Lexmark X850E - Mfp, Setup Manual

Page 1: ...www lexmark com Printer and Scanner Setup Guide 3100 MFP option January 2003 ...

Page 2: ...English ...

Page 3: ...nternational Inc registered in the United States and or other countries Other trademarks are the property of their respective owners 2003 Lexmark International Inc All rights reserved UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Safety inform...

Page 4: ...p 5 Install the feed tray and paper stop 24 Step 6 Attach cables and power cords 26 Step 7 Turn on the scanner and printer 28 Step 8 Change your default copy settings 30 Step 9 Set send and receive fax information 32 Step 10 Set up network scanning 37 Step 11 Verify MFP setup 40 Step 12 Distribute MFP user instructions 41 Solve setup problems 42 ...

Page 5: ...iv Contents Maintain your scanner 43 Notices 48 ...

Page 6: ... came with the option or your printer and then return to this guide and continue setup If you encounter a problem while setting up the printer see Solve setup problems on page 42 or visit the Lexmark Web site at www lexmark com Turning off the printer If you are installing a scanner after initial printer setup turn the printer off and unplug the power cord from both the wall outlet and the printer...

Page 7: ...ep the equipment away from the direct airflow of air conditioners heaters or ventilators Keep the equipment free of sunlight humidity extremes or temperature fluctuations Keep the equipment clean dry and free of dust CAUTION The printer weighs 20 4 kg 45 lb and requires at least two people to lift it safely The space requirements for a fully configured system are Width 633 6 mm 25 in Depth 1039 0 ...

Page 8: ...configuration you ordered You may want to arrange the boxes in the order the components are assembled You can use the illustrated configurations to help lay out your boxes Printer scanner shelf and scanner Duplex unit printer scanner shelf and scanner Caster base two 500 sheet drawers duplex unit printer scanner shelf and scanner Caster base three 500 sheet drawers duplex unit printer scanner shel...

Page 9: ...e machine screws washers stabilizer screws and posts from the hardware bag CAUTION The correct stabilizer screws must be installed in each optional drawer and the duplex unit to secure the printer and options together 3 Determine which screws you need for your configuration and place the other screws into the bag The six long screws 1 are used with three 500 sheet drawers two with each 500 sheet d...

Page 10: ...from the 2000 sheet drawer carton 2000 sheet drawer Decals 16 AWG power cord Jumper cord 2 Place the decals 16 AWG power cord and jumper cord aside for later use 3 Remove the two screws inside the 2000 sheet drawer pockets Use a number 2 Phillips screwdriver to remove the screws and install the caster base If you have difficulty lifting the screws from the pockets you can wait until the next step ...

Page 11: ...t drawer over so the bottom side is up 5 Remove the four screws and rubber feet from the bottom of the 2000 sheet drawer 6 Place the caster cover on the bottom of the 2000 sheet drawer 7 Place the frame assembly inside the caster cover Drawer bottom Front ...

Page 12: ...e assembly and the caster cover and then into the holes in the bottom of the 2000 sheet drawer Each screw goes through a lock washer then a flat washer then through the frame assembly and cover 9 Tighten the screws 10 Have someone help you lift and turn the assembled 2000 sheet drawer and caster base right side up and place it on the floor ...

Page 13: ...lling the duplex unit on page 11 otherwise go to Positioning the printer on page 12 Assembling the caster base for the 500 or 250 sheet drawer 1 Remove the caster cover screws and frame assembly from the caster box and place the bag of screws aside for later use 2 Place the frame assembly on the floor 3 Align and place the caster cover on the frame assembly 4 Place the caster base in the location ...

Page 14: ...ip screwdriver to remove the rubber feet from the bottom of the 500 sheet drawer 5 Place the drawer on the caster base 6 Insert two long stabilizer screws 1 into the pockets of the 500 sheet drawer The screws go through the drawer caster cover and into the caster frame assembly 7 Tighten the screws securely 8 If you have additional 500 or 250 sheet drawers go to Installing additional 500 sheet dra...

Page 15: ...rawer The screws go through the drawer and into the top of the screws of the previously installed drawer 6 Tighten the screws securely 7 Follow steps 1 through 6 to install another 500 sheet drawer Installing 250 sheet drawers 1 Remove a 250 sheet drawer from the carton 2 Remove all packing material and tape from the drawer and paper tray 3 If you are using a table or printer stand then place the ...

Page 16: ...of the previously installed drawer or into the caster frame assembly 7 Tighten the screws securely Installing the duplex unit 1 Remove the duplex unit from the carton 2 Remove all packing material and tape 3 If you are using a table or printer stand then place the duplex unit in that location and go to Positioning the printer on page 12 otherwise continue to step 4 4 Use a flat tip screwdriver to ...

Page 17: ...8 Tighten the posts securely Positioning the printer 1 Open the printer box and then remove all items from the box 2 Make sure you have the following items Printer Power cord Setup Guide with a publications CD Operator panel language overlays Drivers CD Wire bail Operator panel protector overlay 3 Place all items except the printer aside for later use 4 If you are using a table or printer stand th...

Page 18: ... b Tighten the posts securely CAUTION The printer weighs 20 4 kg 45 lb and requires at least two people to lift it safely 9 Lower the printer onto the duplex unit optional drawer table or printer cabinet 10 Make sure the printer and duplex unit lock together securely 11 If you have memory or network options to install go to Installing printer memory and network options on page 14 otherwise go to R...

Page 19: ...pen the upper and lower front doors 2 Press down on the side door latches and open the side door Removing the shield 1 Loosen but do not remove the six screws on the shield 2 Lift the shield up and off the printer 3 Locate the connectors you want to use Memory connectors Option card connectors Firmware connectors ...

Page 20: ...he two pins on the card with the holes on the system board 4 Push in until the firmware card is firmly in place Installing an option card 1 Locate the card connectors on the system board If you are installing only one card install it in connector 1 2 Locate the two screws on the back of the printer that attach the metal plate to the slot 3 Remove and save the two screws and then remove and discard...

Page 21: ...ped with the card 7 Tighten the screws to secure the card Reattaching the shield and closing the doors 1 Align the three keyholes on the shield with the screws 2 Place the shield onto the screws and then slide the shield down 3 Tighten all six screws 4 Close the side door 5 Close the upper and lower front doors ...

Page 22: ...ridge packaging 1 Open the printer upper front door 2 Pull the print cartridge up and out 3 Remove the tabs and packaging from the cartridge 4 Reinsert the print cartridge into the printer The print cartridge will drop down and snap into place 5 Close the upper front door ...

Page 23: ...tions CD for instructions on changing the language of the text displayed on the operator panel Loading paper Complete these instructions to load paper into any of the standard or optional trays All trays are loaded in the same way 1 Remove the tray 2 Adjust the length and width guides to the correct position for the size of paper you are loading 3 Flex the sheets of paper back and forth to loosen ...

Page 24: ...ave a 2000 sheet drawer to a properly grounded outlet Verifying printer setup 1 Turn on the printer After the printer completes its internal tests the Ready message is displayed Note If you see a message other than Ready on the display refer to the printer publications CD for instructions on clearing the message 2 Turn on your computer and any other peripherals Printing a menu settings page 1 Pres...

Page 25: ... and then press Select 2 Press Menu until you see Quick Reference and then press Select 3 Press Menu until you see the topic you want to print and then press Select 4 Repeat steps 1 through 3 to print the other pages Configuring for TCP IP Assigning a printer IP address If your network is using DHCP an IP address is automatically assigned after you connect the network cable to the printer 1 Look f...

Page 26: ... set the IP Gateway 11 When you are finished press Go to return the printer to the Ready state Verifying the IP settings 1 Print another network setup page Look under the TCP IP heading and make sure the IP address netmask and gateway are what you expected See Printing a network setup page on page 20 if you need help Note On Windows computers click Start Programs Command prompt or Accessories Comm...

Page 27: ...the cover it will be needed if you remove the shelf 4 Align and insert the scanner shelf mounting brackets into the slots on top of the printer 5 Make sure the scanner shelf is positioned securely 6 Place the tips of the wire bail into the ends of the plastic brackets so that the bail curves downward The wire bail came with the printer and rests in the standard output bin when installed ...

Page 28: ...box and place it on a flat level surface 5 Locate the lock switch on the bottom of the scanner 6 Push the switch up to the unlocked position 7 Place the scanner on the scanner shelf 8 Insert two thumbscrews into the bottom of the scanner and tighten securely The thumbscrews are attached to the bottom of the scanner shelf Scanner Power adapter Feed tray Scanner cable Paper tray extension Setup Guid...

Page 29: ...stall the feed tray and paper stop Step 5 Install the feed tray and paper stop 1 Connect the paper extension to the feed tray 2 Attach the feed tray to the automatic document feeder Paper extension Feed tray ...

Page 30: ...25 Install the feed tray and paper stop 3 Open the paper support on the feed tray 4 Attach the paper stop to the top cover ...

Page 31: ...r shipped with this product because it contains a billing tone filter 1 Connect the RJ 11 telephone fax line cable into the fax modem port on the back of the print server installed in your printer 2 If you received a telephone adapter specifically designed for use in your country attach the telephone adapter to the telephone fax line cable and plug the fax line cable into the phone line outlet 3 C...

Page 32: ...rd to the power adapter 5 Remove the printer power cord from the printer 6 Connect the Y line power cord to the printer 7 Connect the printer power cord to the Y line cord 8 Connect the printer power cord or the 2000 sheet 16 AWG power cord to a properly grounded outlet but do not turn the power on yet Printer power cord Power adapter bracket Y line power cord Scanner cable Power adapter Printer p...

Page 33: ... server with a modem plug the telephone fax line cable into the phone line outlet 2 If you disconnected the Ethernet network cable from the print server or wall outlet reconnect it 3 Plug the printer power cord or 2000 sheet 16 AWG power cord into a properly grounded outlet 4 Turn on the scanner 5 Turn on the printer On off switch ...

Page 34: ...ase Wait message disappears The Please Set Date Time prompt indicates that you need to set required fax information Restart MFP panel When you restart the MFP a Please Wait message appears on the second line of the control panel When initialization is completed the MFP control panel displays the current time and date plus the Ready message Printer operator panel Printer panel When you turn on your...

Page 35: ... They are 1 manually entering the information through the MFP control panel and operator panel 2 using your browser to access the MFP IP address and then entering the Configure menu or 3 using MarkVision Professional to access the MFP IP address and enter the Configure menu Manually changing settings 1 On the MFP control panel press the appropriate buttons to change the Content Copy Media Duplex o...

Page 36: ...dditional settings Using MarkVision Professional MarkVision Professional is a printer management utility on the drivers CD Note Instructions for installing MarkVision Professional are in the CD booklet shipped with the drivers CD After installing MarkVision Professional you can do an IP search to find the MFP containing the print server and go to the Copy tab to set the required information Click ...

Page 37: ...business other entity or individual sending the message Station number telephone number of the sending fax machine business other entity or individual Note If you do not have a TCP IP environment you must use the MFP control panel to set your basic fax information There are three methods to enter your fax setup information They are 1 manually entering the information through the MFP control panel ...

Page 38: ...e and time If the correct date and time appear on the display press Return to go to the next menu item If the default date and time appear 2000 01 01 15 35 on the display use the numeric keypad to change the numbers in each field After the date and time are set the next menu item appears 4 When you see Station Name enter your name or company name using the numeric keypad on the panel 5 Press Retur...

Page 39: ...er the MFP heading click Fax Setup 4 Click Configuration If you are changing fax modes you must click Submit before you can access the configuration page Note During printer power up if the print server is configured to use Network Time Protocol NTP time the current date and time are provided However you must set the time zone to get the correct time 5 Enter the required FCC information Current da...

Page 40: ...permanent fax destinations and enabling the fax server function can be changed through the MFP control panel your browser or MarkVision Professional The following optional settings are explained using the browser method Setting up a fax transmission log When you send or receive a fax an entry of the activity is recorded in a file You can print this file when you want or specify that it be printed ...

Page 41: ... creating a permanent destination containing multiple recipient fax numbers Separate each entry with a comma Make sure you assign a unique name that identifies the destination as a group fax 6 Assign a shortcut number 1 245 Assigning a shortcut lets you press and then the assigned number to activate your scan If you enter a shortcut number already in use you are prompted to select another number 7...

Page 42: ...t scan job settings You can configure some default scan job settings that preset the MFP control panel formats for all Scan to e mail and Scan to FTP jobs 1 Type the IP address of the MFP in the URL field of your browser for example http 192 168 236 24 and then press Enter 2 Click Configuration 3 Under the MFP heading click Scan to Network General Setup Note After you create a list of permanent de...

Page 43: ...rs on all e mail scanned to permanent e mail destinations 6 To store scanned documents on a Web site and send only a Web link in the e mail complete the Web Link section 7 After entering your choices click Submit Creating permanent e mail destinations Create a separate recipient entry for each destination and give them unique names easily identified in the destinations list 1 Type the IP address o...

Page 44: ...the MFP in the URL field of your browser and then press Enter 2 Click Configuration 3 Under the MFP heading click Manage Destinations Note Before you create a destination check the list at the bottom of the Web page Make sure your recipient is not already listed 4 Click FTP Destinations Setup 5 Enter a unique name for the destination 6 Enter Server name Log in Password and Filename 7 Select scan t...

Page 45: ...er Phone is displayed on the MFP control panel 2 Use the numeric keypad on the control panel and enter the phone number of the person receiving the fax 3 Place your original document in the scanner 4 Press Go Send to send a fax Testing scan to network Test your scan to network functions by creating Scan Profiles or scanning to permanent destinations You can only test the scan to network functions ...

Page 46: ...Print copies of each set of user instructions stored on the MFP CD and manually deliver them to users Copy the PDF containing the user instructions and store it in a convenient location on your network or Intranet The PDF is stored in the Pubs directory on the MFP CD Browse the Lexmark Web site www lexmark com and access the information there Save the URL and send the link to your MFP users Limiti...

Page 47: ...e step 5 on page 23 2 Turn printer and scanner off Make sure all cables and cords are connected and then power up in the correct order Note Remember to turn the scanner on before turning on the printer Test document did not print 1 Verify that each electrical outlet has power 2 Make sure all cables and line cords are properly seated 3 Restart the copy job Unable to send or receive faxes 1 Make sur...

Page 48: ...43 Maintain your scanner Maintain your scanner Clearing a paper jam 1 Open the automatic document feeder 2 Carefully pull out the jammed paper 3 Close the automatic document feeder ...

Page 49: ...uments feed at one time 1 Turn off and disconnect the power to the scanner 2 Open the automatic document feeder 3 Wet a clean lint free cloth or cotton swab with isopropyl alcohol 95 4 Wipe the feed rollers by moving the swab from side to side 5 Rotate the roller forward with your finger and repeat step 4 until the entire roller is cleaned 6 Close the automatic document feeder 7 Reconnect the powe...

Page 50: ...ent glass 1 Open the document cover 2 Wet a clean lint free cotton cloth or swab with isopropyl alcohol 95 3 Wipe the scanner glass and automatic document feeder area by moving the cloth or swab from side to side 4 Close the document cover Glass ...

Page 51: ...ore moving the unit can cause internal damage 1 Raise the scanner high enough to move the switch down to the locked position Replacing the pad assembly If you experience problems with papers double feeding through the automatic document feeder the pad assembly may be worn To replace the automatic document feeder pad 1 Turn the scanner off 2 Open the automatic document feeder ...

Page 52: ...e old automatic document feeder pad assembly by squeezing and pulling out the upper part of the pad clamp 4 Hold the upper part of the new clamp squeeze and place it gently in the pad holder 5 Close the automatic document feeder Pad clamp ...

Page 53: ...harmful interference in which case the user will be required to correct the interference at his own expense The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment Unauthorized changes or modifications could void the user s authority to operate this equipment Industry Ca...

Page 54: ...ending the fax Telephone number of the sending machine or such business other entity or individual Industry Canada CS 03 notice Notice This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications This is confirmed by the registration number The abbreviation IC before the registration number signifies that registration was performed based on a Declaration of Confo...

Page 55: ...tions Terminal Equipment Network compatibility notices This equipment has been designed tested and found to be compliant with the essential requirements of European technical standard TBR 21 for Pan European single terminal connection to the Public Switched Telephone Network PSTN This applies to all print servers which bear the following mark This equipment is designed to inter work with PSTN s th...

Page 56: ...all analog lines Contact customer support for ordering information South Africa telecommunications notice This modem must be used in conjunction with an approved surge protection device when connected to the PSTN ...

Page 57: ...Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries 2003 Lexmark International Inc 740 West New Circle Road Lexington Kentucky 40550 P N 10P0083 E C 1P0009 ...