OL6815 User Manual
27
How to Record Your Announcement
If you have assigned different mailboxes to different people, be sure to tell callers in your announcement to press
*1
(‘Star
1’),
*2
(‘Star 2’) or
*3
(‘Star 3’). Otherwise, messages will be stored in Mailbox
1
. For example:
“Hello. To leave a message for Bruce, press
* 1
; for Deborah, press
* 2
; and for Don, press
* 3
.
Otherwise, leave your message after the beep. Thank you.”
Leave a few seconds blank at the end of your recorded announcement to allow the caller to select a mailbox.
Recording Announcement A1 (Announce Only set to OFF)
1. Press
MENU
until you hear ‘
Announcement One
’.
2. Press
REC/MEMO
. You will hear ‘Now Recording’, followed by a beep. Speak toward the Base Unit. You have up
to
60
seconds for your announcement. Your announcement must be at least 3 seconds in length.
3. Press
STOP
when finished. Your recording will be played automatically. If you’re not satisfied, record your
announcement again.
Recording Announcement A2 (Announce Only set to ON)
Follow the same steps as recording Announcement A1. However, this time you will hear ‘
Announcement Two
’, since you
have set Announce Only to
ON
.
Set your Remote Access Code
Your Remote Access code allows you to retrieve messages, and record memos and announcements when you’re away from
your Answering System. You do this by calling the line to which your Answering System is connected, using any
touch-tone phone. When you hear your outgoing announcement, enter your 4-digit Remote Access code. Your access code
can be any 4-digit number, from
0000
to
9999
.
Follow the programming steps in the
Setup
section above. You’ll be programming one digit at a time. Don’t forget to press
MENU
after selecting each digit.
Once you’ve accessed your Answering System remotely, from a touch tone phone, your can perform the following
functions:
IF YOU WANT TO
PRESS
Play messages in a mailbox
1, 2,
or
3
Repeat / Play Previous Message
4
/
Press 4 Twice
Stop playback or recording
5
Play
Next
Message
6
Delete
current
message
7
Record
a
Memo
8,
then choose Mailbox
1, 2, or 3
Record
Announcement
9
,
then 5 to Stop
Turn System On /Off
0
Play Help Menu
*
Set ‘Announce Only’ On / Off
(preset to
OFF
)
If you want callers to leave messages, Announce Only must be set to
OFF
.
If you do
not
want callers to leave messages, set Announce Only to
ON
.
Follow the steps in the beginning of the
Setup
section.
Turn Audible Message Alert On / Off
With Message Alert programmed
ON
, the Base unit will beep approximately every
10
seconds, alerting you to new,
unplayed messages and memos. Follow the steps in the beginning of the
Setup
section to program this feature.
Turn Base Ringer On / Off (preset to ON)
Your Base Ringer is independent of the Handset ringer. To program this feature, follow the steps in the beginning of the
Setup
section.
