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OKIFAX 4580 Users Guide
Setting the Answering Mode
Your machine has a number of answering modes,
which determine how it handles incoming calls
(both fax and voice). The current answering mode
appears on your machine’s standby display.
Answering Mode Options
The answering mode that is best for you depends
on how you use your machine and what external
telephone devices are connected to it.
Read through the answering modes that are listed
here, then follow the instructions below.
Manual Receive Mode [TEL]: If you use the
same line for both fax and telephone calls and
the majority of your incoming calls are tele-
phone calls, then the TEL answering mode is
your best choice. Each time someone calls,
your machine rings like a telephone. You can
answer from an external telephone connected
to your machine. If you pick up the handset and
hear fax tones, press the START key to receive
the fax. If you do not answer the phone and
someone tries to send you a fax message, your
machine does not accept it.
Auto Receive Mode [FAX]: If your machine is
connected to a telephone line reserved only for
fax communications, use the Auto Receive
mode. Your machine assumes all incoming
calls are fax messages and automatically
receives all incoming fax messages.
Telephone/Fax Mode [T/F]: When incoming
calls are a mixture of fax and telephone calls,
your best choice is the Telephone/Fax mode. In
this mode, your machine detects whether the
incoming call is a fax or voice call. When the
call is from another fax machine, your machine
switches to fax mode and receives the mes-
sage. When the call is a voice call, your ma-
chine rings like a telephone. If you do not
answer, your machine switches back to fax
mode to allow the calling party to manually
send a fax.
Telephone Answering Device Mode [TAD]:
Use this mode if you have connected an
answering machine to your machine. Like
Telephone/Fax mode, the Telephone Answering
Device mode detects whether an incoming call
is a fax or voice call. If the call is a fax call, your
machine receives the fax. Your answering
machine does not activate. If the incoming call
is a voice call, your machine rings just as it
does in Manual Receive mode. If no one
answers the call, your answering machine
activates, allowing the calling party to leave a
message. If the calling party decides to send a
fax, your machine automatically receives the
fax.
Tip:
In some countries, the Telephone
Answering Device mode is turned off. To
have it turned on, contact your dealer.
Memory Reception Mode [MEM]: The re-
ceived data is not printed and is stored into
memory even if there is fax paper on which to
print.
Use the Print Operation function when you
want to print out data that was stored in
memory during the Memory Reception mode.
You can set a password for when you want to
disable the Memory Reception mode.
The password is set by USER PROGRAM-
MING under MEM. PASSWORD PRG.
PC Receive mode [PC]: Use this mode when
the MFP Option Kit is installed and your ma-
chine is connected to your PC. The call signal
from your exchange is sent directly to your PC.
Your machine does not respond to the signal.
Fax reception by your PC is enabled upon
receiving the call signal.
Tip:
You need to install a special driver into
your PC in order to use this function.
Forwarding Mode [FWD]: The forwarding
mode allows received facsimiles to be for-
warded to another number. The forwarding
numbers are entered or registered in User
Programming under FORWARDING NO.
PRG.. Up to ten forwarding numbers can be
registered.
Summary of Contents for OF4580
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