214
Chapter 15: Working with Events
Publishing events
When you publish an event, the following events occur:
•
All selected e-mail message options become active. For example, if you selected the first option,
send e-mail invitations, the invitations are automatically sent and you can no longer customize
them. (You can, however, customize any other selected e-mail messages.)
•
The registration form with its associated URL is available, so prospective attendees can begin
registering for your event.
Note:
It is best to make any changes to your event before publishing it, if possible. For more
information, see
“Changing an existing event” on page 214
.
To publish an event:
1.
Click the Events Management tab in Breeze Manager.
2.
Navigate to the event you want to publish.
3.
Click the event name in the list.
The Event Information page appears. The status message says, “This event has not been
published and listed on your site. E-mails have not been sent.”
4.
Click Publish.
A confirmation message appears, saying “Publishing this event will send e-mail based on your
selected mail options.”
5.
Click Publish.
The Event Information page appears. The Publish button disappears and the Status message
now states “This event has been published. E-mail options are active.”
Changing an existing event
You might want to make changes to an event before it occurs. For example, you might want to
change the time the event begins or change participant permissions.
You should check the Current Participants list periodically to see the number of attendees. This
will help you make sure that you have enough licenses and that all attendees meet approval
criteria.
You should also check the most current registration reports, which show the names and status of
your attendees and invitees. If you selected or customized questions to help identify potential
participants, you can also view them. For information on using reports, see
“Event reports”
on page 218
.
Note:
If you make a change to an existing event, such as setting a new start time, there is an easy way
to notify users by e-mail of the change. Open the E-mail Options page and check that the option
“Show reminder when updates need to be sent” is selected. After you make a change, open the
Event Information page and scroll to the Status field. A notice will appear in the Status field with the
time and date of the change. Click Edit/Send Notifications, make any necessary changes, and
click Send.
Summary of Contents for BREEZE 5-MANAGER
Page 1: ...Breeze Manager User Guide...
Page 14: ...14 Introduction Using Breeze Manager...
Page 126: ...126 Chapter 8 About Meetings...
Page 158: ...158 Chapter 10 Managing the Meetings Library...
Page 180: ...180 Chapter 12 Working with Seminars...
Page 220: ...220 Chapter 15 Working with Events...
Page 234: ...234 Chapter 16 Managing the Event Library...
Page 254: ...254 Chapter 18 Managing the Breeze Account...
Page 296: ...296 Chapter 19 Working with Users and Groups...
Page 306: ...306 Index...
