Océ cm4521, Quick Manual

Page 1: ...Oc cm4521 Copy Fax Scan Box Operations Quick Guide Printing for Professionals...

Page 2: ...he manual before using the machine Items that must be observed to use the machine safely Information regarding product safety Precautions when using the machine The illustrations used in this manual m...

Page 3: ...on the work of the Independent JPEG Group Compact VJE Copyright 1986 2003 VACS Corp RC4 is a registered trademark or trademark of RSA Security Inc in the United States and or other countries RSA is a...

Page 4: ...Basic box operation saving data in a user box 1 18 1 6 Basic box operation using saved documents 1 26 2 Useful copy operations 2 1 Specifying basic settings for quick copying 2 2 2 2 Reducing paper u...

Page 5: ...Transmitting fine text and clean images 4 7 4 3 Transmitting with the selected Color and File Type settings 4 11 4 4 Transmitting with the page number or time added 4 13 4 5 Transmitting with the back...

Page 6: ...or in the manuals to categorize the level of safety warnings Meaning of symbols WARNING Ignoring this warning could cause serious injury or even death CAUTION Ignoring this caution could cause injury...

Page 7: ...ice representative Power source WARNING Use only the specified power source voltage Failure to do that could result in a fire or electrical shock Connect power plug directly into wall outlet having th...

Page 8: ...r metallic objects dropped inside the product could result in a fire electrical shock or breakdown Should a piece of metal water or any other similar foreign matter get inside the product immediately...

Page 9: ...has areas subject to high temperature which may cause burns When checking the inside of the unit for malfunctions such as a paper mis feed do not touch the locations around the fusing unit etc which...

Page 10: ...cm4521 x 9 When the optional Fax Kit CM3500210 is not installed Before successive holidays CAUTION Unplug the product when you will not use the product for long periods of time...

Page 11: ...st be used with a shielded network cable The use of non shielded cables is likely to result in interference with radio communications and is prohibited under FCC rules INTERFERENCE CAUSING EQUIPMENT S...

Page 12: ...iode is 30 mW and the wavelength is 775 800 nm For European users This is a semiconductor laser The maximum power of the laser diode is 30 mW and the wavelength is 775 800 nm For Denmark users Dansk D...

Page 13: ...turvallisuus luokan 1 ylitt v lle n kym tt m lle la sers teilylle VARNING Om apparaten anv nds p annat s tt n i denna bruksanvisning specificerats kan anv ndaren uts ttas f r osynlig laserstr lning s...

Page 14: ...suffisante et lorsque une utilisation prolong e de l appareil est effectu e Pour avoir la certitude de travailler dans un environnment r unissant des conditions de confort sant et de s curit il est pr...

Page 15: ...ronic equipments Recycling of this product will help to conserve natural resources and prevent potential negative consequences for the environment and human health caused by inappropriate waste handli...

Page 16: ...notations and labels Safety precaution notations and labels appear on this machine at the following positions Be very careful that an accident does not occur when operations such as removing paper mis...

Page 17: ...clearance of 100 mm 4 in or more at the back of this machine for the ventilation duct Unit mm inch cm4521 9834 9838 806 5 31 3 4 958 3 37 3 4 387 15 1 4 391 9 15 7 16 1130 44 1 2 50 1 15 16 494 19 7 1...

Page 18: ...ect operation of the machine are as follows Temperature 10 C 50 F to 30 C 86 F with fluctuations of no more than 10 C 18 F within an hour Humidity 15 to 85 with fluctuations of no more than 10 within...

Page 19: ...ls on using copy network scanner and fax functions in Enlarge Display mode Quick Guide Print Operations This manual contains details of the printing functions that can be specified with the standard b...

Page 20: ...this User s Guide for details on operating procedures for using Web Connection User s Guide Fax Operations This User s Guide contains descriptions of the G3 fax operations Refer to this User s Guide...

Page 21: ...flow and satisfies any application or office environment In addition to the copy fax scanning and printing functions essential to any business this machine provides network and box functions to suppor...

Page 22: ...computer it can be sent as an e mail attachment or a fax can be sent using the Internet Scan operations Paper documents can quickly be converted to digital data This converted data can conveniently be...

Page 23: ...operations When turned off the machine enters a state where it conserves energy 4 Memory Mode key Press to register store the desired copy fax scan settings as a program or to recall a registered pro...

Page 24: ...rge Display key Press to enter Enlarge Display mode 16 Accessibility key Press to display the screen for specifying settings for user accessibility functions 17 Power Save key Press to enter Power Sav...

Page 25: ...power switch This switch turns on off all functions of the machine Normally the main power switch is turned on Power auxiliary power key Press to turn on off machine operations When turned off the mac...

Page 26: ...ctly if it is turned on a short time after being turned off Do not turn off the machine while it is printing otherwise a paper misfeed may occur Do not turn off the machine while it is operating other...

Page 27: ...edure described below to load paper into the various paper trays Loading paper into tray 1 and tray 2 Follow the procedure described below to load paper into tray 1 and tray 2 1 Slide the lateral guid...

Page 28: ...ets of plain paper can be loaded For details on the number of sheets of thick paper that can be loaded refer to chapter 6 Copy paper original documents of the User s Guide Copy Operations 2 Note For d...

Page 29: ...igher than the mark Tray 3 can be loaded with up to 1 500 sheets of plain paper Tray 4 can be loaded with up to 1 000 sheets of plain paper For details on the number of sheets of thick paper that can...

Page 30: ...at the surface to be printed on faces downward Do not load so many pages that the top of the stack is higher than the mark Up to 3 000 sheets of plain paper can be loaded For details on the number of...

Page 31: ...ocedure described below to load paper into the bypass tray 1 Open the bypass tray When loading large sized paper pull out the tray extension 2 Load the paper into the tray Load paper so that the side...

Page 32: ...ts Thick paper 2 158 g m2 to 209 g m2 Up to 70 sheets Thick paper 3 210 g m2 to 256 g m2 Up to 60 sheets Thick paper 4 257 g m2 to 300 g m2 Up to 50 sheets OHP transparencies Up to 20 sheets Envelopes...

Page 33: ...w appears with the location of the misfeed indicated To clear the misfeed check the location indicated in the screen and then perform the necessary operation A flashing indicates the location of the p...

Page 34: ...orm the appropriate operation For details on misfeed 19 finisher 9821 refer to page x 37 of this manual and perform the appropriate operation For details on misfeed 20 mailbin refer to page x 38 of th...

Page 35: ...indicated levers and dials may result in burns If you get burnt immediately cool the skin under cold water and then seek professional medical attention 7 CAUTION Precautions for toner spills Be carefu...

Page 36: ...misfeed in the finisher differs depending on the selected Finishing settings 2 Reminder Do not forcefully push or pull the sensor pin in the horizontal transport unit otherwise the horizontal transpor...

Page 37: ...misfeed in the finisher differs depending on the selected Finishing settings 2 Reminder Do not forcefully push or pull the sensor pin in the horizontal transport unit otherwise the horizontal transpor...

Page 38: ...isher 9821 The following procedure describes how to clear paper misfeeds that have occurred in finisher 9821 2 Reminder When moving the finisher do not grab the handle on the front door the control pa...

Page 39: ...x 38 cm4521 Clearing paper misfeeds mailbin saddle stitcher The following procedure describes how to clear paper misfeeds that have occurred in the mailbin or saddle stitcher When using the mailbin...

Page 40: ...cm4521 x 39 When using the saddle stitcher...

Page 41: ...ge appears indicating the part that should be replaced When the message appears follow the corresponding procedure to replace the part 2 Note For details refer to chapter 8 Replacing toner cartridges...

Page 42: ...replaceable by the user Detail For details on the replacement procedure refer to page x 44 of this manual When the waste toner box is full the following message appears If it is replaceable by the us...

Page 43: ...nisher or saddle stitcher the following message appears Detail For details on the replacement procedure for finisher 9834 refer to page x 48 of this manual For details on the replacement procedure for...

Page 44: ...ollowing message appears If it can be emptied by the user Detail For details on the emptying procedure for finisher 9834 9833 refer to page x 52 of this manual For details on the emptying procedure fo...

Page 45: ...e to ten times Dispose of empty toner cartridge properly Recycle where possible 7 CAUTION Handling toner and toner cartridges Do not burn toner or the toner cartridge Toner expelled from the fire may...

Page 46: ...Do not burn toner or the toner cartridge Toner expelled from the fire may cause burns 7 CAUTION Precautions for toner spills Be careful not to spill toner inside the machine or get toner on your clot...

Page 47: ...When replacing an imaging unit other than the black one tilt the new imaging unit to the left and lightly shake it twice in the direction of the tilt and then tilt the unit to the right and lightly s...

Page 48: ...If your hands become soiled with toner immediately wash them with soap and water If toner gets in your eyes immediately flush them with water and then seek professional medical attention Detail When...

Page 49: ...e finisher 9834 The following procedure describes how to replace the staple cartridge for finisher 9834 2 Reminder When moving the stacker unit do not grab any part other than handle otherwise your ha...

Page 50: ...e finisher 9833 The following procedure describes how to replace the staple cartridge for finisher 9833 2 Reminder When moving the stacker unit do not grab any part other than handle otherwise your ha...

Page 51: ...x 50 cm4521 Replacing the staple cartridge finisher 9821 The following procedure describes how to replace the staple cartridge for finisher 9821...

Page 52: ...cm4521 x 51 Replacing the staple cartridge saddle stitcher The following procedure describes how to replace the staple cartridge for the saddle stitcher...

Page 53: ...x 52 cm4521 Emptying the punch scrap box finisher 9834 9833 The following procedure describes how to empty the punch scrap box for finisher 9834 9833...

Page 54: ...cm4521 x 53 Emptying the punch scrap box finisher 9821 The following procedure describes how to empty punch scraps for finisher 9821...

Page 55: ...ed by the printer section 2 Authentication unit biometric type CM5520040 Performs user authentication by scanning vein patterns in the finger 3 Authentication unit IC card type Performs user authentic...

Page 56: ...out finished printed pages The Collate setting separating by copy set Group setting separating by page and Staple settings Corner and 2 Positions are available 12 Output tray CM5520020 Copy output tra...

Page 57: ...x 56 cm4521...

Page 58: ...1 Basic operations Chapter 1 Basic operations...

Page 59: ...nformation on the general operation for copying 1 Position the document to be copied If a screen for entering the user name account name and password appears type in the necessary information and then...

Page 60: ...n multiple document pages can be combined into a single printed page As a factory default 1 sided 1 sided is selected Finishing The printed pages can be sorted by pages or by copies In addition the pa...

Page 61: ...the User s Guide Copy Operations 4 Press the Start key To stop scanning or printing press the Stop key To interrupt the copy job press the Interrupt key To scan the next document while printing reserv...

Page 62: ...nformation on the general operation for faxing 1 Change the mode If a screen for entering the user name account name and password appears type in the necessary information and then touch Login or pres...

Page 63: ...s 1 6 cm4521 Basic operations Chapter 1 2 Select the destination If fax numbers are already registered a registered destination can be selected For details on registering destinations refer to page 3...

Page 64: ...al Settings or Comm Settings and specify the desired settings For details refer to chapter 2 To send a fax of the User s Guide Fax Operations 3 Position the document to be faxed To send a document tha...

Page 65: ...ter 1 4 Press the Start key Detail To stop the transmission after the Start key was pressed touch Job List then Job Details and then delete the job to be stopped For details refer to chapter 2 To send...

Page 66: ...Basic operations 1 cm4521 1 9 Basic operations Chapter 1 2 1...

Page 67: ...s sent as an attachment to an e mail message Scan to FTP The scan data is sent to an FTP server Scan to SMB The scan data is sent to a shared folder on a computer on the network Other than data scanne...

Page 68: ...ess touch Direct Input select the transmission method and then type in the destination address A document can be sent to multiple destinations at the same time Broadcast transmission For details on se...

Page 69: ...ould be specified by the administrator Network settings can also be specified by using Web Connection For easier operation specify in advance any settings other than the network settings according to...

Page 70: ...This user box can only be accessed by users who belong to the account group and have logged on when account track settings have been applied Bulletin board user boxes This user box can be used to sha...

Page 71: ...1 Basic operations 1 14 cm4521 Basic operations Chapter 1 1 Display the screen for registering user boxes...

Page 72: ...Basic operations 1 cm4521 1 15 Basic operations Chapter 1 2 Touch New To change the settings for a registered user box select the user box whose settings are to be changed and then touch Edit...

Page 73: ...and then use the keyboard that appears in the touch panel to type in the user box name Password Specify a password to protect the registered user box Touch Password and then use the keyboard that appe...

Page 74: ...for the user box number and the user box name Be sure to specify these settings Detail Personal user boxes can be created and used by users registered with user authentication By creating user boxes...

Page 75: ...cribe how to save data in user boxes Data can be saved in boxes from Copy mode Fax Scan mode and User Box mode Detail Data saved from Copy mode cannot be transmitted The operations for saving data in...

Page 76: ...fied by touching Enter User Box No then typing in the box number To search for a user box name touch Search User Box 3 Check the name of the document The document name automatically set as the default...

Page 77: ...n the document to be saved 5 Press the Start key When saving a document to a user box with a Copy mode function select Page Print to Yes to print the document at the same time that it is saved Saving...

Page 78: ...asic operations Chapter 1 2 Select the user box where the document is to be saved The user box can also be specified by touching Enter User Box No then typing in the box number To search for a user bo...

Page 79: ...the Start key When saving a document to a user box with a Fax Scan mode function specifying another destination allows the document to be sent at the same time that it is saved Detail A user box regi...

Page 80: ...a user box with a User Box mode operation 1 Touch Save Document 2 Select the user box where the document is to be saved The user box can also be specified by touching Enter User Box No then typing in...

Page 81: ...e document name touch Document Name and then use the keyboard that appears in the touch panel to type in the name To specify settings such as the image quality and document orientation touch Scan Sett...

Page 82: ...Basic operations 1 cm4521 1 25 Basic operations Chapter 1 The operation can also be started by touching Start...

Page 83: ...ed as data and stored in a compact format reducing the amount of office space needed Efficiently transmitting and sharing documents Documents can easily be transmitted on a network without using a com...

Page 84: ...Basic operations 1 cm4521 1 27 Basic operations Chapter 1 If a password has been specified for the user box type in the password and then touch OK 1 2 1 2...

Page 85: ...ttings and settings such as the number of copies can be specified To print multiple saved data at the same time touch Combine Up to 10 documents can be printed at the same time For details refer to ch...

Page 86: ...Basic operations 1 cm4521 1 29 Basic operations Chapter 1 Sending saved documents 1 Select the user box containing the document to be sent 1 2...

Page 87: ...h Send To send multiple saved data at the same time touch Bind TX Up to 10 documents can be sent at the same time For details refer to chapter 5 Sending a user box document of the User s Guide Box Ope...

Page 88: ...ment can be sent to multiple destinations at the same time For details on sending a document to multiple destinations refer to page 4 21 of this manual If necessary touch Communication Settings and sp...

Page 89: ...1 Basic operations 1 32 cm4521 Basic operations Chapter 1...

Page 90: ...2 Useful copy operations Chapter 2 Useful copy operations...

Page 91: ...ing basic settings for quick copying The screen can be customized for example with the Quick Copy screen so that copy functions are more conveniently available Quick Copy screen Basic copy settings ar...

Page 92: ...single sided or double sided 5 Combine settings Select the setting for combining document pages in copies 6 Separate Scan key Select whether a document scanned in different batches is to be treated as...

Page 93: ...reducing multiple pages and printing them together on a single sheet of paper are convenient for reducing paper use and reducing office space needed for storage Double sided copying When printing a la...

Page 94: ...1 2 5 Useful copy operations Chapter 2 Combined copies Select 2in1 4in1 or 8in1 depending on the number of pages that can be printed on a single page Combine these settings with double sided copying t...

Page 95: ...rations 2 6 cm4521 Useful copy operations Chapter 2 2 Note For details refer to chapter 2 Basic copy operations of the User s Guide Copy Operations If 4in1 or 8in1 is selected the page arrangement can...

Page 96: ...copied is too large to be loaded into the ADF the document can be divided into batches which are scanned separately After all document pages are scanned the copies can be outputted together This is u...

Page 97: ...ents that cannot be loaded into the ADF position them on the original glass Documents can also be scanned in separate batches from the original glass To change the settings touch Change Setting 2 Note...

Page 98: ...o finish them like magazines and pamphlets Whether the Booklet function or the Booklet Original function is used depends on the layout of the original document Booklet For a document containing indivi...

Page 99: ...er to chapter 7 Application functions of the User s Guide Copy Operations Booklet Original For a pamphlet with its staples removed from the center binding select the Booklet Original function The docu...

Page 100: ...Useful copy operations 2 cm4521 2 11 Useful copy operations Chapter 2 2 Note For details refer to chapter 7 Application functions of the User s Guide Copy Operations...

Page 101: ...ful copy operations Chapter 2 2 5 Erasing document shadows from copies Frame Erase Copies can be produced by erasing unwanted areas around the document such as the transmission information on received...

Page 102: ...ame width can be erased on all four sides of the document or the width that is erased can be specified for each side The width of the frame to be erased can be set between 0 1 and 50 mm 2 Note For det...

Page 103: ...l copy operations Chapter 2 2 6 Printing copies enlarged reduced on paper with a different size Auto zoom Copies can be produced with the zoom ratio automatically selected based on the size of the loa...

Page 104: ...than the document load the document with the same orientation as the paper 2 Note For details refer to chapter 2 Basic copy operations of the User s Guide Copy Operations If the Auto Zoom setting is...

Page 105: ...py operations 2 16 cm4521 Useful copy operations Chapter 2 2 7 Copying book page spreads on separate sheets of paper Book Copy A page spread such as in an open book or pamphlet can be copied onto sepa...

Page 106: ...Useful copy operations 2 cm4521 2 17 Useful copy operations Chapter 2 1 2 1 2...

Page 107: ...uide Copy Operations Parameter Description Book Spread Both pages of the page spread are printed on the same page Separation Separate copies of each page in the page spreads are printed in the documen...

Page 108: ...pages while copying Cover Sheet When copying using paper for cover pages that is different from the paper of the main body of the document instead of copying the cover pages and document separately t...

Page 109: ...tions Chapter 2 2 Reminder Use paper with the same size for the cover pages and for the main body of the document and load them in the paper trays in the same orientation 1 2 Select the paper tray loa...

Page 110: ...Useful copy operations 2 cm4521 2 21 Useful copy operations Chapter 2 2 Note For details refer to chapter 7 Application functions of the User s Guide Copy Operations...

Page 111: ...pied and stapled together Settings can be specified to staple the document in the corner or at two locations The Staple settings are available only if the optional finisher is installed Holes for fili...

Page 112: ...er 9834 9833 Paper weight 64 g m2 to 128g m2 Paper sizes 2 Hole Punch setting A3 w to A5 w v 11 17 w to 5 1 2 8 1 2 w 8 13 w 1 8k w 16k v w 3 Hole 4 Hole Punch setting A3 w B4 w A4 w B5 v 11 17 w 8 1...

Page 113: ...2 Useful copy operations 2 24 cm4521 Useful copy operations Chapter 2 2 Note For details refer to chapter 2 Basic copy operations of the User s Guide Copy Operations...

Page 114: ...opying onto envelopes Bypass tray Use the bypass tray when copying onto envelopes When copying onto envelopes the orientation of the document and paper is extremely important 1 Position the document a...

Page 115: ...ter 2 2 Specify the paper type and size If envelopes are loaded select the Envelope Paper Type setting Select a size that matches the size of the envelope that is loaded 2 Note For details refer to ch...

Page 116: ...11 Easily recalling frequently used functions Registering recalling programs Frequently used functions can be registered as a copy program The registered copy program can easily be recalled and used...

Page 117: ...2 Useful copy operations 2 28 cm4521 Useful copy operations Chapter 2 Detail A maximum of 30 copy programs can be registered Recalling a program 1 2 1 2...

Page 118: ...ons Chapter 2 2 Note For details refer to chapter 3 Additional copy operations of the User s Guide Copy Operations Shortcut keys Frequently used Application functions can be added as a shortcut key to...

Page 119: ...2 Useful copy operations 2 30 cm4521 Useful copy operations Chapter 2...

Page 120: ...operations Chapter 2 Detail If the image controller icon appears only one shortcut key for the Basic screen can be programmed 2 Note For details refer to chapter 11 Utility mode of the User s Guide C...

Page 121: ...er 2 2 12 Checking the copies Proof Copy Before printing a large number of copies a single proof copy can first be printed so that it can be checked This allows copy errors to be corrected before a la...

Page 122: ...Useful copy operations 2 cm4521 2 33 Useful copy operations Chapter 2 A single copy is printed Check the proof copy...

Page 123: ...the proof copy touch Change Setting and then change the settings If the document was loaded into the ADF printing of the proof copy begins without the screen appearing confirming that scanning of the...

Page 124: ...2 35 Useful copy operations Chapter 2 2 13 Checking the number of prints Meter Count The total number of printed pages and detailed counts of prints such as the number of black and white prints can b...

Page 125: ...ied on large sized paper using the Black setting the Full Color setting the Single Color setting the 2 Color setting and the total for all Color settings Total Copy Print Displays the total number of...

Page 126: ...tory default 2 Note For details refer to chapter 1 Before making copies of the User s Guide Copy Operations Manually entering a Power Save mode Instead of waiting the specified length of time the mach...

Page 127: ...2 Useful copy operations 2 38 cm4521 Useful copy operations Chapter 2 2 Note For details refer to chapter 1 Before making copies of the User s Guide Copy Operations 1 2 1 2...

Page 128: ...3 Useful fax operations Chapter 3 Useful fax operations...

Page 129: ...requently used destinations can be registered Destinations can be registered in the address book or as group destinations Address book destinations By registering a frequently used destination in the...

Page 130: ...Useful fax operations 3 cm4521 3 3 Useful fax operations Chapter 3 Registering a fax number Destination registration screen...

Page 131: ...Operations No Using the keypad type in the registration number Name Specify the name of the fax number to be registered Index Select the index characters used for organizing the fax numbers By select...

Page 132: ...gistered together as a single group The fax numbers that can be registered as a group destination must be registered in the address book In order to register a group destination the individual fax num...

Page 133: ...Fax Operations Registering the program destination Scanning settings transmission settings and destination can be registered with a single button These are called program destinations The registered p...

Page 134: ...ons performed until now Communication List A log of the transmissions and receptions can be viewed in a report and printed The transmission report reception report and activity report which combines t...

Page 135: ...Fax Operations Fax jobs that could not be sent are automatically saved in the Fax Retransmit User Box Jobs saved in the Fax Retransmit User Box can be sent manually Settings must be specified in Admin...

Page 136: ...recipients with a single operation This is called a broadcast transmission Broadcast transmission Recipients can be specified for broadcast transmissions by typing in the destination using the keypad...

Page 137: ...operations Chapter 3 2 Note For details refer to chapter 2 To send a fax of the User s Guide Fax Operations Touch Next Destination to display a screen for entering the second destination A destination...

Page 138: ...tions can be specified in the following combination Address book 500 destinations Direct input 100 destinations Direct input e mail addresses 5 destinations 2 Note For details refer to chapter 2 To se...

Page 139: ...ations Chapter 3 3 4 Selecting registered transmission source information Fax transmission source information settings Registered transmission source information transmission source name and fax ID ca...

Page 140: ...sword The transmission source information is registered by the administrator Check with the machine s administrator for registered information The administrator can set the position for printing the t...

Page 141: ...ed when scanning double sided documents 3 Resolution The larger the numbers the clearer the image 4 File Type This parameter is not available when sending to a fax number 5 Density Select whether to d...

Page 142: ...2 3 5 No Parameter Description 1 Scan Size Specify the size of document to be scanned This is useful when you want to fax only a portion of the document 2 Annotation The document to be sent can be sav...

Page 143: ...the data for scanned documents on the sender s machine and sending it with a request from the recipient is called polling transmission A document sent using this machine s Polling TX function is store...

Page 144: ...ssion To receive data sent as a polling transmission touch Polling RX in the Communication Method Settings screen and then specify the sender to receive the data Bulletin polling transmission can be u...

Page 145: ...te For details refer to chapter 6 Useful transmission functions of the User s Guide Fax Operations Transmitting using late night transmission cost timer transmission Destination settings can be specif...

Page 146: ...xes refer to page 3 27 of this manual Before Internet faxing can be used various settings must be specified by the administrator 2 Note For details refer to chapter 2 Transmission of the User s Guide...

Page 147: ...fax operations Chapter 3 3 9 Sending documents by e mail Internet faxing Using the Internet a scanned document can be sent as an e mail attachment The transmission costs are included in the Internet...

Page 148: ...ax operations 3 cm4521 3 21 Useful fax operations Chapter 3 When the destination is entered directly 2 Note For details refer to chapter 2 Transmission of the User s Guide Network Fax Operations 3 2 1...

Page 149: ...s Chapter 3 3 10 Reducing printing costs Memory RX User Box Received faxes can be saved in user box as data and printed when they are needed By selecting the received faxes to be printed printing cost...

Page 150: ...an be specified for the Memory RX User Box Settings for the Memory RX User Box are specified in Administrator mode The administrator password is required to specify the settings 2 Note For details ref...

Page 151: ...1 Sending confidential documents When sending documents a confidential user box SUB address and the transmission password transmission ID can be specified in addition to the fax number of the destinat...

Page 152: ...ransmission a confidential box and transmission ID must be specified on the recipient s fax machine An F code transmission can be used only if the recipient s fax machine supports F code functions 2 N...

Page 153: ...The administrator password is required to specify the settings In Administrator mode settings can be specified to print the data of a received fax even from the machine when the fax is forwarded or t...

Page 154: ...n be sent to a destination fax machine with the same settings as if it is printed In order to use computer faxing the fax driver must be installed 2 Note For details refer to chapter 9 Setting up the...

Page 155: ...3 Useful fax operations 3 28 cm4521 Useful fax operations Chapter 3...

Page 156: ...4 Useful scanning operations Chapter 4 Useful scanning operations...

Page 157: ...ations Frequently used destinations can be registered Destinations can be registered in the address book or as group destinations Address book destinations By registering a frequently used destination...

Page 158: ...Useful scanning operations 4 cm4521 4 3 Useful scanning operations Chapter 4 Registering an e mail address Destination registration screen...

Page 159: ...e Network Scanner Operations Name Specify the name of the e mail address to be registered Index Select the index characters used for organizing the e mail addresses By selecting index characters appro...

Page 160: ...be registered together as a single group The destinations that can be registered as a group destination must be registered in the address book In order to register a group destination the individual d...

Page 161: ...Guide Network Scanner Operations Registering the program destination Scanning settings transmission settings and destination can be registered with a single button These are called program destination...

Page 162: ...lution and the scanning method according to whether the document contains text or images can be specified when scanning a document A document of good quality can be sent by using a combination of thes...

Page 163: ...Detail The higher the resolution the larger the data becomes 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations Selecting an Original Type setting Select the...

Page 164: ...Text Photo Select this setting for documents consisting of both text and photos 3 Photo Select this setting for documents consisting only of photos 4 Dot Matrix Original Select this setting for docum...

Page 165: ...perations 4 10 cm4521 Useful scanning operations Chapter 4 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations If Text Photo or Photo is selected the photo ty...

Page 166: ...Useful scanning operations 4 cm4521 4 11 Useful scanning operations Chapter 4 4 3 Transmitting with the selected Color and File Type settings Selecting the Color and File Type settings File Type...

Page 167: ...ailable when faxing or using Internet faxing 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations File type Description PDF This type of file can be displayed...

Page 168: ...ns Chapter 4 4 4 Transmitting with the page number or time added The page number or date time can be added to the scanned document Both the page number and the date time can be added at the same time...

Page 169: ...ngs also changes the color with the page number settings Page numbers can also be added with header footer settings The header footer settings are specified in Administrator mode 2 Note For details re...

Page 170: ...Useful scanning operations 4 cm4521 4 15 Useful scanning operations Chapter 4 Adding the date and time The date and time of scanning can be added to a document to be sent...

Page 171: ...tings also changes the color with the date time settings Page numbers can also be added with header footer settings The header footer settings are specified in Administrator mode 2 Note For details re...

Page 172: ...cm4521 4 17 Useful scanning operations Chapter 4 4 5 Transmitting with the background color adjusted Background Removal When scanning a document with a colored background a cleaner scan can be created...

Page 173: ...4 Useful scanning operations 4 18 cm4521 Useful scanning operations Chapter 4 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operations 2 1...

Page 174: ...Useful scanning operations Chapter 4 4 6 Transmitting with shadows erased Frame Erase Scans can be sent while erasing unwanted areas around the document such as the transmission information on receive...

Page 175: ...e same width can be erased on all four sides of the document or the width that is erased can be specified for each side The width of the frame to be erased can be set between 0 1 and 50 mm 2 Note For...

Page 176: ...4 4 7 Transmitting to multiple recipients Searching for a registered destination Select a recipient registered in the address book Group destinations which are multiple destinations that have previous...

Page 177: ...ul scanning operations Chapter 4 Detail Unwanted destinations can be deleted from under Broadcast Destinations or the settings can be changed 2 Note For details refer to chapter 2 Scanning of the User...

Page 178: ...ocuments by e mail E mail transmissions Scan data can be sent as an e mail attachment simply by specifying the e mail address 2 Note For details refer to chapter 2 Scanning of the User s Guide Network...

Page 179: ...ached file The subject of the e mail message and the file name can be changed when sending scan data by e mail 2 Note For details refer to chapter 2 Scanning of the User s Guide Network Scanner Operat...

Page 180: ...4 4 9 Checking transmissions performed until now Current Jobs Job History lists The transmission log includes the Current Jobs list which allows the jobs currently being performed to be checked and t...

Page 181: ...s Chapter 4 Detail Jobs that are being sent and jobs queued to be sent are displayed in the Current Jobs list Jobs that have been sent are displayed in the Job History list 2 Note For details refer to...

Page 182: ...5 Useful box operations Chapter 5 Useful box operations...

Page 183: ...ns Chapter 5 5 Useful box operations 5 1 Changing the name of a saved document Edit Name The name of a document saved in a user box can be changed Documents that were not named when they were saved ca...

Page 184: ...e document name is the name of the file sent by e mail or to an FTP or SMB server Change the document name after considering the conditions of the destination server 2 Note For details refer to chapte...

Page 185: ...Chapter 5 5 2 Scanning double sided documents Scan Settings When saving data in a user box from User Box mode touch Scan Settings to change the settings for scanning the document To scan double sided...

Page 186: ...ing in the Scan Settings screen in the same way that it is specified in User Box mode Since the default setting is 1 Sided be sure to specify the 2 Sided setting in the Scan Settings screen to save a...

Page 187: ...ta is saved in user boxes can be specified for each user box When the specified length of time has passed data saved in user boxes will automatically be erased Specify a setting for Auto Document Dele...

Page 188: ...Useful box operations 5 cm4521 5 7 Useful box operations Chapter 5 2 1...

Page 189: ...5 Useful box operations 5 8 cm4521 Useful box operations Chapter 5 2 Note For details refer to chapter 7 Specifying Utility mode paramteters of the User s Guide Box Operations 2 1...

Page 190: ...Useful box operations 5 cm4521 5 9 Useful box operations Chapter 5 5 4 Printing sending multiple data combined Combine Bind TX Two or more data saved in user boxes can be printed or sent 2 1 2 1...

Page 191: ...5 Useful box operations 5 10 cm4521 Useful box operations Chapter 5 When Combine is selected Specify the order that the data is combined 1 2 Specify the Finishing settings and then print the data...

Page 192: ...ed from Copy mode cannot be sent If data saved from Copy mode is combined with other data the data cannot be sent 2 Note For details refer to chapter 4 Printing a user box document and chapter 5 Sendi...

Page 193: ...perations 5 12 cm4521 Useful box operations Chapter 5 5 5 Changing finishing settings for saved data before printing Finishing Before printing data saved in a user box the finishing settings can be ch...

Page 194: ...ument Offset When a finisher is not installed If the sorting conditions are met copies are fed out and sorted in an alternating crisscross pattern When a finisher is installed The copies are fed out s...

Page 195: ...521 Useful box operations Chapter 5 2 Note For details refer to chapter 4 Printing a user box document of the User s Guide Box Operations Output Tray Select the output tray where the finished copies a...

Page 196: ...eb Connection You can use data in user boxes from the computer at your desk Enter the IP address of this machine in the Address box of the Web browser to use Web Connection to connect with this machin...

Page 197: ...e network machine settings can be specified from Web Connection The following basic operations can be performed from Web Connection Check various machine information Check a job Perform operations wit...

Page 198: ...6 Troubleshooting Chapter 6 Troubleshooting...

Page 199: ...lowing Check that the machine s power plug is firmly inserted into the electrical outlet In addition check that the circuit breaker has not been tripped Check that the machine has been turned by using...

Page 200: ...l panel cancels Power Save mode Try pressing the Power Save key in the control panel If the weekly timer has set the machine in Sleep mode a screen appears in the touch panel when the Power Save key i...

Page 201: ...on For a toner cartridge After the message Toner Cartridge X needs to be replaced soon appeared the message Replace toner cartridge X appears Replace the toner cartridge according to your maintenance...

Page 202: ...eration is performed 2 Reminder If the misfeed warning remains displayed after the indicated items have been checked contact your service representative What is image stabilization In order for this m...

Page 203: ...call service representative screen The phone number and fax number for the usual service representative appear in the center of the call service representative screen Answer When this message appears...

Page 204: ...7 User Settings parameters Chapter 7 User Settings parameters...

Page 205: ...nctions can be changed according to the operating conditions and environment 7 1 Displaying the User Settings screen Various settings can be specified from the User Settings screen Detail To change th...

Page 206: ...parameters refer to chapter 11 Utility mode of the User s Guide Copy Operations For details on the Scan Fax Settings parameters refer to chapter 10 Utility mode of the User s Guide Fax Operations For...

Page 207: ...left panel of the touch panel screen and the settings in the Basic screen can be changed Copier Settings The settings for copy functions can be changed so that the operations can easily be performed...

Page 208: ...User Settings parameters 7 cm4521 7 5 User Settings parameters Chapter 7 Printer Settings The settings for print functions can be changed so that the operations can easily be performed...

Page 209: ...7 User Settings parameters 7 6 cm4521 User Settings parameters Chapter 7...

Page 210: ...8 Glossary Chapter 8 Glossary...

Page 211: ...saving mode Power Save mode or Sleep mode The machine can be manually set to a power saving mode when the Power Save key is pressed Punch Holes can be punched in copies for filing Save in User Box Th...

Page 212: ...9 Index Chapter 9 Index...

Page 213: ...me 5 2 E mail transmission 4 23 Emptying the punch scrap box for finisher 9821 x 53 Emptying the punch scrap box for finisher 9833 x 52 Emptying the punch scrap box for finisher 9834 x 52 Enlarge Redu...

Page 214: ...toner cartridge x 44 Replacing the waste toner box x 45 Resolution 4 7 S Safety information x 5 Saving in user box 1 18 Scan settings 3 14 5 4 Searching destination 4 21 Selecting destination 1 5 1 10...

Page 215: ...9 Index 9 4 cm4521 Index Chapter 9...

Page 216: ...Printing for Professionals Beyond the Ordinary Oc 100 Oakview Drive Trumbull CT 06611 www oceusa com Oc 2007 All Rights Reserved...