MACROMEDIA BREEZE 5-MANAGER Manual Download

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Working with existing meetings

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Editing a meeting profile

If you are an administrator or a user with Manage permissions for this meeting folder, you can
modify the following meeting properties on the Meeting Information page:

Meeting Name

A required field that appears in the meeting list and in reports.

Summary

A meeting description that appears on the Meeting Information page. A meeting

summary can be as many as 750 characters long.

Start time

The month, day, year, and time that the meeting starts.

Note:

Depending on the meeting pricing model your organization uses, if you change the meeting

start date to a future date, participants and presenters might still be able to enter the meeting room at
any time after you create the meeting. When you are logged in to a meeting room, you can stop
participants from entering the room between meetings. For more information, see

Macromedia

Breeze Meeting User Guide for Hosts and Presenters

Duration

The meeting’s length in hours and minutes that the meeting will last.

Meeting Access

There are two options:

Registered Breeze users only and accepted guests

Individuals who share the same Breeze

account with the meeting host. In this case,

registered

means having a valid Breeze account; it does

not refer to the registration process that applies to an event (see

“Meeting registration”

on page 121

), Registered Breeze users must enter their Breeze user name and password to enter

the meeting room, and Breeze can generate an individual attendance report for the meeting. If
you selected this option, you can select which group of attendees you want to send an invitation
to (all presenters and participants, presenters only, or participants only) and modify the default
message subject and text as appropriate. Breeze automatically sends the invitation to the
appropriate groups.

An accepted guest is someone who has been accepted into the room by the host and, although
this person’s attendance is added to the total number of meeting attendees on meeting reports, no
individual attendance report is available.

Anyone

Anyone who receives the meeting URL. Click the Send E-mail Invitations button to

create an e-mail invitation in your own e-mail application. The new message contains a
prepopulated subject (Breeze Meeting Invitation) and a prepopulated message (containing the
meeting date, time, duration, location, and summary) that you can edit.

For more information, see

“Types of meeting participants” on page 121

Audio Conference Settings

Whether there are audio conference settings necessary for this

meeting, and if so, the telephone number, moderator code, and participant code for the guests
who are calling in.

If you did not add audio conference settings when you initially created the meeting, and you want
to add them while you are in the meeting itself, you can use the procedure below to create them in
Breeze Manager, but in this case, you must first have all users log out of the meeting, add the
telephony information, and wait five minutes. For more information, see the

Breeze Manager User

Guide for Hosts and Presenters