Managing Database Disk Space
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be deleted during an Expire/Reduce operation. For more information, see
“Environment
Options: Cleanup” on page 1057
.
The
Only Retained Items
option interacts with third-party message retention applications, as
described in
Chapter 33, “Retaining User Messages,” on page 419
.
6
Using the tabs at the bottom of the Mailbox/Library Maintenance dialog box, set the following
options:
“Databases” on page 429
“Logging” on page 429
“Results” on page 430
“Misc” on page 430
“Exclude” on page 430
Selected options can be saved for repeated use. See
“Saving Mailbox/Library Maintenance
Options” on page 431
.
By default, the mailbox statistics are sent to the domain administrator, as designated in
Section 42.7, “Notifying the Domain Administrator,” on page 671
.
7
If you want to send the statistics to one or more other users, click Results, select Individual
Users, specify the e-mail addresses in the users in the CC line, then click Message if you want
to include explanatory text.
8
Click Run to gather the mailbox statistics and e-mail the results to the specified users.
30.2 Reducing the Size of User and Message
Databases
When users archive and delete messages in their mailboxes, the messages are marked for removal
from the database (“expired”), but the disk space the messages occupy in the database is retained
and used again for new messages. As a result, archiving and deleting messages does not affect the
overall size of the databases.
The Expire/Reduce Messages option of Mailbox/Library Maintenance eliminates expired messages
and reclaims the resulting free space in the database. You can expire/reduce messages for one or
more users or resources, or for all users and resources in one or more post offices. You should
inform users before you run this process so they have a chance to archive or delete messages.
Unread messages are not expired.
1
In ConsoleOne, browse to and select one or more User or Resource objects to expire/reduce
messages for the selected users and resources.
or
Browse to and select one or more Post Office objects to expire/reduce messages for all users
and resources in each selected post office.
2
Click
Tools > GroupWise Utilities > Mailbox/Library Maintenance
.
Summary of Contents for GROUPWISE 7 - DATABASES
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