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Archive a Meeting
Archive Meeting
allows you to archive your Scrapbook meeting file on an eBeam server.
The meeting can later be retrieved to be viewed, edited, printed or shared.
There are two areas in Scrapbook where you can select to archive a meeting.
While hosting a shared meeting, go to the
Share Meeting
dialog and select the
Archive
Meeting on the Server
checkbox to have the
Archive Meeting Screen
open. See
Hosting/Sharing a Meeting
for more information about sharing a meeting.
After creating/completing a meeting: you have the choice of archiving that meeting (to
the server) for viewing and/or downloading by other users or only for those users with
password-access.
To select this option:
o
Save the meeting
o
Choose
File
>
Archive Meeting
o
Select the server to archive the meeting on and select
Continue
. The
Archive
Meeting Screen
will open next.
Note:
It is not possible to Archive a Meeting when
you use the Use my PC to host this meeting option.
Archive Meeting Screen
Use the Archive Meeting screen to define meeting information, security access requirements,
the file access expiration period, and review the Conditions of Use.
Meeting Information Section
Meeting Name
: Retain the current saved meeting name or create a new name for the
archived meeting.
Publish Meeting Name checkbox
: Check to have archived meeting published (available
for searching)
Access Security Section
Password access:
Check the box to require a specified password before your archived
meeting can be retrieved. If checked, enter a password, and then re-enter it for
confirmation.
Security Code:
Check the box to require a specified security code before a Scrapbook
user can edit or delete the archived meeting file.
Note
: if the box is checked, but no
security code is specified, the defined password is automatically used.
Access Period Section
The text appearing in this section displays the current expiration period for storing and
accessing the archived meeting file. After this time, the file is deleted from the server.
