Olivetti ECR 2500 Euro, Instruction Manual

Page 1: ...INSTRUCTIONS D EMPLOI INSTRUCTIONS D EMPLOI INSTRUCTIONS D EMPLOI INSTRUCTIONS D EMPLOI BEDIENUNGSANLEITUNG BEDIENUNGSANLEITUNG BEDIENUNGSANLEITUNG BEDIENUNGSANLEITUNG BEDIENUNGSANLEITUNG INSTRUCCION...

Page 2: ...Olivetti Lexikon S p A Divisione Home Office 77 Via Jervis 10015 Ivrea Italy Copyright 2000 by Olivetti All rights reserved...

Page 3: ...rrect or improper use or in any case not in accordance with the warnings given in the User Manual supplied with the product replacement of original components or accessories with others of a type not...

Page 4: ...TOMA DITIERRA APPARATET M KUNTILKOPLES JORDET STIKKONTACT APPARATEN SKALL ANSLUTASTILL JORDAT N TUKKAT LAITE ON LITTETT V SUKO RASIAAN Lederen med gr n gul isolation ma kun tilsluttes en klemme maerkr...

Page 5: ...urrency currency convert and credit captions on the sales receipts and reports possibility of reserving two departments for registering credit tenders separately Euro exchange rate programming possibi...

Page 6: ...ing Errors 9 MEMORY BACK UP BATTERY SYSTEM 9 PRINTER COMPARTMENT 9 Ribbon Cartridge 9 Installing the Ribbon Cartridge 9 Paper Tape 11 Loading the Customer Receipt Roll 11 Loading the Journal Roll 12 Q...

Page 7: ...egister Mode 36 Exiting the Register Mode 36 Clearing Errors 37 Sample Receipt 37 Reprinting a Sales Receipt 37 Validation Operations 38 Standard Transactions in Local Base Currency 39 Examples of Tra...

Page 8: ...ew of your cash register 1 Customer Display 7 Cash Drawer Lock 2 Operator Display 8 Journal Roll Display Window 3 Printer Compartment Lock 9 Customer Receipt Output Slot 4 Control Lock 10 Document Val...

Page 9: ...to become familiar with their operations NOTE Machine programming data and transaction information for management reports are stored in the memory of the cash register A backup battery inside the cas...

Page 10: ...sh Register Programming Keep the cash register plugged to the electrical outlet for at least 48 hours so as to charge the memory back up battery inside the cash register 6 Once the desired program opt...

Page 11: ...ur cash register is equipped with a 53 key keypad by means of which you can perform all cash register functions The figure below shows the keypad layout 1 2 4 3 5 6 7 8 9 10 11 12 13 14 15 16 17 19 18...

Page 12: ...totals are printed in the management report 10 st w tax 2nd When used as the st w tax key displays the subtotal of a sale with sales tax When used as the 2nd key prints a second copy of the transacti...

Page 13: ...llowing positions PRG Used to program the cash register according to your specific needs OFF The cash register is turned off and cannot be used REG 1 The cash register can perform the standard sales t...

Page 14: ...line Both displays are read from left to right Automatic Time Display With the cash register powered on the current time is automatically displayed after 30 seconds of cash register inactivity Date D...

Page 15: ...ll cancel all programmed functions NOTE The clear key also clears an incorrect entry from the display prior to pressing a registration key Once an entry is printed the void key must be used to correct...

Page 16: ...e cash register keeps this information stored in memory when the cash register is unplugged from the power outlet or when a power failure occurs To activate the memory back up battery system charge th...

Page 17: ...t forward while pressing downward Note that the inked ribbon must slide into its related slit in front of the print mechanism 5 Slightly turn the ribbon tension knob on the cartridge clockwise in the...

Page 18: ...at the paper can be properly fed through the print mechanism 4 Set the customer receipt roll in its predefined slot at the rear left hand side of the printer compartment so that the paper feeds out fr...

Page 19: ...he plastic winder 4 With a pair of scissors cut the end of the new paper tape to create a straight even edge so that the paper can be properly fed through the print mechanism 5 Set the journal roll in...

Page 20: ...g this period of time A charged memory back up battery will hold all transaction data for manage ment reports and all of the cash register s programming data stored in memory when the cash register is...

Page 21: ...exit the program mode by turning the PRG key to the OFF position 11 Practice normal sales transactions by switching the cash register into the Training Mode This mode is very useful to new users as i...

Page 22: ...lerk names Set a machine number Set the date and time Personalize the customer receipt header Set percent discount rates Set percent plus rates Define fraction rounding Define decimal point positions...

Page 23: ...u are ready to exit the programming mode A new program entry will automatically overwrite a previous entry for the same program Entering the Program Mode To enter into the program mode simply insert t...

Page 24: ...444444 amt tend total 1 106 clerk Deactivating the Clerk System Proceed as follows if for any reason you wish to deactivate the Clerk system in other words if you no longer want to enter a clerk numbe...

Page 25: ...ring the letter string wanted press the check valid key The name entered will be printed Example Program Alex as the name for Clerk number 2 Type Press 2 return 1 21 12 32 5 25 dept shift 4 24 check v...

Page 26: ...F position Example Set the time at 3 30 PM Type Press 1530 qty date NOTE If you wish that the time just entered be printed and displayed in the 24 hour format type 180 and then press the void key More...

Page 27: ...matically calculates the preset rate each time the RA key is pressed The percentage rate can be discounted from an individual item or from a sales transaction total when the key is pressed after a sub...

Page 28: ...t the subtotal and total of a transaction are automatically rounded accordingly whenever the st w tax 2nd or amt tend total key is pressed For the possible rounding options available refer to the sect...

Page 29: ...to enter a 5 5 VAT rate type 5500 to enter a 7 VAT rate type 7000 5 Press the amt tend total key The tax rate entered followed by its alphanumeric identifier T1 T2 T3 or T4 is printed NOTE If you make...

Page 30: ...ansactions are recorded Single item cash sale or multiple item sale capability whereby the department will ring up each item entered as a single item sale with exact change tender or as a multiple ite...

Page 31: ...eate the procedure and enter the character code string 44 45 56 60 00 31 or type the related characters on the alphanumeric keypad Price Look Ups PLUs Price Look Ups simplify cash register operations...

Page 32: ...PRG position 2 Type the decimal point position of the exchange rate 0 8 digits after the decimal point 3 Type the decimal point position of the converted amount 0 3 digits after the decimal point 4 Ty...

Page 33: ...15 35 00 dept 14 34 dept 5 25 dept 20 40 check valid Personalizing EURO and Local Captions By default the cash register prints one of two programmable convert captions to indicate a converted sales t...

Page 34: ...the new caption of up to a maximum of 12 characters spaces included Remember that you can use the void key as backspace function to correct any error made during caption entry 5 Press the check valid...

Page 35: ...l not reset after a Z report 1 Z1 and Z2 counter will reset after a Z report 6 0 VAT amount is printed on the receipt 1 VAT amount is not printed on the receipt 7 0 Zero skip on financial report 1 Non...

Page 36: ...n not allowed 29 0 VAT rate not printed on financial report in VAT mode 1 VAT rate printed on financial report in VAT mode 30 0 Prints converted total at convert tender 1 Prints converted total at eve...

Page 37: ...ipt and journal report The total adjustments are indicated on the financial reports Setting the Rounding Option With reference to the section Programming System Options by setting Machine Condition 35...

Page 38: ...receipt which should be kept in a safe place for future reference Proceed as follows to print a PLU report 1 Turn the PRG key to the PRG position 2 Press the plu key to print the list 3 Turn the PRG...

Page 39: ...efine a start department number from 01 to 40 4 Define an end department number from 01 to 40 5 Press the amt tend total key 6 Turn the PRG key to the OFF position to exit the program mode Example Pri...

Page 40: ...rd of 0000 the password security protection feature will not work Example Define manager password 9876 for the PRG and Z modes Type Press 111111 amt tend total 9876 non tax Defining an X Mode Manager...

Page 41: ...cally reactivated also when the Control Lock is turned to any position other than X Z1 Z2 Counter The Z1 Z2 comprehensive financial reports allow you to keep track of transaction totals for whatever p...

Page 42: ...the cash register programming data area For information on the cash register s default configuration refer to the values printed in bold in the section Program ming System Options The following memory...

Page 43: ...igned and its associated three digit secret code If the Clerk System option was set to active and a secret code was not programmed type any Clerk number 1 26 and then press the clerk key Exiting the R...

Page 44: ...pt if one is required Remember that the only difference between the REG 1 mode and the REG 2 mode is that in the REG 2 mode the sales receipt is not printed nor issued For this function the cash regis...

Page 45: ...nts By default machine condition 33 setting 0 your machine is programmed to print the validation string in the following format To select another validation print format proceed as follows 1 Turn the...

Page 46: ...to the customer is displayed Registering a Multiple Item Sale with Exact Cash Tender in Local Currency Example Register a 2 50 item to Department 1 a 50 item to Depart ment 5 and a 1 65 item to Depart...

Page 47: ...le of Multiple Items at Same Cost Up to three digits can be used for the quantity multiplied Example Multiply two items costing 1 50 and register the sale to Department 1 Compute change for 5 00 Proce...

Page 48: ...e for 100 00 Proceed as follows 1 Type 6999 and press the department 1 21 key 2 Type 599 and press the department 4 24 key 3 Type 350 and press the department 7 27 key 4 Press the st w tax 2nd key to...

Page 49: ...press the department 1 21 key 2 Type 599 and press the department 4 24 key 3 Type 350 and press the department 7 27 key 4 Press the st w tax 2nd key to display the current balance due in Local currenc...

Page 50: ...Press the charge key to end the transaction Split Cash Charge Tendering in Local Currency Example Register a 10 00 item and a 15 00 item to Department 2 Split the amount tendered between 20 00 cash an...

Page 51: ...s the st w tax 2nd key to display the current balance due in Local currency 4 Press the euro key to display the current balance due in Euro 5 Type the cash tendered in euro 1000 and press the amt tend...

Page 52: ...rtment 5 and a 5 00 item to Department 24 Compute the change in Local currency for a 30 00 check tender Proceed as follows 1 Type 1950 and press the department 4 24 key 2 Type 250 and press the depart...

Page 53: ...rtment 4 24 key 2 Type 250 and press the department 5 25 key 3 Type 500 and press the dept shift and department 4 24 keys 4 Press the st ns key to print the current balance due in Local currency 5 Pre...

Page 54: ...epartment 3 23 key 3 Type 400 and press the department 4 24 key 4 Press the st w tax 2nd key to display the current balance due 5 Type the amount to be tendered by check 6000 and then press the check...

Page 55: ...s the department 3 23 key 3 Type 250 and press the department 4 24 key 4 Press the st w tax 2nd key to display the subtotal in local currency 5 Type the amount to be tendered by check in local 2000 an...

Page 56: ...set to Euro the converted amount is in Local Registering a Single Item Sale with Change Tender Up to seven digits can be used for the amount of the entry Example Register a 5 00e item in Department 3...

Page 57: ...nt the subtotal and accept an exact tender of 8 50e Proceed as follows 1 Type 550 and press the department 1 21 key 2 Type 100 and press the department 5 25 key 3 Type 200 and press the department 8 2...

Page 58: ...ws 1 Type 7000 and press the department 1 21 key 2 Type 600 and press the department 4 24 key 3 Type 400 and press the department 7 27 key 4 Press the st w tax 2nd key to display the current balance d...

Page 59: ...4 24 key 2 Type 250 and press the department 5 25 key 3 Type 500 and press the dept shift and department 4 24 keys 4 Press the st ns key to print the current balance due in Euro 5 Press the euro key...

Page 60: ...ess the department 1 21 key 2 Type 2500 and press the department 2 22 key 3 Press the st w tax 2nd key to display the amount due in Euro 4 Press the euro key to display the current balance due in Loca...

Page 61: ...nd press the department 1 21 key 2 Type the 12 discount 12 and press the key 3 Type 260 and press the department 3 23 key 4 Type 450 and press the dept shift and department 1 21 keys 5 Type the 60 dis...

Page 62: ...d press the department 7 27 key 2 Type 99 and press the department 3 23 key 3 Press the st ns key to display and print the current balance due 4 Press the RA key to apply the programmed discount The a...

Page 63: ...the st ns key to print the subtotal 4 Type the discount rate to apply 20 and press the RA key The amount discounted is displayed 5 Press the st w tax 2nd key to display the new balance due 6 Type the...

Page 64: ...ows 1 Type 300 and press the department 5 25 key 2 Press the RA key to apply the programmed discount The amount discounted is displayed 3 Type 250 and press the department 4 24 key 4 Press the st w ta...

Page 65: ...Type 350 and press the dept shift key followed by the department 5 25 key 3 Press the RA key to apply the programmed discount The amount discounted is displayed 4 Type 500 and press the department 2...

Page 66: ...count to a 99 cash transaction to Department 7 Proceed as follows 1 Type 99 and press the department 7 27 key 2 Press the RA key to apply the programmed discount The amount discounted is displayed 3 P...

Page 67: ...rammed 3 percent plus rate to an entire sales transaction Compute the change tender Proceed as follows 1 Type 250 and press the department 7 27 key 2 Type 99 and press the department 3 23 key 3 Press...

Page 68: ...e department 2 22 key 3 Press the st ns key to print the current balance due 4 Type the percent plus rate to apply 20 and press the PO key The amount added on is displayed 5 Press the st w tax 2nd key...

Page 69: ...partment 4 Compute the change tender Proceed as follows 1 Type 300 and press the department 5 25 key 2 Press the PO key to apply the programmed percent plus rate The amount added on is displayed 3 Typ...

Page 70: ...350 and press the dept shift key followed by the department 5 25 key 3 Press the PO key to apply the programmed percent plus rate The amount added on is displayed 4 Type 500 and press the department...

Page 71: ...n is displayed 3 Press the st w tax 2nd key to display the current balance due 4 Type the amount tendered 1000 and press the amt tend total key The change due to the customer is displayed and the tran...

Page 72: ...rator display 2 Type 1 followed by the plu key to define the PLU to be overwritten 3 Press the st w tax 2nd key to display the current balance due 4 Type the cash tendered 500 and press the amt tend t...

Page 73: ...nge tender Proceed as follows 1 Type 250 and press the department 2 22 key 2 Press the void key to void the entry made in the previous step The amount voided is displayed and printed 3 Type 300 and pr...

Page 74: ...department 1 21 key 2 Type 259 and press the department 4 24 key 3 Type 599 and press the department 3 23 key 4 Type 150 press the void key and then the department 1 21 key The amount voided is displa...

Page 75: ...ollows 1 Press the return key The message REFUND is displayed on the operator display 2 Type 499 and press the department 4 24 key The item s department number and amount refunded are displayed 3 Pres...

Page 76: ...ount Example Register 10 00 received on account Proceed as follows 1 Type 1000 and then press the RA key The cash drawer will automatically open to indicate the end of the transaction Multiple item re...

Page 77: ...epartment 1 with a preset 5 5 VAT rate then register a non taxable 2 50 item to the same Depart ment Compute the change for a 5 00 cash tender Proceed as follows 1 Type 115 and press the department 1...

Page 78: ...with a preset 7 VAT rate Over ride the VAT calculation and compute the change for a 5 00 cash tender Proceed as follows 1 Type 200 and press the department 1 21 key 2 Type 250 and press the department...

Page 79: ...having appropriately setting the Machine Condition indicated above as explained in the section entitled Changing the Cash Register s Standard Settings Example Register a 5 00 item to Department 4 and...

Page 80: ...fication number 3456 to a 1 00 sale to Department 4 Enter an exact cash tender sale Proceed as follows 1 Type 3456 and press the st ns key 2 Type 100 and press the department 4 24 key 3 Press the amt...

Page 81: ...200 and press the department 2 22 key type 3600 and press the department 3 23 key and then type 6000 and press the department 5 25 key 2 Press the st ns key to subtotal the transaction The subtotal is...

Page 82: ...e Grand Total value at the bottom of this report shows the total sales up to the previous day if a Z1 report was previously taken this GT does not however include the current day s totals A Z1 Report...

Page 83: ...port 1 Turn the control key to the X or Z position remember that a Z time report printout will reset the totals to zero 2 Type the manager password if it has been defined 3 Type 11 and press the amt t...

Page 84: ...ll clerks Proceed as follows to print a Clerk Report 1 Turn the control key to the X or Z position remember that a Z Clerk Report resets all totals 2 Type the manager password if it has been defined 3...

Page 85: ...articular PLU is used and the totals for that number Proceed as follows to print a PLU Report 1 Turn the control key to the X or Z position remember that a Z PLU Report resets all PLU totals to zero 2...

Page 86: ...ype 004 to define the end PLU 4 Press the plu key Department Range Report The Department Range Report lists the transaction information pertaining to a defined range of departments It provides the tot...

Page 87: ...to the Z or X position bearing in mind that a Z printout resets all totals to zero 2 Enter the manager password if it has been defined 3 Press the amt tend total key A sample Z1 financial report print...

Page 88: ...been defined 3 Type 99 and press the amt tend total key An example Z2 financial report is provided on the next page Time Paid out counter Refund counter Cash sales counter Void counter Received on acc...

Page 89: ...d percent plus Refund total Net sales total in base currency Void total Gross sales total Cash sales total Check sales total Charge sales total Credit 1 sales total Received on account total Paid out...

Page 90: ...ow how totals are calculated for the management reports System Balance Department 1 Department 2 Department 3 Department 39 Department 40 Department Total System option 23 0 Department Total Minus Tot...

Page 91: ...aracter wanted and then identify its corresponding code by reading the number on the first number column to the left hand side identified by 1 and then the second number in the first number row on the...

Page 92: ...P O _________ 10 Program Print DESCRIPTOR DIGITS NOTE 27 VOID CORR _ 10 Program Print 28 SUBTTL _____ 10 Program Print 29 PLU_NO ____ 10 Program Print 30 T1 2 Program Print TAX Symbol 31 T2 2 Program...

Page 93: ...redit 1 Caption Programmable 79 CREDIT 2 _______ 12 Credit 2 Caption Programmable 80 PLU_No ______ 9 PLU Caption Programmable SPANISH FRENCH GERMAN 1 CUPON ______ COUPON______ MINUS_______ 2 DESCUENTO...

Page 94: ...T T O 50 B R U T O TL BRUT BRUTTO______ 51 GRAN_TOTAL__ G T_________ G T__________ 52 METAL_CAJA NET TIROIR G I S 53 METALICO__ TOT ESPECE BARGELD___ 54 T1 T1 S1 55 T2 T2 S2 56 T3 T3 S3 SPANISH FRENCH...

Page 95: ...unter 4 X 1 Time sales 4 X 24 4 X 24 Cash Register Specifications and Safety Technical Characteristics Listed below are the technical characteristics of this cash register model Type Electronic cash r...

Page 96: ...he unit and easily accessible Plug the cash register to a power socket where no other electrical device is connected Do not use this cash register outdoors in the rain or near any liquid Keep the cash...