or V key to select the desired paper type and then press the OK key Completed is displayed and the screen returns to the MP Tray Set menu MP Tray Size a b 2 Legala 3 Statementa 1 Lettera MP Tray Set a b 1 MP Tray Size Exit 2 MP Tray Type MP Tray Type a b 2 Transparency 3 Rough 1 ...

Page 89: ...y fall off when the document processor is opened Keep the document processor open if the original is 40 mm or thicker 2 Place the original Put the scanning side facedown and align it flush against the original size indicator plate with the back left corner as the reference point 3 Close the document processor IMPORTANT Do not push the original cover forcefully when you close it Excessive pressure ...

Page 90: ...rectangular originals Originals with cut out sections Crumpled paper Originals with folds Straighten the folds before loading Failure to do so may cause the originals to jam Originals bound with clips or staples Remove the clips or staples and straighten curls wrinkles or creases before loading Failure to do so may cause the originals to jam How to Load Originals IMPORTANT Before loading originals...

Page 91: ... the original width guides exactly fit the originals If there is a gap readjust the original width guides The gap may cause the originals to jam Ensure that loaded originals do not exceed the level indicator Exceeding the maximum level may cause the originals to jam see the figure Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be...

Page 92: ...Preparation before Use 2 56 ...

Page 93: ...tions Login Logout 3 2 One Touch Keys and Program Keys 3 3 Message Display 3 6 Copying 3 7 Printing Printing from Applications 3 16 Sending 3 18 Confirm Destination Screen 3 25 Specifying Destination 3 26 Canceling Jobs 3 29 Checking Remaining Toner and Paper 3 30 ...

Page 94: ...tails on entering characters 1 If the screen shown appears during operations enter the login user name 2 Press the V key The input cursor moves to Login Password 3 Enter the login password Press the U key to move the input cursor to Login User Name 4 Check the login user name and password are correct and press Login the Right Select key NOTE The following administrator is registered in the machine...

Page 95: ...tered 2 The destination registered to the one touch key is recalled and automatically entered on the screen IMPORTANT Any destination already entered is overwritten Program Keys Settings of various functions frequently used for copying and sending can be collectively registered as a program Then you can change the current settings of various functions to the registered settings by just pressing on...

Page 96: ... 3 seconds Menu appears 2 To replace the registered settings with the current settings press the U or V key to select Overwrite and then press the OK key A confirmation screen appears Press Yes the Left Select key to change the settings To delete the registered settings press the U or V key to select Delete and then press the OK key A confirmation screen appears Press Yes the Left Select key to de...

Page 97: ...Place the original on the platen Put the scanning side facedown in the center of Statement or A5 size scanning area NOTE For loading instructions refer to Loading Originals on page 2 53 3 Press the Program 1 The ID Card Copy function is recalled 4 Press the Start key Scanning begins 5 Turn over the original on the platen and press the Start key 6 After scanning all originals press End Scan the Rig...

Page 98: ...onal paper feeder is currently selected When this icon is displayed as or there is no paper is the cassette F The MP Tray is currently selected When this icon is displayed as L there is no paper is the MP Tray 3 Displays the size of the original s 4 Displays the current setting when there is a corresponding menu that can be selected using the left or right Select keys 5 Displays the title of the c...

Page 99: ... on page 2 53 3 The paper source for copying is the location displayed on the panel When you need to change the paper source use the Paper Selection menu If Auto is selected the most suitable paper source is automatically selected For specifying the paper source refer to Paper Selection on page 4 3 4 Use the numeric keys to enter the copy quantity Specify the desired number up to 999 5 Press the S...

Page 100: ...key Density appears 4 Press the U or V key to select Auto or Manual 5 Press the OK key When Manual is selected Manual appears Press the U or V key to select your desired density and then press the OK key Completed is displayed and the screen returns to the basic screen 6 Press the Start key Copying begins Density Adjustment Option Description Manual Adjust density using 7 levels Auto Optimum densi...

Page 101: ... OK key Original Image appears 4 Press the U or V key to select the image quality suited to the type of original 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Press the Start key Copying begins Image Quality Option Description Text Photo For originals with both text and photographs Photo For photos taken with a camera Text For originals primarily consisting...

Page 102: ...g magnifications are available Letter R 129 Statement R 141 A5 A4 64 70 25 400 Model Zoom Level OriginalCopy Inch Models Standard 100 400 Max 200 129 Statement Letter 78 Legal Letter 64 Letter Statement 50 25 Min Other 141 A5 A4 115 B5 A4 90 Folio A4 86 A4 B5 70 A4 A5 Metric Models Standard 100 400 Max 200 141 A5 A4 115 B5 A4 86 A4 B5 70 A4 A5 50 25 Min Other 129 Statement Letter 90 Folio A4 78 Le...

Page 103: ... OK key Standard Zoom appears Press the U or V key to select the desired magnification If you select Other and press the OK key you can select from additional magnifications To enter a magnification select Zoom Entry and press the OK key Zoom Entry appears Use the numeric keys to enter the any magnification 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Pres...

Page 104: ...ng Top Images on the second sides are rotated 180 Copies can be bound on the top edge facing the same orientation when turning the pages Two sided to One sided Copies each side of a two sided original onto two individual sheets The following binding options are available Binding Left Right Images on the second sides are not rotated Binding Top Images on the second sides are rotated 180 Two sided t...

Page 105: ...the binding edge of the finished copies and the original setting orientation If you select 2 sided 1 sided press Detail the Right Select key and you can select the binding edge of the original and the original setting orientation After pressing the OK key select the binding edge of the original and finished copies and the original setting orientation Function Menu a b 2 Collate T 3 Duplex T Exit 1...

Page 106: ...splayed and the screen returns to the basic screen 6 Press the Start key Copying begins If the original is placed on the platen replace it with the next one before pressing the Start key If there is no next original press End Scan the Right Select key Copying begins Orig Binding a b 2 p Top 1 o Left Right Finish Binding a b 2 p Top 1 o Left Right Orig Orientation a b 2 d Top Edge left 1 c Top Edge...

Page 107: ...pying is explained below 1 Press the Function Menu key Function Menu appears 2 Press the U or V key to select Collate 3 Press the OK key Collate appears 4 Press the U or V key to select Off or On 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Use the numeric keys to enter the number of copies and press the Start key Copying begins 3 2 1 3 2 1 3 2 1 3 2 1 Ori...

Page 108: ...log box appears 3 Click the T button next to the Name field and select this machine from the list 4 Enter the desired print quantity in the Number of copies box Enter any number up to 999 When there is more than one document select Collate to print out one by one in the sequence of the page numbers 5 Click Properties button The Properties dialog box appears 6 Select the Basic tab and click Page Si...

Page 109: ...on the multi purpose tray and select MP Tray 8 Select paper orientation either Portrait or Landscape to match the orientation of the document Selecting Rotated will print the document rotated 180 9 Click OK button to return to the Print dialog box 10 Click OK button to start printing Printing Using Half Speed Mode When printing on a paper with a smooth surface or thick paper adjust the printing sp...

Page 110: ... the SMTP server and the recipient Register the destination in the Address Book or One touch keys When the PC Folder SMB FTP is selected it is necessary to share the destination folder For setting up the PC Folder contact your administrator Detailed transmission settings to select a Document Box as the destination or to print and send the image at the same time Follow the steps below for basic sen...

Page 111: ...V key to select E mail 3 Press the OK key Address Entry appears 4 Enter the destination e mail address NOTE Destination can be specified using the Address Book or the One touch keys Refer to Specifying Destination on page 3 26 5 Press the OK key Completed is displayed and the screen returns to the basic screen NOTE If the screen for confirming the entry of a new destination page 8 88 is set to On ...

Page 112: ...ation Press Exit the Right Select key to return to the basic screen 8 Press the Start key Transmission starts NOTE If the screen for confirming the destination before transmission page 8 88 is set to On the Confirm Destination screen appears when the Start key is pressed For more information refer to Confirm Destination Screen on page 3 25 Dest Confirm a b p aaaaaaaaa N p bbbbbbbbb N Exit p Morgan...

Page 113: ... characters 1 Press the Send key Displays the screen for sending 2 Press the U or V key to select Folder SMB or Folder FTP 3 Press the OK key Host Name SMB or Host Name FTP appears 4 Enter the host name NOTE Destination can be specified using the Address Book or the One touch keys Refer to Specifying Destination on page 3 26 5 Press the OK key Path appears 6 Enter the path name Consider that the s...

Page 114: ... a new destination page 8 88 is set to On screens to confirm the entered host name and path name appear Enter the same host name and path name again and press the OK key on their respective screens Data to be entered are as follows NOTE You will be unable to send the data if you forget your login user name or login password of the destination PC Contact your administrator and check your login user...

Page 115: ... access the PC Up to 64 characters To specify a port number different from the default 139 enter using the format host name port number e g SMBhostname 140 Item Data to be entered Max characters Host Name FTP Host name or IP address of FTP server Up to 64 characters Path Path to the receiving folder For example User ScanData Otherwise the data will be saved in the home directory Up to 128 characte...

Page 116: ...nter additional destinations Up to 100 destinations can be specified 14 Press the Confirm Destination key to confirm the registered destinations Press the U or V key to select a destination and press the OK key Then you can edit or delete the destination Press Exit the Right Select key to return to the basic screen 15 Press the Start key Transmission starts NOTE If the screen for confirming the de...

Page 117: ...cel the Left Select key to return to the previous screen 2 After the checking is finished press Next the Right Select key Set original and press Start key is displayed on the screen If there are destinations that are hidden and not yet checked the screen displays Check the destination list through the end and returns to the Destination List screen Check all destinations 3 Place the original on the...

Page 118: ...registered Select Addr Book is not displayed 3 Press the U or V key to select the desired user or group and then press the OK key If you select a user the list of destinations registered to the user appears If you select a group proceed to step 5 4 Press the U or V key to select the desired destination and then press the OK key 5 Completed is displayed and the screen returns to the basic screen De...

Page 119: ...ser that starts with the entered character string at the top Search in External Address Book 1 In Ext Address Book press Menu the Right Select key Menu appears 2 Press the U or V key to select Search and then press the OK key A search screen appears Address Book a b l Fiala l Maury Menu k Design Menu a b 2 Detail 3 Search Name 1 Select Search Name A b ma S ABC Text Address Book a b l Morgan l Sall...

Page 120: ...ing a Destination on One touch Key on page 8 116 for more information on adding one touch keys Sending to Different Types of Destinations Multi Sending You can specify destinations that combine e mail addresses folders SMB or FTP and fax numbers This is referred to as Multi Sending This is useful for sending to different types of destination e mail addresses folders etc in a single operation No of...

Page 121: ...job type is displayed 3 Press the U or V key to select the job you want to stop and then press Menu the Right Select key Menu appears 4 Press the U or V key to select Cancel Job and then press the OK key A confirmation screen appears 5 Press Yes the Right Select key The screen displays Canceling and returns to the output queue of the selected job type after the job is canceled To cancel other jobs...

Page 122: ... one of 10 levels Checking Remaining Paper 1 Press the Status Job Cancel key The Status menu appears 2 Press the U or V key to select Paper Status 3 Press the OK key Paper Status appears Press the Y or Z key to switch the display of remaining paper amount among the main unit cassette optional cassette if installed and MP tray Status a b 2 Send Job Status 3 Store Job Status Pause 1 Print Job Status...

Page 123: ...chapter explains the functions available for copying Original Size 4 2 Paper Selection 4 3 Original Orientation 4 6 EcoPrint 4 8 Combine Mode 4 9 Continuous Scan 4 13 Job Finish Notice 4 14 File Name Entry 4 16 Print Override 4 17 ...

Page 124: ...al size and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 7 Press the Start key to start copying NOTE Press the Reset key to reset the settings selected in Function Menu Item Sizes Original Sizes Letter Legal Statement Executive Officio II A4 A5 A6 B5 B6 Folio 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5...

Page 125: ... Menu appears 4 Press the U or V key to select Paper Selection 5 Press the OK key Paper Selection appears 6 Press the U or V key to select the desired paper size If Auto is selected the paper matching the size of the original is selected automatically 7 Press the OK key Completed is displayed and the screen returns to the basic screen for copying 8 Press the Start key to start copying NOTE Press t...

Page 126: ...lope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 and Custom For instructions on how to specify the custom paper size Custom refer to Adding a Custom Size and Media Type for Paper to Print on page 8 10 Size Entry The input units can be changed in the System menu Refer to Switching Unit of Measurement on page 8 24 Inch models Horizontal 5 83 to 14 02 in 0 01 increments Vertical 2 76 to 8 5...

Page 127: ...y 9 Press the U or V key to select the desired paper type and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 10 Place paper in the multi purpose tray 11 Press the Start key to start copying If Add paper in MP tray is displayed during the copying process add paper in the multi purpose tray and then press the OK key Copying then resumes NOTE Press...

Page 128: ...he following functions Duplex Combine mode When placing originals on the platen When placing originals on the document processor NOTE To change the default setting for the original orientation refer to Orig Orientation on page 8 48 Top Edge Top Top Edge Left Top Edge Top Top Edge Left ...

Page 129: ...Orientation 5 Press the OK key Orig Orientation appears 6 Press the U or V key to select Top Edge Top or Top Edge Left 7 Press the OK key Completed is displayed and the screen returns to the basic screen for copying 8 Press the Start key to start copying NOTE Press the Reset key to reset the settings selected in Function Menu Function Menu a b 2 Collate T 3 Duplex T Exit 1 Paper Selection T Orig O...

Page 130: ...al 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select EcoPrint 5 Press the OK key EcoPrint appears 6 Press the U or V key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 7 Press the Start key to start copying NOTE Press the Reset key to reset the settings selected in Function Menu Function Menu a...

Page 131: ...e copy paper sizes of Folio A4 B5 Legal Oficio II Letter Statement and 16K 2 in 1 Mode For copying two originals onto a single sheet This mode can be used with Duplex mode to copy four originals onto one sheet The following 2 in 1 options and output orientations are available NOTE When placing the original on the platen be sure to copy the originals in page order Original Document processor Platen...

Page 132: ...de can be used with Duplex mode to copy eight originals onto one sheet The following 4 in 1 options and output orientations are available NOTE When placing the original on the platen be sure to copy the originals in page order Original Document processor Platen Orientation of Original Copy ...

Page 133: ... Function Menu appears 4 Press the U or V key to select Combine 5 Press the OK key Combine appears 6 Press the U or V key to select 2 in1 or 4 in 1 7 Press Detail the Right Select key 8 Press the U or V key to select the desired layout and then press the OK key None Dotted Solid Positioning Mark Function Menu a b 2 Collate T 3 Duplex T Exit 1 Paper Selection T Combine a b 2 2 in 1 3 4 in 1 1 Off 2...

Page 134: ...screen returns to the basic screen for copying 11 Press the Start key Scanning begins If the original is placed on the platen replace the original and press the Start key After scanning all originals press End Scan the Right Select key to start copying NOTE Press the Reset key to reset the settings selected in Function Menu Border Line a b 2 l Solid Line 3 m Dotted Line 1 None Orig Orientation a b...

Page 135: ...V key to select Continuous Scan 4 Press the OK key Continuous Scan appears 5 Press the U or V key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 6 Place the originals in the document processor or on the platen and press the Start key 7 Place the next original and press the Start key Repeat these steps to scan the remaining origi...

Page 136: ...nable job finish notification when making copies 1 Press the Copy key 2 Place the original 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select JobFinish Notice 5 Press the OK key JobFinish Notice appears 6 Press the U or V key to select On and then press the OK key To h_pttr owl net net Subject 1234 Job end report mail Job No 000002 Result OK End Time Wed 27 Apr 20...

Page 137: ...on If you select Address Entry enter the address of the notice destination NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 9 Press the OK key Completed is displayed and the screen returns to the basic screen for copying 10 Press the Start key to start copying Upon completion of the job an E mail notice is sent to the selected destination NOTE Press the Reset k...

Page 138: ...ress the OK key File Name Entry appears 6 Enter the file name press the OK key Additional Info appears NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 7 Enter the date job number etc on the screen and then press the OK key NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters Completed is displayed and the screen returns to the ...

Page 139: ... Press the OK key Print Override appears 4 Press the U or V key to select On 5 Press the OK key Completed is displayed the machine is put into the interruption copy mode and the basic screen appears 6 Perform the interrupt copy job in the same fashion as a normal copy job When the interrupt copy job is completed the machine resumes the suspended print job NOTE Press the Reset key to reset the sett...

Page 140: ...4 18 Copying Functions ...

Page 141: ...ing 5 7 Original Orientation 5 8 File Format 5 10 Original Image 5 12 Adjusting Density 5 13 Scan Resolution 5 14 Color Grayscale Black and White Selection 5 15 Continuous Scan 5 16 File Name Entry 5 17 Subject and Body Entry 5 18 WSD Scan 5 19 Job Finish Notice 5 21 FTP Encrypted TX 5 23 File Separation 5 24 Scanning Image using Application 5 25 ...

Page 142: ...o select the desired original size and then press the OK key Completed is displayed and the screen returns to the basic screen for sending 7 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu Item Size Original Sizes Letter Legal Statement Executive Officio II A4 A5 A6 B5 B6 Folio 16K ISO B5 Envelope 10 Envelope...

Page 143: ... Function Menu key Function Menu appears 4 Press the U or V key to select Sending Size 5 Press the OK key Sending Size appears 6 Press the U or V key to select the desired sending size Item Size Sending Sizes Same as OrigSize Legal Letter Statement Executive Offcio II A4 A5 A6 B5 B6 Folio 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki You...

Page 144: ...s the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu ...

Page 145: ...nlarge or reduce the original to match the transmission size 1 Press the Send key 2 Place the original 3 Select the transmission size 4 Press the Function Menu key Function Menu appears 5 Press the U or V key to select Zoom 6 Press the OK key Zoom appears 7 Press the U or V key to select 100 or Auto and then press the OK key Completed is displayed and the screen returns to the basic screen for sen...

Page 146: ...5 6 Sending Functions NOTE Press the Reset key to reset the settings selected in Function Menu ...

Page 147: ...y to select 1 sided or 2 sided If you select 2 sided press Detail the Right Select key select the binding edge and press the OK key and then select the original setting orientation on the next screen 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 pecify the destination and press the Start key to start sending NOTE Press the Reset key to reset the...

Page 148: ...ng the original on the document processor Use the procedure below to select the orientation when placing the originals on the platen for sending 1 Press the Send key 2 Place the original 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select Orig Orientation 5 Press the OK key Orig Orientation appears Top Edge Top Top Edge Left Top Edge Top Top Edge Left Function Menu...

Page 149: ...Edge Top or Top Edge Left 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu ...

Page 150: ...olor or Grayscale has been selected for the color mode for scanning press Detail the Right Select key and select the image quality 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending File Format Adjustable range of image quality Color mode PDF 1 Low Quality High Comp to 5 High Quality Low Comp Full Color Grayscale Black and White TIFF 1 Low Quality High...

Page 151: ...5 5 11 Sending Functions 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu ...

Page 152: ... V key to select the desired image quality 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu Item Detail Text Photo Text and photos together Photo For photos taken with a camera Text Only text no photos For OCR Fo...

Page 153: ...ess the U or V key to select Auto or Manual If you select Manual press the OK key and then select the density on the next screen 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu Item Detail Manual Adjust density ...

Page 154: ...n sending a scanned image is explained below 1 Press the Send key 2 Place the original 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select Scan Resolution 5 Press the OK key Scan Resolution appears 6 Press the U or V key to select the desired scan resolution 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify t...

Page 155: ...ion Menu key Function Menu appears 4 Press the U or V key to select Color Selection 5 Press the OK key Color Selection appears 6 Press the U or V key to select the desired color mode 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings select...

Page 156: ...ess the U or V key to select Continuous Scan 4 Press the OK key Continuous Scan appears 5 Press the U or V key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for sending 6 Specify the destination 7 Place the original and press the Start key 8 Place the next original and press the Start key Scan the remaining originals by the same procedure ...

Page 157: ... details on entering characters 6 Enter the file name press the OK key Additional Info appears NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 7 Enter the date and time job number etc on the screen and then press the OK key NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters Completed is displayed and the screen returns to the...

Page 158: ...V key to select Subject Body 5 Press the OK key Subject Entry appears 6 Enter the subject and press the OK key NOTE Up to 60 characters can be entered for the subject 7 Enter the body and press the OK key NOTE Up to 500 characters can be entered for the body Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start send...

Page 159: ... window appears click Continue If the Found New Hardware window appears click Cancel 3 During the installation double click the icon shown on the task bar to display the Driver Software Installation screen When Your devices are ready to use is displayed on the Driver Software Installation screen the installation is completed Procedure using this machine 1 Press the Send key 2 Place the originals i...

Page 160: ... key to confirm the destination and then press the Start key Transmission starts NOTE To change the destination computer press the Back key and then press Yes the Left Select key This brings you back to step 6 NOTE To use WSD Scan from your computer press From Computer in step 5 and then scan the original from the computer Select Computer a b P Computer02 P Computer03 Cancel Detail P Computer01 Pr...

Page 161: ...nd then press the OK key 8 If you select Address Book select Address Book on the next screen and press the OK key and then select the notice destination Press Menu the Right Select key select Detail on the next screen and press the OK key to view the details of the selected notice destination If you select Address Entry enter the address of the notice destination NOTE Refer to Character Entry Meth...

Page 162: ...urns to the basic screen for sending 10 Specify the destination and press the Start key to start sending When the sending is completed the finish notice is sent to the specified E mail address NOTE Press the Reset key to reset the settings selected in Function Menu ...

Page 163: ...t FTP Encrypted TX 5 Press the OK key FTP Encrypted TX appears 6 Press the U or V key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for sending NOTE Press the Reset key to reset the settings selected in Function Menu NOTE Click Advanced Secure Protocols in the COMMAND CENTER Be sure that SSL of Secure Protocol Settings is On and more than ...

Page 164: ... Press the U or V key to select File Separation 5 Press the OK key File Separation appears 6 Press the U or V key to select Each Page and then press the OK key Completed is displayed and the screen returns to the basic screen for sending 7 Specify the destination and press the Start key to start sending The scanned original is sent after being divided into files of one page each NOTE Press the Res...

Page 165: ...ible application set Auto Sleep to Off For this setting refer to Auto Sleep ON OFF on page 8 34 The following procedure is an example for scan operation using the TWAIN Driver Operate the WIA Drivers in the same manner 1 Connect your computer to the machine using a USB cable 2 Place the originals in the document processor or on the platen 3 Use the TWAIN compatible application to scan from your co...

Page 166: ...5 26 Sending Functions ...

Page 167: ...Box This chapter explains the typical procedure for utilizing Document Box Printing Documents Stored in USB Memory 6 2 Saving Documents to USB Memory Scan to USB 6 6 Removing USB Memory 6 8 Printing from a Job Box 6 9 ...

Page 168: ...ory directly into the USB memory slot If connected via a USB hub the machine may not operate correctly Printing Print documents stored in the removable USB memory 1 Plug the USB memory into the USB memory slot 2 Press the Document Box key The Document Box menu appears 3 Press the U or V key to select USB Memory 4 Press the OK key USB Memory appears 5 Press the U or V key to select the the file you...

Page 169: ...tions on page 4 1 10 Press the Start key Printing of the selected file begins IMPORTANT When removing the USB memory ensure that you use the correct removal procedure as described in Removing USB Memory on page 6 8 TIFF Print Sets the print mode for TIFF files The default setting is Paper Size 1 Follow steps 1 to 9 of Printing on page 6 2 2 Press the Function Menu key Function Menu appears 3 Press...

Page 170: ... XPS FitTo Page If you select On in this setting XPS data is scaled to fit the paper size during printing If you select Off the data is printed at its original size 1 Follow steps 1 to 8 of Printing on page 6 2 2 Press the Function Menu key Function Menu appears 3 Press the U or V key to select XPS FitTo Page 4 Press the OK key XPS FitTo Page appears 5 Press the U or V key to select Off or On 6 Pr...

Page 171: ...6 6 5 Document Box NOTE Press the Reset key to reset the settings selected in Function Menu ...

Page 172: ...nto the USB memory slot 2 Press the Document Box key The Document Box menu appears 3 Press the U or V key to select USB Memory 4 Press the OK key USB Memory appears 5 Press the U or V key to select Store File NOTE To save the data in the folder of USB memory press the U or V key to select the folder and then press Select the Right Select key followed by the OK key The machine will display document...

Page 173: ... scan settings refer to Sending Functions on page 5 1 7 Press the Start key The original is scanned and the data is stored in the USB memory IMPORTANT When removing the USB memory ensure that you use the correct removal procedure as described in Removing USB Memory on page 6 8 Ready to scan A4q 1 Sided 300x300dpi 2 Sided ScanRes ...

Page 174: ...menu appears NOTE This is the image on the screen when a folder is selected Open is not displayed when a file is selected 5 Press the U or V key to select Remove Memory 6 Press the OK key A confirmation message appears 7 Press OK the Right Select key or remove the USB memory The screen returns to the Document Box menu Document Box a b 1 Sub Address Box 2 Polling Box 3 USB Memory USB Memory a b i F...

Page 175: ... printing only after the same 4 digit ID that was entered in the printer driver at the time of printing is entered at the operation panel The data is erased after printing For information on Private Print see Help in the printer driver The procedure for printing stored data is explained below 1 Press the Document Box key The Document Box menu appears 2 Press the U or V key to select Job Box 3 Pres...

Page 176: ...rmation screen appears Press Yes the Left Select key Completed appears and the file is deleted 11 The ID entry screen appears Enter the ID and press the OK key 12 The number of copies screen appears Set the number of copies and press the OK key 13 The file print confirmation screen appears Press Yes the Left Select key Accepted appears and printing begins Quick Copy mode This mode is used to print...

Page 177: ...ection menu appears 6 Press the U or V key to select the user 7 Press the OK key The print file selection menu appears 8 Press the U or V key to select the file to be printed and then press Select the Right Select key The selected file will be marked If you need to add another file repeat this procedure to select the file NOTE To select all files press Menu the Left Select key and select Select Al...

Page 178: ...select Delete and press the OK key The file deletion confirmation screen appears Press Yes the Left Select key Completed appears and the file is deleted 11 The number of copies screen appears Set the number of copies and press the OK key 12 The file print confirmation screen appears Press Yes the Left Select key Accepted appears and printing begins Fiala a b 2 Delete 1 Print Copies M b 1 999 copie...

Page 179: ...d pause or resume the jobs being processed or waiting to be printed This chapter also explains how to check the status of devices Checking Job Status 7 2 Checking Job History 7 8 Sending the Job Log History 7 13 Pause and Resumption of Jobs 7 18 Canceling of Jobs 7 18 Device Communication 7 19 ...

Page 180: ...ress the U or V key to select Print Job Status 3 Press the OK key Print Job Status appears Press the U or V key to check the print queue Screen Job statuses to be displayed Print Job Copy Printer FAX reception Document Box E mail reception Job Report List Printing data from removable memory Send Job FAX transmission PC SMB FTP transmission E mail Application Multiple destination Sending Job FAX us...

Page 181: ...yed in detailed information When the job name in Job Name is displayed in a short form press Detail the Right Select key to see the complete job name Press the OK key to return to the original screen The table below lists the items displayed in the Printing Jobs Status screen 0009 Detail C b Status 1 8 Processing No Item Key Detail 1 Job No Acceptance No of job 2 Type Icons that indicate the job t...

Page 182: ...by pressing Menu the Right Select key and selecting Detail in the menu that appears Press the Y or Z key to switch the display to other information items The items displayed are as follows Status status of job Accepted Time Job Name Job Type User Name Original Pages number of pages of the original Color B W color mode of the original Destination Status a b 2 Send Job Status 3 Store Job Status Paus...

Page 183: ... the desired destination and press the OK key This displays the complete name of the destination Press the OK key to return to the destination list Pressing Exit the Right Select key while the destination list is displayed brings you back to the original screen The table below lists the items displayed in the Sending Jobs Status screen No Item Key Detail 1 Job No Acceptance No of job 2 Type Icons ...

Page 184: ...ressing Menu the Right Select key and selecting Detail in the menu that appears Press the Y or Z key to switch the display to other information items The items displayed are as follows Status status of job Accepted Time Job Name Job Type User Name Original Pages number of pages of the original Color B W color mode of the original Sender Info destination information Status a b 2 Send Job Status 3 S...

Page 185: ...ation Press Detail the Right Select key in Sender Info to see the complete destination information Press the OK key to return to the original screen The table below lists the items displayed in the Storing Jobs Status screen No Display Key Details 1 Job No Acceptance No of job 2 Type Icons that indicate the job type Storing Job Scan N Storing Job FAX Storing Job Printer W 3 Job Name Job name or fi...

Page 186: ...the Status Job Cancel key The Status menu appears 2 Press the U or V key to select Print Job Log 3 Press the OK key Print Job Log appears Press the U or V key to check the print log Screen Job histories to be displayed Print Job Copy Printer FAX reception E mail reception Job Report List Printing data from removable memory Send Job FAX PC SMB FTP E mail Application Multiple destination Store Job S...

Page 187: ...me Job Name Job Type User Name Page and Copy number of pages and copies to be printed Original Page number of pages of the original Sender Info destination information When complete job name not displayed in detailed information When the job name in Job Name is displayed in a short form press Detail the Right Select key to see the complete job name Press the OK key to return to the original screen...

Page 188: ...to Send Job Status screen on page 7 4 Press the OK key or Detail the Right Select key to check the detailed information of the selected send log Press the Y or Z key to switch the display to other information items The items displayed are as follows Result Accepted Time End Time Job Name Job Type User Name Original Pages number of pages of the original Color B W color mode of the original Destinat...

Page 189: ... of the destination Press the OK key to return to the destination list Pressing Exit the Right Select key while the destination list is displayed brings you back to the original screen Displaying Store Job Log 1 Press the Status Job Cancel key The Status menu appears 2 Press the U or V key to select Store Job Log 3 Press the OK key Store Job Log appears Press the U or V key to check the store queu...

Page 190: ...of the original Sender Info destination information When complete job name not displayed in detailed information Press Detail the Right Select key in Job Name to see the complete job name Press the OK key to return to the original screen When complete destination information not displayed in detailed information Press Detail the Right Select key in Sender Info to see the complete destination infor...

Page 191: ...assword to log in NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 2 In the Sys Menu Count menu press the U or V key to select Report 3 Press the OK key The Report menu appears 4 Press the U or V key to select Job Log History 5 Press the OK key The Job Log History menu appears Sys Menu Count a b 2 Counter 3 System Exit 1 Report Login User Name L b Login Passwor...

Page 192: ...In the Destination menu press the U or V key to select Confirmation 2 Press the OK key Dest Confirm appears NOTE Press the OK key to edit delete the current destination Refer to Character Entry Method on Appendix 5 for details on entering characters 3 Press Exit the Right Select key The basic screen reappears Job Log History a b 1 Auto Sending 2 Send History Exit 3 Destination Destination a b 2 Re...

Page 193: ...y enter a destination press the U or V key to select Address Entry and then press the OK key This displays an entry screen Enter the destination address directly 3 Press the OK key Completed is displayed and the screen returns to the Destination menu NOTE If the address of the selected destination has been changed after you selected the destination from the address book is displayed before Address...

Page 194: ...meric keys to enter the number of jobs to be sent at a time 4 Press the OK key Completed is displayed and the screen returns to the Job Log History menu Manual Job Log History Transmission You can also send the job log history to the specified destinations manually Use the procedure below to send the job log history manually 1 In the Job Log History menu press the U or V key to select Send History...

Page 195: ...mail Subject Set the subject automatically entered when sending job log histories by e mail Use the procedure below to set the subject 1 In the Job Log History menu press the U or V key to select Subject 2 Press the OK key Subject appears 3 Enter the e mail subject NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 4 Press the OK key Completed is displayed and th...

Page 196: ...Left Select key Printing is paused When you press Resume the Left Select key to resume printing NOTE When you press the Back key a confirmation screen appears Press Yes the Left Select key to resume printing Canceling of Jobs For canceling jobs refer to Canceling Jobs on page 3 29 Status a b 2 Send Job Status 3 Store Job Status Pause 1 Print Job Status Print Job Status a b 0009 maury s data 0010 y...

Page 197: ... V key to select Scanner Printer or FAX 3 Press the OK key This displays the status of the device selected in step 2 4 Press the OK key The screen returns to the Status menu The items you can check are described below Scanner The information scanning pausing etc is displayed Printer Information waiting printing etc is displayed FAX The information sending waiting etc is displayed Status a b 7 Stor...

Page 198: ...pears 2 Press the U or V key to select USB Memory 3 Press the OK key This displays the status of the USB memory Press the Y or Z key to switch the display to other information items The items displayed are as follows Capacity Used Area Free Space When you press Remove the Left Select key a confirmation screen appears and you can remove the USB memory 4 Press the OK key The screen returns to the St...

Page 199: ...ngs 8 68 Printer Settings 8 74 Sending Settings 8 86 Document Box Settings 8 88 Printing Reports Sending Notice 8 93 Adjustment Maintenance 8 98 Editing Destination Address Book Adding One Touch Keys 8 105 Restarting the System 8 119 Network Setup 8 120 Network Security 8 139 Interface Block Setting 8 149 Security Level Security Level setting 8 153 Optional Functions 8 153 ...

Page 200: ...tion Defaults 8 42 Login Operation 8 66 RAM Disk Mode 8 67 How to display the Sys Menu Count menu 1 Press the System Menu Counter key on the main unit operation panel When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 2 The Sys M...

Page 201: ...ears 3 Press the U or V key to select Language 4 Press the OK key The Language menu appears The available languages are as follows English Deutsch Français Español Italiano Nederlands Português The optional languages are as follows Sys Menu Count a b 3 System 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Language a b 2 Deutsch 3 Français 1 E...

Page 202: ...al languages it is displayed in place of Portugues 5 Press the U or V key to select a language 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Korean Simplified Chinese Traditional Chinese Optional language Message display ...

Page 203: ...creen 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Item Description Status The Status Job Cancel screen the screen shown when the Status Job Cancel key is pressed appears Copy The Copy screen the screen shown when the Copy key is pressed appears Send The Send screen the screen shown when the Send key is pressed appears FAX The FAX screen the screen s...

Page 204: ... 4 Press the OK key Sound appears 5 Press the U or V key to select Buzzer 6 Press the OK key Buzzer appears 7 Press the U or V key to select Key Confirmation Item Value Description Key Confirmation Off On Emit a sound when the control panel are pressed Job Finish Off On Emit a sound when a print job is normally completed Ready Off On Emit a sound when the warm up is completed Warning Off On Emit a...

Page 205: ...V key to select Display Bright 4 Press the OK key Display Bright appears 5 Press the U or V key to select the display brightness from Darker 3 to Lighter 3 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Original Paper Settings Register additional types and sizes of originals and paper Custom Original Size Setup Set up frequently used custom original si...

Page 206: ...eys to enter the paper length Y 8 Press the OK key Size Entry X appears 9 Use the numeric keys to enter the paper width X 10 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Input units Dimensions Inch models X 1 97 to 14 02 in 0 01 increments Y 1 97 to 8 50 in 0 01 increments Metric models X 50 to 356 mm in 1 mm increments Y 50 to 216 mm in 1 mm increments...

Page 207: ...3 Press the U or V key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears 5 Press the U or V key to select Def Orig Size 6 Press the OK key Def Orig Size appears 7 Press the U or V key to select the paper size to be used as the default value 8 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Sys Menu Count a b 3 System 4 User Job Ac...

Page 208: ... key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears Input units Dimensions Inch models Cassette X 4 13 to 8 50 in 0 01 increments Y 5 83 to 14 02 in 0 01 increments Paper Feeder Option X 5 83 to 8 50 in 0 01 increments Y 8 27 to 14 02 in 0 01 increments MP Tray X 2 75 to 8 50 in 0 01 increments Y 5 83 to 14 02 in 0 01 increments Metric models Cassette X 105 to 216 in 1...

Page 209: ...ss the OK key Size Entry Y appears 8 Use the numeric keys to enter the paper length Y 9 Press the OK key Size Entry X appears 10 Use the numeric keys to enter the paper width X 11 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Custom PaperSize a b 2 Cassette 2 Size 3 Cassette 3 Size 1 Cassette 1 Size Size Entry Y D b 5 83 14 02 x 14 02 Size Entry X D b 4 ...

Page 210: ...appears 5 Press the U or V key to select Cassette 1 Set Cassette 2 Set Cassette 3 Set or Cassette 4 Set Follow the steps below when you select the main unit cassette Cassette 1 Operate in a similar fashion Item Description Paper Size Letter Legal Statement Executive Oficio II A4 A5 A6 B5 Folio 16K ISO B5 Envelope C5 Custom Cassette 1 only Media Type Plain 105 g m2 or less Rough Recycled Preprint B...

Page 211: ...screen returns to the Cassette 1 Set menu 11 Press the U or V key to select Cassette 1 Type 12 Press the OK key Cassette 1 Type appears 13 Press the U or V key to select the paper type 14 Press the OK key Completed is displayed and the screen returns to the Cassette 1 Set menu Cassette 1 Set a b 2 Cassette 1 Type Exit 1 Cassette 1 Size Cassette 1 Size a b ISO B5 Envelope C5 Custom Cassette 1 Set a...

Page 212: ...ription Paper Size Letter Legal Statement Executive Oficio II A4 A5 A6 B5 B6 Folio 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Custom Refer to Adding a Custom Size and Media Type for Paper to Print on page 8 10 for selecting Custom Paper Size Media Type Plain 105 g m2 or less Transparency Rough Vellum 64 g m2 or less ...

Page 213: ...en returns to the MP Tray Set menu 11 Press the U or V key to select MP Tray Type 12 Press the OK key MP Tray Type appears 13 Press the U or V key to select the paper type 14 Press the OK key Completed is displayed and the screen returns to the MP Tray Set menu MP Tray Set a b 2 MP Tray Type Exit 1 MP Tray Size MP Tray Size a b 2 A5a 3 A6a 1 A4a MP Tray Set a b 1 MP Tray Size Exit 2 MP Tray Type M...

Page 214: ... Panel Duplex path MP tray Paper Cassette Plain Yes Yes Normal2 Yes Transparency Yes No Extra Heavy No Preprinted Yes Yes Normal2 Yes Labels Yes No Heavy1 No Bond Yes Yes Normal3 Yes Recycled Yes Yes Normal2 Yes Vellum Yes No Light No Rough Yes Yes Normal3 Yes Letterhead Yes Yes Normal3 Yes Color Yes Yes Normal3 Yes Prepunched Yes Yes Normal2 Yes Envelope Yes No Heavy3 No Cardstock Yes No Heavy3 N...

Page 215: ...r type for which you want to make settings 8 Press the OK key The menu for the selected paper type appears 9 Press the U or V key to select Paper Weight 10 Press the OK key The Paper Weight menu appears 11 Press the U or V key to select the weight of paper Sys Menu Count a b 3 System 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Orig Paper S...

Page 216: ...leted is displayed and the screen returns to the menu for the selected custom paper type 17 Press the U or V key to select Name 18 Press the OK key Name Entry is displayed Enter the name of the custom paper type NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 19 Press the OK key Completed is displayed and the screen returns to the menu for the selected custom ...

Page 217: ...t Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears 5 Press the U or V key to select Media for Auto 6 Press the OK key Media for Auto appears 7 Press the U or V key to select All Media Type or the paper type to be used for paper selection 8 Press the OK key Completed is displayed an...

Page 218: ... the U or V key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears 5 Press the U or V key to select Def PaperSource 6 Press the OK key Def PaperSource appears 7 Press the U or V key to select the paper source to be used preferentially 8 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b 3 System 4 User Job Account ...

Page 219: ... purpose tray load the face on which printing is supposed to be done upward When loading cover paper in a cassette load the face on which printing is supposed to be done down Use the procedure below to specify the actions performed for special paper types 1 In the Sys Menu Count menu press the U or V key to select Common Settings Item Description Adj PrintDirect Adjust print direction Print speed ...

Page 220: ...the OK key SpcialPaper Act appears 7 Press the U or V key to select Adj PrintDirect or Speed Priority 8 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Orig Paper Set a b 2 Def Orig Size 3 Custom PaperSize Exit 1 Custom Orig Size SpcialPaper Act a b 2 Speed Priority 1 Adj PrintDirect SpcialPaper ...

Page 221: ...on Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Preset Limit 4 Press the OK key The Preset Limit menu appears 5 Press the U or V key to enter the number of copies 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b 3 System 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Def...

Page 222: ...gs 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Measurement 4 Press the OK key The Measurement menu appears 5 Press the U or V key to select inch or mm 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b 3 System 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound ...

Page 223: ... specify the settings for error handling 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Error Handling 4 Press the OK key The Error Handling menu appears 5 Press the U or V key to select DuplexPaperError Item Description 1 sided Printed in 1 sided Display Error Error message to cancel ...

Page 224: ...or Handling menu 9 Press the U or V key to select PagerMismatchErr 10 Press the OK key PagerMismatchErr appears 11 Press the U or V key to select the method to handle paper mismatch 12 Press the OK key Completed is displayed and the screen returns to the Error Handling menu DuplexPaperError a b 2 Display Error 1 1 sided Error Handling a b 1 DuplexPaperError Exit 2 PaperMismatchErr PaperMismatchErr...

Page 225: ...date and time set here will be displayed on the header CAUTION Be sure to set Time Zone before the Date Time setup Use the procedure below to set the date and time 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Date Setting and press the OK key A login screen will appear Then enter the...

Page 226: ... to move to the item Hour Min Second you want to enter Press the U or V key to set each item 10 Press the OK key Completed is displayed and the screen returns to the Date Settings menu NOTE If you try to change the date time when a trial application page 8 153 is running the If you change Date Time setting trial functions will be unavailable Are you sure message is displayed To change the date tim...

Page 227: ...strator privileges to log in and press Login the Right Select key 4 The Date Settings menu appears 5 Press the U or V key to select Date Format 6 Press the OK key Date Format appears 7 Press the U or V key to select Month Day Year Day Month Year or Year Month Day 8 Press the OK key Completed is displayed and the screen returns to the Date Settings menu Sys Menu Count a b 3 System 4 User Job Accoun...

Page 228: ...ight Select key 4 The Date Settings menu appears 5 Press the U or V key to select Time Zone 6 Press the OK key Time Zone appears 7 Press the U or V key to select your location 8 Press the OK key Completed is displayed and the screen returns to the Date Settings menu NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear Sys Menu Count a b 3 Sys...

Page 229: ... and password with administrator privileges to log in and press Login the Right Select key 4 The Date Settings menu appears 5 Press the U or V key to select Summer Time 6 Press the OK key Summer Time appears 7 Press the U or V key to select Off or On 8 Press the OK key Completed is displayed and the screen returns to the Date Settings menu Sys Menu Count a b 3 System 4 User Job Account Exit 5 Comm...

Page 230: ...ull Print job cannot be processed completely Maximum Number of scanned pages Job is canceled Print overrun Job is paused KPDL error Job is canceled USB memory error Job is canceled No multi copies Press OK Auto Error Clear ON OFF Select whether to use Auto Error Clear or not Use the procedure below to specify the auto error clear setting 1 In the Sys Menu Count menu press the U or V key to select ...

Page 231: ...ve seconds The default setting is 30 seconds If you set 0 as the time errors are not displayed NOTE If you select Off for Auto Error Clear the time display does not appear Use the procedure below to set the automatic error clear delay 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Time...

Page 232: ...ayed and the screen returns to the Timer Settings menu Auto Sleep If no job runs for a certain period of time automatically enter Sleep Mode Refer to Sleep and Auto Sleep on page 2 8 for Sleep Mode Auto Sleep ON OFF Select whether to use Auto Sleep or not The default setting is On NOTE Time remaining before Auto Sleep can be modified as necessary Use the procedure below to specify the auto sleep s...

Page 233: ...the OK key Completed is displayed and the screen returns to the Timer Settings menu Sleep Timer If you select On for Auto Sleep set the amount of time to wait before Auto Sleep Options are between 1 and 240 minutes every one minute Use the procedure below to set the Auto Sleep time The default setting is 15 minutes 1 In the Sys Menu Count menu press the U or V key to select Common Settings Common ...

Page 234: ...the U or V key to select Sleep Timer 6 Press the OK key Sleep Timer appears 7 Press the U or V key to set the Sleep Timer Set the amount of time before entering the sleep state in minutes You cannot use the numeric keys to enter this value 8 Press the OK key Completed is displayed and the screen returns to the Timer Settings menu Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Login U...

Page 235: ...OK key The Common Settings menu appears 3 Press the U or V key to select Timer Setting and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 4 The Timer Settings menu appears 5 Press the U or V key to select Auto Panel Reset 6 Press the OK key Auto Panel Reset appears Sys Menu Count a b 3 Sys...

Page 236: ...he reset time 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Timer Setting and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 4 The Timer Settings menu appears 5 Press the U or...

Page 237: ...Low Power Mode refer to Auto Low Power Mode on page 2 8 Use the procedure below to set the Low Power Mode 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Timer Setting and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to lo...

Page 238: ... the machine can be operated by entering the Unlock Code Use the procedure below to set the Unusable Time 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Timer Setting and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to lo...

Page 239: ...ey End Time appears 11 Press the U or V key to set the End Time 12 Press the OK key Unlock Code appears 13 Press the U or V key or numeric keys to set the unlock code 14 Press the OK key Completed is displayed and the screen returns to the Timer Settings menu Timer Setting a b 2 Sleep Timer 3 PanelReset Timer Exit 1 Err Clear Timer Unusable Time a b 8 On Exit 7 Off Start Time a b Hour Min 00 00 Cu...

Page 240: ...o select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Color Selection 6 Press the OK key Color Selection appears Color mode Description Full Color Scan document in full color Grayscale Scan document in grayscale for smoother and finer finish...

Page 241: ...the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Scan Resolution 6 Press the OK key Scan Resolution appears 7 Press the U or V key to select 200x100dpi Norm 200x200dpi Fine 200x400dpi S Fin 300x300dpi 400x400dpi U Fin or 600x600dpi 8 Press the OK key Completed is displ...

Page 242: ... or V key to select Original Image 6 Press the OK key Original Image appears 7 Press the U or V key to select Text Photo Photo Text or for OCR 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Item Description Text Photo Text and photos together Photo For photos taken with a camera Text Only text no photos for OCR Image quality suitable for OCR software ...

Page 243: ...ction Default menu appears 5 Press the U or V key to select Density 6 Press the OK key Density appears 7 Press the U or V key to select Auto or Manual 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Item Description Manual Normal 0 Set to Normal 0 in the Manual density Auto Set to Auto density Sys Menu Count a b 3 System 4 User Job Account Exit 5 Commo...

Page 244: ...s the OK key The Function Default menu appears 5 Press the U or V key to select Zoom 6 Press the OK key Zoom appears 7 Press the U or V key to select 100 or Auto 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Item Description 100 Copy send save at actual size 100 Auto Automatically reduce or enlarge the originals to match paper size sending size Sys M...

Page 245: ... Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Collate 6 Press the OK key Collate appears 7 Press the U or V key to select Off or On 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Item Description Collate Off Collate not performed On Collate performed Sys Menu Count a b 3 System 4 User Job Accou...

Page 246: ...nction Default menu appears 5 Press the U or V key to select Orig Orientation 6 Press the OK key Orig Orientation appears 7 Press the U or V key to select c Top Edge Top or d Top Edge Left 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Item Description c Top Edge Top Select the original s top edge at the top d Top Edge Left Select the original s top e...

Page 247: ...tion Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select EcoPrint 6 Press the OK key EcoPrint appears 7 Press the U or V key to select Off or On 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Item Description Off No EcoPrint performed On EcoPrint performed Sys Menu Count a b 3 System 4 User Job Account Exit 5 ...

Page 248: ... or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select File Name Entry Item Description None No additional information available Date Adds date and time Job No Adds the job number Job No Date Adds the job number plus date and time ...

Page 249: ...the scanned originals by E mail NOTE Refer to Send as E mail on page 3 19 Refer to Character Entry Method on Appendix 5 for details on entering characters Use the procedure below to set the default e mail subject and message body 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function ...

Page 250: ...ompleted is displayed and the screen returns to the Function Default menu Continuous Scan Set the continuous scan defaults The available default settings are shown below Refer to page 4 6 for Original Orientation Use the procedure below to select the default settings for continuous scanning 1 In the Sys Menu Count menu press the U or V key to select Common Settings Function Default a b 2 Scan Reso...

Page 251: ... screen returns to the Function Default menu File Format Select the default file type to send the scanned originals The available default settings are shown below NOTE Refer to page 5 10 for file formats Use the procedure below to select the default file format Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selectio...

Page 252: ...r JPEG 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu File Separation Select the default file separation setting The available default settings are shown below 1 In the Sys Menu Count menu press the U or V key to select Common Settings Sys Menu Count a b 3 System 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound Ex...

Page 253: ...the TIFF Print default The table below shows the available settings NOTE Refer to page 6 3 for TIFF Print Use the procedure below to set the default TIFF Print setting 1 In the Sys Menu Count menu press the U or V key to select Common Settings Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection File Separation ...

Page 254: ...ault menu XPS FitTo Page Select the XPS FitTo Page default NOTE Refer to page 6 4 for XPS FitTo Page Use the procedure below to set the default XPS FitTo Page setting 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Function Default a b 2 Scan Resolution 3 FAX...

Page 255: ... Items available for the default value are as follows Use the procedure below to select the default value for layout 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection XPS FitTo Page a b 2 On 1 ...

Page 256: ...ted for Combine Items available for the default value are as follows Use the procedure below to select the default value for layout 1 In the Sys Menu Count menu press the U or V key to select Common Settings Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection Detail Setting a b 2 4 in 1 Layout 3 Border Line Exit 1 2 in 1 layout 2 in 1 Layout a b 2 e R to L 1 g L to R f T...

Page 257: ...ayout 8 Press the OK key 4 in 1 Layout appears 9 Press the U or V key to select h Right then Down i Down then Right j Left then Down or k Down then Left 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection Detail Setting...

Page 258: ... key The Function Default menu appears 5 Press the U or V key to select Detail Setting 6 Press the OK key The Detail Setting menu appears 7 Press the U or V key to select Border Line Item Description None No border line l Solid Line Draws solid border lines m Dotted Line Draws dotted border lines n Positioning Mark Puts a mark on the border line position Sys Menu Count a b 3 System 4 User Job Acco...

Page 259: ... select the default value for the binding edge of the original 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Detail Setting Border Line a b 2 l Solid Line 3 m Dotted Line 1 None Item...

Page 260: ...cted for Duplex Items available for the default value are as follows Use the procedure below to select the default value for the binding edge of the finished copies 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default Detail Setting a b 2 4 in 1 Layout 3 Border Line Exit 1 2...

Page 261: ...mat is selected Select the default value in the range from 1 Low High Comp high compression to 5 High Low Comp low compression Use the procedure below to select the default value for image quality 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default Function Default a b 2 Sc...

Page 262: ...e default value for compression method for TIFF images handled by this machine Use the procedure below to set the default value for color TIFF compression method 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default Function Default a b 2 Scan Resolution 3 FAX Resolution Exit...

Page 263: ...r V key to select Color TIFF Comp 8 Press the OK key Color TIFF Comp appears 9 Press the U or V key to select TIFF V6 or TTN2 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection Detail Setting a b 2 4 in 1 Layout 3 Border Line Exit 1 2 in 1 layout Color TIFF Comp a b 2 TTN2 1 TIF...

Page 264: ...ation 4 Press the OK key Login Operation appears 5 Press the U or V key to select Use Numeric Key or Select Character 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Item Description Use Numeric Key Use the numeric keys to select and enter characters Select Character Enter characters by selecting them from the character palette that appears Sys Menu Cou...

Page 265: ...RAM Disk Mode 4 Press the OK key RAM Disk Mode appears 5 Press the U or V key to select Off or On 6 If On is selected and the OK key is pressed the RAM disk size screen appears If Off is selected and the OK key is pressed proceed to step 8 7 Press the U or V key or the numeric keys to enter the size of the RAM disk 8 A confirmation screen appears Press Yes the Left Select key The machine is restar...

Page 266: ...dure below to set Photo Processing 1 In the Sys Menu Count menu press the U or V key to select Copy 2 Press the OK key The Copy menu appears 3 Press the U or V key to select Photo Processing 4 Press the OK key Photo Processing appears 5 Press the U or V key to select Dithering Normal or Dithering Rough Item Description Dithering Normal Sets the resolution to standard Dithering Rough Sets the resol...

Page 267: ... U or V key to select Paper Selection 4 Press the OK key Paper Selection appears 5 Press the U or V key to select Auto or Def Paper Source 6 Press the OK key Completed is displayed and the screen returns to the Copy menu Item Description Auto Automatically select the cassette containing paper in the same size as originals Def PaperSource Select paper source set by Default Paper Source refer to pag...

Page 268: ...y to select AutoPaperSelect 4 Press the OK key AutoPaperSelect appears 5 Press the U or V key to select MostSuitableSize or Same as OrigSize 6 Press the OK key Completed is displayed and the screen returns to the Copy menu Item Description MostSuitableSize Select paper based on the current zoom and the size of the original Same as OrigSize Select paper that matches the size of the original regardl...

Page 269: ...U or V key to select Copy 2 Press the OK key The Copy menu appears 3 Press the U or V key to select Auto Priority 4 Press the OK key AutoPaperSelect appears 5 Press the U or V key to select Off or On 6 Press the OK key Completed is displayed and the screen returns to the Copy menu Item Detail Off No zoom performed copied in original size On Automatic zoom performed as appropriate Sys Menu Count a ...

Page 270: ...y EcoPrint Continuous Scan File Name Entry JobFinish Notice Print Override Use the procedure below to set Select Key Set 1 In the Sys Menu Count menu press the U or V key to select Copy 2 Press the OK key The Copy menu appears 3 Press the U or V key to select Select Key Set 4 Press the OK key Select Key Set appears 5 Press the U or V key to select Left or Right Sys Menu Count a b 4 User Job Accoun...

Page 271: ...ress the U or V key to select the function you want to register to the flexible key 8 Press the OK key Completed is displayed and the screen returns to the Copy menu IMPORTANT If you try to set the function that is registered to the other flexible key you cannot set it and This function is already registered is displayed Left a b 4 Duplex 6 Combine 5 Zoom This function is already registered ...

Page 272: ...8 Duplex 8 79 Copies 8 80 Orientation 8 81 FormFeed Timeout 8 82 LF Action 8 82 CR Action 8 83 Paper Feed Mode 8 84 NOTE If user login administration is enabled you can only change the settings by logging in with administrator privileges Emulation Set Select the emulation for operating this machine by commands oriented to other types of printers Selection of emulation This machine can emulate the ...

Page 273: ...the U or V key to select the printer you want to emulate 6 Press the OK key Completed is displayed and the screen returns to the Printer menu NOTE If you select KPDL or KPDL Auto the operation after selecting the emulation is different from others If you select KPDL refer to page 8 76 If you select KPDL Auto refer to page 8 76 Sys Menu Count a b 5 Common Settings 6 CoPy Exit 7 Printer Printer a b ...

Page 274: ...uto Is Selected for Emulation If you use the KPDL Auto emulation mode KPDL and another emulation mode can be automatically switched according to the data alternative emulation For alternative emulation you can select one of the following printers The default setting is PCL6 Line Printer IBM Proprinter DIABLO 630 EPSON LQ 850 PCL6 Also as when you select KPDL Auto set whether or not to output KPDL ...

Page 275: ...mmended for test copies where faded printing is not a problem Use the procedure below to specify the EcoPrint setting 1 In the Sys Menu Count menu press the U or V key to select Printer 2 Press the OK key The Printer menu appears 3 Press the U or V key to select EcoPrint 4 Press the OK key EcoPrint appears 5 Press the U or V key to select Off or On Alt Emulation a b 3 DIABLO 630 4 EPSON LQ 850 5 P...

Page 276: ...key to select Printer 2 Press the OK key The Printer menu appears 3 Press the U or V key to select Override A4 LTR 4 Press the OK key Override A4 LTR appears 5 Press the U or V key to select Off or On 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Item Description On A4 and Letter are regarded as the same in size The machine will use whichever size is in the p...

Page 277: ...he U or V key to select Duplex 4 Press the OK key Duplex appears 5 Press the U or V key to select Off Bind Long Edge or Bind Short Edge 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Item Description Finish Off No duplex mode Bind Long Edge Longer edge bound Bind Short Edge Shorter edge bound Sys Menu Count a b 5 Common Settings 6 Copy Exit 7 Printer Printer a...

Page 278: ...ss the OK key The Printer menu appears 3 Press the U or V key to select Copies 4 Press the OK key Copies appears 5 Press the U or V key or the numeric keys to set the default number of copies 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Sys Menu Count a b 5 Common Settings 6 Copy Exit 7 Printer Printer a b 2 EcoPrint 3 Override A4 LTR Exit 1 Emulation Set Co...

Page 279: ... key The Printer menu appears 3 Press the U or V key to select Orientation 4 Press the OK key Orientation appears 5 Press the U or V key to select Portrait or Landscape 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Printer Printer Portrait Landscape Sys Menu Count a b 5 Common Settings 6 Copy Exit 7 Printer Printer a b 2 EcoPrint 3 Override A4 LTR Exit 1 Emul...

Page 280: ...y FormFeed Timeout appears 5 Press the U or V key to set the Form Feed Timeout You can set the timeout delay in seconds You cannot use the numeric keys to enter this value 6 Press the OK key Completed is displayed and the screen returns to the Printer menu LF Action Set the line feed action when the machine receives the line feed code character code 0AH The table below shows the available settings...

Page 281: ...machine receives the character return code character code 0DH The table below shows the available settings The default setting is CR Only Use the procedure below to specify a CR action 1 In the Sys Menu Count menu press the U or V key to select Printer Sys Menu Count a b 5 Common Settings 6 Copy Exit 7 Printer Printer a b 2 EcoPrint 3 Override A4 LTR Exit 1 Emulation Set LF Action M b 2 LF and CR ...

Page 282: ...tting is Auto Use the procedure below to set Paper Feed Mode 1 In the Sys Menu Count menu press the U or V key to select Printer 2 Press the OK key The Printer menu appears 3 Press the U or V key to select Paper Feed Mode Printer a b 2 EcoPrint 3 Override A4 LTR Exit 1 Emulation Set CR Action a b 2 LF and CR 3 Ignore CR 1 CR Only Item Description Auto Sets the paper feed direction automatically Fi...

Page 283: ...g System Menu 4 Press the OK key Paper Feed Mode appears 5 Press the U or V key to select Auto or Fixed 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Paper Feed Mode a b 2 Fixed 1 Auto ...

Page 284: ...ileges Select Key Set If you register a function to the Left Select key or Right Select key you can quickly set the function when using sending functions You can register one of the following functions to each key None Color Selection Original Size Original Image Scan Resolution Sending Size Zoom Orig Orientation Continuous Scan File Format File Name Entry Subject Body JobFinish Notice FAX Resolut...

Page 285: ...in step 5 The screen shown is the one when Left is selected 7 Press the U or V key to select the function you want to register to the flexible key 8 Press the OK key Completed is displayed and the screen returns to the Send menu IMPORTANT If you try to set the function that is registered to the other flexible key you cannot set it and This function is already registered is displayed Sys Menu Count...

Page 286: ...ed Quick Copy Jobs The procedure for setting Quick Copy Jobs is explained below 1 In the Sys Menu Count menu press the U or V key to select Document Box 2 Press the OK key The Document Box menu appears 3 Press the U or V key to select Job Box 4 Press the OK key The Job Box screen appears 5 Press the U or V key to select Quick Copy Jobs 6 Press the OK key The Quick Copy Jobs screen appears 7 Enter ...

Page 287: ...or V key to select Job Box 4 Press the OK key The Job Box screen appears 5 Press the U or V key to select JobRet Deletion 6 Press the OK key The Job Retention Deletion screen appears 7 Press the U or V key to select the period that jobs are retained 8 Press the OK key The screen returns to the Job Box screen Sys Menu Count a b 8 Send 9 FAX Exit Document Box Document Box a b 2 Job Box 3 Select Key ...

Page 288: ...f the following functions to each key for either of printing from and saving to a document box Print None Collate Paper Selection Duplex File Name Entry JobFinish Notice Print Override Encrypted PDF TIFF Print XPS FitTo Page Del afterPrint Store None Color Selection Original Size Original Image Scan Resolution Storing Size Zoom Orig Orientation Continuous Scan File Format File Name Entry JobFinish...

Page 289: ...wn is the one when Print is selected 7 Press the U or V key to select Left or Right 8 Press the OK key This displays the function selection screen for the flexible key selected in step 7 The screen shown is the one when Left is selected 9 Press the U or V key to select the function you want to register to the flexible key 10 Press the OK key Completed is displayed and the screen returns to the Doc...

Page 290: ... Setting System Menu IMPORTANT If you try to set the function that is registered to the other flexible key you cannot set it and This function is already registered is displayed This function is already registered ...

Page 291: ... also be configured NOTE If user login administration is enabled you can only print by logging in with administrator privileges Printing Reports Printable reports are as follows Menu map Outputs a menu map of this machine Status Page Check the information including current settings available memory space and optional equipment installed Menu Map Status Page Firmware Version ...

Page 292: ...V key to select Report 2 Press the OK key The Report menu appears 3 Press the U or V key to select Report Print 4 Press the OK key The Report Print menu appears 5 Press the U or V key to select Menu Map Status Page or Font List Sys Menu Count a b 2 Counter 3 System Exit 1 Report Report a b 2 Admin Rpt Set 3 Result Rpt Set Exit 1 Report Print Report Print a b 2 Status Page 3 Font List Exit 1 Menu M...

Page 293: ... detailed information is available than on the Status Page Service personnel usually print the service status pages for maintenance purpose Network Status Page Check the information including network interface firmware version network address and protocol Use the procedure below to print a Service Status Network Status 1 In the Sys Menu Count menu press the U or V key to select Adjust Maint 2 Pres...

Page 294: ...ically print a report of transmission result when a transmission is complete The table below shows the available settings The default setting is Error Only Use the procedure below to send a Result Report 1 In the Sys Menu Count menu press the U or V key to select Report Service Setting a b 2 Network Status 3 New Developer Exit 1 Service Status Print Are you sure z Network Status Yes No Item Descri...

Page 295: ...he report when canceling the operation before sending When selecting Off in both E mail Folder and FAX menu CancelBeforeSend is not displayed 7 Press the U or V key to select Off On or Error Only When selecting CancelBeforeSend press the U or V key to select Off or On 8 Press the OK key A Result Report is sent Completed is displayed and the screen returns to the Send Result menu Report a b 2 Admin...

Page 296: ...st copy density Adjustment can be made in 7 levels both in auto and manual density modes Use the procedure below to adjust the copy density 1 In the Sys Menu Count menu press the U or V key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the U or V key to select Copy Denst Adj 4 Press the OK key Copy Denst Adj appears 5 Press the U or V key to select Auto or Manual ...

Page 297: ...ys Menu Count menu press the U or V key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the U or V key to select Send Box Density 4 Press the OK key Send Box Density appears 5 Press the U or V key to select Auto or Manual 6 Press the OK key This displays the density selection screen for the mode selected in step 5 The screen shown is the one when Manual is selected ...

Page 298: ... fine characters It is recommended to keep the default Off Use the procedure below to specify the setting for correcting fine black lines 1 In the Sys Menu Count menu press the U or V key to select Adjust Maint Paper feed direction Item Description Off No correction performed On Low Correction performed The reproduction of the image becomes lower when using Off On High Correction performed Select ...

Page 299: ... the developer 1 In the Sys Menu Count menu press the U or V key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the U or V key to select Service Setting 4 Press the OK key The Service Setting menu appears 5 Press the U or V key to select New Developer Adjust Maint a b 2 Send Box Density 3 Correct Bk Line Exit 1 Copy Denst Adj Correct Bk Line a b 2 On Low 3 On High ...

Page 300: ...ity Use this setting to specify the duration of automatic drum refreshing 1 In the Sys Menu Count menu press the U or V key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the U or V key to select Service Setting New Developer Are you sure Yes No Item Description Off Disables automatic drum refreshing Standard Sets the standard duration for automatic drum refreshing...

Page 301: ...ty This is primarily used for maintenance by service personnel 1 In the Sys Menu Count menu press the U or V key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the U or V key to select Service Setting 4 Press the OK key The Service Setting menu appears 5 Press the U or V key to select Drum Refresh Service Setting a b 2 Network Status 3 New Developer Exit 1 Service ...

Page 302: ...8 104 Default Setting System Menu 6 Press the OK key A confirmation screen appears 7 Press Yes the Left Select key Drum refresh is executed Start the drum refresh Are you sure Yes No ...

Page 303: ...ration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Refer to Character Entry Method on Appendix 5 for details on entering characters Use the procedure below to register a new individual contact 1 In the Sys Menu Count menu press the U or V key to select Edit Destination 2 Press the OK key The Edit Destination menu appears 3 Press the U o...

Page 304: ... then press the OK key Registered is displayed and the screen returns to the Address Book list screen Refer to the descriptions below for how to enter each item Entering Contact Name 1 Press the Y or Z key to select Contact Name 2 Press Edit the Right Select key An entry screen appears 3 Enter the contact name If creating a new contact name the address number allocated to the destination is alread...

Page 305: ...er SMB FTP Address Folder SMB Address The table below explains the items to be entered Detail C b p E mail Address 4 7 t_maury N Edit Address Entry B b ABC Text Item Description Max No of Characters Host Name If you specify a port number other than the default 139 use the Host name port number format E g SMBhostname 140 Host name or IP address of the sending computer 64 chars Path Path to the fold...

Page 306: ...ax No of Characters Host Name If you specify a port number other than the default 21 use the Hostname port number format E g FTPhostname 140 Host name or IP address of the sending computer 64 chars Path Path to the folder used to save files E g User ScanData 128 chars Login User Name User name for folder access For example abcdnet james smith 64 chars Login Password Password for folder access 64 c...

Page 307: ...e again and press the OK key on their respective screens 11 Press Yes the Left Select key This makes a connection with the entered destination If the connection is successful Connected is displayed on the screen Press OK the Right Select key Completed is displayed and the folder SMB FTP address is registered If the connection failed Cannot connect is displayed Press OK the Right Select key The scr...

Page 308: ...uals into a group Designations in the group can be added at the same time When adding a group a maximum of 20 groups can be added in the Address Book NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Before adding a group in the Address Book the individuals to be included in the group must be added first Up t...

Page 309: ...plays the screen for editing groups NOTE If the maximum number of groups has already been registered the screen will display Registered numbers exceeded and return to the Address Book 10 Enter each item and then press the OK key Registered is displayed and the screen returns to the Address Book list screen Refer to the descriptions below for how to enter each item Edit Destination a b 2 Print List...

Page 310: ... group name is registered Entering Group Member 1 Press the Y or Z key to display Group Member 2 Press Edit the Right Select key This displays the list of destinations registered to the group 3 Press Menu the Right Select key The group editing menu appears 4 Press the U or V key to select Add Member Detail C b Group Name 1 4 Sales Section Edit Group Name A b Sales S ABC Text Detail C b Group Membe...

Page 311: ...ns to Group Member NOTE If you select an individual destination that has already been registered to the group the screen will display This address is already registered and return to the screen of step 7 Deleting member from group To delete a member registered to the group follow the procedure below 1 While Group Member is displayed press Edit the Right Select key This displays the list of destina...

Page 312: ...t Select key An entry screen appears 3 Press the U or V key or the numeric keys to enter the address number 4 Press the OK key The address number is registered NOTE If you enter an address number that is already registered the screen will display This address number is already registered and return to the screen of step 2 Editing a Destination Edit delete the destinations individuals you added to ...

Page 313: ...ion The screen shown is the one when an individual s destination is selected 9 Edit items as necessary For how to edit each item refer to Adding an Individual Destination on page 8 105 and Adding a Group on page 8 110 10 After completing editing press the OK key A confirmation screen appears 11 Press Yes the Left Select key Registered is displayed and the screen returns to the Address Book list sc...

Page 314: ...creen shown is the one when No 1 No 12 is pressed and held 2 Press the U or V key to select the key number to which you want to register the destination 3 Press the OK key The Address Book list screen appears 4 Press the U or V key to select the destination you want to register NOTE If you want to search from the Address Book refer to Search in Address Book on page 3 27 5 Press the OK key The sele...

Page 315: ... the U or V key to select Edit NOTE If you select Delete here and press the OK key you can delete the registration of the destination If you press Yes the Left Select key in the screen that appears Completed is displayed and the registration of the destination is deleted 5 Press the OK key The Address Book list screen appears 6 Press the U or V key to select the destination you want to newly regis...

Page 316: ...ult Setting System Menu 8 Press Yes the Left Select key The selected destination is registered to the one touch key overwriting the previous one Registered is displayed and the screen returns to the basic screen ...

Page 317: ...enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Restart 4 Press the OK key A confirmation screen appears 5 Press Yes the Left Select key The printer is restarted If you press No the Right Select key the printer does not restart and the screen returns to the System menu Sys Menu Co...

Page 318: ...ount menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select LAN Interface Sys Menu Count a ...

Page 319: ... settings are TCP IP Protocol On DHCP On Bonjour Off NOTE Prior to the IP address entries obtain permission from the network administrator Use the procedure below to setup the TCP IP IPv4 setting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Log...

Page 320: ... or V key to select On and then press the OK key Completed is displayed and the screen returns to the TCP IP Settings menu 10 Press the U or V key to select IPv4 Setting 11 Press the OK key The IPv4 Setting menu appears 12 Press the U or V key to select DHCP Network Setting a b 2 NetWare 3 AppleTalk Exit 1 TCP IP Settings TCP IP Settings a b 2 IPv4 Setting 3 IPv6 Setting Exit 1 TCP IP TCP IP a b 1...

Page 321: ...he U or V key to select Off and then press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu 18 Press the U or V key to select IP Address 19 Press the OK key IP Address appears 20 Use the arrow keys to enter the IP address Press the Y or Z key to move the cursor position horizontally DHCP a b 1 Off 2 On IPv4 Setting a b 1 DHCP 3 IP Address Exit 2 Bonjour Bonjour a b...

Page 322: ...keys to enter the Subnet Mask Press the Y or Z key to move the cursor position horizontally Press the U or V key or the numeric keys to enter the Subnet Mask Each 3 digits can be set between 000 and 255 IMPORTANT When the DHCP Setting page 8 126 is On the current Subnet Mask is displayed and cannot be changed When setting an Subnet Mask set the DHCP Setting page 8 126 to Off 25 Press the OK key Co...

Page 323: ...V key or the numeric keys to enter the Default Gateway Each 3 digits can be set between 000 and 255 IMPORTANT When the DHCP Setting page 8 126 is On the current Default Gateway is displayed and cannot be changed When setting an Default Gateway set the DHCP Setting page 8 126 to Off 29 Press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu Default Gateway a b 000 00...

Page 324: ... the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select TCP IP Settings 6 Press the OK key The TCP IP Settings menu appears 7 Press the U or V key to select TCP IP Sys Menu Count a b 1 Report 2 Counter Exit 3 System Login User Name L b Login Password Login System a b 2 I F ...

Page 325: ...ect IPv4 Setting 11 Press the OK key The IPv4 Setting menu appears 12 Press the U or V key to select DHCP 13 Press the OK key DHCP appears 14 Press the U or V key to select On or Off and then press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu TCP IP a b 1 Off 2 On TCP IP Settings a b 1 TCP IP 3 IPv6 Setting Exit 2 IPv4 Setting IPv4 Setting a b 2 Bonjour 3 IP Ad...

Page 326: ... the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select TCP IP Settings 6 Press the OK key The TCP IP Settings menu appears 7 Press the U or V key to select TCP IP Sys Menu Count a b 1 Report 2 Counter Exit 3 System Login User Name L b Login Password Login System a b 2 I F ...

Page 327: ...IPv4 Setting 11 Press the OK key The IPv4 Setting menu appears 12 Press the U or V key to select Bonjour 13 Press the OK key Bonjour appears 14 Press the U or V key to select On or Off and then press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu TCP IP a b 2 On 1 Off TCP IP Settings a b 1 TCP IP 3 IPv6 Setting Exit 2 IPv4 Setting IPv4 Setting a b 1 DHCP 3 IP Add...

Page 328: ...in the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select TCP IP Settings 6 Press the OK key The TCP IP Settings menu appears 7 Press the U or V key to select IPv6 Setting Sys Menu Count a b 1 Report 2 Counter Exit 3 System Login User Name L b Login Password Login System a ...

Page 329: ...e Sys Menu Count menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select NetWare IPv6 Settin...

Page 330: ...estarting the System on page 8 119 AppleTalk Setup Select the Apple Talk network connection The default setting is On Use the procedure below to setup the AppleTalk setting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key...

Page 331: ...edure below to setup the WSD SCAN setting The machine must be restarted after the setting is changed 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Sett...

Page 332: ... WSD PRINT setting The machine must be restarted after the setting is changed 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting Network Setting a b...

Page 333: ... or V key to select WSD PRINT 6 Press the OK key The WSD PRINT menu appears 7 Press the U or V key to select On or Off 8 Press the OK key Completed is displayed and the screen returns to the Network Settings menu Network Setting a b 2 NetWare 3 AppleTalk Exit 1 TCP IP Settings WSD PRINT a b 1 Off 2 On ...

Page 334: ...n Port number 21 Raw Port Select whether or not to communicate using Raw Port On z LDAP Select whether or not to use LDAP Off SNMP Select whether or not to communicate using SNMP On z SNMPv3 Set SNMPv3 Off z SMB Select whether or not to send documents using SMB On SMTP E mail TX Select whether or not to send e mail using SMTP Off POP3 E mail RX Select whether or not to receive e mail using POP3 Of...

Page 335: ...key The TCP IP Settings menu appears 7 Press the U or V key to select Protocol Detail IPP over SSL Select whether or not to use IPP over SSL SSL must be set to On in SSL Setting on page 8 140 On z z The machine must be restarted after the setting is changed The machine does not need to be restarted after the setting is changed Item Description Default Setting Restarting the System Sys Menu Count a...

Page 336: ...en shown is the one when FTP Client is selected 11 Press the U or V key to select On or Off If you select On for each of FTP Client and IPP and press the OK key a port number entry screen appears Press the U or V key or the numeric keys to set the port number 12 Press the OK key Completed is displayed and the screen returns to the Protocol Detail menu Protocol Detail a b 2 SNMPv3 3 FTP Server 1 Ne...

Page 337: ...ting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select IPSec S...

Page 338: ... HTTP port security settings SSL Make this setting Make this setting when you use SSL The default setting is Off Use the procedure below to make the setting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System me...

Page 339: ...urity Specify the protocol to be used for IPP The default setting is IPPoverSSL only Use the procedure below to make the setting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key Network Setting a b 5 WSD PRINT 6 IPSec Exi...

Page 340: ...0 Press the OK key Completed is displayed and the screen returns to the Secure Protocol menu HTTP Security Specify the protocol to be used for HTTP The default setting is HTTPS only Use the procedure below to make the setting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key System a b 2 I F Block Set 3 Security Level Exit 1 Network Setting Network Setting a b...

Page 341: ...ress the OK key Secure Protocol appears 7 Press the U or V key to select HTTP Security 8 Press the OK key HTTP Security appears 9 Press the U or V key to select HTTP HTTPS or HTTPS only 10 Press the OK key Completed is displayed and the screen returns to the Secure Protocol menu Login User Name L b Login Password Login System a b 2 I F Block Set 3 Security Level Exit 1 Network Setting Network Sett...

Page 342: ... user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting Item Description Off Do not use security employed by the LDAP server SSL TLS Encryption is applied any data communication To enable LDAP security the LDAP port may have to be changed according to the server settings Typically ...

Page 343: ...MTP E mail TX must be set to On in Protocol Detail on page 8 136 The table below shows the available settings Network Setting a b 5 WSD PRINT 6 IPSec Exit 7 Secure Protocol Secure Protocol a b 2 IPP Security 3 HTTP Security Exit 4 LDAP Security LDAP Security a b 2 SSL TLS 3 STARTTLS 1 Off Item Description Off Do not use security employed by the SMTP server SSL TLS Encryption is applied any data co...

Page 344: ...Network Setting menu appears 5 Press the U or V key to select Secure Protocol 6 Press the OK key Secure Protocol appears 7 Press the U or V key to select SMTP Security 8 Press the OK key SMTP Security appears 9 Press the U or V key to select Off SSL TLS or STARTTLS Sys Menu Count a b 1 Report 2 Counter Exit 3 System Login User Name L b Login Password Login System a b 2 I F Block Set 3 Security Lev...

Page 345: ...rd with administrator privileges to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting Item Description Off Do not use security employed by the POP3 server SSL TLS Encryption is applied any data communication Encryption is applied any data communication To enable POP3 security the POP3 port may have to be changed according to the ...

Page 346: ...urity appears 9 Press the U or V key to select Off SSL TLS or STARTTLS 10 Press the OK key Completed is displayed and the screen returns to the Secure Protocol menu SNMPv3 Setting Sets up SNMPv3 The default setting is Off Use the procedure below Refer to Protocol Detail on page 8 136 about the procedures Network Setting a b 5 WSD PRINT 6 IPSec Exit 7 Secure Protocol Secure Protocol a b 4 LDAP Secu...

Page 347: ...ng is Unblock Use the procedure below to specify the USB Host setting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select I F Block Set 4 Press the OK key The I F Bl...

Page 348: ...t menu press the U or V key to select System and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select I F Block Set 4 Press the OK key The I F Block Set menu appears 5 Press the U or V key to select USB Device USB Host a b 2 Block 1 Unbl...

Page 349: ... Count menu press the U or V key to select System A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 Press the OK key The System menu appears 3 Press the U or V key to select I F Block Set 4 Press the OK key The I F Block Set menu appears 5 Press the U or V key to select Option I F USB Device a b 2 Block 1 U...

Page 350: ...ing System Menu 6 Press the OK key Option I F appears 7 Press the U or V key to select Unblock or Block 8 Press the OK key Completed is displayed and the screen returns to the System menu Option I F a b 2 Block 1 Unblock ...

Page 351: ...ervice personnel for maintenance work There is no need for customers to use this menu Optional Functions You can use the optional applications installed on this machine Opt Functions Although nothing is currently displayed when the optional functions that will be released in the future is installed the licenses can be set using this menu ...

Page 352: ...8 154 Default Setting System Menu ...

Page 353: ...9 1 9 Maintenance This chapter describes cleaning and toner replacement Cleaning 9 2 Toner Container Replacement 9 5 Replacing the Waste Toner Box 9 7 Replacing the maintenance kit MK 370 9 8 ...

Page 354: ...ot use thinner or other organic solvents Document Processor If black streaks or dirt appears in copies when using the document processor clean the slit glass with the supplied cleaning cloth The message Clean the slit glass may be displayed if the slit glass requires cleaning NOTE Wipe the slit glasses with the dry cloth Do not use water soap or solvents for cleaning 1 Open the document processor ...

Page 355: ...ste toner box replacement 1 Open the top cover and front cover 2 Lift the developer unit together with the toner container out of the machine 3 Use a lint free cloth to clean dust and dirt away from the registration roller metal 4 Insert the developer unit together with the toner container back into the machine 5 Close the top cover and front cover ...

Page 356: ...ance 6 Open the left cover Use a lint free cloth to clean dust and dirt away from the vents 7 Close the left cover 8 Use a lint free cloth to clean dust and dirt away from the vent on the right side of the machine ...

Page 357: ...cause burns Toner Container Replacement NOTE You do not have to turn machine power off before starting the replacement Any data that may be processing in the machine will be deleted if you turn the machine power off 1 Open the top cover and front cover 2 Push toner container lock lever to the right and pull out the toner container 3 Put the old toner container in the plastic bag contained in the t...

Page 358: ... Set the new toner container in the machine and push down on the top of the toner container to install it firmly in place as shown at the left 8 Close the top cover and front cover Proceed to the next section NOTE Return the exhausted toner containerto your dealer or service representative The collected toner container will be recycled or disposed in accordance with the relevant regulations 10 ...

Page 359: ... waste toner box press the lock lever and then gently remove the waste toner box NOTE Remove the waste toner box as gently as possible so as not to scatter the toner inside Do not let the opening of the waste toner box face downward 2 Close the cap to the old waste toner box after removing the box from the machine 3 To prevent toner from spilling put the old waste toner box in the plastic bag cont...

Page 360: ...eriod of time remove the power cord from the wall outlet We recommend you consult with your dealer about the additional actions you should take to avoid possible damage that may occur when the machine is used next time Moving the Machine When you move the machine Move it gently Keep it as level as possible to avoid spilling toner inside the machine Be sure to consult a service technician before at...

Page 361: ...the left cover of the document processor 2 Lift the lever to release the lock 3 Move the front side and remove the paper feed roller Replace the separation pad 1 While pressing down on the hooks x2 shown in the diagram lift up and remove the separation pad ...

Page 362: ...9 10 Maintenance Install a new paper feed roller and separation pad 1 Remove the new separation pad and paper feed roller from the maintenance kit and follow the removal procedures in reverse to install ...

Page 363: ...10 1 10 Troubleshooting This chapter explains how to solve problems with the machine Solving Malfunctions 10 2 Responding to Error Messages 10 6 Clearing Paper Jams 10 13 ...

Page 364: ...e the originals loaded correctly When placing originals on the platen place them face down and align them with the slit glass 2 53 When placing originals in the document processor place them face up 2 54 Printouts are too light Is the machine in Manual Density mode Select the correct density level 5 13 When changing the default density level adjust the density manually and choose the desired level...

Page 365: ...riginals 2 54 Is the paper loaded correctly Check the position of the paper width guides 2 54 Cannot feed originals Are the originals placed correctly When placing originals in the document processor align the original width guides securely before placing the originals 2 54 Is the paper feed roller or the separation pad dirty Wipe the paper feed roller or the separation pad with a moistened cloth ...

Page 366: ...lugged into the machine When displaying an image sent from the machine on the PC an image size is shrunk vertically or horizontally Have you selected 200 100dpi Normal or 200 400dpi Super Fine for the scan resolution Select a scan resolution other than 200 100dpi Normal or 200 400dpi Super Fine when sending an image 5 14 USB memory not recognized Check that the USB memory is securely plugged into ...

Page 367: ...he Host Name been entered properly Check the name of the computer to which data is being sent 2 30 Has the Path been entered properly Check the share name for the shared folder 2 34 Has the Login User Name been entered properly Check the domain name and login user name 3 21 Has the same domain name been used for the Host Name and Login User Name Delete the domain name and backslash from the Login ...

Page 368: ... source s cassette Pull out the cassette for the paper source displayed either the paper cassettes or optional paper feeders and check if the paper is loaded correctly Cannot connect to Authentication Server Press the OK key and check the following items Registration to Authentication Serve Password and computer address for Authentication Server Connection of Network Cannot duplex print on this pa...

Page 369: ...iled because there was insufficient space available on the RAM disk Change the size of RAM disk with the numeric keys 8 67 RAM disk error Press OK A RAM disk error has occurred Look at the error code given in place of The possible error codes and their descriptions are as follows 01 Format error Try turning the power off and on again 02 RAM disk mode is Off Turn RAM disk mode On from the operation...

Page 370: ...y error Job is canceled This job is canceled Press the OK key Removable memory is full Job is canceled This job is canceled Press the OK key Cannot feed paper set cassette 1 Is any of the paper feeders or the printer cassette upper than the selected one properly closed when one or more optional feeders are installed Close the paper feeder properly 2 41 Place original and press Start key Remove ori...

Page 371: ...e and the host name correctly 1102 The login user name is incorrect or the domain name has not been entered Enter login user name domain name and password correctly 1103 The network path name is incorrect or you do not have access to the folder specified Use COMMAND CENTER and register the path name correctly 1104 No recipient address Enter E mail address correctly 1105 E mail The SMTP protocol se...

Page 372: ...e An error has occurred 9181 The scanned original exceeds the acceptable number of pages of 999 Send the excess pages separately Error occurred Turn the main power switch off and on System error has occurred Turn the main power switch off and on Incorrect account ID The Account ID does not match Check the registered Account ID The phone receiver is off the hook Hang Up Put down the receiver File i...

Page 373: ...ch position Are envelopes printing using the envelpe mode Press the two envelope buttons to change the paper feed mode to envelope mode 2 46 Match the position of envelope swiches Is either of the envelope switches is pressed Press the both switches 2 46 The developer unit is not installed Is the developer unit installed correctly Contact your service technician Replace Process Unit Replacement of...

Page 374: ...t the modular cord correctly Is Permitted FAX No or Permitted ID No registered correctly Check Permitted FAX No and Permitted ID No FAX Operation Guide Chapter 6 Registering Permit FAX No and Registering Permit ID No Has a communication error occurred Check error codes in the TX RX Result Report and Activity Report If the error code starts with U or E perform the corresponding procedure FAX Operat...

Page 375: ...g removal be sure to remove any loose scraps of paper from inside the machine Scraps of paper left in the machine could cause subsequent jamming A page affected by a paper jam will be printed again CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned Online Help Messages When Paper Jam is displayed press Help the Left Select...

Page 376: ... and front cover to clear the error Cassette Paper Feeder Follow the steps below to clear paper jams in cassette or paper feeder 1 Pull out the cassette or optional paper feeder 2 Remove any partially fed paper NOTE Check to see if paper is loaded correctly If not reload the paper 3 Push the cassette back in securely The printer warms up and resumes printing ...

Page 377: ...n this area because it may result in burn injury 1 Pull the cassette all the way out of the printer 2 Open the duplexer s cover and remove any jammed paper 3 Push the cassette back in securely The machine warms up and resumes printing Inside the Machine Follow the steps below to clear paper jams inside the machine 1 Open the top cover and front cover ...

Page 378: ...d paper appears to be pinched by rollers pull it along the normal running direction of the paper NOTE If you cannot find a paper jam try checking inside the rear of the printer Refer to Rear Unit on page 5 18 5 Insert the developer unit together with the toner container back into the machine 6 Close the top cover and front cover The machine warms up and resumes printing ...

Page 379: ...ut NOTE If you cannot find a paper jam try checking inside the rear of the machine CAUTION The fuser unit inside the machine is hot Do not touch it with your hands as it may result in burn injury Remove jammed paper carefully 3 Close the rear cover The machine warms up and resumes printing out Document Processor Follow the steps below to clear paper jams in the document processor 1 Remove all of t...

Page 380: ...ammed original If the original is caught in the rollers or difficult to remove proceed to the next step 4 Open the document processor 5 Remove the jammed original If the original tears remove every loose scrap from inside the machine 6 Close the document processor 7 Place the originals ...

Page 381: ...11 1 11 Management This chapter explains the following operations User Login Administration 11 2 Job Accounting 11 15 Checking the Counter 11 37 ...

Page 382: ...first user login administration Enable user login administration page 11 2 T Add a user page 11 6 T Log out page 11 5 T The registered user logs in for operations page 11 5 Enabling Disabling User Login Administration This enables user login administration Select one of the following authentication methods Item Description Local Authentication User authentication based on user properties on the lo...

Page 383: ...he User Job Account menu appears 4 Press the U or V key to select User Login Set 5 Press the OK key The User Login Set menu appears 6 Press the U or V key to select User Login 7 Press the OK key User Login appears 8 Press the U or V key to select Local Authentic or Netwk Authentic and then press the OK key Sys Menu Count a b 5 User Property 6 Common Settings Exit 4 User Job Account Login User Name...

Page 384: ...e authentication server and press the OK key NOTE If the login user name and password are rejected check the following settings Network Authentication setting of the machine User property of the Authentication Server Date and time setting of the machine and the Authentication Server If you cannot login because of the setting of the machine login with any administrator registered in the local user ...

Page 385: ...er name and then press the OK key 3 Press the V key to select Login Password press the OK key enter the login password and then press the OK key 4 Check the login user name and password are correct and press Login the Right Select key Logout To log out the machine press the Logout key to return to the login user name login password entry screen Auto Logout Logout is automatically executed in the f...

Page 386: ... System Menu Counter key on the main unit operation panel 2 Press the U or V key to select User Job Account Item Description User Name Mandatory at user registration Enter the name displayed on the user list up to 32 characters Login User Name Enter the login user name to log in up to 32 characters The same login user name cannot be registered Login Password Enter the password to log in up to 64 c...

Page 387: ...he OK key Local User List appears 8 Press Menu the Right Select key press the U or V key to select Add User and then press the OK key 9 Enter the user name and press the OK key enter the login user name in the next screen and then press the OK key Login User Name L b Login Password Login User Job Account a b 2 Job Account Set 3 Unknown ID Job Exit 1 User Login Set User Login Set a b 1 User Login 3...

Page 388: ...Level press Change the Right Select key select the user access privilege and then press the OK key NOTE If the user list is for device administrator Change is not displayed 16 Press the Z key to select Account Name press Change the Right Select key select the account and then press the OK key NOTE If the user list is for device administrator and the device administrator does not log in Change is n...

Page 389: ...count A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 3 The User Job Account menu appears 4 Press the U or V key to select User Login Set 5 Press the OK key The User Login Set menu appears 6 Press the U or V key to select Local User List Sys Menu Count a b 5 User Property 6 Common Settings Exit 4 User Job A...

Page 390: ...s necessary 4 After completing changing the user information press the OK key again 5 The overwrite confirmation screen appears Press Yes the Left Select key The user information is changed and the screen returns to Local User List Deleting a user 1 Press the U or V key to select the user you want to delete and then press Menu the Right Select key 2 Press the U or V key to select Delete and then p...

Page 391: ... details on entering characters 1 Press the System Menu Counter key on the main unit operation panel 2 Press the U or V key to select User Job Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 3 The User Job Account menu appears 4 Press the U or V key to select User Login Set 5 Press the OK key The Us...

Page 392: ... Character Entry Method on Appendix 5 for details on entering characters 1 Press the System Menu Counter key on the main unit operation panel 2 Press the U or V key to select User Job Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 3 The User Job Account menu appears 4 Press the U or V key to select...

Page 393: ...d and Job Accounting is set to valid follow the procedure when the Account ID is unknown The table below shows the available settings Use the procedure below to process jobs sent from unknown users NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 1 Press the System Menu Counter key on the main unit operation panel 2 Press the U or V key to select User Job Accou...

Page 394: ...rs 4 Press the U or V key to select Unknown ID Job 5 Press the OK key Unknown ID Job appears 6 Press the U or V key to select Reject or Permit 7 Press the OK key Completed is displayed and the screen returns to the User Job Account menu Login User Name L b Login Password Login User Job Account a b 1 User Login Set 2 Job Account Set Exit 3 Unknown ID Job Unknown ID Job a b 2 Permit 1 Reject ...

Page 395: ...9 999 999 copies Resetting the print counter for each account or for all accounts combined First Job Accounting Setup Follow these steps for the first job accounting setup Enable job accounting page 11 15 T Add an account page 11 18 T Log out page 11 17 T Other users log in for operations page 11 17 Enabling Disabling Job Accounting Enable job accounting Use the procedure below to specify the job ...

Page 396: ...ss the U or V key to select On To disable job accounting select Off 9 Press the OK key Completed is displayed and the screen returns to the Job Account Set menu NOTE When the display returns to the System Menu default screen logout is automatically executed and the screen to enter the Account ID appears To continue the operation enter the Account ID User Job Account a b 1 User Login Set 3 Unknown ...

Page 397: ...sound and login will fail Enter the correct account ID By pressing Counter the Left Select key you can refer to the number of pages printed and the number of pages scanned When the screen to enter the login user name and password appears If user login administration is enabled the screen to enter the login user name and password appears Enter a login user name and password to log in Refer to Login...

Page 398: ...nistrator privileges to log in and press Login the Right Select key 3 The User Job Account menu appears 4 Press the U or V key to select Job Account Set Item Description Account Name Enter the account name up to 32 characters Account ID Enter the account ID as many as eight digits between 0 and 99999999 Restriction This Prohibits printing scanning or restricts the number of sheets to load Refer to...

Page 399: ...not be used Enter any other account ID 11 Press the U or V key to select Exit and then press the OK key Select Detail and press the OK key to see information of the registered accounts 12 Account List is displayed and the new account is added to the account list Managing Accounts This changes the registered account information or deletes the account Job Account Set a b 4 Each Job Account 6 Default...

Page 400: ...e User Job Account menu appears 4 Press the U or V key to select Job Account Set 5 Press the OK key The Job Account Set menu appears 6 Press the U or V key to select Account List 7 Press the OK key Account List appears The procedure differs depending on the details to be edited Sys Menu Count a b 5 User Property 6 Common Settings Exit 4 User Job Account Login User Name L b Login Password Login Use...

Page 401: ...cessary 4 After completing changing the account information press the OK key again A confirmation screen appears 5 Press Yes the Left Select key The account information is changed Registered is displayed and the screen returns to Account List Deleting an account 1 Press the U or V key to select the account you want to delete and then press Menu the Right Select key 2 Press the U or V key to select...

Page 402: ...ing Report on page 11 35 for details Use the procedure below to set the counting methods 1 Press the System Menu Counter key on the main unit operation panel 2 Press the U or V key to select User Job Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key NOTE Refer to Character Entry Method on Appendix 5 f...

Page 403: ...pleted is displayed and the screen returns to the Default Setting menu Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available The items that can be restricted differ depending on whether Split or Total is selected for Managing the Copier Printer Counts on page 11 22 Job Account Set a b 2 Account Report 3 Total Ac...

Page 404: ...nt Restriction Printer Limits the number of sheets used for printing Scan Restriction Others Limits the number of sheets scanned excludes copying and sending fax Fax TX Restriction Limits the number of sheets sent by fax For FS 3140MFP only Item Detail Print Restriction Limits the total number of sheets used for copying and printing Scan Restriction Others Limits the number of sheets scanned exclu...

Page 405: ...r limit number of pages in the next screen and then press the OK key 5 Repeat step 3 to 4 to set items as necessary 6 Press the OK key again A confirmation screen appears 7 Press Yes the Left Select key The restriction of use is changed Registered is displayed and the screen returns to Account List Detail C b Print Restrict 4 6 Total Off Edit Detail C b Print Restrict 4 7 Copier Off Edit Print Res...

Page 406: ...y Method on Appendix 5 for details on entering characters 3 The User Job Account menu appears 4 Press the U or V key to select Job Account Set 5 Press the OK key The Job Account Set menu appears Item Description Immediately The next job will be prohibited in sending or in storing in the box Job stops when the counter reaches its limit Subsequently Printing scanning of the job continues but the sub...

Page 407: ...ct Apply Limit 9 Press the OK key Apply Limit appears 10 Press the U or V key to select Immediately Subsequently or Alert Only 11 Press the OK key Completed is displayed and the screen returns to the Default Setting menu Default Setting a b 2 Copy Print Count 3 Counter Limit Exit 1 Apply Limit Apply Limit a b 1 Immediately 3 Alert Only 2 Subsequently ...

Page 408: ...py Restriction Sets the default restriction on the number of sheets used for copying Print Restriction Sets the default restriction on the number of sheets used for printing Scan Restriction Other Sets the default restriction on the number of sheets used for scanning excludes copying FAX TX Restriction Sets the default restriction on the number of sheets used for sending faxes For FS 3140MFP only ...

Page 409: ...elect Default Setting 7 Press the OK key The Default Setting menu appears 8 Press the U or V key to select Counter Limit 9 Press the OK key Counter Limit appears 10 Press the U or V key to select the item for which you want to set the default restriction on the number of sheets and then press the OK key Login User Name L b Login Password Login User Job Account a b 1 User Login Set 3 Unknown ID Job...

Page 410: ...he default restriction on the number of sheets and then press the OK key Completed is displayed and the screen returns to Counter Limit 12 Repeat steps 10 to 11 set other default restrictions on the number of sheets Copy Restriction D b 1 9999999 123456 ...

Page 411: ...pear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key NOTE The User Job Account menu appears Refer to Character Entry Method on Appendix 5 for details on entering characters 3 The User Job Account menu appears Item Detail Printed Pages Displays the number of pages copied and printed and the total number of pages used You can also use ...

Page 412: ...items 9 After confirming the content press the OK key The screen returns to the Total Accounting menu 10 To reset the counter press the U or V key to select Counter Reset 11 Press the OK key A confirmation screen appears User Job Account a b 1 User Login Set 3 Unknown ID Job Exit 2 Job Account Set Job Account Set a b 2 Account Report 3 Total Accounting Exit 1 Job Accounting Total Accounting a b 2 ...

Page 413: ...ter the user ID and password with administrator privileges to log in and press Login the Right Select key NOTE The User Job Account menu appears Refer to Character Entry Method on Appendix 5 for details on entering characters 3 The User Job Account menu appears 4 Press the U or V key to select Job Account Set 5 Press the OK key The Job Account Set menu appears 6 Press the U or V key to select Each...

Page 414: ...er of output sheets is restricted by an account management function the upper limit on the number of output sheets is also displayed 11 After confirming the content press the OK key The screen returns to the menu for the account 12 To reset the counter press the U or V key to select Counter Reset 13 Press the OK key A confirmation screen appears 14 Press Yes the Left Select key The counter is rese...

Page 415: ...e below to print a job accounting report 1 Press the System Menu Counter key on the main unit operation panel 2 Press the U or V key to select User Job Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key NOTE The User Job Account menu appears Refer to Character Entry Method on Appendix 5 for details on ...

Page 416: ...select Account Report and then press the OK key 7 In the confirmation screen press Yes the Left Select key A job accounting report is printed User Job Account a b 1 User Login Set 3 Unknown ID Job Exit 2 Job Account Set Job Account Set a b 2 Account Report 3 Total Accounting Exit 1 Job Accounting Print Are you sure z Total JobAccounting Yes No ...

Page 417: ...Size in the next screen and then press the OK key 4 Press the Y or Z key to check the count Item Description Printed Pages By Function You can check the number of pages copied faxed and printed and the total number of pages used FAX functions available only in FS 3140MFP By Paper Size You can check the number of pages printed for each paper size Scanned Pages You can check the number of pages copi...

Page 418: ...11 38 Management 5 After completing checking the count press the OK key The screen returns to the menu for the account ...

Page 419: ...Appendix 1 Appendix Optional Equipment Appendix 2 Character Entry Method Appendix 5 Paper Appendix 9 Specifications Appendix 18 Glossary Appendix 22 ...

Page 420: ... Cassettes 1 Expansion Memory To expand the printer memory for more complex print jobs and faster print speed you can plug in optional memory module dual in line memory module in the memory slot provided on the main controller board You can select additional memory module from 128 256 or 512 MB The maximum memory size is 768 MB NOTE The expansion memory should only be installed by your service tec...

Page 421: ...1 Turn off the machine and disconnect the power cord and interface cable 2 Remove the right cover 3 Remove the screws and the memory slot cover as shown in the figure 4 Remove the memory module from its package 5 Aligning the cutouts of the memory module with the matching keys of the socket carefully plug the memory module into the memory socket until it clicks in place Then push down the memory m...

Page 422: ...t cover Removing the Memory Module To remove a memory module remove the right cover and the memory slot cover from the machine Then carefully push out the two socket clamps Ease the memory module out of the socket to remove Verifying the expanded memory To verify that the memory module is working properly test it by printing a status page ...

Page 423: ...he character to the left of it is deleted 3 Back Key Press this key to return to the screen from which you invoked the character entry screen 4 Cursor Keys Use these to select the entry position or select a character from the character list 5 Numeric Keys Use these keys to select the character you want to enter 6 Reset Key Press this key to cancel the character entry procedure and return to the st...

Page 424: ... screen press Text the Right Select key to select the type of characters you want to enter Each time you press Text the Right Select key the character type switches as follows ABC 123 Symbol ABC NOTE By pressing on the numeric keys while entering characters you can directly display the Symbols screen File name input Report3 123 Text Current character type ABC Text 123 Text Symbols a b Text ...

Page 425: ...ic Symbol d e f D E F 3 Numeric 3 Alphabetic Symbol g h i G H I 4 Numeric 4 Alphabetic Symbol j k l J K L 5 Numeric 5 Alphabetic Symbol m n o M N O 6 Numeric 6 Alphabetic Symbol p q r s P Q R S 7 Numeric 7 Alphabetic Symbol t u v T U V 8 Numeric 8 Alphabetic Symbol w x y z W X Y Z 9 Numeric 9 Alphabetic Symbol _ space 0 Numeric 0 Alphabetic Symbol Switch between upper lowercase Numeric or decimal ...

Page 426: ...eys to display the Symbols screen Use cursor keys to select the symbol you want to enter and then press the OK key Entry When Select Character Is Selected in Login Operation Settings In the login screen that appears when user management is enabled the character entry method may vary depending on the settings Refer to Login Operation on page 8 66 If a character palette appears on the screen use cur...

Page 427: ... Prepunched High Quality Custom 1 to 8 A4 JIS B5 A5 Folio Legal Letter Oficio II Executive B6 ISO B5 Envelope C5 16K Custom 148 x 210 to 216 x 356mm 5 13 16 x 8 5 16 to 8 1 2 x 14 inches 500 80g m2 Supported types Supported paper sizes No of sheets Plain Preprinted Labels Bond Recycled Rough Vellum Letterhead Color Colour High Quality Custom 1 to 8 Letter Legal Statement Executive Oficio II A4 A5 ...

Page 428: ...e 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Other sizes Portrait 2 76 to 8 50 or 70 to 216 mm Landscape 5 83 to 14 02 or 148 to 356 mm 5 Transparency OHP film Letter A4 1 Supported types Supported paper sizes No of sheets ...

Page 429: ...per that is supported with this machine Refer to the subsequent sections for further details NOTE Some recycled paper does not meet requirements for use with this machine as listed in the Basic Paper Specifications shown below such as moisture or pulp content For this reason we recommend purchasing a small amount of recycled paper as a sample for testing prior to use Choose recycled paper that giv...

Page 430: ... 80 pulp i e not more than 20 of the total paper content consists of cotton or other fibers Supported Paper Sizes Paper of the following sizes is supported by the machine Measurements in the table take into account a 0 7 mm dimensional accuracy for length and width Corner angles must be 90 0 2 Smoothness The paper surface should be smooth but it must be uncoated With paper that is too smooth and s...

Page 431: ...n and weakening print contrast Wavy or tight edges may cause the paper to slip when it is supplied Try to keep the moisture content between 4 to 6 To maintain the right level of moisture content bear in mind the following considerations Store paper in a cool well ventilated place Store paper flat and unopened in the package Once the package is opened reseal it if the paper is not to be used for a ...

Page 432: ...igh Quality Custom 1 to 8 When using these paper and media choose that are designed specifically for copiers or page printers such as laser printers Use the multi purpose tray for transparencies thick paper vellum envelopes cardstocks and label paper Choosing Special Paper Although special paper that meets the following requirements can be used with the machine print quality will vary considerably...

Page 433: ...agaki into the multi purpose tray fan them and align the edges If the Hagaki paper is curled straighten it before loading Printing onto curled Hagaki may cause jams Use unfolded Oufuku Hagaki available at post offices Some Hagaki may still have rough edges developed by a paper cutter on the back side Remove any such rough edges by placing the Hagaki on a flat surface and rubbing the edges gently a...

Page 434: ...ulti purpose tray fan it and align the edges Some thick paper may still have rough edges developed by a paper cutter on the back side Remove any such rough edges just as with Hagaki by placing the paper on a flat surface and rubbing the edges gently a few times with a ruler Printing onto paper with rough edges may cause jams NOTE If the paper is not supplied correctly even after it is smoothed loa...

Page 435: ...9 of the Appendix The colored ink must be able to withstand the heat of printing It must be resistant to silicone oil as well Do not use paper with a treated surface such as glossy paper used for calendars Recycled Paper Recycled paper must conform to the specifications listed on the page 11 of the Appendix however its whiteness may be considered separately NOTE Before purchasing recycled paper in...

Page 436: ...o 8 Paper Size Front Cassette Maximum 8 1 2 14 A4 Duplex 8 1 2 14 A4 Minimum 5 1 2 8 1 2 A6 Duplex 7 1 4 10 1 2 A5 MP Tray Maximum 8 1 2 14 A4 Minimum 3 5 8 6 1 2 A6 Paper Capacity Front Cassette 500 sheets 80 g m2 MP Tray 100 sheets 80 g m2 plain paper A4 Letter or less Output Tray Capacity 500 sheets 80 g m2 Main Memory Standard 256MB Maximum 768MB Interface USB Hi Speed Interface 1 Print Scan T...

Page 437: ...W U S A Canada 97 9 W European countries With options 113 0 W U S A Canada 102 1 W European countries Power Consump tion Low power mode FS 3040MFP Standard 34 0 W U S A Canada 72 7 W European countries With options 37 0 W U S A Canada 73 1 W European countries FS 3140MFP Standard 42 8 W U S A Canada 74 8 W European countries With options 43 3 W U S A Canada 75 6 W European countries Power Consump ...

Page 438: ...on Windows Server 2008 Windows Server 2008 x64 Edition Windows 7 Apple Macintosh OS 10 x Page Description Language PRESCRIBE Emulations PCL6 PCL5e PCL XL KPDL3 PostScript 3 compatible Line Printer IBM Proprinter DIABLO 630 EPSON LQ 850 Item Description System requirements IBM PC AT compatible CPU Celeron 600Mhz or higher RAM 128MB or more HDD free space 20MB or more Interface Ethernet Resolution 6...

Page 439: ...marbeitsplatz vorgesehen Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden Item Description Original Feed Method Automatic feed Supported Original Types Sheet originals Paper Size Maximum Legal A4 Minimum Statement A5 Paper Weight Simplex 50 to 120 g m2 Duplex 50 to 110 g m2 Loading Capacity 50 sheets 50 to 80 g ...

Page 440: ...DP port 5353 is left open so that Bonjour will run correctly Some firewalls are set up so as to reject only certain Bonjour packets If Bonjour does not run stably check the firewall settings and ensure that Bonjour is registered on the exceptions list and that Bonjour packets are accepted If you install Bonjour on Windows XP Service Pack 2 or later the Windows firewall will be set up correctly for...

Page 441: ...yocera Page Description Language Kyocera s PostScript page description language compatible with Adobe PostScript Level 3 Multi Purpose MP Tray Use this tray instead of the cassettes when printing onto envelopes Hagaki transparencies or labels NetBEUI NetBIOS Extended User Interface An interface developed by IBM in 1985 as an update from NetBIOS It enables more advanced functions on smaller network...

Page 442: ...refix length after a forward slash For example 24 in the address 133 210 2 0 24 In this way 133 210 2 0 24 denotes the IP address 133 210 2 0 with a 24 bit prefix network section This new network address section originally part of the host address made possible by the subnet mask is referred to as the subnet address When you enter the subnet mask be sure to set the DHCP setting to Off TCP IP Trans...

Page 443: ...d after Windows Me XP from digital cameras and other peripheral devices This function replaces what TWAIN used to do the feature is provided as a part of Windows functions and improves ease of operation so that you import images directly to My Computer without using any application ...

Page 444: ...Appendix 26 ...

Page 445: ... mode Color Selection Copy 8 42 Combine Mode 2 in 1 Mode 4 9 4 in 1 Mode 4 10 Page Boundary Lines 4 11 COMMAND CENTER 2 27 Connecting LAN Cable 2 5 Power Cable 2 9 USB Cable 2 9 Connection Method 2 3 Continuous Scan Copy 4 13 Send 5 16 Conventions in This Guide xxviii Copy Adjusting Density 3 8 Collate Copying 3 15 Duplex Copying 3 12 Offset Copying 3 15 Originals 4 2 Selecting Image Quality 3 9 S...

Page 446: ...pendix 22 Document Box 6 1 Document Processor Appendix 21 How to Load Originals 2 54 Loading Originals 2 54 Not Supported Originals 2 54 Supported Originals 2 54 Document processor 1 5 Document processor open close handle 1 6 dpi Appendix 22 Duplex 3 12 8 79 Duplexer front cover 1 4 DVD ROM 2 2 E EcoPrint Mode Appendix 22 Copy 4 8 Print 8 77 E mail Send as E mail 3 19 Emulation Appendix 22 Selecti...

Page 447: ...er Size and Media 2 50 8 14 Multi purpose tray MP tray 1 5 Multi Sending Sending to Different Types of Destinations 3 28 N NetBEUI Appendix 23 NetWare 8 131 Appendix 23 Setup 8 131 Network Setup 2 14 Network Cable 2 4 Connecting 2 5 Network Interface 2 4 Network interface connector indicators 1 6 Network Security 8 139 Network Setup FTP Reception 8 136 HTTP 8 136 HTTPS 8 136 IPP over SSL 8 137 LAN...

Page 448: ...ection 4 3 Cassette 4 3 Multi Purpose Tray 4 4 Paper size dial 1 5 Paper width adjusting tab 1 5 Paper width guide 1 5 Paper width guides MP tray 1 5 Part Names 1 1 Platen 1 4 Placing Originals 2 53 POP3 Appendix 23 PostScript Appendix 23 Power Cable Connecting 2 9 Power cord connector 1 6 Power Off 2 7 Power On 2 6 PPM Appendix 23 Preparation 2 1 Preparing Cables 2 4 Printer Setup 8 74 Printer Dr...

Page 449: ... 21 Environmental Specifications Appendix 21 Printer Appendix 20 Scanner Appendix 20 Specifying Destination 3 26 Status Job Cancel 7 1 Status Page 8 93 Appendix 24 Subnet Mask Appendix 24 Support tray section of the multi purpose tray 1 5 Switching the Language 2 9 8 3 Switching Unit of Measurement 8 24 Symbols i System Menu 8 1 T TCP IP Appendix 24 TEL connector 1 6 Toner container 1 4 Toner cont...

Page 450: ...ndex Index WIA Appendix 25 WSD Scan 5 19 X XPS File formats 5 10 8 53 Saving documents to Removable USB Memory 6 6 Z Zoom Copying Auto Zoom 3 10 Manual Zoom 3 10 Preset Zoom 3 10 Zoom Mode Copy 3 10 5 5 Send 5 5 ...

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