Oki OKIFAX 5700, User Manual

Page 1: ...User s Guide OKIFAX 5700 5900 PLAIN PAPER FAX...

Page 2: ...the information in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer First edition February 1999 Copyright 1999 All right...

Page 3: ...simile Functions Menus and Functions 2 3 Accessing Functions 2 5 Chapter 3 Installation Getting Started 3 3 Machine Settings 3 13 Chapter 4 Directories and Basic Operations Programming Dialling Direct...

Page 4: ...Clearing Document Jams 8 3 Clearing Paper Jams 8 4 Toner Cartridge Replacement 8 7 Image Drum Unit Replacement 8 10 Cleaning Scanner Path 8 12 Reading Counters 8 12 Problem Checklist 8 13 Packaging fo...

Page 5: ...Network Print Kit Compatibility C 1 Printer Specifications C 1 Related LAN Options C 1 Appendix D ISDN G4 Board Main Specifications D 1 Registration and Important Settings D 3 Appendix E Statutory Use...

Page 6: ...machine for adequate ventilation and easy access Do not use the machine near water or spill liquid of any kind into it Be certain that your power source matches the rating listed on the back of the ma...

Page 7: ...ed in the manual as you may cause damage requiring extensive repair work If anything happens which indicates the machine is not working properly or has been damaged unplug it immediately and contact y...

Page 8: ...ch may help you to use and understand the product Caution A caution appears in this manual like this A caution provides additional information which if ignored may result in equipment malfunction or d...

Page 9: ...tional description of the main controls and indicators is included each of which is covered in greater detail in later in this book Features 1 3 Product Options 1 5 Component Identification 1 6 Compon...

Page 10: ...English 1 2 Chapter 1...

Page 11: ...dard dialling and programming and more 80 character LCD 4 rows 20 characters Easy to read display for operation guidance clock display function information etc Automatic Document Feeder A D F Capacity...

Page 12: ...ply unit realises energy savings through low power consumption only 0 5W in standby state Not available if fitted with LAN board or ISDN board Automatic answering mode detection Distinguishes between...

Page 13: ...ed MFP PC Interface Kit Installation of Bi Centro software hardware provided as standard feature enables a machine to operate as a multi function peripheral MFP providing printer scanner and FaxModem...

Page 14: ...in the following items 1 Fax machine main unit 2 Toner cartridge 3 Image drum unit inside main unit 4 User s Guide this manual 5 Document stacker 6 AC power cable 7 Telephone line cable If anything ap...

Page 15: ...ne numbers program information manual dialling etc 3 Document Guides Adjust guides to the width of documents to be faxed or copied 4 Document Tray Holds documents to be faxed or copied above copy stac...

Page 16: ...e facedown in the down position copies will exit face up However use in the face up position is only possible when copying or when using Network Print or PC Print 14 Document Stacker Holds original do...

Page 17: ...ism that writes received copied information to the image drum The print head should be cleaned each time the toner cartridge is changed 23 Image Drum Unit The image drum unit contains a photosensitive...

Page 18: ...problem 4 ENTER key Use this key to choose a currently displayed menu option or setting or to confirm information entered 5 HELP key Press this key to print out a function list 6 RESOLUTION key PHOTO...

Page 19: ...for batch transmission After a document is loaded this key can also be used to select previously programmed groups of telephone numbers for faxing 13 REDIAL key Press this key to automatically redial...

Page 20: ...her operational layers when programming the machine 19 One touch keypad latch to second panel Model B only Lift this latch to reveal a second panel of one touch keys 20 One touch keypad For a detailed...

Page 21: ...amming the Sender ID or Location ID use these keys to enter alphabet characters Special Character key one touch key 20 Use the same as the 0 of a 10 keypad and for entering symbols and special Europea...

Page 22: ...ser of specific conditions Key Select tone This is a short beep emitted each time a key is pressed Error tone If an inappropriate key is pressed the machine will emit three short beeps If there is a p...

Page 23: ...fingertip control of the operation of your fax machine Although it may seem a little complicated at first you will soon become familiar with the control menu system described fully in this chapter Men...

Page 24: ...English 2 2 Chapter 2...

Page 25: ...enter the menu system at this level The function category row at which you enter depends on whether or not a document is loaded in the document feeder Menu level 1 When first switched on the machine...

Page 26: ...ction title the function can be accessed by a shortcut entry see Speed Access on page 2 5 To navigate this level Notes 1 Pressing the STOP key at any time will return to the preceding level 2 Pressing...

Page 27: ...of the functions in this list cannot be accessed by the user If required consult your supplier for details Table 2 1 Speed access numbers and their assigned functions 00 Clock Adjustment 01 TSI CSI 02...

Page 28: ...English 2 6 Chapter 2...

Page 29: ...on you need in this chapter Getting Started 3 3 Where to Install Machine 3 3 Unpacking 3 3 Set Up 3 4 Inserting Toner Cartridge 3 4 Attaching Document Stacker 3 6 Connecting Telephone Line 3 7 Connect...

Page 30: ...English 3 2 Chapter 3 Connecting to a PBX 3 19 MFP PC Interface Kit 3 20 Network Print Kit 3 20 ISDN G4 Board 3 20...

Page 31: ...the path of direct sunlight Allow sufficient space on each side of the machine to ensure adequate ventilation Make sure that both power and telephone outlets are nearby and easily accessible Choose a...

Page 32: ...emi upright position The top half of the facsimile unit moves upward and back on hinges to expose the copy stacker 2 To open the image drum toner cartridge compartment firmly press on the release butt...

Page 33: ...m unit for more than 5 minutes Never expose the image drum unit to direct sunlight Always hold the image drum unit by the ends Never touch the surface of the green drum in the image drum unit 6 Before...

Page 34: ...that the cartridge is not inserted backwards 8 With the cartridge in place push the grey lever forward to secure it and release the toner 9 Close the compartment latching the cover securely return the...

Page 35: ...d of the cable into the wall telephone socket Note Be sure to connect this line before connecting external telephone or optional handset to the machine Connecting External Telephone Answering Machine...

Page 36: ...E ENSURE THAT THE POWER SWITCH IS IN THE OFF POSITION O IS DEPRESSED 1 Plug the corresponding end of the power cable into the power inlet on the rear of the machine 2 Plug the other end of the power c...

Page 37: ...al paper will be reduced to fit on the paper loaded in the machine 2 Factory setting is for A4 paper If another paper size will be used change the 1 ST PAPER SIZE setting of the user functions to matc...

Page 38: ...within the specified stacking capacity the paper may not stack properly or paper jams may occur If your paper has curled edges this may restrict the stacking capacity of the machine For paper with no...

Page 39: ...communications In most countries the programming of this information into the machine before use is a legal requirement In certain countries this information must be set by the installation engineer a...

Page 40: ...press ENTER 4 Press to select Sender ID and then press ENTER or Sender ID can also be accessed from the main menu by entering its speed access code 02 5 Input up to 32 numbers and characters 0 9 a z...

Page 41: ...e machine If a fax tone is heard when the receiver is picked up simply press the START key and then hang up the telephone to receive the fax In this mode no incoming calls will be answered automatical...

Page 42: ...standby mode However faxes received and marked for confidential or polling will be stored in memory and not forwarded Forwarding Mode FWD When set to this mode the machine will receive all fax commun...

Page 43: ...sive redial tries The time interval in 1 minute units before redialling is set to meet the regulations of the country where the machine is installed France 1 12min other countries 1 6min Speed access...

Page 44: ...input for the prefix number Speed access no 52 Choice cannot be made when ISDN G4 board is installed Incoming Call Parameters Incoming Ring This function offers a soft ringing sound through the machin...

Page 45: ...speaker OFF Low Mid High Mid High Speed access no 11 Buzzer Volume The machine is equipped with a buzzer that sounds when a fax communication ends or if an external telephone is connected when the rec...

Page 46: ...ndicates a successful transaction When set to OFF the report is not printed out automatically Speed access no 73 ISDN G4 Options If the machine comes installed with an ISDN G4 board the following para...

Page 47: ...number is required to open an outside line the line is connected to a PBX If this machine is going to be connected to a PBX please make the following changes to enable the machine to recognise the pre...

Page 48: ...terface Kit please see Appendix A for information regarding functions For more detailed information refer to the documentation received with the PC interface product Network Print Kit If the machine i...

Page 49: ...mory for printing later You can even set your machine so that it will refuse to accept those annoying junk mail faxes advertising circulars if you wish These are among the topics explained in this cha...

Page 50: ...tion 4 12 No Toner Reception 4 12 Cancelling Messages Stored in Memory 4 12 Unsolicited Fax Rejection 4 12 To Set Closed Network 4 13 Power Failures and Memory 4 13 Making Copies 4 13 To Make Copies U...

Page 51: ...d speed dialling of groups of telephone numbers Model A 140 programmed Speed Dial numbers 1 40 assigned to One Touch keys Model B 230 programmed Speed Dial numbers 1 80 assigned to One Touch keys The...

Page 52: ...e programming of one touch keys lift the plastic cover protecting the one touch labels and using a pencil write the names corresponding to the newly programmed keys on their respective labels Then rep...

Page 53: ...emory each group having a maximum limit of 140 locations Model A or 230 locations Model B Each group is registered by a group dial number and can also be assigned a name for alphabetic search Note The...

Page 54: ...ormation for entry will be shown 3 Press CLEAR Entry is now deleted from group 4 When finished press MENU EXIT to return to standby mode To Dial a Group 1 Load the document s 2 Press SPEED DIAL 3 Pres...

Page 55: ...ocuments less than 216mm wide may be reproduced with a grey border Multiple Page Documents Your machine can scan paper with a base weight of 60 105g m 16 28lb It can hold up to 50 sheets of standard 7...

Page 56: ...os or many shades of grey Photo Table 4 3 Contrast settings Original Document Set TYPE OF ORIGINAL to Normal contrast Normal Contrast is too light Light Contrast is too dark Dark Table 4 4 Dialling a...

Page 57: ...cation at one time However telephone numbers can also be dialled in real time one digit at a time To dial from the machine itself press the HOOK key and dial using the numeric keypad on the machine s...

Page 58: ...later time Please refer to the chapter Reports for more detailed information Table 4 6 Dialling to multiple locations To Dial Using Do This One Touch key Press the One touch key 2 or 3 digit dial Pres...

Page 59: ...sible 2 If a signal from a remote facsimile machine is heard or the party wishes to send a fax after finishing a conversation press the START key 3 When the message Manual RX Start appears on the disp...

Page 60: ...rning message will be displayed Note When the Toner low message is shown it is possible to use the print from memory function to print the faxes stored in memory but the quality of the print cannot be...

Page 61: ...a power outage The typical memory backup time with a fully charged battery is 72 hours If data is still held in memory at the time of power restoration the machine will continue operations from the po...

Page 62: ...r of copies required using the numeric keypad b Press COPY again the machine will begin making multiple copies Manual Paper Feeder There is manual paper feeder tray built in immediately above the pape...

Page 63: ...g the manual paper feeder Note Ensure that the copy output lever is correctly located in one of its two positions A half way setting will cause a paper jam Also do not move the lever during print oper...

Page 64: ...t the drum count 6 Press MENU EXIT to return to standby mode Printer Cleaning A printer cleaning function has been incorporated to clean the residual toner off of the charge rollers Perform printer cl...

Page 65: ...et as polling documents These and other advanced features are covered in detail in this chapter Delayed Transmission 5 3 To Send a Delayed Fax 5 3 Delayed Batch Transmission 5 4 To Send a Delayed Batc...

Page 66: ...Tray Polling 5 12 Polling Reception 5 12 Printing or Cancelling Faxes Polled into Memory 5 13 Call Forwarding 5 13 Forwarding 5 13 To Set Forwarding No 5 13 To set the Auto Answer mode to forward 5 1...

Page 67: ...ings and or to move between columns 5 Input the desired date and time press ENTER key 6 The display will prompt you for the location s 7 Input desired location using either Speed Dial numbers or numer...

Page 68: ...location input number or press the matching one touch key and press the ENTER key 5 Press START key The machine will scan the document s into memory and wait until the time programmed to begin transm...

Page 69: ...that a document is transmitted immediately the document s loaded and scanned under this feature hold priority over previously scanned documents or the processing of messages received in dual access o...

Page 70: ...hines 1 Load the document s 2 Press MENU EXIT to enter the menu 3 Use the SHIFT keys to select CONFIDENTIAL TX press ENTER or 4 Input the address of the confidential mailbox using the numeric keypad p...

Page 71: ...1 16 press ENTER 4 Use the SHIFT keys to select CONFIDENTIAL press ENTER 5 Input 4 digit numeric password 0000 9999 press ENTER 6 Repeat steps 3 5 until the desired number of confidential mailboxes h...

Page 72: ...e the machine receives a confidential fax it will print a Confidential Reception Report automatically which lists the mailbox number s that received fax es 1 Press Menu Exit to enter Menu 2 Press to s...

Page 73: ...mpletion of the broadcast This report is sent to the location specified by the telephone number programmed in the RELAY REPORT NO function For this machine to receive the report program its telephone...

Page 74: ...personal mailboxes until all the documents stored have been retrieved Before bulletin polling can be conducted personal mailboxes must be opened for storage of the documents to be scanned The followi...

Page 75: ...er 1 16 holding document press ENTER 5 Message will be printed and machine will return to standby Notes 1 If no message is stored in the personal mailbox a message will be displayed indicating that th...

Page 76: ...e machines to poll the documents set in the document tray ADF 1 Load the document s 2 Press MENU EXIT to enter the menu 3 Press to select POLLING TX RX 4 Press ENTER to select POLLING TX 5 Press to se...

Page 77: ...ct PRINT MEMORY POLL press ENTER or 4 Faxes stored in memory are printed and the machine then returns to standby mode To cancel the message stored without printing press STOP before the documents have...

Page 78: ...e backup against the problems of paper or toner shortages If the machine detects no more paper or insufficient toner it will forward incoming faxes to a predetermined location automatically One number...

Page 79: ...ocuments loaded will be processed automatically Register Speed Dial or Group telephone numbers Make local copies Continue operations in no paper no toner status with messages printed automatically aft...

Page 80: ...document can be scanned into memory while a fax is being received Transmission settings can be for single or multiple location or even delayed Additional documents can be loaded scanned and set for tr...

Page 81: ...nosis 6 3 Transmission TX Mode Default 6 3 Memory Full Save 6 3 Instant Dial 6 4 Restrict Access 6 4 ECM Function 6 4 Sender ID ON OFF 6 4 Power Save Mode 6 4 Pulse Dial Rate 6 5 Pulse Make Ratio 6 5...

Page 82: ...English 6 2 Chapter 6 Local Time Date Print 6 8 TSI Print 6 8 Options 6 9 Multifunction Peripheral MFP PC Interface Kit 6 9 Network Print Kit 6 9 ISDN G4 Board 6 9 Expandable Memory 6 9...

Page 83: ...is function allows the machine s default settings for original document condition and transmission scanning resolution TYPE OF ORIGINAL and RESOLUTION keys respectively to be changed The factory defau...

Page 84: ...ls whether or not machine operation is restricted or not In the ON state if RESTRICTION ID has been programmed users must enter a password before being allowed access to the machine s functions Set to...

Page 85: ...long the machine waits for the call to be answered before switching to FAX mode Available settings are 20 and 35sec Speed access no 62 CNG Count When set either in the T F or TAD modes the machine de...

Page 86: ...NU EXIT to return to standby mode 5 Repeat steps 1 4 until finished setting parameters Memory Password This is a 4 digit numeric password used when the machine is operating in the Memory Only Receptio...

Page 87: ...pad press ENTER 5 If number is already registered display will show ALREADY EXIST 6 Input another 4 digit ID number press ENTER 7 Repeat steps 3 6 until all desired ID numbers have been registered 8 P...

Page 88: ...t to ON the machine is capable of scanning and transmitting documents of any length for up to one hour MYD DMY This setting controls how the machine displays and prints the date mm dd yy or dd mm yy L...

Page 89: ...sing Network Print Service 10 page per minute 600 dot per inch printing with Hiper W print emulation For further details please see Appendix C ISDN G4 Board The ISDN G4 Board raises the machine operab...

Page 90: ...English 6 10 Chapter 6...

Page 91: ...keep as a kind of receipt for important messages Understanding Reports 7 3 Reports List 7 3 Message Confirmation Report 7 3 Confidential Reception Report 7 3 Broadcast Entry Report 7 3 Broadcast Messa...

Page 92: ...English 7 2 Chapter 7...

Page 93: ...If an error occurred during communication a portion of the page where the problem occurred can be printed after the report Confidential Reception Report This report is automatically printed each time...

Page 94: ...the Phone Directory sender ID ID TSI CSI telephone number of machine and dialling parameter settings Telephone Directory This report provides a complete listing of all of the telephone numbers program...

Page 95: ...stored in the machine s memory including both documents waiting for transmission and documents received but not yet printed The information provided in this report includes Date and time a message was...

Page 96: ...ere was no answer CANCL A confidential message was erased after being held in memory for 10 days COMP A multiple location transmission was completed COVE R The machine s cover was opened during the co...

Page 97: ...tion B C Multiple location transmission broadcast CONF BOX NO Fax received to a personal mailbox CALLING A communication initiated by the local machine CALLED A communication initiated at a remote loc...

Page 98: ...English 7 8 Chapter 7...

Page 99: ...uicker and sometimes more cost effective than waiting for a service technician to help you Some problems are best referred to qualified personnel In such cases this chapter will advise you to do that...

Page 100: ...English 8 2 Chapter 8...

Page 101: ...eed the document the rest of the way through the machine If this fails do the following 1 Turn off the power switch 2 Grasping the control panel in the area above the document tray between the documen...

Page 102: ...r jams are experienced often it may be due to the type of paper being used Paper developed specifically for photocopying or laser printing should be used Be sure to fan the paper before loading it int...

Page 103: ...is clearly released and pops up Lift up and back revealing the image drum unit 4 Take hold of the image drum by its ends using both hands and lift it out of the machine Set it aside on a clean dry sur...

Page 104: ...l pushing the paper down so that the plastic corner tabs are above the paper 8 Slide the paper tray gently but firmly back into the machine until it latches in place 9 Place the image drum unit back i...

Page 105: ...d until the density becomes noticeably poor If the print density becomes low even before the machine displays the toner warning gently wipe the lens surface of the LED array see following instruction...

Page 106: ...ll back on the grey lever at the right end of the toner cartridge bringing the lever up and all the way back Carefully remove the old cartridge from the image drum unit and set it aside on an old news...

Page 107: ...irst 7 Once the cartridge is in place push the grey lever forward and down securing the cartridge and releasing the toner 8 Using the cleaning wipe provided in the package with the new toner cartridge...

Page 108: ...y the type of paper used and the number of pages per job Contact your supplier to order a new unit Caution Always handle the image drum unit by the ends Never expose the drum to light for more than 5...

Page 109: ...um marked PUSH 7 Install a new toner cartridge see previous instructions for Toner Cartridge Replacement 8 Close the cover to the image drum compartment pushing down on it until both latches catch 9 R...

Page 110: ...er the scanner 1 as shown below Reading Counters Three counters are accessible to machine operators drum printing and scanning The first tracks drum usage and can be reset each time the image drum uni...

Page 111: ...tacked in the tray Check for a paper jam in the machine Documents jam Check documents for wrinkles tears or other damage Make sure there are no staples or paperclips attached to the document s and tha...

Page 112: ...DE MEMORY FREE 100 FUSER ERROR Open and close the cover If this does not clear the message turn off the machine and contact your dealer for service 12 00 XXX PRINTER ALARM4 REFER TO USER GUIDE MEMORY...

Page 113: ...the image drum unit and toner cartridge from the machine 2 Place the image drum unit with toner cartridge still attached into a black polyethylene plastic bag and store it in a cool place away from di...

Page 114: ...English 8 16 Chapter 8...

Page 115: ...tion Scanning 300dpi Copying 600dpi Printing 600dpi Vertical resolution Scanning 300dpi Transmission300 x 300dpi Printing 3 85 5 06line mm std 7 7 10 13line mm fine 15 4 20 26line mm ex fine tx copyin...

Page 116: ...Operating conditions Relative humidity 20 80 non condensing Temperature 10 32 C Memory capacity Model A 2 5Mbyte Model B 4 0Mbyte Option memory 2Mbyte 4Mbyte Document feed 50 sheets A4 80g m 16 20lb...

Page 117: ...G4 Log Report Location Program Speed Dial Group Batch TX Time Forwarding No Forward On P ERR Relay Report No Setup Clock Adjustment 00 Clock Adjustment ID Password Prg 01 TSI CSI 02 Sender ID 03 Perso...

Page 118: ...ote Receive 62 T F Timer Prg 63 Continuous Tone 64 PC FAX Switch 65 CNG Count 66 Ring Response 67 Distinctive Ring Report Options 70 MCF Single Loc 71 MCF Multi Loc 72 Image in MCF 73 Err Report MCF L...

Page 119: ...or quick simple connectivity and PC Fax functions PC Printer Printer driver HIPER W proprietary Windows printing system Compression mode ACC32 Resolution 300dpi true 600dpi Printing speed 10 pages per...

Page 120: ...7lines mm fine 8 dots x 15 4lines mm ex fine 300dpi 600dpi interpolation Document size W L 148 100mm min 216 x 355 6mm max Documents smaller than 148mm must be scanned using a carrier sheet PC Fax Mod...

Page 121: ...and Qserver Microsoft Windows NT 4 0 lpr Windows 95 98 lpr Printer Specifications Printer driver Hiper W for Network Network interface 10Base T 100Base TX auto sensing Resolution True 600dpi 300dpi Pr...

Page 122: ...English C 2 Appendix C For more detailed information and instructions on how to install the card and use the functions made available please see the documentation provided with the Network Print Kit...

Page 123: ...ifications Network compatibility ISDN Circuit switch mode PSTN not available when activated Network interface ITU TI 430 ETS 300 012 Basic rate interface 2B D S T interface RJ45 G3 mode Compatibility...

Page 124: ...00kbit s max G4 mode Compatibility ITU T G4 Class 1 Transmission speed 64kbit s max Coding scheme MMR Resolution 200 x 100 dots inch 200 x 200 dots inch 300 x 300 dots inch Transmission time 3sec ITU...

Page 125: ...umbers can be used Please be sure to register the ISDN country code ISDN number and ISDN ID into the facsimile machine If these items are not registered ISDN service may be denied Settings ISDN Dial M...

Page 126: ...scheme of the communication is converted according to that of the transmitting and receiving machines Call Origination A number of ways are available for inputting and initiating transmissions includ...

Page 127: ...no 5 TX RX page counter 000 999 6 See following explanation for bottom line Bottom Line of Display 20 characters left to right 1st 10 characters Communication activity e g sending receiving memory re...

Page 128: ...glish D 6 Appendix D For more detailed information and instructions on how to set and use a machine when the ISDN G4 Board is installed please refer to the documentation provided with the ISDN G4 Boar...

Page 129: ...to the standards against which the approval was granted Interconnection circuits should be such that this equipment continues to comply with the requirements of 4 2 of EN 41003 for TNV circuits and 2...

Page 130: ...paratus which with associated wiring causes the aggregate of the voltage drops to exceed a value of 2V at a PSTN line current of 40mA dc The 2V level indicates the maximum impairment that may be intro...

Page 131: ...the responsibility of the network operator If such difficulties are experienced please consult your supplier NOTE 2 A relevant branch system RBS is a telecommunication system other than a public telec...

Page 132: ...English E 4 Appendix E...

Page 133: ...l 3 15 redialling tries 3 15 tone pulse MF DP 3 15 Distinctive ring 6 5 Document originals loading 4 7 multi page 4 7 preparation 4 7 size range 4 7 Document stacker installing 3 6 Drum replacing 8 10...

Page 134: ...17 Passwords mailbox 5 7 PBX dialling 3 19 Polling bulletin box 5 10 document tray 5 12 memory 5 11 printing documents in memory 5 11 receive printing from memory 5 13 reception 5 12 Power failures 4...