Oce im2020, Quick Manual

Page 1: ...Scanner Mode Printer Management Utility 4514 7738 02 Quick Guide im2020 im2520 im2520f im3520 ...

Page 2: ...es 1 4 1 4 Preparing the LAN Cable and IP Address 1 5 1 5 Acceptance of the End User License Agreement 1 5 1 6 Compatible Operating Systems 1 5 1 7 Operating Environment of Utilities 1 5 1 8 Specifying the IP Address 1 6 2 Making Connections 2 1 LAN Connection 2 1 Connecting the LAN cable 2 1 LED indicators 2 2 2 2 Environments for Transmitting Scan Data 2 3 Required environment 2 3 3 Network Sett...

Page 3: ...g 5 6 5 6 IP Address FAX LAN FAX 5 7 5 7 Scan to PC SMTP 5 8 5 8 IP Scanner 5 9 5 9 Document Forwording Archive Distribution 5 10 5 10 Network Fax Transmission 5 11 6 Performing Scan Operations 6 1 Transmitting to a Recipient in the List of One Touch Keys 6 1 One touch keys 6 1 Registering indexes 6 2 Registering one touch keys 6 4 Specifying Transmission 6 6 6 2 Transmitting to the Entered E Mail...

Page 4: ... Accessing Printer Management Utility 7 2 7 3 Using Printer Management Utility 7 3 7 4 Logging Into Administrator Mode 7 3 7 5 Selecting the Display Language 7 5 7 6 Structure of Pages 7 6 im2020 im2520 im2520f im3520 ...

Page 5: ...Contents iv im2020 im2520 im2520f im3520 ...

Page 6: ...e actual performance of network application functions is determined by various factors such as the system configuration customer data and operator controls Since the operating environment of network application functions differs depending on the customer the configuration of specific products and the suitability of the application software should be determined specifically for the customer 6 We as...

Page 7: ...f Netscape Communications Corporation Adobe and Acrobat are trademarks of Adobe Systems Incorporated Network FAX is a registered trademark of Comuse Co Ltd All other company names and product names mentioned in this manual are trademarks or registered trademarks of their respective companies This product uses the Software Development Kit developed by Peerless Systems Corporation Copyright 2001 Pee...

Page 8: ...cations Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense WARNING The design and production of this unit conform to FCC Regulations and any changes or modifications must be registered with the FCC and are subject to FCC control Any changes made by purchaser or user without...

Page 9: ...o use the Network Scan Kit or the Internet FAX Network Scan Kit the Printer Controller and the Network Interface Card must be installed CAUTION Only use the CD ROM in a player that is CD ROM compatible If a player not compatible with the CD ROM format is used your ears or speakers may be damaged by the loud noise produced This device must be used with shielded interface cables The use of non shiel...

Page 10: ...vice or the software included on the CD ROM Before using these functions you must read the enclosed End User License Agreement and agree to the terms of use for the software 1 6 Compatible Operating Systems Network FAX is not supported by Windows 95 1 7 Operating Environment of Utilities 64 MB or more 128 MB recommended for Windows XP or Windows 2000 Utility Operating System IP Scanner Windows Me ...

Page 11: ... on again Parameter Description DHCP Specify whether to automatically retrieve the IP address from the DHCP server or to specify a fixed IP address IP Address Type in the IP address of this unit Type in the IP address only if the DHCP parameter is set to IP Input Subnet Mask Type in the subnet mask of the connected network Type in the subnet mask only if the DHCP parameter is set to IP Input Gatew...

Page 12: ...nistrator Management 3 Use the keypad to type in the administrator access code and then touch Enter 4 Touch Admin 2 5 Touch Network Set 6 Touch Basic Setting 7 Specify the settings described above 8 Touch Enter Note In order to apply the new settings the unit must be turned off then on again im2020 im2520 im2520f im3520 ...

Page 13: ...1 Before Making Connections and Specifying Settings 1 8 im2020 im2520 im2520f im3520 ...

Page 14: ...plug on the LAN cable into the connector marked LAN at the back of the machine and then insert the other plug into the hub Tip The connector is at the back of the machine The LAN cable should be a cable for Fast Ethernet 100BASE TX Category 5 The LAN cable is not included as an accessory Connector for LAN cable USB printer connector optional For more details refer to the manual for the printer con...

Page 15: ...ndition Meaning Green Lit The LAN is connected correctly Off The copier has not been turned on The LAN is not connected correctly Flashing Data is being sent or received Red Lit Operating at 100 Mbps Off Operating at 10 Mbps im2020 im2520 im2520f im3520 ...

Page 16: ... only be used in a TCP IP network Required environment Operations that can be performed if the Network Scan Kit is installed Scan to E mail Scan to Server FTP Scan to PC FTP Scan to HDD Required options Hard Disk Drive Kit Required environment for image data transmission Mail server FTP server FTP client computer FTP server application Required environment for image data importing Mail client comp...

Page 17: ...with a facsimile terminal Only with a facsimile terminal Required environment for image data transmission IP Scanner and Image Receiver utilities Mail server The recipient must be the same type of unit as the copier IP Scanner and Image Receiver utilities Environmen t required for the scan function selected as the distribution method Network FAX utility Required environment for image data importin...

Page 18: ... described below For details on specifying Printer Management Utility settings refer to the Printer Management Utility User Manual 3 1 List of Network Settings Required 2 Available Necessary depending on environment Unnecessary Operation Scan to E mail Scan to Server FTP Scan to PC FTP Scan to PC SMTP Scan to HDD IP Scanner Internet Faxing IP Address Faxing Distribution of Fax Documents fax recept...

Page 19: ...nt Name Equipment Name 2 2 2 2 2 2 SMTP Settings screen SMTP Server Address 1 1 Port Number 1 1 E mail Address 1 1 POP3 Settings screen POP3 Server Address Port Number POP3 User Name POP3 Password Auto RX Check Mail Scan Settings screen E mail Mode 2 2 2 Scan Mode 2 2 2 2 2 Scanner Settings screen Activity Report 2 RX Doc Header Print 2 TX Doc Text Insert 2 2 2 Gateway Send Subject Registration 2 ...

Page 20: ... Input Ping This function is used to check if the network connection LAN connection is correctly connected The ping can be sent with an SMTP server or POP3 server specified In addition a ping can be sent with any IP address specified LDAP Setting Specify these settings when using the LDAP Lightweight Directory Access Protocol search function Frame Type Setting When connecting to the NetWare server...

Page 21: ...gs check with the network administrator for the necessary information Displaying the Network Settings screen 1 Press the Utility key on the copier control panel 2 Touch Admin Management 3 Use the keypad to type in the administrator access code and then touch Enter im2020 im2520 im2520f im3520 ...

Page 22: ...n the screen that appeared Refer to List of Network Settings on page 3 1 7 Continue touching Enter to return to the Utility screen and then touch Exit to return to the Basics screen Note After changing the setting of a parameter marked with the copier must be turned off then on again im2020 im2520 im2520f im3520 ...

Page 23: ...r each function can be printed Printing the list of settings 1 Press the Utility key and then touch Administrator Management 2 Type in the administrator access code and then touch Enter 3 Touch Admin 1 then Rep Print 4 Touch Setting List im2020 im2520 im2520f im3520 ...

Page 24: ...ported by Windows 95 4 2 Installing IP Scanner Windows Me 98 95 XP 2000 and NT4 0 Note Do not install IP Scanner onto computers used as mail servers or computers where a mail server is installed 1 Start up Windows and then insert the utilities disk CD ROM into the CD ROM drive The Installer starts up and the Installer dialog box appears Tip If the installer does not start up automatically double c...

Page 25: ... the Next button To change the folder where IP Scanner will be installed click the Browse button and then select the desired folder While specifying settings in the installer dialog boxes if you choose the wrong setting or want to change a setting click the Back button to return to the previous dialog box and specify the settings as desired im2020 im2520 im2520f im3520 ...

Page 26: ...d and then click the Next button The installation begins 6 Click the Finish button A message may appear informing you that the computer should be restarted Restart the computer to complete the installation 7 In the Installer dialog box click the Close button im2020 im2520 im2520f im3520 ...

Page 27: ...4 Installing the Utilities 4 4 8 Restart the computer Click the Yes button to restart the computer im2020 im2520 im2520f im3520 ...

Page 28: ...ver before uninstalling IP Scanner 1 In Windows click the Start button point to Settings and then click Control Panel to display the Control Panel window 2 Double click the Add or Remove Programs icon 3 Select IP Scanner and then click the Add Remove button 4 Click the Yes button 5 Restart the computer im2020 im2520 im2520f im3520 ...

Page 29: ...s click the Start button point to Settings and then click Control Panel to display the Control Panel window 2 Double click the Add Remove Programs icon the Add or Remove Programs icon in Windows XP 3 Select IP Scanner and then click the Change Remove button 4 Click the Yes button 5 Restart the computer im2020 im2520 im2520f im3520 ...

Page 30: ...d using TWAIN driver Compatible operating systems Windows 98 Me NT4 0 2000 XP Note With Windows 2000 and XP be sure to log in with administrator privileges 1 Open the TWAIN folder on the TWAIN Driver CD ROM 2 Start up setup exe 3 Follow the instructions that appear to finish the installation im2020 im2520 im2520f im3520 ...

Page 31: ...4 Installing the Utilities 4 8 im2020 im2520 im2520f im3520 ...

Page 32: ...file or a PDF file The scanned image can be sent using any of the following methods Choose the appropriate method according on the network environment and purpose 5 1 Scan to E mail G Scan data is attached to an e mail message as a TIFF or PDF file then sent to a computer through an intranet or the Internet G A network environment that includes a mail server is required Mail server Intranet Mail s...

Page 33: ... on an FTP server G A network environment that includes an FTP server is required G An FTP server on the Internet can be accessed through a proxy server G A maximum of five FTP server can be registered and a maximum of five directories can be set up on each FTP server Intranet Internet FTP server FTP server im2020 im2520 im2520f im3520 ...

Page 34: ...nction a notification of the URL where the scan data is saved can be sent by e mail If the URL Report function is used a mail server is required Intranet Internet FTP server FTP server Internet Mail server Client computer Client computer im2020 im2520 im2520f im3520 ...

Page 35: ...erver application must be running on the client computers G The forwarding destination on the client computer is the root folder specified with the FTP server application This setting cannot be specified from the copier s control panel or from Printer Management Utility FTP server Client computer application Intranet im2020 im2520 im2520f im3520 ...

Page 36: ...les The saved files can be retrieved with Printer Management Utility or TWAIN driver G With the URL Report function a notification of the URL where the scan data is saved can be sent by e mail If the URL Report function is used a mail server is required Intranet Client computer Scan data HDD im2020 im2520 im2520f im3520 ...

Page 37: ...ge as a TIFF F file then sent to the recipient s Internet fax terminal The file attached to the received e mail message is printed by the Internet fax terminal on the receiving end In addition since e mail is used the fax can be sent to an individual e mail address not just an Internet fax terminal In this case the fax image arrives at the receiving end as an attachment to an e mail message receiv...

Page 38: ... a mail server 1 Program a one touch key with the IP address or the host name of the recipient 2 Use the one touch key to specify the recipient and then specify the settings for sending the data IP address fax transmission 3 The recipient receives the fax image IP address fax reception Intranet Internet fax terminal Same type of unit as copier im2020 im2520 im2520f im3520 ...

Page 39: ...utilities IP Scanner and Image Receiver are required G If there is a DHCP server on the network this function may not operate correctly since IP addresses are automatically distributed to each computer In this case specify a fixed IP address for the computer or use IP Scanner 1 Program a one touch key with the IP address of the computer receiving the data 2 Using the same procedure for sending e m...

Page 40: ...ceive the data at a client computer and save it as an image file the enclosed utilities IP Scanner and Image Receiver are required G This function can be used in a network without a LAN if a crossover cable is used to connect the copier to a client computer Network settings are required 1 From the computer program a button recipient of the scan data 2 Touch the programmed button to send the scan i...

Page 41: ...The fax document can be be received at your own computer G Received fax documents can be classified as F Code Port or Public Document and the distribution destinations for each type of document can be specified 1 From the copier select a Doc Manage setting to classify the fax image 2 The fax image is sent to the computer specified as the recipient 3 The fax image is received by the recipient compu...

Page 42: ...ent In addition the result of the fax transmission can be checked from the computer G An e mail address or a telephone fax number can be specified for the recipient G In order to perform direct faxing operations using a mail server the DNS settings must be specified 1 Specify the fax number of the destination specify the recipient after specifying printing from the application 2 The image data is ...

Page 43: ...5 Features of the Network Functions 5 12 im2020 im2520 im2520f im3520 ...

Page 44: ...since it no longer requires the recipient information to be entered each time data is sent Up to 540 one touch keys can be registered However the total number of one touch keys and fax programs maximum of 30 must not exceed 540 In addition registered one touch keys can be searched through more easily if the indexes are used to classify the one touch keys There are 36 indexes and up to 15 one touch...

Page 45: ...6 Performing Scan Operations 6 2 Registering indexes 1 Press the Utility key 2 Touch User Set 3 Touch Fax Input For a copier touch E mail Input 4 Touch Index im2020 im2520 im2520f im3520 ...

Page 46: ...Performing Scan Operations 6 6 3 5 Touch a key where an index has not yet been registered 6 Type in the name of the index 7 Touch Enter im2020 im2520 im2520f im3520 ...

Page 47: ...6 Performing Scan Operations 6 4 Registering one touch keys 1 Press the Utility key 2 Touch User Set 3 Touch Fax Input For a copier touch E mail Input 4 Touch One Touch im2020 im2520 im2520f im3520 ...

Page 48: ...y and then touch Next 7 Select the desired scanning operation and then touch Next Scan to E mail PC E mail Scan to Server FTP PC FTP Server Scan to PC FTP PC FTP Client Scan to PC SMTP PC Scanner Scan to HDD HDD Internet FAX Internet FAX E mail IP Address FAX Internet FAX IP TX 8 Specify any necessary settings for the selected scanning operation im2020 im2520 im2520f im3520 ...

Page 49: ...u for a copier and then specify the scanning options For details refer to the Scanner Mode User Manual 5 Press the Start key The transmission begins If the document is placed on the original glass G When scanning multiple document pages continue scanning by placing each consecutive page on the original glass then pressing the Start key G After all pages of the document to be sent are scanned touch...

Page 50: ...g to the specified e mail address is available only with Scan to E mail and Internet fax transmissions 1 Position the document s to be scanned 2 Press the Fax Scan key For a copier press the Scan key 3 Touch 10 Key Dialing For a copier touch Addr Input 4 Touch Com Mode im2020 im2520 im2520f im3520 ...

Page 51: ... Type in the e mail address of the recipient 7 For Scan to E mail To change the file format or coding method touch Scan Mode and then specify the desired settings For Internet Fax To change the transmission size maximum transmission resolution maximum or coding method touch E mail Mode and then specify the desired settings im2020 im2520 im2520f im3520 ...

Page 52: ...ual 9 Press the Start key The transmission begins If the document is placed on the original glass G When scanning multiple document pages continue scanning by placing each consecutive page on the original glass then pressing the Start key G After all pages of the document to be sent are scanned touch Scan End and then press the Start key The transmission begins im2020 im2520 im2520f im3520 ...

Page 53: ...6 Performing Scan Operations 6 10 im2020 im2520 im2520f im3520 ...

Page 54: ...ronment is required in order to use Printer Management Utility Computer Software Note If Internet Explorer 5 5 is used one touch key information may not be exported correctly Be sure to use Internet Explorer 5 5 Service Pack1 or later Network G Ethernet G TCP IP protocol Operating System Web Browser Windows 95 98 Me NT4 0 Internet Explorer 4 or later Netscape Communicator 4 7 or later Windows 2000...

Page 55: ...P address must be set in advance Refer to Specifying the IP Address on page 1 6 Printer Management Utility can be accessed through a Web browser 1 Start up the Web browser 2 In the Address bar type the IP address of the controller in the format shown below and then press the computer keyboard s Enter key http controller_IP_address Example If the controller IP address is 192 168 0 10 http 192 168 0...

Page 56: ...tility Printer Management Utility is used in the same way that Internet Web pages are viewed Click Web page links to display those pages or click the Back or Forward button to display the previous or next page 7 4 Logging Into Administrator Mode By logging into Printer Management Utility in Administrator mode printer scanner controller system settings can be specified or checked 1 In the Admin Pas...

Page 57: ...or details contact the administrator for your copier If no operation is performed for 10 minutes after logging into Printer Management Utility in Administrator mode the user is automatically logged out While logged into Printer Management Utility in Administrator mode not all operations can be performed from the copier s control panel im2020 im2520 im2520f im3520 ...

Page 58: ... Utility pages are displayed can be changed This setting only applies to Printer Management Utility pages 1 Log into Printer Management Utility in Administrator mode 2 Click Preference in the menu on the System tab 3 From the Display Language list select the desired language 4 Click the Apply button im2020 im2520 im2520f im3520 ...

Page 59: ...tility are constructed as shown below 2 4 1 3 5 1 Status display The statuses of the printer and scanner are shown with text and icons In addition the status warnings for the printer and scanner appear as messages To view the most recent status messages click the Refresh button in the Web browser 2 Admin Password box Use to log in Administrator mode For details on the login procedure refer to Logg...

Page 60: ...can kit is installed 2 Available only if the printer controller is installed 3 Available only with a facsimile terminal or if the network scan kit or internet fax network scan kit is installed 4 Available only if the internet fax network scan kit or the network scan kit is installed with the hard disk drive kit 4 Menu The information and setting items for the selected tab are listed For details on...

Page 61: ...7 Using Printer Management Utility 7 8 im2020 im2520 im2520f im3520 ...

Page 62: ...on contained in this manual is subject to change without notice to incorporate improvements made on the product or products the manual covers ND 100124 E 2003 12 ISSUE2 Printed in Japan im2020 im2520 im2520f im3520 ...