Lanier IS450DE VRS, Supplemental Operating Instructions

Page 1: ...your document management partner Supplemental Operating Instructions IS450DE VRS IS450DE VRS IS450DE VRS IS450DE VRS Image Scanner ...

Page 2: ... and Adrenaline are registered trademarks and VirtualReScan is a trademark of Kofax Image Products All other product names and logos mentioned herein are the property of their respective companies Disclaimer The instructions and descriptions contained in this document were accurate at the time of printing However succeeding products and documents are subject to change without notice Therefore Kofa...

Page 3: ...g VirtualReScan 9 Opening the VRS Menu 10 First Time Calibration 10 VRS Menu Commands 13 Defining Exception Conditions 14 Warnings Tab 14 Selecting the Threshold 15 Selecting an Action 16 Errors Tab 16 Action Options 17 Using the Auto Resolve Manager 19 Selecting a Mode 20 Updating Image Properties 21 Using the VRS Viewer 22 Using the Zoom Menu to adjust the view 22 Using mouse buttons to adjust t...

Page 4: ...e Products Using the Profiles Tab 31 Using the Options Tab 33 VRS Refresh 34 Intelligent Contrast Adjustment Brightness Adjustment 34 Using the Analysis Tab 35 Using the About Tab 36 Previewing Images 37 Resetting VRS 38 Technical Support 39 ...

Page 5: ... can even remove color that may interfere with the data you are collecting VRS will also detect paper jams bent corners and equipment conflicts It is no longer necessary to pre sort mixed batches and in addition to the time savings post processing accuracy is increased and storage requirements are reduced For batch scans in which Optical Character Recognition OCR precision is crucial as it is for ...

Page 6: ...nner meet the following requirements PC Pentium II class PC with a 200 Mhz processor or greater Pentium II class PC with a 400 Mhz or greater grayscale scanning 64 Mbytes RAM 128 Mbytes RAM grayscale scanning Windows 95 or Windows NT 4 0 with 32 bit support Hard drive with 200 Mbytes free disk space Monitor resolution 800 x 600 minimum 1024 x 768 recommended Adrenaline 850v Hardware Accelerator so...

Page 7: ...er To install VRS under Windows NT you must have administrator rights If an earlier version of Kofax ImageControls exists on your computer you can upgrade it by completing the installation procedure in this section To install the VRS software 1 Verify that the VRS installation CD is inserted in the appropriate CD ROM drive 2 Select Start Run and do one of the following to select the path for the s...

Page 8: ...Dialog Box 2 5 Click Next The installation begins and a progress indicator stays in view until the process is done When the VRS installation finishes the Setup Complete dialog box displays similar to Figure 4 Figure 4 Setup Complete Dialog Box 6 Select the option to restart your computer immediately or to restart it later and click Finish Note It is important to restart the computer to ensure that...

Page 9: ...ove the older Kofax accelerators before you install the Adrenaline Hardware Accelerator Precautions When handling your Adrenaline Hardware Accelerator follow these precautions Keep the accelerator in its original shipping package until you are ready to install it Power off your PC before installing the accelerator Before handling the accelerator discharge static electricity from yourself and the w...

Page 10: ... the Scanner Control Unit are in the configuration illustrated below Configure the Accelerator Windows 95 After installing the Adrenaline Hardware Accelerator power on your PC Windows detects the Adrenaline Hardware Accelerator and if you have successfully installed the VRS software it automatically locates the drivers required by the accelerator ...

Page 11: ... NT 1 Select Settings Control Panel Kofax Configuration Manager The following dialog box opens Figure 6 Kofax Configuration Manager KCM Dialog Box Note If your Control Panel does not include the Kofax Configuration Manager utility the software installation was not successful 2 Click Next A dialog box opens similar to Figure 7 Figure 7 KCM Configured Accelerators Dialog Box 3 Click Next and follow ...

Page 12: ...nector attaches to the PC and the Scanner connector attaches to the scanner To connect the scanner to your PC 1 Attach the cable connector marked Kofax to the connector on the Kofax Adrenaline Hardware Accelerator in your PC 2 Attach the cable connector marked Scanner to the matching port on the scanner Attach the Kofax connector Step 1 Attach the Scanner connector Step 2 Figure 8 Connecting the S...

Page 13: ...nal that VRS is active Note During the VRS installation process the VirtualReScan Source is automatically created and set as the default scanning source If you have questions about how to select the source from your scanning application consult with your system administrator To start VRS 1 Power on your scanner 2 Start your scanning application and select the VirtualReScan Source 3 The VRS icon ap...

Page 14: ...ht click on the VirtualReScan icon to open the VRS menu Figure 10 VRS Menu 2 When using VRS the first time begin by selecting the Configure command For more information see the section Defining Exception Conditions on page 14 For information on other menu options see the next section VRS Menu Commands First Time Calibration NOTE This procedure can be repeated if the preview of the scanned original...

Page 15: ...n menu then click on OK 3 Select Source Properties 4 Verify that the settings are as follows ADF 200DPI Maximum Page Size Duplex click on OK 5 Place the 12 by 12 Calibration Sheet in ADF The Document Guides should be at maximum width Click on the Scan Page Tool from the Toolbar to scan and calibrate first image ...

Page 16: ...e display windows will be visible as in the example to the right 7 Select Source Scanner from the pull down menu in preparation for an ADF scan 8 A Window will display stating that the source is already in use click on Yes to change 9 Select Ricoh VirtualReScan Source then click on OK ...

Page 17: ...s see the section Using the Profiles Tab on page 31 Mode Use this command to select an operating mode which determines the conditions under which the VRS user interface opens during a scanning session For more information see the section Selecting a Mode on page 20 Configure Use this command to open the VRS Administration Utility dialog box which is used to define exception condition parameters Fo...

Page 18: ...bs or customize how VRS handles each exception type The settings on the VRS Administration Utility dialog box remain in effect until you change them again For detailed information on changing the settings see the sections Warnings Tab on page 14 and Errors Tab on page 16 Warnings Tab The Warnings tab lists exception conditions associated with image quality For each condition set a threshold value ...

Page 19: ...fined acceptable value in the Contrast Out of Range setting in the Warnings tab Based on this real time evaluation VRS either accepts the image and allows it to be passed on to the scanning application or intercepts it and responds according to the user defined action in the Warnings tab For example if the contrast value on the Clarity tab is 65 and the threshold is 15 on the Warnings tab VRS acce...

Page 20: ...Action When a warning condition occurs VRS handles it according to the Action setting you select For details on selecting an action type see the section Action Options on page 17 Errors Tab The Errors tab lists exception conditions caused by equipment conflicts or paper transport issues as well as one condition caused by inability to detect document edges In the Action column select the desired VR...

Page 21: ...PC Timeout Scanner is unable to respond within the predefined period of time Auto Crop Failure Due to excessive skew or other condition VRS is unable to detect the edges of the scanned document With some ISIS scanning applications VRS does not generate an error for an out of paper condition Action Options Use the Action box to define how you want VRS to handle each exception condition listed on th...

Page 22: ...rning occurs the dialog box would open with the focus on the Clarity tab where the brightness setting can be adjusted To define exception condition parameters 1 From the Windows taskbar right click on the VRS icon to open the VRS menu 2 From the VRS menu select Configure to open the VRS Administration Utility dialog box 3 Select one of the following tabs a Warnings tab The Warnings tab gives you o...

Page 23: ... are ready to scan the document again With the Auto Resolve check box cleared the Auto Resolve Manager enters manual mode and enables the Rescan VRS and Ignore buttons As a result VRS takes no action until you select one of the buttons Rescan manual mode only After reloading a document into the scanner select this button to rescan the sheet VRS manual mode only Use this button to open the VRS Inte...

Page 24: ...ccur Stop on First Page VRS dialogs open when you scan the first page of a batch and when exception conditions occur Stop Never VRS dialogs remain out of view even if exception conditions occur In this case any exceptions are passed to the scanning application unless they are defined as Ignore After installation the mode is set to Stop on Errors which opens the VRS Viewer and the VRS Interactive P...

Page 25: ...ining Exception Conditions on page 14 As defined by the active operating mode See Selecting a Mode on page 20 When you select the Preview feature See Previewing Images on page 37 When you select the VRS button from the VRS Auto Resolve Manager See Using the Auto Resolve Manager on page 19 The VRS Viewer and the VRS Interactive Properties dialog boxes open together as shown in Figure 16 You can use...

Page 26: ... with a range of image magnification levels Figure 17 VRS Viewer Zoom Menu Using the Zoom Menu to adjust the view From the Zoom menu you can select a setting to magnify or reduce the image in the Viewer Using the Fit Window setting you can view the entire image in the VRS Viewer Using mouse buttons to adjust the view In the VRS Viewer you can adjust the image view with the left and right mouse but...

Page 27: ...adjustments to resolve the condition VRS Interactive Properties Dialog Box Tabs The VRS Interactive Properties dialog box consists of the following tabs Clarity Use this tab to adjust the settings for brightness contrast and gamma correction For details see the section Using the Clarity Tab on page 25 Noise Use this tab to select image enhancement filters to apply character erosion dilation or to ...

Page 28: ...nge the settings on the VRS Interactive Properties dialog box they remain in effect until you close VRS When VRS restarts the dialog box is reset to the default settings Rescan After reloading a document into the scanner select this button when you are ready to send the sheet through the scanner again If you are using an automatic document feeder ADF you need to reload the document into the scanne...

Page 29: ...ion Utility Warnings tab settings For example if the image brightness value matches the brightness setting on the Clarity tab or falls within the range defined by the Brightness Out of Range threshold on the Warnings tab it is acceptable If the image brightness value does not fall within the acceptable range VRS intercepts the image To illustrate if the brightness level is set to 50 on the Clarity...

Page 30: ...pointer so that the intersection of the crosshairs represents the desired values for brightness and contrast Then a dotted line appears on the brightness contrast scale The horizontal dotted line represents the brightness value and the vertical dotted line represents the contrast value b To adjust the contrast and brightness separately skip to the next step 2 In the Brightness box VRS displays the...

Page 31: ...b 2 Under Enhancement Filters you can select one of the following a None Disables all the enhancement filters b Descreening Activates a shade removal filter that is useful for removing halftone patterns c Image smoothing Activates a filter that helps to smooth characters or lines that appear jagged on your image d Image cleanup Activates a filter that smooths out characters removes background nois...

Page 32: ... a Move the slider toward Small if removal of small dots will achieve the desired image quality b Move the slider toward Medium if removal of small and medium dots will achieve the desired image quality c Move the slider toward Large if removal of small medium and large dots will achieve the desired image quality ...

Page 33: ...e control arm to rotate the image If necessary you can fine tune the rotation with the Fine Angle Adjustment slider The Angle box on the Skew tab lists the current image angle When the Angle box lists 0 00 the image is not skewed Note The deskew process is designed to straighten an image rather than the text on the image Figure 21 Skew Tab If you want VRS automatically to correct any skewed images...

Page 34: ... cursor in the Angle box click the arrows to review the list of settings and click your selection b Type a value for the correction angle directly into the Angle box The valid range for the angle is 45 degrees to 45 degrees 4 Using the Fine Angle Adjustment Slider you can fine tune the deskew angle in single degree or partial degree increments as follows a By moving the slider all the way to the l...

Page 35: ... image properties VRS uses the profile Default settings unless you define and select another one From the Profiles tab you can define update load and remove profiles Figure 22 Profiles Tab To set up a profile 1 Open the VRS Interactive Properties dialog box and make selections from the Clarity Noise and Options tabs 2 Select the Profiles tab 3 In the New Profile text box assign a name to the new p...

Page 36: ... refreshed with the new settings or 1 From the VRS Interactive Properties dialog select the Profiles tab 2 From the Available Profiles list double click the name of the profile you want to use or 1 From the VRS menu select the Profiles command 2 When the Profiles submenu opens select the name of the profile you want to use Note If you change the active profile it stays in effect for the current VR...

Page 37: ... will not straighten the data on the page if the data was not straight on the original document If you prefer to correct the skew angle on an individual image basis do not select Automatic Deskew use the Skew tab settings instead See the section Using the Skew Tab on page 29 Image Crop With Automatic Deskew selected you can activate Image Crop to automatically crop any image to reflect the actual ...

Page 38: ...r to update an image when you apply property changes enable the VRS Refresh function With VRS Refresh you ensure that VRS updates images as quickly as possible Intelligent Contrast Adjustment Brightness Adjustment With Intelligent Contrast Adjustment Brightness Adjustment VRS automatically selects the optimal values for contrast and brightness This saves time and eliminates guesswork and you achie...

Page 39: ...documents that have a purple background If you are not sure how to adjust the contrast and brightness settings to achieve the best possible image quality for purple documents scan a sample page Then check the contrast and brightness values on the Analysis tab because they should be close to the values that would be appropriate for the Clarity tab Note If you are scanning in duplex mode VRS evaluat...

Page 40: ...s and e mail address for Kofax Image Products For direct access to the Internet you can do the following Click the VRS Online button to visit the VRS product web site which includes information on how to download firmware and software updates Select www kofax com to visit the Kofax Image Products web site Select www virtualrescan com to visit the VirtualReScan web site Figure 25 About Tab ...

Page 41: ...operties Dialog Box on page 23 To preview an image 1 Scan a document that is similar to the document type you plan to use for batch scanning 2 From the VRS menu select Preview to display the sample image in the VRS Viewer When you select Preview VRS always displays the last image scanned since the scanner was powered on provided that such an image exists 3 If desired use the Zoom menu to adjust th...

Page 42: ...of the Kofax technical support staff instructs you to do so To reset the VRS configuration 1 From the Windows taskbar right click on the VRS icon to open the VRS menu 2 From the VRS menu select the Reset command A progress indicator appears for a few moments as the configuration is reset for the Adrenaline Hardware Accelerator 3 From your scanning application reselect the VirtualReScan Source 4 Pr...

Page 43: ...gine you are using Operating system you are using Description of how the problem occurred including error message text Headquarters European Headquarters Kofax Image Products 16245 Laguna Canyon Road Irvine CA 92618 3603 Kofax Image Products Kranenberg 6 1731 Zellik Brussels Belgium 949 727 1733 voice 949 727 3923 fax 32 2 481 6030 Tel 32 2 463 1706 Fax Internet http www kofax com A Kofax Image Pr...

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Page 45: ...7 Clarity tab 25 Cleanup image 27 Communication error 17 Configure command 13 Connecting PC to Scanner 6 Contrast 23 25 26 contrast adjustment intelligent 34 Cover Open error 17 D descreening 27 Deskew angle 23 30 Dilation 27 DPI settings for accelerated scanning 34 E Erosion 27 Error Types Auto Crop 17 Cable disconnect 17 Communication 17 Cover open 17 No power 17 Out of Paper 17 Paper jam 17 Tim...

Page 46: ...hreshold selecting 15 Thresholds Blank Page 15 Brightness Out of Range 15 Contrast Out of Range 15 Missing Corner 15 Timeout error 17 V VirtualReScan starting 9 VRS Administration Utility dialog box 14 Action Options 17 Errors 14 Warnings 14 VRS button 19 VRS icon 9 VRS Interactive Properties dialog box 18 21 23 24 26 27 30 31 32 34 37 About tab 24 Analysis tab 24 buttons 24 Clarity tab 23 Noise t...

Page 47: ...VRS Getting Started Guide 2 Kofax Image Products ...