Novell GROUPWISE 8 - DATABASES Manual Download

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GroupWise 8 Administration Guide

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Validate All Document Security:

This option validates document security for the Author,

Creator and Security (document sharing) fields. The validation replaces the results of selecting
the

Validate Author/Creator Security

option, and is more thorough. Therefore, you only need to

select one option or the other.

Synchronize User Name:

The

Author

and

Creator

fields display users’ full names, not unique

IDs. If a user’s name is changed, such as for marriage, this option verifies that the user’s name
on document and version records is the same as the user’s current display name. In other words,
the

Author

and

Creator

fields in documents and versions are updated to the user’s newer name.

Remove Deleted Storage Areas:

When you delete a document storage area in the Storage

Areas page of a library’s details dialog box, the document storage area and the documents
stored there remain on the system. Deleting the storage area from the library only means that
new documents are not stored there. The documents there continue to be available to users.
If you want to also remove the document storage area from the system, you have two options:
delete the storage area and its documents, or first move the documents and then delete the
storage area. The first option is not advisable, but exists so that if you have moved all of the
documents that can be moved, but some corrupted documents are left behind, you can force the
document storage area to be deleted.
You should normally select

Move Documents First

so that users continue to have access to

those documents from a different document storage area. With this option, all BLOBs in the
library are checked to see which documents are in the area being deleted.

Reassign Orphaned Documents:

Documents can occasionally become orphaned (unattached

to a user). For example, this can happen when a user leaves your organization and the user
object is removed. All documents belonging to that user are no longer available in GroupWise
searches and cannot be accessed by anyone (document security is controlled by the user listed
in the

Author

and

Creator

fields). This option lets you reassign these documents to another

user. You must select a new author from the browser menu after checking this option. The new
author you designate has access to all orphaned documents in this library.

Reset Word Lists:

Documents stored in a library are indexed and inserted into a generated

word list. This allows users to search for a document by keywords as well as any word
contained within a document. The document library word list might become outdated and if
this occurs, the word list must be regenerated. This option allows the program to regenerate the
document library word list the next time an index operation is performed.

Using the tabs at the bottom of the Mailbox/Library Maintenance dialog box, set the following
options:

“Databases” on page 445
“Logging” on page 445
“Results” on page 446
“Misc” on page 446

Selected options can be saved for repeated use. See

“Saving Mailbox/Library Maintenance

Options” on page 447

Click

Run

to perform the Analyze/Fix Library operation.

Analyze/Fix Library can also be run using the standalone GroupWise Check program. See

Section 34.1, “GroupWise Check,” on page 439

. It can also be scheduled to run on a regular basis by

properly configuring the POA. See